HomeMy Public PortalAbout05/03/94 CCM65
ORDER CHECKS - MAY 3, 1994
13182 Hennepin County Support
13183 Great West Life Assurance
13184 Law Enforcement Labor Services
13185 Agency Services
13186 All Steel Products
13187 American National Bank
13188 Duane A. Bakken
13189 Blitz Foto
13190 Budget Printing
13191 Jonathan M. Burris
13192 Candlelight Floral
13193 Classic Cleaning
13194 Commercial Life Insurance
13195 Commissioner of Revenue
13196 Copy Duplicating Products
13197 Delta Dental
13198 E-Z-Recycling
13199 Farmers State Bank of Hamel
13200 Feed Rite Controls
13201 Grainger
13202 Greater N.W. Office of R.E. Assess.
13203 Hennepin Co. Treas. Acct. Svcs.
13204 Holmes & Graven
13205 Richard Knutson, Inc. ,//
13206 G.D. LaPlant Sanitation
13207 John Lappas
13208 Sandra Larson
13209 Medcenters Health Care, Inc.
13210 Medica
13211 Metropolitan Waste Control(Treatmen
13212 Metropolitan Waste Control (SAC_
13213 Minnegasco
13214 Minnesota State Treasurer
13215 Moody's Investor Service
13216 Northern States Power
13217 Northern States Power
13218 Northwest League of Mun.
13219 City of Orono
13220 P.E.R.A.
13221 Peer Environmental & Eng. Res.
13222 Postmaster
13223 Randy's Sanitation
13224 Rigs & Squads/C.O. Commercial Facto
13225 Safety Kleen
13226 U.S. West Cellular
13227 U.S. West Communications
13228 Uniforms Unlimited
13229 Weekly News
13230 Wright Hennepin Security Svcs.
13231 Wright Hennepin Electric
13868
13869
13870
13871
13872
13873
$ 501.00
400.00
75.00
53.17
6,773.40
175.58
623.56
4.62
304.59
849.69
21.57
191.70
61.40
721.18
135.08
680.45
2,070.00
3,200.45
2,253.45
30.89
2,206.00
198.00
6,311.97
182,490.51
29.85
619.00
45.06
1,595.76
3,704.83
t) 8,312.00
1,584.00
134.51
879.74
4,500.00
1,863.01
726.53
120.00
3,627.80
2,110.69
615.50
500.00
256.61
rs 2,093.82
87.86
35.34
226.05
58.44
208.00
37.28
1,081.80
$245,486.74
PAYROLL CHECKS - MAY 3, 1994
Anne E. Theis
Ann C. Thies
John B. Ferris
Philip K. Zietlow
James R. Johnson
Steven T. Scherer
207.79
138.52
138.52
138.52
138.52
836.22
66
13874
13875
13876
13877
13878
13879
13880
13881
13882
13883
13884
PAYROLL CHECKS - MAY 3, 1994 (CONT'D)
Richard Rabenort
Michael J. Rouillard
Scott Stillman
James Dillman
Robert P. Dressel
Edgar J. Belland
Jeffrey E. Karlson
Cecilia Vieau
Laura L. Monroe
Sandra L. Larson
Joseph R. Heyman
1,152.44
934.84
1,134.36
1,152.11
1,116.47
959.88
1,094.34
625.61
771.00
734.10
744.64
$12,017.88
67
MEDINA CITY COUNCIL MEETING MINUTES OF MAY 3, 1994
The City Council of Medina, Minnesota met in regular session on May
3, 1994 at 7:30 p.m. in the City Hall Council Chambers with Mayor
Anne Theis presiding.
Members Present:
Council Members John Ferris, James Johnson, Ann
Thies, Philip Zietlow and Mayor Anne Theis.
Members Absent: None.
Also Present:
Police Chief Rick Rabenort, Public Works
Director Jim Dillman, City Engineer Shawn
Gustafson, City Attorney Ron Batty and Clerk -
Treasurer Jeff Karlson.
1. ADOPTION OF AGENDA
Moved by Zietlow, seconded by Thies, to adopt the agenda with the
following additions:
a. Update of Medina Morningside Drainage Problem
b. Appreciation for City Volunteers
Motion passed unanimously.
2. CONSENT AGENDA
Moved by Thies, seconded by Mayor Theis, to adopt the consent
agenda, as follows:
a. Approval of Lawful Gambling License for Minnesota Deer
Hunters Association/West Suburban Chapter
Motion passed unanimously.
3. MINUTES
Moved by Thies, seconded by Ferris, to approve the minutes of the
regular meeting of April 19, 1994, as presented. Motion carried
unanimously.
4. 1993 FINANCIAL AUDIT
City Auditor Dave Hinnenkamp of Kern, DeWenter, Viere presented the
audit of the financial statements of the City for the year ended
December 31, 1993.
Hinnenkamp said two bond issues could be called in 1994, which
included the 1985 General Obligation Bonds with interest at 6.25 to
8.40 percent and the 1987 Taxable G.O. Bonds with interest at 8.50
to 9.30 percent.
Hinnenkamp said the Water Fund had enough retained earnings to
cover operating expenses and depreciation, but the Sewer Fund had
a net income loss of $25,647. Hinnenkamp recommended that the
Council review the City's sewer rates and increase rates enough to
cover depreciation for future infrastructure replacement.
Hinnenkamp said that overall the financial condition of the City
was very good.
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Moved by Ferris, seconded by Thies, to accept the audited financial
statement of the City for the year ended December 31, 1993. Motion
passed unanimously.
5. ELLIE CROSBY - REQUEST FOR CONDITIONAL USE PERMIT
Ellie Crosby, 1612 Willow Drive, requested a conditional use permit
for a private dog kennel at her residence. The Planning Commission
recommended that the conditional use permit be approved with ten
conditions. The maximum number of dogs that would be permitted on
the property was eight.
Moved by Thies, seconded by Ferris, to direct city staff to prepare
a resolution granting a conditional use permit to Ellie Crosby for
a private dog kennel. Motion passed unanimously.
6. PETER LAKE DRAINAGE
The Council discussed the high water level of Peter Lake which was
brought to their attention by Jim Dillman and George Layeux, 4605
Wichita. Layeux felt that the high water problem was due to the
rock dam upstream of the Pioneer Trail culvert.
Tom Hovey of the DNR had visited the site and concluded that the
water level at the rock dam was lower than the previous year and
was not restricting the flow of the water. The railroad culvert
was completely submerged, but it was difficult for Hovey to
determine if it was plugged to any extent. Hovey said the City
could start to eliminate the problem by dredging a channel between
the lake and railroad channel. He also informed Dillman that a DNR
permit would be required if the City wished to remove the rock dam.
Dillman said he looked for a beaver dam between the lake and the
railroad culvert and did not observe anything that would have
restricted the flow.
Jim Johnson said the City should find a solution to the problem
with assistance from the DNR.
Mayor Anne Theis said the Council could be opening up a Pandora's
box by correcting the water problem because the City could have 25
more people ask for the same assistance.
Shawn Gustafson said one solution to cover the expense of
correcting drainage problems throughout the City would be to add a
stormwater utility charge to the utility bills.
Ann Thies asked if the Pioneer -Sarah Creek Watershed District
monitored the flow of water in the area.
Mayor Theis said if a water problem is confined within one city,
the watershed district would not try to solve that individual
city's problem.
Johnson suggested that Community Development Block Grant funds be
used for this type of project.
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Dillman said it was difficult to determine what the exact problem
was without shooting elevations. Dillman recommended that the city
engineers survey the ditch and shoot elevations. Dillman said the
City could then come up with a plan to obtain a DNR permit for the
correction work.
Moved by Johnson, seconded by Ferris, to authorize the city
engineers to survey the ditch and shoot elevations at an estimated
cost of $1,500 and bring back a report identifying the problems and
what action is needed to resolve them. Motion passed unanimously.
7. REQUEST FOR FISHING DOCK
John Wilson, 4595 Walnut Street, and Tony Barden, 3140 Cedar
Avenue, requested permission to build a fishing dock at the end of
Beechnut Street.
Jim Johnson said this matter should go to the Park Commission first
before the Council reviewed it.
Moved by Johnson, seconded by Ferris, to forward the request to the
Park Commission for their review and recommendation. Motion passed
unanimously.
8. HIGHWAY 12 ALTERNATIVES
Ann Thies said discussion surrounding the Highway 12 alternatives
had reached a point where Medina needed to decide what alternative
was best for the community. Thies said she was concerned that
Medina's comments up to this point were not being conveyed
accurately. Thies said the City had to take a more active approach
as to what was going on. She recommended that one other council
person and two planning commission members be available for the
next Highway 12 policy meeting and for the additional caucuses
which would be held at various locations.
Jim Johnson said he would volunteer to attend the next meeting.
Moved by Johnson, seconded by Thies, to refer the matter of the
Highway 12 alternatives to the planning commission for their review
and a determination as to whether the Highway 6 alternative is
consistent with Medina's comprehensive plan; and to request that
two members of the planning commission be present at the next
Highway 12 policy meeting. Motion passed unanimously.
9. COUNTY ROAD 116 SEWER MAIN PROJECT
City Engineer Shawn Gustafson estimated that the cost of putting in
piling for the sewer line along the Feltl property would be
$93,000. Gustafson said construction for the remainder of the
project was running under the projected cost by about $53,000
meaning that the total project cost would have an expected overrun
of $40,000 with the additional piling. Gustafson proposed a June
2, 1994 bid opening date and the award of the bid on June 7.
Phil Zietlow asked if the project could be completed this winter if
Lundgren Brothers was in no hurry to begin development in 1994.
70
Gustafson said it was feasible that the work could be completed in
the winter but he added that there was no reason to think that the
Lundgren Bros. development would not proceed in 1994.
Ron Batty said the City would have to go back to Lundgren and
request an additional $40,000 for the cost of the piling.
Moved by Johnson, seconded by Zietlow, to adopt Resolution No. 94-
26, "Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids for Co. Rd. 116 Trunk Sanitary Sewer Piling
Improvement."
Ayes: Ferris, Johnson, Thies, Zietlow and Mayor Theis. Nays:
None. Resolution No. 94-26 adopted on a 5-aye and 0-nay vote.
10. MEDINA MORNINGSIDE STORMWATER DRAINAGE
Phil Zietlow said the key question regarding the Medina Morningside
stormwater drainage ditch was the potential safety hazard caused by
the erosion of the ditch. Zietlow said it was not a safety hazard
at the present time, but if the ditch continued to erode it would
become a problem. He said City Engineer Shawn Gustafson and Public
Works Director Jim Dillman had suggested laying pipe to take care
of the problem. Zietlow said the City could lay 100 feet of pipe
each year over a 5-year period. He added that the expenditure
could be justified because of the taxes paid by the 82 homeowners
in Medina Morningside.
Fred Keller said the Council should keep in mind that the City
created the problem by directing water to the ditch.
Ron Batty said whenever a public improvement project is involved,
it is a public issue. He said it could be a general fund
expenditure or it could be an assessment project. Batty added that
many residents believed it was not their problem and would object
to an assessment.
John Ferris said the issue of taking care of stormwater was a broad
responsibility that all cities had to deal with.
The cost of fixing the drainage easement at Medina Morningside was
estimated at $100,000.
Johnson said the City needed a policy which addressed these issues.
Ferris said the City would have more water problems in the future
as development continued to occur in Medina.
Mayor Theis said the Council should move ahead and authorize Shawn
Gustafson and Jim Dillman to put together an improvement plan.
Johnson asked if the City should have a policy in place before
proceeding with a solution to the problem.
Ron Batty said he did not see a need for a comprehensive policy.
Batty said the Council could address each problem on an ad hoc
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basis. Batty said Peter Lake was a different problem from the
Medina Morningside drainage. Batty added that the Council could
consider a Chapter 444 project, whereby the City would set up
stormwater districts and pay for improvements through taxes rather
than special assessments.
Mayor Theis directed City Engineer Shawn Gustafson and Public Works
Director Jim Dillman to develop an improvement plan for the Medina
Morningside drainage ditch.
11. OPEN MEETING LAW DEFENSE COST COVERAGE
The Council considered the purchase of Open Meeting Law defense
cost reimbursement coverage offered by the League of Minnesota
Cities Insurance Trust. The cost of the coverage was $500. The
policy included coverage for elected and appointed city officials.
Ron Batty said open meeting laws had become much more complicated
and there was significant risk to public officials just trying to
do their job. Batty said the coverage was well worth the cost.
Moved by Thies, seconded by Ferris, to approve the purchase of the
Open Meeting Law Defense Cost reimbursement coverage at a cost of
$500. Motion passed unanimously.
12. APPRECIATION FOR CITY VOLUNTEERS
The Council expressed appreciation to Dave Stejskal of Boudreau
Construction, Ron Etzel of R & R Express, and Tony Barden of Sealed
Tight Deck Services for volunteering their time and talents to the
City when they replaced the roof on the Independence Beach well
house; and to Randy Mayer of Mayer Mobil for donating two fuel
pumps to the Public Works Department.
Mayor Theis commended these Medina residents for assisting the
City.
13. PAYMENT OF BILLS
Moved by Thies, seconded by Ferris, to approve payment of Order
Check Numbers 13182-13231 for $245,486.74 and Payroll Check Numbers
13868-13884 for $12,017.88. Motion passed unanimously.
14. EXECUTIVE SESSION
Ron Batty announced at 10:10 p.m. that the Council would be going
into executive session to consider the grievance appeal of Officer
Chuck Wallace. Batty recommended that the meeting be closed based
on the court decision, Unke v. Independent School District 147.
Moved by Mayor Theis, seconded by Thies, to close the executive
session at 10:55 p.m. Motion passed unanimously.
Moved by Mayor Theis, seconded by Ferris, to uphold the
determination that Officer Chuck Wallace resigned from his
employment with the Medina Police Department due to his
unauthorized absence from duty on March 4, 5, 6 and 7, 1994. [This
determination was made pursuant to the terms of the Labor Agreement
72
between the City of Medina and LELS.] Motion passed unanimously.
15. ADJOURNMENT
Moved by Ferris, seconded by Mayor Theis, to adjourn the meeting at
10:57 p.m. Motion passed unanimously.
ATTEST:
Je rlson, C erk-Treasurer
May 3, 1994