The URL can be used to link to this page

Home My Public Portal About01-10-22 Regular MeetingMinutes Board of Commissioners Remote regular meeting 7 p.m. Jan. 10, 2022 Virtual meeting via YouTube Live Town of Hillsborough YouTube channel Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Assistant Town Manager and Community Services Director Margaret Hauth, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Town Manager Eric Peterson and Communications Manager Catherine Wright Opening of the meeting Mayor Jenn Weaver called the meeting to order at 7 p.m. Town Clerk and Human Resources Technician Sarah Kimrey called the roll and confirmed the presence of a quorum. 1. Public charge Weaver did not read the public charge. 2. Audience comments not related to the printed agenda None. 3. Agenda changes and approval None. Motion: Commissioner Kathleen Ferguson moved to approve the agenda as presented. Commissioner Evelyn Lloyd seconded. Kimrey called the roll for voting. Vote: 4-0. Ayes: Commissioners Mark Bell, Robb English, Ferguson and Lloyd. Nays: None. Absent: Commissioner Matt Hughes. Hughes joined the meeting at 7:04 p.m. 4. Presentations A. Employee Service Milestone Awards Town Manager Eric Peterson presented the service milestone awards. Employees are recognized for every five years of service with a coin and $75. • 5 years of service — Police Sgt. William Felts, Plant Maintenance Mechanic I David Labby, Police Sergeant Nicole Senter, Utility Maintenance Technician II Zimberlist Torain and Police Cpl. Chad Wilson • 10 years of service — Police Sgt. Scott Chestnut, Meter Services Supervisor Tyrone Hodge, Crew Leader and Equipment Operator III Brian Tatum and Customer Service Representative Veronica Wright • 15 years of service — Public Works Manager Dustin Hill, Town Clerk and Human Resources Technician Sarah Kimrey, Wastewater Plant Superintendent Jeff Mahagan, Utility Mechanic III Scott Smith, Police Lt. Jan. 10, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Page 1 of 10 Feb. 14, 2022 Davis Trimmer, Public Space and Sustainability Manager Stephanie Trueblood and Communications Manager Catherine Wright • 25 years of service — Utility Maintenance Technician II Bryant Bailey • 30 years of service — Assistant Town Manager and Community Services Director Margaret Hauth and Commissioner Evelyn Lloyd B. Proclamation declaring January as National Mentoring Month Mayor Jenn Weaver read a proclamation declaring January as National Mentoring Month. Attrayus Goode and Samuel Bellamy of MENTOR North Carolina, Charlene and Jeff Campbell of Beyond Expectations, and Victor Glover of Fathers on the Move were in attendance for the reading of the proclamation. 5. Appointments A. Tourism Development Authority – Reappointment of Kim Tesoro for a term ending Jan. 31, 2023 Motion: Hughes moved to approve the reappointment of Tesoro to the Tourism Development Authority. English seconded. Discussion: Bell expressed interest in researching the board’s resolution that established the Tourism Development Authority and other appointed boards. It was agreed that this would be further discussed later in the agenda. Kimrey called the roll for voting. Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None. 6. Items for decision ― consent agenda A. Minutes 1. Regular meeting Dec. 13, 2021 B. Miscellaneous budget amendments and transfers C. Ordinance rescinding the minimum housing code D. Resolution authorizing Orange County to enforce its minimum housing standards ordinance in Hillsborough’s jurisdiction E. 2022 Board of Commissioners meeting schedule – amendment F. Community Development Block Grant-Coronavirus quarterly report for August – October 2021 Motion: Ferguson moved to approve all items on the consent agenda. Bell seconded. Kimrey called the roll for voting. Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None. 7. Items for decision ― regular agenda A. Budget amendment – 2022 Regional Leadership Tour registration and travel fees Motion: Hughes moved to approve the budget amendment. Bell seconded. Kimrey called the roll for voting. Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Jan. 10, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Page 2 of 10 Feb. 14, 2022 B. Board discussion on returning to in person meetings – check in The board acknowledged that the intention is to meet in person when the public health experts state that is OK to do so. C. Hot topics for work session Jan. 24, 2022 The board expects to receive an update on the countywide racial equity plan and the countywide COVID recovery plan at its work session on Jan. 24. The board also plans to talk about market rate compensation challenges for police officers and all other town employees. 8. Updates A. Board members Board members gave updates on the committees and boards on which they serve. B. Town manager None. C. Staff (written reports in agenda packet) None. 9. Adjournment Motion: Ferguson moved to adjourn at 8:13 p.m. Lloyd seconded. Kimrey called the roll for voting. Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None. Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners Jan. 10, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Page 3 of 10 Feb. 14, 2022 PROCLAMATION National Mentoring Month January 2022 WHEREAS, January 2022 will mark the 20th anniversary of National Mentoring Month, an annual campaign to focus attention on the need for mentors, as well as how each of us can work together to increase the number of mentors to help ensure positive outcomes for our young people; and WHEREAS, The Town of Hillsborough honors volunteer mentors who support young people by showing up for them every day and demonstrating their commitment to helping them thrive; and WHEREAS, mentoring programs like Beyond Expectations, Fathers on the Move, and Mentor North Carolina make our communities and our state stronger by driving impactful relationships that increase social capital for young people and provide invaluable support networks; and WHEREAS, during the COVID-19 pandemic, mentoring programs have stepped up to fill gaps for young people and families, connecting them with resources and ensuring that mentoring relationships continue virtually to ensure that physical distancing does not mean social disconnection; and WHEREAS, mentoring plays a pivotal role in career exploration and supports workplace skills by helping young people set career goals, equipping mentors with the skills needed to support the professional growth of young people, and drives positive outcomes for young people and businesses; and WHEREAS, quality mentoring promotes healthy relationships and communication, positive self-esteem, emotional well-being, and growth of a young person and their relationships with other adults; and WHEREAS, students who meet regularly with their mentors are more than 52 percent less likely than their peers to skip a day of school and youth who face an opportunity gap but have a mentor are 55 percent more likely to be enrolled in college than those who did not have a mentor; and WHEREAS, youth who meet regularly with their mentors are 46 percent less likely than their peers to start using drugs and 27 percent less likely to start drinking; and WHEREAS, almost half of today’s young adults report having a mentor in their youth and those rates appear to have been rising steadily over the past several decades; and WHEREAS, National Mentoring Month is the time of year to celebrate, elevate, and encourage mentoring across our state and recruit caring adult mentors in the Town of Hillsborough; NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim January 2022 as National Mentoring Month in the Town of Hillsborough. Jan. 10, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Page 4 of 10 Feb. 14, 2022 IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 10th day of January in the year 2022. Jenn Weaver, Mayor Town of Hillsborough Jan. 10, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Page 5 of 10 Feb. 14, 2022 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2021-2022 DATES: 01/10/2022 TO 01/10/2022 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-00-9990-5300-000 CONTINGENCY 01/10/2022 400,000.00 -4,256.00To cover overage 24162 204,208.00EBRADFORD 01/10/2022 400,000.00 -6,500.00To cover PD fitness equipment 24171 197,708.00EBRADFORD 10-10-4100-5300-040 AUDIT FEES 01/10/2022 85,500.00 4,256.00To cover overage 24161 89,756.00EBRADFORD 01/10/2022 85,500.00 -4,256.00To reverse amendment 24166 85,500.00EBRADFORD 10-10-4100-5300-041 ATTORNEY FEES 01/10/2022 125,000.00 4,256.00To cover overage 24165 129,646.00EBRADFORD 10-10-4100-5300-080 TRAINING/CONF./CONV. 01/10/2022 4,145.00 2,095.00To cover RTA Regional Leadership Tour 24163 6,240.00EBRADFORD 01/10/2022 4,145.00 -2,095.00Reverse budget amendment 24167 4,145.00EBRADFORD 10-10-4100-5300-570 MISCELLANEOUS 01/10/2022 5,000.00 -2,095.00To cover RTA Regional Leadership Tour 24164 2,515.00EBRADFORD 01/10/2022 5,000.00 2,095.00Reverse budget amendment 24168 4,610.00EBRADFORD 10-10-6300-5300-154 MAINTENANCE - GROUNDS 01/10/2022 209,184.00 1,500.00To cover grounds contract renewal 24153 210,684.00EBRADFORD 10-10-6300-5300-570 MISCELLANEOUS 01/10/2022 7,000.00 -1,500.00To cover grounds contract renewal 24152 3,535.00EBRADFORD 10-20-5100-5100-030 BONUS PAY 01/10/2022 4,000.00 2,500.00To cover FTO bonuses 24155 6,500.00EBRADFORD 10-20-5100-5300-330 SUPPLIES - DEPARTMENTAL 01/10/2022 69,650.00 6,500.00To cover PD fitness equipment 24172 84,248.34EBRADFORD 10-20-5100-5300-730 DRUG ENFORCEMENT OPERATIONS 01/10/2022 5,000.00 -2,500.00To cover FTO bonuses 24154 2,500.00EBRADFORD 10-20-5100-5700-735 CAPITAL - BUILDINGS & IMPROVEMENTS 01/10/2022 59,000.00 22,000.00To cover PD reno 24120 82,000.00EBRADFORD 10-20-5100-5700-740 CAPITAL - VEHICLES 01/10/2022 70,000.00 -22,000.00To cover PD reno 24121 92,000.00EBRADFORD 10-30-5550-5300-145 MAINTENANCE - BUILDINGS 01/10/2022 12,235.00 -366.00To cover alarm overage 24159 11,869.00EBRADFORD 10-30-5550-5300-490 C.S./ALARM 01/10/2022 2,500.00 366.00To cover alarm overage 24160 2,866.00EBRADFORD 0.00 EBRADFORD 11:07:26AM01/04/2022 fl142r03 Page 1 of 1 GF- Contingency Governing Body Governing Body Governing Body Governing Body Public Space Public Space Police Police Police Police Police Fleet Maintenance Fleet Maintenance APPROVED: 5/0 DATE: 1/10/22 VERIFIED: ___________________________________ Jan. 10, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Page 6 of 10 Feb. 14, 2022 ORDINANCE Rescinding the Hillsborough Minimum Housing Code The Hillsborough Board of Commissioners ordains: Section 1. The Hillsborough Minimum Housing Code, adopted on May 10, 1993, is hereby rescinded. Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 10th day of January 2022. Ayes: 5 Noes: 0 Absent or excused: 0 Sarah E. Kimrey, Town Clerk Jan. 10, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Page 7 of 10 Feb. 14, 2022 RESOLUTION Authorizing Orange County to Enforce Its Minimum Housing Standards Ordinance Inside Hillsborough’s Jurisdictional Limits WHEREAS, North Carolina General Statutes Section 160d-202(f)specifically authorizing a municipality to request a county to exercise certain powers within the city limits and extraterritorial jurisdiction; and WHEREAS, North Carolina General Statutes Section 160d-202(f)specifically authorizing a municipality to request a county to exercise certain powers within the city limits and extraterritorial jurisdiction; and WHEREAS, Orange County staff have expertise, capacity and relationships to address minimum housing code issues identified by community residents; NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners request and authorize Orange County to enforce its minimum housing standards ordinance within the Hillsborough city limits and extraterritorial jurisdiction. Approved this 10th day of January 2022. Jenn Weaver, Mayor Town of Hillsborough Attestation: Sarah Kimrey, Town Clerk Resolution #20220110-6.D Jan. 10, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Page 8 of 10 Feb. 14, 2022 Quarterly Report Community Development Block Grant-Coronavirus No. 20-V-3528 Emergency Housing Assistance Quarter: 1 (Aug. 2 - Oct. 31) Total Amount of Funds Disbursed: $61,075.52 Payments for Hillsborough Residents: $55,523.20 Administration Costs: $5,552.32 Number of Households Assisted: 22 Average Amount of Assistance Per Household: $2,523.78 DEMOGRAPHICS Applicant Race Count % of Total Applicant Ethnicity Count % of Total Asian 4 6.3% Hispanic and/or Latinx 6 9.4% Black/African American 42 65.6% Not Hispanic and/or Latinx 50 78.1% Multiracial/Other 6 9.4% Unknown 8 12.5% White/Caucasian 8 12.5% 64 100.0% Unknown 4 6.3% 64 100.0% Household Income Count % of Total 30% AMI 19 86.4% 50% AMI 3 13.6% 60% AMI 0 0.0% 22 100.0% ASSISTANCE PROVIDED Expense Type Amount % of Total Funds Disbursed Rent Payments (Current and/or Future) $16,262.00 29.3% Rent Payments (Arrears) $25,712.95 46.3% Rent Deposits/Fees/Bond $106.00 0.2% Utility/Internet Payments $5,534.53 10.0% Mortgage Payments (Current / Future) $4,068.00 7.3% Mortgage Payments (Arrears) $3,839.72 6.9% $55,523.20 100.0% This quarterly report was received and reviewed by the Hillsborough Board of Commissioners on the 10th day of January 2022. Mayor Jan. 10, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Page 9 of 10 Feb. 14, 2022 BUDGET CHANGES REPORT TOWN OF HILLSBOROUGH FY 2021-2022 DATES: 01/11/2022 TO 01/11/2022 REFERENCE NUMBER DATE BUDGET CHANGE BUDGET ORIGINAL BUDGET AMENDEDCHANGE USER 10-10-4100-5300-080 TRAINING/CONF./CONV. 01/11/2022 4,145.00 2,095.00To cover RTA Regional Leadership Tour 24169 6,240.00EBRADFORD 10-10-4100-5300-570 MISCELLANEOUS 01/11/2022 5,000.00 -2,095.00To cover RTA Regional Leadership Tour 24170 2,515.00EBRADFORD 0.00 EBRADFORD 6:14:40PM01/03/2022 fl142r03 Page 1 of 1 Governing Body Governing Body APPROVED: 5/0 DATE: 1/10/22 VERIFIED: ___________________________________ Jan. 10, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Page 10 of 10 Feb. 14, 2022