HomeMy Public PortalAbout2006-198 (11-07-06)RESOLUTION NO. 2006.198
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AMENDING RESOLUTION 2006.139 AND AUTHORIZING THE CITY TO
ENTER INTO A SERVICE AGREEMENT WITH GRM INFORMATION
MANAGEMENT SERVICES OF CALIFORNIA, LLC FOR A TERM NOT TO
EXCEED TWO (2) YEARS AT A COST NOT TO. EXCEED $17,000 A YEAR TO
PROVIDE TRANSPORT, STORAGE, DESTRUCTION, ARCHIVE AND
RETRIEVAL SERVICES FOR HARD COPY RECORDS, AND FURTHER
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
WHEREAS, on February 7, 2006 the City Council adopted a policy to provide for
efficient, effective and economical controls over the creation, utilization, maintenance,
retention, preservation and disposal of all records of the City; and
WHEREAS, an off-site storage facility provides an alternate solution to storage
problems because of limited storage space in-house; and
WHEREAS, on August 1, 2006, the City Council adopted Resolution No. 2006-
139 authorizing staff to negotiate with Filekeepers and authorizing the Mayor to
execute an agreement with Filekeepers; and
WHEREAS, negotiations with Filekeepers resulted in a standstill with either
party not being able to come to terms relative to certain provisions in the proposed
agreement; and
WHEREAS, GRM Information Management Services of California, LLC, one of
the respondents to the City's RFP on off-site storage, one of the three (3) short-listed
vendors based on the City's .evaluation, and the recommended vendor by the
Selection Panel, is willing to provide the City off-site records storage services.
NOW, THEREFORE the City Council of the -City of Lynwood does hereby find,
determine, order and resolve as follows:
Section 1: That the City authorizes the Mayor to execute a Service
Agreement, at a form approved by the City Attorney, with GRM Information
Management Services of California, LLC for the transport, storage, archive, destruction
and retrieval services in an amount not to exceed- $17,000 a year for a term not to
exceed two (2) years.
Section 2: That the City Council rescinds its former authorization to the Mayor
to execute an agreement with FileKeepers made under Resolution No. 2006.139.
Section 3: Except as amended herein, the terms of Resolution No. 2006.139
adopted by the City Council on August 1, 2006, shall remain in effect.
Section 4: The City Clerk shall certify to the passage and adoption of this
resolution.
PASSED, APPROVED and ADOPTED this 7t" day of November 2006.
ATTEST:
ANDREA L. HOOPER
CITY CLERK
L TICIA VASQy Z, MAYOR
LOUIS BYRD, MAYOR
. ENRI U A TINE
CITY MANAGER
APPROVED AS TO FORM:
. A~RNOLDO BELTRAN
CITY ATTORNEY
STATE OF CALIFORNIA )
SS.
COUNTY OF LOS ANGELES )
LORRY MPE
ASSISTANT CITY MANAGER
I, the undersigned; City Clerk of the City of Lynwood, do hereby certify that the
foregoing Resolution was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the .7TH .day of NOVEMBER , 2006.
AYES: COUNCILMEMBERS, BYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ
NOES: 'NONE
ABSENT: ''~ NONE
ABSTAIN: ,NONE
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Andrea L. Hooper, City Clerk
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
SS.
I, the' undersigned City Clerk of the City of Lynwood, and the Clerk of the City
Council of said City, do hereby certify that the above foregoing is a full, true and correct
copy of Resolution No. 2006.198 on file in my office and that said Resolution
was adopted on the date .and by the vote therein stated.
~~
Dated this .7TH day of NOVEMBER , 2006.
~~
Andrea L. Hooper, City Clerk
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