HomeMy Public PortalAbout2015-08-25 minutesCity of Jefferson Cultural Arts Commission Minutes
Tuesday, August 25, 2015
Boone/Bancroft Conference Room – John G. Christy Municipal Building
320 E. McCarty Street
COMMISSION MEMBERS PRESENT ATTENDANCE RECORD
Lucia Kincheloe 6 of 6
Don Govang 6 of 6
Lisa Chastain 4 of 6
Suzanne Luther 2 of 6
Cindy Layton 5 of 6
Sarah Nichols 1 of 6
Casey Osterkamp 2 of 6
Taryn Prewitt 3 of 6
Lara Underwood 5 of 6
Zak Wilson 5 of 6
COMMISSION MEMBERS ABSENT
Gara Loskill 2 of 5
COUNCIL LIAISON PRESENT
Laura Ward
STAFF PRESENT
Janice McMillan, Director Planning & Protective Services
Bryan Wolford, Assistant City Counselor
Call to Order:
Meeting was called to order at 5:46 PM by Chairperson Lucia Kincheloe.
Approval of Agenda:
Lisa moved and Lara seconded approval of the agenda, as distributed and amended. The
motion carried on a voice vote.
Approval of Minutes:
Suzanne moved and Taryn seconded approval of the July 28 minutes as published. The motion
carried on a voice vote.
New Business:
Bryan Wolford, Assistant city attorney, clarified to the Commission that the CAC can refer
people to the Foundation, but cannot funnel funds to the Foundation. As a Quasi-Governmental
Agency, the Cultural Arts Commission cannot solicit funds, although it can build awareness of
fund-raising.
Lucia was concerned that there may have been an inaccurate implication in the News and
Tribune concerning Thursday Night Live would receive funding through the MAC (Missouri Arts
Council) Grant that the CAC was awarded. Taryn suggested that they could apply for a mini-
grant from the CAC.
An RFP, with a deadline of September 5, has been sent out concerning the artwork for the
space in front of City Hall. Laura stated that a project like that helps build the gravitas of the
commission. Lucia thanked Laura for her hard work and support on behalf of the CAC in City
Council.
Lucia suggested further discussion of the Community Arts Awards should be sent to a
Committee, once the long-range plan is discussed.
Old Business:
Lucia reported that Jayme Abbott has sent out the agreements for the beneficiaries of the
Missouri Arts Council Grant.
The Foundation Report:
Agreements on the fountain are being finalized. The Foundation is working with Construction
and Design. The Splash Park fund-raising is going well. People can like it on Facebook and
donate money through the web page.
Committee Reports:
The Education Committee has discovered several possible projects or partnerships. They
include: 1) Art for Common ground’s garden; 2) Regional , juried, High School Art show with the
Impact Council; 3) A catalogue of professional artists who could/would work with the Academy;
and 4) Build a strong relationship between the mini-grants and the Education Committee.
The Marketing and Technology Committee has started work on a tri-fold brochure, but they are
in need of pictures and quotes that don’t involve fund-raising.
The Administration Committee report involved Zak engaging the Commission in a session to
begin Strategic Planning. After discussion, the Commission resolved to have each of the three
committees examine pertinent sections of the CAC charge in Section 7-607 of ordinance 14489
(Cultural Arts Commission creation).
The division included the following distribution of duties:
Duties A, E, and F under the Education/Outreach Committee,
Duties C, D, and F under the Marketing/Communications Committee,
Duties B, G, H, and I under the Administration Committee.
The Committees will aim their planning towards concrete measures for a two-year range, and
three to five year visionary measures.
Lucia thanked Zak for his preparation work and leadership on facilitating the Strategic Planning
work.
Commissioners expressed concerns that the reporting of the Attendance Record did not reflect
excused absences, and it made newer appointees appear to be absent from meetings that
occurred before they were commissioners.
Adjourn:
After announcements, Lucia adjourned the meeting at 7:12 PM.