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Home My Public Portal Aboutr 97:236 No. 97-236 D~,le o1' AdoplJo. July 172 1997 PROFESSIONAL SERVICES CONTRACT FOR PLANNING AND GRANT SERVICES WHEREAS, there exists a need for professional services to assist the Borough in planning and obtaining grants; and WHEREAS, pursuant to N.J.S.A. 40A: 11-5 (1) (a) professional services are exempt from the requirements of competitive bidding; and WHEREAS, the Local Finance Officer has certified that funds are available; NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Carteret does hereby approve the appointment of Community Grants & Planning, P.A. at a maximum cost of not to exceed $5,000.00 billable per attached contract to be approved by the Mayor and Council. BE IT FURTHER RESOLVED that the Mayor and Borough Clerk are hereby authorized to execute said contract. IT IS FURTHER RESOLVED that the contract is awarded without competitive bids in accordance with N.JS.A. 40A:11-5 (1) (a) due to the specialized and professional nature of the services provided. IT IS FURTHER RESOLVED that a notice of this action be published in The Home News and Tribune on July 22, 1997. Adopted this 17th day of July, 1997 and certified as a true copy of the original on July 18, 1997. KATHLEEN M. BARNEY, Municipal Clerk RECORI) OF COUNCIL VOTE x __ _ X - Indicate Vole AB Absenl NV - Not V~)ling XOR - I.dicalcs V~Ie to Overrule Velo sj Adopted al a meeting of the Municip~d Cotmcil ~ 3uly 17, 1997 ~z~ ~rseg TEL (908) 5414800 FAX (908) 541-8925 $1 COOKE AVENUE KATIILEEN M. BARNEY CARTERET, NEW JERSEY 07008 MUNICIPAL CLERK Date: July 17~ 1997 TO: Patrick DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: Name of Account: Coamunity Grant & Planning .MVIOUNT TO BE ENCUMBERED: $5~000.00 K qz EN M. B/ ...... Murficipal Clerk CERTI]FICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the currem budget to enable the Municipal Council to authorize the entering into a contract between the Borough of Carteret and: The funds available for this contract are in the Budget, in the account of: in the amount of: ~ ~ ~. o. By this certification, I have hereby encumbered the above named account for the amount of the contract, y~/'/~- PATIL~K J. DeBLASIO, Treasurer DATE: "9///'";/4-' Affidavit of Publication Printer's Fee $15. 12 State of New Jersey } ss. MONMOUTH COUNTY Personally appeared PAT HENEGHAN of The Home News & Tribune, a newspaper printed In Freehold, NJ and published In NEPTUNE, In said County and State, who being duly sworn, deposeth and salth that the advertisement of which the annexed Is a true copy, has been published In the said newspaper 1 (ONE) times, once In each Issue, as follows NUTAHy PUl]MC OF NEVV JERSEY MY OMMISSION EXPIRES JAN 27, 2000 22nd day of July, A.D., 1997 Notary Public of New Jersey ,)ROUGH OF CARERET NOTICE OF COlOr RACT AWARDED The Borough of Carteret has awarded a contract without competitive biddinJ~ as a professional service pursuant to N.J.S.A. ract and the resolution au- thorizing it are available for ubllc inspection in the of- ~ice of the Municipal Clerk Awarded to; Community Services: planmng & ob- taining grants Resolution # 97-236 Cost: not to exceed HCGOWFINt~COUGHLIN ID:9087278477 SEP 25'97 11:06 No.O05 P.02 OCT 19 7 , Thi= ag~m~t made and entzr~ in~ thh ,day of AnsaN 1~7, by a~FIC[ 0T ~ ~ORO CLERK - ~ ~ ~oe~ th~ Borough of Ca~t, a municipal ~orafio~ of the ~,.of New ~.~, ~y, with pfineip~ o~ Io~ at 61 Cook Avenue, Cartero~ N~. he~m~Oe r~fe~ to as the "~u~~ and ~ommuni~ G~nt~ ~ ~anning, P.A., m p~f~mional eo~o~tlon of ~ 8~to of Now ~o~ ~th p~n~pal o~a I~at~ at ~69 Abb~gto~ D~ve, Suite E, East Windsor, N~ Jc~, bereinaher ~fe~ to ~ ~e "ConsuJ~nL~ W~SSETfl W~AS, ~e Bomu~ ~hes to ~alous~ pu~ue all avenues of s~te and f~e~l g~n~ in o~er to benefit The P~pJe of ~e ~mugh; and WHE~A$, Tho ~rough bMicv~ that ~e m ora p~fmsional co~ult~ semite ~ assht in obtaining said ~n~ would be beneficial. ~OW ~E~ ~ IS AG~ED as follows: 1. CONS~T~T'E OBLIGATIONS l) Consul~nt to ~ovidg Se~lc~ The Consul~nt ag~ to artist ~e Bo~ugh in inereaMng the Wpe and number of grau~ ~e Borough ob~ins. ~p~ifi~lly ~nsulmnt shall provide se~cm ~nsisfing of ~ (3) phas~ as set fo~ below: Phase I: ~ 1. Conduct a funding ne~ ass~sment with app~pfinte Bo~ugh r/~ MCGOWAN&COUGHLIN ID:9087278477 SEP 23'97 14:52 No.O07 P.02 2) Roport~. to Borough. Consultant agree~ to file reports from time as as to thc status of grants for the Borough has applied and to appear at meetings of the Borough Council as requested. 3)~ Consultant agrees, without request, to provide officers and/or offletais of the Borough with copies of any grant applications contemplated or flted on behalf of tho Borough including but not limited to supporting documentation (whether submitted with the application or not) compiled by the Consultant. 4)Affirmative Actlon/EmDIovment. Consultant agrees to comply with the affirmative action requirementa set forth in the Attachment, entitled "Affirmative Action/Employment Goal Compliance" which is annexed hereto and made a part hereof, S)Best Effor~. Consultant agrees to make it~ best efforts in performing the seFvices doserlbed herein. Il. Bor~u~h's Obll~ation 1) Boren~h to Pay. Borough agrees to pay the Consnltaut for services rendered in connection with this Agreement in nccordanco with sections III I.A and 111 I.B of this Agreement is anticipated that the initial professional fees for nil of Phase I and portions of Phases !1 and HI of the above described sections will not exceed $$,000.00. Thereafter, the Borough agrees to appropriate such funds as are necessary to perform additional serviee as outlined in the referenced sections. 2 be eonsidered separate and shall not be included ns constituting any part of the Consultant's compensation as specified under Paragraph I.A of this section, 3) The Consultant shall prepare documents in a eamera-ready manner suitable for reproduction. It is understood that the cost of repradueing, collating, assembling, binding and packaging required multiple copJce of the documents will be reimbursed by the Borough on an actual cost basis. 4) The maxima direct costs identified in this section will not exceed $4~0 withollt additional authorJr, atiou from the Borough. C') Payment of fees will be due upon the regular submission of vouchcrs. Such vouchers will include thc time spent and service performed. Initial payment for services rendered to date should Payment Jn full for invoices submitted is required within thirty (30) days of billing date. Any services of the Consultant not specified In this contract or performed within the ordinary course of lis scape will be covered by a subsequent contractual Agreement. 2) Term. This Agreement shall being immedialely upon execution by beth parties and shall terminate upon the earlier of(i) January 31, 1998 or (ii) upon 30 days written notice by either party to the other, except that Consultant shall not be permitted to terminate this Agreement at the conclusion of Phase I of the services to be performed without the written CODscnt of the Borough, nor shall the Consultant be permitted to terminate this Agreement where to do so would prevent the Borough from filing a contemplated grant application in a timely 4) Entire A2Feement. This instrument contains the entire agreement nnd understanding be~veen the parties hereto. No statements, representatives, prior agreements or understandings not herein set forth shall have any force or effect unless an appropriate amendment is executed by all parties hereto· This Agreement shall become effective only upon execution hereof by both parties hereto and delivery of a fully executed resolution hereef. IN WITNESS WItEI~KOF, the parties hereto have duly executed this instrument as of the daw first above written, which date shall be deemed to be and shall be referred to as the dote of this Agreement. Witness Borough of Carteret Peter J. Sie~Mayor Municipal Clerk Witness Community (~run~s / and Planning, PA ,/_//_-/1/ _ 8 McGOWAN & COUGHLIN A PROFESSIONAL CORPORATION '- ATTORNEYS AT LAW 207 SOUTH STEVENS AVENUE P.O. BOX 8 SOUTH AMBOY, NEW JERSEY 08879 (732) 727-1400 FAX (732) 727-8477 MEMORANDUM TO: Kathy Barney, Borough Clerk FROM: Craig J. Coughlin/Caroline DATE: October 2, 1997 RE: Agreement to Provide Grant and Planning Services COMMENTS: Please place seal on enclosed Agreemems and forward one copy to Randall Gottesman, P.P. cp Enc. 61 Cooke Avenue THIS AGREEMENT, made 5his l?~h daf of July 1997 by and between: COMMUMITY GRANTS & PLANNING, P.A. ATTN: RANODELL GOTTESMAN 569 ABBINGTON DRIVE, SUITE E EAST WINDSOR, N.J. 08520-5812 and the 8orou~h of Carteret, a municipal corporation, having its principal office at the Borough Hall , 61 Cooke Avenue, Carteret, New Jersey, 07008, hereinafter the "BOROUGH". As per Resolution No. 97-236. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FOR PLANNING & GRANT SERVICES. according to the terms set forth in the bids and specifications. T]tF~_]~ does hereby agree to pay the ~the sums set forth in the Contractor's bid. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written above. WITNESSETH BY: :~_ ____~ For the Corooration: BY TITLE: _~~- BOROUGH OF CARTERET BY: -- Peter ~Sica Municipal Clerk