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Home My Public Portal About08-03-2020 Village Board MinutesVILLAGE OF PLAINFIELD MEETING MINUTES AUGUST 3, 2020 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.WOJOWSKI, H.BENTON, M.BONUCHI, K.CALKINS, P.KALKANIS, C.LARSON. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; A. DE BONI, COMMUNITY RELATIONS DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the Pledge of Allegiance. PRESIDENTIAL COMMENTS Mayor Collins: • Congratulated Trustee and Mrs. Benton on the birth of their son, Harrison James. • Thanked staff for building kayak racks at the Riverfront. • Encouraged social distancing. • Encouraged everyone to support local businesses. TRUSTEES COMMENTS Trustee Wojowski expressed condolences to the Plainfield families that recently lost teenagers and asked everyone to keep those families in their prayers. Trustee Larson: • Reminded everyone of the mobile food pantry at St. Mary's tomorrow and thanked Police and PEMA for their efforts. • Stated that she appreciates the kayak racks. • Reminded everyone of the car show on Tuesday and encouraged everyone to practice social distancing. • Expressed condolences to the families involved in recent tragedies. Trustee Benton: • Thanked Mayor Collins for the well wishes for his family. • Encouraged everyone to wear face coverings and social distance. • Encouraged everyone to support local businesses and the car show and maintain social distancing. PUBLIC COMMENTS (3-5 minutes) Clerk Gibas noted that 5 public comments were submitted: • Daniel Mikuska submitted a public comment asking what is being done regarding Vintage Harvest Flooding issues. • Jason Bradley submitted a public comment expressing concern regarding flooding in the Vintage Harvest Subdivision. Village of Plainfield Meeting Minutes — August 3, 2020 Page 2 • John Austin submitted a public comment expressing concern regarding flooding in the Vintage Harvest Subdivision. • Karen McQuary submitted a public comment expressing concern regarding decorative lighting at Village Green. • William Simo submitted a public comment expressing concern regarding public access of the DuPage River. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Larson moved to approve the Agenda. Second by Trustee Bonuchi. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Larson moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on July 20, 2020. b) Bills Paid and Bills Payable Reports for August 3, 2020. c) Approval of payment to the Illinois EPA in the amount of $32,500.00 for the operating permits at the Wastewater Treatment Plant. d) Ordinance No. 3468, decreasing the number of Class "A" Liquor Licenses to two (2) and increasing the number of Class "F" Liquor Licenses to 24 for Blu Incorporated DBA Irish Tyme Pub located at 24027 W. Lockport Street, Suite 101. Second by Trustee Bonuchi. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes. 6 yes, 0 no. Motion carried. 3) VILLAGE HALL CARPETING Trustee Benton moved to authorize the purchase and installation of carpet at the Village Hall by ABM Commercial Flooring, Inc. in the amount of $73,762.00. Second by Trustee Bonuchi. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes. 6 yes, 0 no. Motion carried. 4) ENCORE CAR WASH — U.S. ROUTE 30 (CASE NUMBER 1884- 062420.AA.REZ.SU.SPR.FP) Trustee Wojowski moved to open a Public Hearing regarding an annexation agreement for the property at the southwest corner of Spangler Road and U.S. Route 30/Lincoln Highway (PIN #0603233000570000). Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Benton indicated support for the project. Trustee Calkins expressed concern regarding traffic at the intersection. Trustee Bonuchi commented on buffering and stated that it was a good use for the land. Trustee Wojowski stated that this is a better fit for the parcel than the previously proposed hotel. Trustee Larson questioned access points and Administrator Murphy reviewed the access points. Trustee Larson moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, move to direct the Village Attorney to prepare the necessary ordinances for approval of the proposed annexation agreement, annexation, map amendment (re- zoning) from R-1 to B-3, and for a special use for a planned development for the subject property Village of Plainfield Meeting Minutes — August 3, 2020 Page 3 located at the southwest corner of Spangler Road and U.S. Route 30. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, no; Kalkanis, yes; Larson, yes. 5 yes, 1 no. Motion carried. 5) PACE BUS MAINTENANCE AND STORAGE GARAGE SITE PLAN REVIEW (CASE NUMBER 1886-071520.SPR) Trustee Benton moved to approve the proposed site plan for the Pace Bus Maintenance and Storage Garage located on Lot 2 of the Plainfield Small Business Park at Van Dyke Road and Depot Drive. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes. 6 yes, 0 no. Motion carried. 6) TEXT AMENDMENT TO ZONING, SIGN CODE & HISTORIC PRESERVATION (CASE NUMBER 1868-011020.TA) Trustee Larson moved to direct the Village Attorney to draft an ordinance granting approval of the proposed text amendments to the Village of Plainfield Zoning Ordinance as outlined in the staff report. Second by Trustee Bonuchi. There was some general discussion regarding bicycle parking. Mr. Proulx reviewed the intent of the proposed text amendment and pointed out that it not a requirement for existing businesses. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Bonuchi moved to authorize the Village President to award the 2020 Water Tower Cleaning Program Contract to National Wash Authority LLC, the lowest responsible bidder, in an amount not to exceed $29,100.00. Second by Trustee Larson. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize the Village President to execute an Intergovernmental Agreement related to the 2020 Township Resurfacing Program, between the Plainfield Township Highway Department and the Village of Plainfield. Second by Trustee Larson. Vote by roll call. Village of Plainfield Meeting Minutes — August 3, 2020 Page 4 Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to authorize the Village President to enter into an agreement with Independent Mechanical Services Incorporated, to replace five raw sewage pumps for the lump sum bid not to exceed $277,165.00. Second by Trustee Benton. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT No Report. ATTORNEY'S REPORT Trustee Bonuchi moved to release the Executive Session Minutes of July 6, 2020 (Personnel), December 9, 2019 (Public Officials), and December 16, 2016 (Personnel) and to keep the remaining minutes confidential. Second by Trustee Larson. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes. 6 yes, 0 no. Motion carried. Mayor Collins read the reminders. EXECUTIVE SESSION Trustee Bonuchi moved to Executive Session, as permitted under the Open Meetings Act under Section 2 (c)(5) purchase or lease of real estate, not to reconvene. Second by Trustee Larson. Vote by roll call. Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 7:36 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — August 3, 2020 Page 5 VILLAGE OF PLAINFIELD PUBLIC HEARING AUGUST 3, 2020 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, B.WOJOWSKI, H.BENTON, M.BONUCHI, K.CALKINS, P.KALKANIS, C.LARSON. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; A. DE BONI, COMMUNITY RELATIONS DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. ENCORE CAR WASH — U.S. ROUTE 30 (CASE NUMBER 1884-62420.AA.REZ.SU.SPR.FP) Mayor Collins called the meeting to order at 7:11 p.m. Present roll call stands. Mr. Jon Proulx stated that the applicant is proposing to construct a car wash with a drive thru on the property located at the southwest corner of Spangler Road and U.S. Route 30 and to create a future pad for future development. The applicant is requesting annexation by annexation agreement, rezoning to B-3, and a special use for a planned development. Clerk Gibas noted that three (3) public comments were submitted: • Frank Sottosanto submitted an email and letter expressing concern regarding the berm, landscaping maintenance, and retention pond flooding. • Joe Huhn submitted an email expressing concern regarding traffic impact to Winding Creek Subdivision. • Georgette Lane submitted an email with questions regarding how the business fits in with the US Route 30 Corridor Enhancement Guidelines, hours of operation, used water, landscape screening, fence line, drive-thru, and traffic impacts through the neighborhoods. Trustee Larson moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:13 p.m. Michelle Gibas, Village Clerk