HomeMy Public PortalAboutPlanning Commission Minutes 07-25-2018Minium Planning Commission
July 25, 2018
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MINUTES
MEETING OF THE MINTURN PLANNING COMMISSION
Minturn, CO 81645 • (970) 827-5645
Wednesday July 25, 2018
—_ Regular_ Session -_6:30pm___
CHAIR — Lynn Teach
COMMISSION MEMBERS:
Jeff Armistead
Lauren Dickie
Burke Harrington
Greg Gastineau
Greg Sparhawk
These minutes are formally submitted to the Town of Minturn Planning Commission for approval as the official
written record of the proceedings at the identified Council Meeting. Additionally, all Council meetings are tape-
recorded and are available to the public for listening at the Town Center Offices from 8:30am — 2:00 pm, Monday
through Friday, by contacting the Town Clerk at 970/827-5645 302 Pile St. Minturn, CO 81645.
Regular Session — 6:30pm
1. Call to Order
Lynn T. called the meeting to order at 6:33pm
• Roll Call
• Pledge of Allegiance
Those present at Roll Call: Lynn Teach, Greg Gastineau, Greg Sparhawk, Burke Harrington.
Note: Jeff A. and Lauren D. were excused absent.
2. Approval of Agenda
• Items to be Pulled or Added
Motion by Lynn T., second by Greg S., to move Planning Commission comments (item # 5) to
the end of the agenda (item 4 8). Motion approved 4-0.
Minturn Planning Commission
July 25, 2018
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Motion by Greg G., Second by Greg S., to approve the agenda as amended. Motion passed 4-0.
3. Approval of Minutes
• July 11, 2018
Changes:
Motion to adjourn was presented by Greg G., not Greg S.
Regarding 221 Main St — There was discussion regarding the hardship requirement to meet the
variance. The existing retaining wall was identified as the hardship.
Motion by Greg S., second by Jeff A., to approve the minutes of July 11, 2018 as amended.
Motion passed 4-0.
4. Public comments on items, which are NOT on the agenda (5min time limit per
person)
Michelle Metteer, Town Manager (Representing Town Hall, 302 Pine St)
Provided an update regarding interim Town Planner Scot Hunn. Scot H. will be moving to 3
days a week once his current contract (for 2 days per week) reaches an end. The full time
position is still posted, but the hope is to eventually reach an agreement with Scot H. for full
time.
5. Design Review Applications
• 449 Meadow Road — Horn Residence - Existing Single -Family Residence Remodel
& Addition Final Plan Review
Scot H. introduced the application. The applicants, Fraser and Kristen Horn, were
present. There was some confusion over the drawings, so the applicants discussed the
drawings with Planning Commission.
Notes from Staff Report:
The Applicants, Fraser and Kristen Horn, request review of a remodel and minor addition to an
.existing single-family residential structure located at 449 Meadow Road. Also shown on plans is
the placement of two (2) above ground propane tanks to serve the property.
The existing 2,967 sq. ft., three-bedroom home was originally constructed in 1985. An existing
detached garage structure along with an existing, separate shed structure are shown on the site
plan. No changes to the garage or shed structure are proposed and the proposed 112 square foot
addition will not add to any requirement for parking at the property. According to the Site Plan
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July 25, 2018
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provided (Sheet AS -101), the existing structures on this 2.13 -acre lot all comply with setback
requirements.
The Martin Creek/Tipton Homestead Character Area Residential Estate Zone District does not
prescribe any lot or impervious coverage limits and building height limits are also not listed in
the Town Code for this zone district. The plans show a new hip roof element over the proposed
addition. This roof element is lower than adjacent roof forms and, therefore, will not add to or
increase the overall height of the existing structure.
Finally, the proposed location for the two propane tanks will also comply with front setback
requirements.
As provided on the plan "Index, General Notes & Code Information" page of the plans (Sheet G-
002), the following description or scope of work is relative to exterior modifications proposed:
A propane gas tank is to be installed at the west side of the existing garage, and two main lines
are to reach to the house. The gas lines are to power a new vented gas fireplace insert, and
vented gas cooktop.
The south living area is to be demolished, including the existing windows, doors, roof and
exterior columns. Existing elements not critical to the structural alterations are to remain and be
refurbished. A new vented gas insert and stone veneer is to be provided. No new stone veneer is
to be visible from the exterior.
A new roof with new structure is to be provided above the living area. New windows, new doors
and a new self-contained gas fireplace with vent is to be provided at the south elevation of the
living area (there will not be a chimney). New exterior shingle cladding, new paint, and new
finishes are to be provided
A new addition at the southwest corner of Level 1 is to be provided. The existing exterior walls
are to be demolished. An existing tree in this area is to be demolished. A new concrete slab on
grade is to be provided A new hip roof, new exterior tiralls, windows, and doors are to be
provided. New file to match the existing floor is to be provided. Approximately 112 SF is
proposed to be added to the existing total area of the building.
An existing chimney and fireplace f om Level 1 to Roof is to be demolished. All areas of this
chimney demolished are to be filled with f•aming, finishes, and roofing that matches the existing
building.
Summary of Process and Code Requirements:
As noted above, the Applicants are requesting review by the Design Review Board of
proposed remodel and minor addition to this existing single-family residential structure.
No variances are required or proposed.
Site Grading, Drainage and Defensible Space
Staff suggests that as plans are finalized, and concurrent with any building permit application,
the Applicant be required to provide additional details to demonstrate that the site will be
graded appropriately around the proposed addition to provide positive drainage away from the
structure.
Mintum Planning Commission
July 25, 2018
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Additionally, staff respectfully suggests that the Applicants work with the Eagle County
Wildfire Mitigation Specialist, Eric Lovgren, or staff at the Eagle River Fire Protection
District, Station 5 in Mintum, to establish a wildfire hazard analysis for the property and to
ensure that site planning (including the removal of existing vegetation and grading)
incorporates the establishment of defensible space, if required or recommended, or other
wildfire hazard mitigation techniques in proximity to the new addition and, specifically, the
proposedpropane tank location.
Staff suggests that the plans for 449 Meadow Road complyapplicable provisions of
Chapter 16 and the Town of Minturn Design Standards (Appendix `B') of the Mintum Town
Code, and clarified that the applicant had addressed outstanding questions related to exterior
lighting and proposed grading around the proposed addition. Staff then clarified that the of the
three recommended conditions, only # 3 should remain.
In the event the Planning Commission chooses to recommend approval of the final plans, the
following suggested conditions are provided for the Commission's consideration:
1. The Applicants shall provide details (cut sheets) and revised plans (floor plans and
elevation drawings) showing any/all proposed (new) exterior lighting associated with
the approved addition prior to or concurrent with building permit application.
2. The Applicants shall provide additional details on the site plan (Sheet AS -101) or
separate site/landscape plan to demonstrate that the site will be graded appropriately
around the approved addition to provide positive drainage away from the structure.
3. The Applicants are encouraged to work with the appropriate agency (Eagle County
and/or the Eagle River Fire Protection District) to ensure that site planning for the
approved addition and propane tanks installation incorporates defensible space best
practices or other required and recommended wildfire hazard mitigation techniques.
Motion by Greg G., second by Greg S., to approve the application as presented, with staff
suggested condition number 3. Motion passed 4-0.
6. Projects
7. Planning Director Report
Have received applications for Conditional Use Permits for Union Pacific Railroad property.
Staff will be bringing to Planning Commission soon, and staff anticipates / recommends doing
site visits when CUPS are reviewed.
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July 25, 2018
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Still awaiting a response from Mike Sawyer re. Chapter 16 code revisions.
Scot to follow up. Hope to have preliminary revision soon.
Scot H. and Michelle met with the owners of the 100 block.
Owners had met with previous Town Planner, she had provided some suggestions / advisements.
Meeting on 7/24 was to make introduction to new Town Planner and Town Manager, and to
discuss basic concepts for potential redevelopment.
Scot is going to review the current design guidelines in place for the 100 block, and recommend
any potential updates or revisions.
Planning Commission discussed options / alternatives to work with the owner of the 100 block
for master planning_ sites,_ as well as issues of importance _(ie,_parking, building mass and scale,
connectivity).
8. Planning Commission Comments
Greg G. questioned whether Antique Accents had approved signage.
Business owner has been advised by Code Enforcement that a sign permit is required.
Town staff will follow up.
Also suggested by Cindy K. that we update the New Business Welcome Packet to include sign
permit information (it currently does not).
Was also discussed that perhaps new business applications should require an in person meeting
with Town staff to answer any questions, concerns, and ensure Town guidelines are being
followed.
Greg G. brought up a concern regarding the trash piled up at the small property to the west of
Minturn Anglers (along Highway 24). It is being addressed by Code Enforcement.
Greg S. mentioned Backeountry Hunters and Anglers. They will be volunteering hours for the
Fishing is Fun grant work.
Lynn T. suggested that when malting motions, Planning Commission members should include
specific requirements / conditions within the motion itself.
Scot H. suggested that he can also make a staff recommendation in the staff report (noting
conditions, etc).
A discussion took place regarding Public Comment policy.
Scot H. suggested that in addition to public comment for items not on the agenda, that Planning
Commission should allow for Public Comment during Land Use / DRB Hearings, prior to
Planning Commission deliberation.
Town Staff will also add this to future agendas for the DRB applications section.
Suggested Order:
Minium Planning Commission
July 25, 2018
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Staff presentation
Applicant presentation
Public Comment
Commission Comment / Deliberation
9. Future Meetings
• August 8, 2018
• August 22, 2018
• September 12, 2018 ----- -
10. Adjournment
Motion by Greg G., second by Burke H., to adjourn at 7:45pm. Motion passed 4-0.
_1 j,0_0�K/ \
�L � Teach, Commission Chair
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ATTEST
Scot Hunn, Interim Town Planner