HomeMy Public PortalAboutORD15435 BILL NO. 2015-44
SPONSORED BY Councilman Branch
ORDINANCE NO. 15T2-1-3r
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A $25,000.00 AGREEMENT WITH
RACKERS CONSULTING, LLC FOR LEGISLATIVE CONSULTANT SERVICES.
WHEREAS, Rackers Consulting, LLC, has been selected as the firm best qualified to
provide professional services related to legislative consultant services.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. Rackers Consulting, LLC, is hereby approved as the best qualified firm
to provide professional services and its proposal is hereby accepted.
Section 2. The Mayor and City Clerk are hereby authorized to execute an
agreement with Rackers Consulting, LLC, for legislative consultant services.
Section 3. The City Council hereby authorizes and directs the Mayor and City
Clerk to execute an agreement for legislative consultant services Rackers Consulting
LLC, the terms of such agreement to be substantially similar to the attached Exhibit A.
Section 4. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
i
Passed: .;2-/ o2O/,� Approved: I- as - iS
CaAAAQ, ���� C?Gam; T�
Presiding Officer Mayor Carrie Tergin
ATTEST:- APPROVED AS TO FORM:
•If Pea
City Cferk= ,\ _ - Ci Counselor
1
FINANCE DEPARTMENT
PURCHASING DIVISION
SUBJECT: Proposal P2810 —Legislative Consultant Services
Law Department, Opened August 10, 2015
RECOMMENDATION:
Staff recommends award of the agreement for the period December 1, 2015 through November
30, 2016 at a total cost of$25.000.00. The proposal carries up to four additional one year
renewal periods at the rates specified for each year if the City chooses to renew.
PROPOSALS RECEIVED Year One Five Year Total
Armstrong Teasdale, LLP, Jefferson City, MO $24,000.00 $120,000.00
Rackers Consulting LLC, Jefferson City, MO $25,000.00 $125,000.00
Harness & Associates, LLC, Jefferson City, MO $25,200.00 $126,000.00
Himer Associates, LLC, Jefferson City, MO $60,000.00 $313,200.00
Forty four firms were notified of the RFP, it was published in News Tribune and posted to the
City web site.
FISCAL NOTE:
Funds were requested in the 2015-2016 Budget as follows
10-185-522020 —General Fund
Non-Departmental, Professional Services
Budget 2015-2016 $25,000.00
P2810 $25,000.00
Balance -0-
PAST PERFORMANCE:
Rackers Consulting, LLC has performed the services as requested and proposed for a number of
years. Staff believes that the firm will continue to perform in the same manner.
ATTACHMENTS - SUPPORTING DOCUMENTATION
Signature hPu casi ent 1 {Q� J Pity
Couns
City of Jefferson s# +4 Carrie Terrain, Mayor
320 E. McCarty Street .. .v,, /i.
Jefferson City, Mo 65101 % Drew W. Hi(pert
Z. A .4 11.4-1lrt
N < _ City Counselor
�* e-mail: dhi(pert�je[Jcitymo.org
/t °% .. ,
City Counselor's Office C� -�!ii_. Bryan Wolford
Voice (573) 634-6570 �=•-
Associate City Counselor
Fax (573) 634-6504 e-mail: bwolford(jeffcitymo.org
To: Terry Stephenson, Purchasing Agent
0001.
From: Drew W. Hilpert, City Counselor/
Date: August 31, 2015
Re: Legislative Consultant RFP
Terry,
Please accept this memo as the Selection Committee's recommendation to select Thomas P
Rackers Consulting Services for the legislative consultant.
Attached please find the scoring sheet from the Committee. If possible we could try to have this
on the September 8th agenda.
City of Jefferson
Jefferson City,Missouri
EVALUATION REPORT
RFP: 2819 gm Si f
13 U
J ion
Subject Legislative Consultant Services Dept i= 6
Dept.: Administration e U v U q U
g pc c < c
a ji U _ i
Criteria
Understanding of the overall needs of the City and 30
Offeror's approach as presented in the narrative 28 30 27 25
technical proposal,and oral presentation if
requested.
Experience, qualifications and past performance of 30
the offer and all persons designated for the project, 30 30 29 25
facilities and resources. Professional legal
expertise and client references shall be an integral
part of this criteria
Offeror's reputation, workload and availability to 20 20 20
the City;additional information pertaining to 18 20
capacity of the Offeror
Cost to the City. The total annual cost to the City, 5 yr 120,000.00 125,000.00 126,000.00 313,200.00
based on annual fee and charges proposed for all
services to be provided. 20 20 19.20 19.04 7.66
Total Points 100 98 99.2 91.04 77.66
Formula for Determining Cos Poiws: law atm,mal
Proposal •_x points assigned to cost-ms points
I hereby attest that the points awarded to each bidder listed above were scored in accordance with the established evaluation criteria
and represent my best judgment of the bid. As indicated by the highest total score,my selection of the bid which offers the lowest and
best bid to the City of Jefferson is:
Thomas Rackers & Consult.
8-26-15 Division City Counselor's Office
Signatti e r Date
Title City Counselor Phone 634-6314 Dept Law
Committee: Drew W. Hilpert. Chief Matthew Schoefield. Janice McMillian
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1625
LEGISLATIVE CONSULTANT AGREEMENT
This agreement made and entered into between the City of Jefferson, Missouri, hereinafter
known as the City and Rackers Consulting, LLC, hereinafter known as Consultant.
1. The City desires to employ Consultant as an independent contractor lobbyist to provide
the following services:
A. Monitor and take appropriate action, as directed, on legislation as reasonably
relates to the City of Jefferson and similar Missouri municipalities as well as other
legislation as may be mutually agreed upon. It is agreed and understood that the
following services will be included: attendance at hearings concerning legislation
on which the City has taken a position; monitoring of the progress of the legislation
and other tasks that are incident to the passage or defeat of legislation of concern
to the City generally.
B. Track and make a periodic written reports on legislation before the Missouri
General Assembly dealing with issues of interest to the City.
C. Attend, upon proper notice where Consultant does not have a prior commitment,
meetings of the City. The City agrees to pay any direct expenses, (meals, lodging
and incidentals) involved with attendance at said meetings.
D. Comply with all state statutes regulating lobbying and campaign expenditures.
Consultant shall provide advice to City (but not to individuals associated with the
City) regarding its compliance with such laws. This contract shall terminate
automatically if Consultant, or one of Consultant's employees, is no longer a
registered lobbyist.
2. Consultant neither warrants nor promises any specific result but agrees to use his best
efforts to carry out the aims and objectives of the City as specified in this agreement.
3. The City agrees to compensate Consultant in the amount of Twenty-Five Thousand
Dollars ($25,000.00) said sum to be paid in the following manner, Two Thousand Eight-
Three Dollars and Thirty-Three Cents($2,083.33) per month for 12 months beginning with
initial payment on December 1, 2015 and continuing thereafter until paid. The City will
compensate Consultant for expenses undertaken on behalf of the City with the prior
agreement of the City Counselor of the City or his designee. The City agrees and warrants
U:\Contract Files\OPEN CONTRACT FILES\Backers Consulting, LLC - Legislative Consultant Services\Agreement 2015-16.wpd
not to make any expenditures to or on behalf of any member of the General Assembly or
any public official without notifying Consultant of the expenditure and providing him with
sufficient information to complete lobbying reports.
4. The City agrees to provide specific industry related material, statistics and witnesses
as the Consultant may require.
5. Neither Consultant nor any subcontractors, employees or agents shall be deemed to
be employees or agents of the City. It is understood and agreed that Consultant is an
independent contractor for all purposes and at all times. Consultant is solely responsible
for the withholding or payment of all federal, state and local personal income taxes, Social
Security, unemployment and disability insurance and other payroll taxes.
6. This contract constitutes the entire agreement between the parties and shall not be
amended or modified without specific written provision to that effect, signed by both
parties. No oral statements of any persons shall, in any manner or degree, modify or
otherwise affect the terms and provisions of this agreement.
7. The City Counselor of the City is designated by the City as the primary contact person
on all matters. It is agreed and understood that by contacting the City Counselor,
Consultant may assume that information and reports of importance to the City will be
passed onto the appropriate parties. It is further agreed that statements made by the City
Counselor as to the position of the City on issues that from time to time might arise may
be relied on by Consultant as the correct and accurate position of the City.
8. This agreement is for the period December 1, 2015 through November 30, 2016. The
agreement may be renewed by the mutual agreement of the parties annually for four
additional one year periods. The City may terminate this agreement if any key personnel
of Consultant cease to be employed by Consultant. If the agreement is terminated before
its expiration, Consultant shall be paid pro rata to the date of termination.
IN WITNESS WHEREOF both parties have executed this Agreement in duplicate.
CITY OF JEFFERSON, MISSOURI RACKERS CONSULTING, LLC
I — ,,,(4 '4'
ojm� —[4�& '
Mayor Lobbyist
ATTEST:
ity Clerk
APPROVED AS TO FORM:
City Counselor
U:\Contract Files\OPEN CONTRACT FILES\Rackers Consulting, LLC - Legislative Consultant Services\Agreement 2015-16 wpd
etiti t
CITY OF JEFFERSON
RENEWAL OF THE LEGISLATIVE CONSULTANT AGREEMENT
WHEREAS,the City of Jefferson,Missouri,a municipal corporation,in Jefferson City,
Missouri,
hereinafter designated"City,"entered into an Agreement with Thomas P.Rackers Consulting,L.L.C.,
with offices in Jefferson City, Missouri, hereinafter referred to as "Consultant," on or about
September 8, 2015.
WHEREAS,the Agreement was for lobbyist services;
WHEREAS, both parties wish to extend the agreement for the first of four additional one-year
-` —renewal-periods-as stipulated-in Item-8;of-the agreement-dated on-or about September 8-2-015
NOW,THEREFORE,be it agreed by the parties that the agreement is hereby renewed for the first
of four renewal periods ending November 30, 2017.
IN TESTIMONY WHEREOF,the parties have hereunto set their hands and seals this 1 day
of September, 2016.
CITY OF JEFFERSON,MISSOURI THOMAS P.RACKERS CONSULTING LLC
OVV\A-ts (,e/11P/krk
,. Yi
Ma .y st
Mayor
EST: _
ity Clerk =_
APPROVED AS TOFO RM:
Inte 'm City Counselor /
CITY OF JEFFERSON
LEGISLATIVE CONSULTANT AGREEMENT RENEWAL
WHEREAS,the City of Jefferson,Missouri,a municipal corporation,with offices at 320 East
McCarty,Jefferson City, Missouri, 65101,hereinafter referred to as "City,"entered into an
Agreement with Rackers Consulting,LLC, a Missouri Limited Liability Company,located at 720
Hobbs Road,Jefferson City,Missouri,65109,hereinafter referred to as "Consultant,"on
September 8,2015,and renewed on September 7,2016;and
WHEREAS,the Agreement was for lobbyist services;and
WHEREAS,both parties wish to extendthe Agreement for the second of four additional one-year
renewal periods as stipulated in Paragraph 8 of the Agreement signed on or about September 8,
2015;and
NOW,THEREFORE,be it agreed by the parties that the agreement is hereby renewed for the
second of four renewal periods ending November 30,2018.
CITY OF JEFFERSON,MISSOURI
Z (jtAAUL
Mayor
Date:70-3^7
ATTEST:
^L
1M'a^JlU j jJ/fotu//
"City Clerk
APPROVED AS TO FORM:
RACKERS CONSULTING,LLC