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Home My Public Portal AboutPlanning Commission Minutes 06-13-2018Mintum Planning Commission June 13,2018 Page I of s NNW Official Minutes MEETING OF THE MINTURN PLANNING COMMISSION Minturn, CO 81645 • (970) 827-5645 Wednesday June 13, 2018 Regular Session — 6:30pm CHAIR —Lynn Teach COMMISSION MEMBERS: Jeff Armistead Lauren Dickie Burke Harrington Greg Gastineau Greg Sparhawk These minutes are formally submitted to the Town of Minturn Planning Commission for approval as the official written record of the proceedings at the identified Council Meeting. Additionally, all Council meetings are tape-recorded and are available to the public for listening at the Town Center Offices from 8:30am — 2:00 pm, Monday through Friday, by contacting the Town Clerk at 970/827-5645 302 Pine St. Minturn, CO 81645. Regular Session — 6:30pm 1. Call to Order Lynn T. called the meeting to order at 6:30pm • Roll Call Those present: Lynn Teach, Jeff Armistead, Lauren Dickie, Burke Harrington, Greg Gastineau and Greg Sparhawk. Note: Burke Harrington were excused absent. Note: In that Burke H. was not in attendance, Lauren D. did vote as an alternate. • Pledge of Allegiance 2. Approval of Agenda • Items to be Pulled or Added Minmrn Planning Commission June 13, 2018 Page 2 of 5 Motion by Greg S., second by Greg G., to approve the agenda as presented. Motion passed 5-0. 3. Approval of Minutes • May 9, 2018 Changes: #9 562 Taylor Jeff Disagreed with the interpretation. Motion by Jeff A., second by Lauren D., to approve the minutes of May 9, 2018 as presented. Motion passed 5-0. Burke H. arrived at 6:34 and assumed his seat at the table; Lauren D. did not vote during the remainder of the meeting. 4. Public comments on items, which are NOT on the agenda When addressing the Commission, state your name and address for the record, prior to comments. All supporting documents are available for public review in the Town Offices. Michelle M. welcomed Scot Hunn as the Interim Town Planner. She then updated on the process for selection of a permanent Town Planner. She has organized a hiring committee which consists of Willy Powell, Jeff Spinel, Michelle M., and Scot Hunn. Applications are will be accepted until the position is filled. Michelle M. noted that Cindy Krieg has been hired and one of her tasks is the Planning Cleric for the meetings. Cindy K. will start June 27, 2018. 5. Planning Commission Comments The Commission introduced themselves to Scot H. Scot H. noted his schedule as Wednesday and Thursday in order to cover the meetings on Wednesday nights. Scot H. introduced himself and his background. 6. Planning Director Report • Interim Planning Director Introduction, Background and Work Plan • Chapter 16 Revisions — Update Scot H. updated the Commission on the status of the rewrite. Scot H. stated he began by reviewing the character areas in Town and reorganizing the code to follow a more logical flow. This was undertaken over the winter. The current rewrite is in the hands of Michael Sawyer, the Town Attorney. Once his review is completed the project will again move forward. He stated, for the most part, much of the contracted project has been completed with the final rewrite and adoption coming later this summer or fall. Greg G. stated the rewrite intent was to not just reorganize the existing code, but rather to reorganize and eliminate loopholes, gray areas, and conflicting areas which need to be addressed. Minturn Planning Connnission June 13, 2018 Page 3 of 5 Scot I-1. agreed and has made note of needed corrections that should be discussed with the Commission. The intention is to review with the Commission for further input once the attorney's review is completed. e Battle Mountain/Bolt's Lake PUD Concept Plan Update & Anticipated Hearings Scot H. has discussed the concept plan with Mi. Tim McGuire of Battle Mtn and he anticipates this should be submitted soon. Once the submittal is made Scot H. will work with the Commission to set up review and public hearings. • Upcoming Land Use and DRB Reviews: Scot H. gave a brief review of the following submittals that will be coming forward to the Commission in future meetings. o 221 Main Street — Warzecha Carport Variance and DRB review Scot H said this is a Boulder St loading however the front door is on Main St. o 302 Main Sheet — Woodruff DRB Review of Gallery/Studio building This will probably be late summer or fall. o 541 Main Street— Gotthelf Residence Garage Remodel and ADU Addition Scot H. noted this does involve an existing non -conforming structure. He outlined how this would be remedied by the applicant. o 841 Main Street — Fortius Construction Duplex Development Scot H. has not seen a submittal but has met with the developer. Greg G. asked if any discussions had been held with the developer of the 100 Block owner; no. Scot H. asked if there was any direction he could take back to the owner? It was noted the previous discussions were more bulk and mass as opposed to specific architectural guidelines. Scot H. said he is beginning to work on Conditional Use Permits for businesses on the Railyard. Scot H. said a lot of work has begun at the staff level to address this need and the process involved. Michelle M. gave a more elaborate update in light of some questions asked. Currently there are a number of leases and subleases which represent uses that have not been approved for the area such as storage of trailers, rubbish, etc. She stated she has met with and walked the property with a representative of the UPRR (owner) to review the town's concerns. Michelle M. answered questions on the Boneyard Open Space easement. This should be Mintum Planning Commission June 13, 2018 Page 4 of 5 solidifying by midsummer. Discussion ensued on the Holy Cross distribution line project. Jeff A. said there appears to be some confusion on the project within Holy Cross. It appears they are working in-house to determine the best direction before moving forward. Michelle M. updated in response to questions on the Dowd Jct. parcel. She stated we are awaiting USFS action before the town can make our next move. It does look promising however, it will be time consuming. Discussion ensued on the River Access grant as well as other grants that maybe available. Discussion ensued on the Minturn Angler sign and that it looks very nice. • Open Discussion —Planning Commission Direction on Meetings and Presentations Scot H. asked for direction on what, how, how long, etc presentations to the Commission should be. Greg G. said he would like to see a more concise flow that covers the application and staff interpretation of the code. He said there previously has been too much personal opinion on the part of the Planner and that it should be more structured and time for the Commission to review and consider. Lauren D. expressed it important that gray areas or other planner interpretations of the code should be cited with code sections. Direction ensued that it was important for information to be delivered in a way that acknowledges the process and the code. Additional comments were made that items were added to the agenda late or rushed in order to meet the applicants time schedule. The code has a time line that allows for due consideration and it should be adhered too. It was agreed that there should be no surprises if possible as it puts all players at a disadvantage. It was also asked that the code be reviewed as to how a nonconforming structure can be added to without increasing the non -conformity. Scot H. said he would look again at the code so as to ensure professionalism. Scot H. said he would look for feedback as they progress. If one finds a concern they can always revisit the process for greater utility and understanding. 7. Future Meetings • June 27, 2018 • July 11, 2018 • July 25, 2018 Minturn Planning Commission June 13,2018 Page 5 of 5 8. Adjournment Motion by Greg G., second by Jeff A., to adjourn at 7:35pm. Motion passed 5-0. Lyn each, Commission Chair ATTEST: Scot Hunn, Interim Town Planner