HomeMy Public PortalAbout05/05/2009 CCM127
MEDINA CITY COUNCIL MEETING MINUTES OF MAY 5, 2009
The City Council of Medina, Minnesota met in regular session on May 5, 2009 at 7:00
p.m. in the City Hall Chambers. Mayor Crosby presided.
I. ROLL CALL
Members present: Crosby, Siitari, Smith, Weir.
Members absent: Johnson
Also present: City Attorney Ron Batty, City Engineer Tom Kellogg, Associate Planner
Dusty Finke, Public Works Superintendent Steve Scherer, Finance Director Jeanne
Day, City Administrator Chad Adams and Recording Secretary Amanda Staple.
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
It was requested to add an item regarding tree preservation and deleting ash trees from
the recommended species.
It was requested to add an item regarding discussion for the City to consider an annual
fee for people who have CUP's, which would help to pay for City inspections.
Moved by Weir, seconded by Smith, to approve the May 5, 2009 agenda as amended.
Motion passed unanimously.
IV. APPROVAL OF MINUTES
A. Approval of the April 21, 2009 Special City Council Meeting Minutes
It was noted on section 3-5, the word "could" should be replaced with the word "should".
It was noted on section 3-1, regarding the statement on grazable acres, a definition of
wooded area should be included.
Moved by Weir, seconded by Siitari, to approve the April 21, 2009 special City Council
meeting minutes as amended. Motion passed unanimously.
B. Approval of the April 21, 2009 Regular City Council Meeting Minutes
It was noted on Page 1, line 42 and line 44, tiff should be replaced with TIF. Page 1,
line 43, should state, "...could be an end of session decision". Page 1, line 34,
"...si#+aeris the City...". Page 3, line 4, should state: "...29 million in street value of
drugs". Page 4, line 33, should state: "The church is being made nonconforming".
Page 4, line 4, should state: "...allowing the merchant to keep the sign in that location."
Page 4, line 21 and 23, grammar changes were suggested, it should state: "...largcct
most significant...", and "...vine synchronize...". Page 5, line 25, should state: "Smith
stated at the last Park Commission meeting a proposal about creating a lake owners
association." Page 5, line 30, should state: "...workshops and School Lake would be a
good area to begin working on this." Page 6, line 39, should state: "...what bid
upgrades would cost." Page 6, line 40, should state: "...of the firm stated their recent
projects had been coming in under their projections." Page 7, line 8, should state: "...fef
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reimbursables". Page 7, line 9, should read, "HCM had the overall best looking
buildings and proposal." Page 7, line 12, should state: "...negotiating the contract costs
with the firm."
Moved by Weir, seconded by Siitari, to approve the April 21, 2009 regular City Council
meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA
A. Approve Temporary Liquor License to Wildlife Rehabilitation Center of
Minnesota for August 8, 2009 at 3000 Hamel Road
B. Approve Ball Field Rental Aqreement (Hamel Seniors Softball League)
C. Approve Ball Field Rental Agreement (Hamel Hawks Baseball)
D. Approve First Amendment to Ground Services Agreement (Hamel Athletic
Association)
E. Approve Tennis Court Rental Agreement
F. Approve Resident Cost -Share Grant Program Agreement (Clint and Judy
Lueck)
G. Approve Resident Cost -Share Grant Program Agreement (Mike Zeglin)
H. Approve Acquisition of Pitney Bowes Folding/Stuffing Machine
1. Resolution Authorizing Execution of Safe and Sober Communities
Agreement
J. Resolution Recognizing City Clean Up Day Volunteers
K. Avpr \ p Arch toot Se. /.__s Agreement with Hagen, Christens___ __
MclI wain+ ,Architocts-12A Part 1 and Par
Crosby asked to remove item K from the consent agenda.
Moved by Weir, seconded by Smith, to approve consent agenda items A-J. Motion
passed unanimously.
K. Approve Architect Services Agreement with Hagen, Christensen &
MclLwain, Architects PA — Part 1 and Part 2
Crosby questioned the wording and if it meant the architect, not the City, would own the
plans. If that is the case, the architect could sell the project to someone else, and if the
City were ever to add -on or amend the building it would need to go through the same
architect.
Adams advised that the language had been clarified to state that the City would own the
plans.
Moved by Crosby, seconded by Weir, to approve the architect services agreement as
amended with Hagen, Christensen and MclLwain, Architects PA. Motion passed
unanimously.
VI. COMMENTS
A. Comments from Citizens on Items not on the Agenda
Martha Van deVen, 1765 Medina Road thanked the Council and City Staff who took part
in the Medina Clean Up Day. She stated there was a wonderful turnout and reported
that 32 bikes had been collected, compared to 38 bikes collected the prior year.
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B. Park Commission
Park Commissioner Ann Thies advised that the park tour would occur on May 16th from
10:30 a.m. to 2:30 p.m., which would be good for new Park Commission members. She
stated she was interested to hear about the new City logo and its relation to the park
signs.
C. Planning Commission
Associate Planner Finke reported that a Planning Commission meeting had not been
held since the last Council meeting. He advised that on the next agenda the
Commission would be reviewing a site plan for Wrangler's Restaurant including an
expanded parking lot. He advised that a public hearing would also be held for that item.
VII. OLD BUSINESS
A. City Logo Design
Crosby advised that the current City logo has been around for 15 to 20 years and a
contest had been held to design a new logo for the City. He stated that finalists had
been chosen last fall and the City worked with resident Lori Dalrymple, who is also a
graphic design artist, to refine the design. He advised that the new logo would be
phased in over time due to the current economy and that the City had spent $500 on the
design process.
Smith added it has been a great frustration to the Park Commission as there has been
discussion regarding park signs for the past two years. She noted the park signs have
been in the budget for the past two years.
Crosby advised that the majority of the resident comments in regard to the new logo
were positive.
Lori Dalrymple, consultant, presented the revised City logo and stated that she had
incorporated a lot of the resident feedback into the revised design.
Moved by Weir, seconded by Smith, to approve the City of Medina logo, as designed.
Motion passed unanimously.
VIII. NEW BUSINESS
A. Elm Creek Drive and Ridgeview Circle Road Improvements
1. Resolution Approving Plans and Specifications and Ordering Elm
Creek Neighborhood Mill and Overlay Project — Public Hearing
Crosby provided background information for the residents present at the meeting
regarding the road improvement program and assessment policy. He advised that three
roads would be repaired and assessed through this program including the previously
discussed Cherry Hill, which would be assessed at approximately $750 per home; and a
portion of Elm Creek Drive, which would be assessed at approximately $1,039 per
home.
Adams explained the purpose of this agenda item and provided some background
information regarding street funding and the policy to assess projects. He stated that
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the project would include the mill and overlay of Elm Creek Drive and Ridgeview Circle,
along with curb and gutter replacement where it is damaged. He advised the estimated
project cost would be $81,012. Adams explained the special assessment would include
a 50 percent assessment to residents, which would be a total of $1,038.61 per lot. He
advised that two separate public hearings for each road of the project would be held in
regard to the mill and overlay project and reported the dates of other 2009 street
improvement project hearings for interested residents. He stated this will be the last
opportunity for residents desiring to appeal the assessment to file a written objection
prior to closing the public hearing.
Mayor Crosby opened the public improvement hearing and assessment hearings at 7:28
p.m.
Bill Waytas, 3448 Elm Creek Drive, commented that he and his neighbors were happy
that Elm Creek Drive was going to be included, due to the poor condition of the road.
He questioned if a street reconstruction would be a better choice for that road due to the
condition and to ensure that the problem was fixed correctly.
Scherer explained the mill and overlay process and how much would actually be milled
off the roadway. He expected the life of the mill and overlay would be about eight years.
Kellogg advised that a reconstruction would cost at least three times the cost of a mill
and overlay project. He explained the life cycle of a roadway, including construction,
sealcoating, mill and overlay, and reconstruction.
There being no further input, Mayor Crosby closed the public hearings at 7:35 p.m.
Moved by Weir, seconded by Siitari, to approve the Resolution Approving Plans and
Specifications and Ordering Elm Creek Neighborhood Mill and Overlay Project. Motion
passed unanimously.
2. Resolution Adopting Assessment Roll for Elm Creek Neighborhood
Improvement Project — Public Hearing
Moved by Weir, seconded by Smith, to approve the Resolution Adopting Assessment
Roll for Elm Creek Neighborhood Project. Motion passed unanimously.
B. Ordinance Relating to Institutional Land Uses, Creating the Rural Public /
Semi -Public Zoning District and Removing Urban Industrial Zoning District,
Amending Sections 826.01, 826.21, and 826.643 ET. seq.
Crosby provided some background information on this item and explained that this
ordinance would remove institutional uses, such as government buildings and schools,
from the Rural Residential district and move the uses into the new Rural Public/Semi-
Public district.
Associate Planner Finke noted that the 2010 — 2030 Comprehensive Plan had not yet
been adopted, but advised that the ordinance would be consistent with both the new and
prior Comprehensive Plans. He advised that a public hearing was held where public
comments had been heard regarding this item. He advised that institutional uses, with
the exception of schools, would be allowed in the RPS district. He summarized the lot
standards that would be included in the ordinance.
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Finke explained that the new district is somewhat unique for rural areas, although Lake
Elmo has a similar zoning district. He summarized the building design regulations
including a maximum building size, building height, building materials, and multi -sided
architecture. He advised that although Exterior Insulation and Finishing System (EIFS)
has previously not been allowed it is now included in allowable materials. He explained
that the City building official has compared the lifespan of EIFS to stucco and thought it
would hold up quite well. He noted that a number of the structures rezoned into this
district would not comply with the building materials, including the Public Works building.
He questioned the Council's opinion on Hardiboard that is currently allowed as an
accent material in the new district, and whether it should be allowed as more than an
accent material.
Smith commented that she liked the material and thought it only needed to be painted
every ten years.
Finke presented the landscaping and screening requirements for the new zoning district.
He explained that there were basically no standards of this type in the Rural Residential
district and advised that the new requirements would follow closely to the commercial
requirements. He briefly reviewed the parking lot landscaping, tree planting, and tree
preservation requirements.
Smith thought that screening would be beneficial in this district.
Finke advised that several institutions would become nonconforming when moved into
the new zoning district. He noted that there is not currently a timeline set to actively
push those buildings into the new requirements but if a permit were applied for, that
nonconforming use would need to then comply at that time. Fink advised that the
ordinance also allows for credit for existing trees to meet the vegetation standard. He
reviewed the outdoor lighting regulations and advised that this ordinance is more
restrictive than the existing lighting ordinance including 0.0 footcandles of light within 25
feet of all property lines and requiring the applicant to take active steps to limit the
impact of lighting, including intensity and timing. He explained that in terms of the
regulations regarding trash enclosures, the City Hall would become nonconforming. He
advised that there are specific standards for religious institutions found in the new
district including access to an arterial roadway, sanctuary seating capacity limited to 500
persons, and no residential use.
Crosby explained that a nonconforming use of this type would mean that if the building
were to burn down they would not be able to rebuild.
Batty advised that the State Statute had been changed to reflect that if a building is
burned down to 50 percent of the building and a permit is pulled within 180 days, they
would be able to rebuild with the then current materials.
Finke advised the most discussed regulation regarding religious institutions would be
regarding potential intensity regulations. He advised that staff recommended the
language, "the number of persons on -site at any given time shall not exceed two and
one-half times the capacity of the sanctuary, with the exception of larger events no more
than four times per year", in regard to potential intensity regulations.
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Crosby questioned if parking standards had been discussed in regard to building size.
Finke advised that parking regulations were not discussed and current regulations state
one parking stall per three seats in the sanctuary. He thought that the maximum
persons on site should have some coordination to the parking requirements. He
advised that in regard to governmental buildings in the new zoning district, staff would
recommend similar regulations as adopted for religious institutions.
Crosby commented that the City is planning to find a new home for Public Works.
Finke moved on to the regulations regarding cemeteries in the new zoning district
including utilizing the existing regulations in the Rural Residential district as a guide as
they had been amended one year ago; changing setbacks to be consistent with larger
setbacks of the RPS district; and changing driveway requirement so that the 20 foot is
not required in all situations. He advised that daycare and early childhood education is
allowed as an accessory use in the new district. He briefly reviewed the regulations for
that use. He advised that staff recommends approval of the ordinance. Once adopted,
staff would also recommend discussion of rezoning property into the RPS district, and
discussion of a moratorium on religious institutions.
Ann Kuntz, representing Station 19 Architects and Woodridge Church, advised that
most churches have more than one activity going on at one time. She did not think that
parking would be a concern, as many people that attend ride together. She stated that
they are not in favor of building something that is larger than needed. Kuntz stated the
church wants to be a good neighbor and would be in favor of the ordinance. She
thought that the square footage amounts may cause a slight problem and it was
important to realize that they are not changing the use, but adding area for circulating
people through the site and providing an area for educational activities.
Steve Hopper, Executive Pastor of Woodridge Church, advised that he has been with
the church since it was built. He advised that a large majority of the people on site at
the church at any one time would be non -driving members. He advised that the church
is currently at 458 seats in the sanctuary, with 298 parking stalls. He explained that they
would only be requesting to add area for increased circulation and educational areas
with a total square footage of 43,000 or 44,000.
Ann Kuntz commented that there is currently 28,000 square feet with a proposed
addition of 14,000 square feet for a total of about 42,000 square feet.
Crosby thought that the church had been a good neighbor to date but it was only fair to
advise the church of the near future and what would be expected in terms of intensity of
use. He commented that the service could be broadcast into the youth auditorium;
therefore, adding space onto the sanctuary.
Ann Kuntz commented that they would want spaces within the church to flow and be
function as multiple use spaces. She did not know why the City would care what people
were doing within the church as long as the maximum capacity set by the City was being
followed.
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0
Hopper stated by looking at the design and purpose of the rooms, that question did not
occur to them but he understood the concern. He advised that the seating space in the
student area would be a maximum of 124 seats and designed for students. He viewed
events such as Christmas and Easter to fall into the four times per year allowed by the
ordinance. Hopper explained that on those occasions there is actually sufficient parking
because families drive together.
Crosby stated that at the end of the day he does not want the neighbors to observe a
more intense use for the building, and the Council would want to ensure that the future
use would fit into the current parking as the Council would not likely approve an
expansion for the parking lot.
Weir questioned the future ambitions of the church.
Hopper stated that it is in the nature of a church to grow. He advised that since the
church has been on the site, for the past 13 years, it was realized that this site would not
support a 1,000 seat auditorium, as originally planned in the 1994-1995 application. He
did not think this area would support a facility of that nature. Hopper stated he was
comfortable with the maximum seating for the sanctuary to be set at 500 seats with 300
parking stalls. He advised that future expansion would occur at another ministry site not
located within the City of Medina. He did not plan to ask to expand past the 500 seat
limit for the sanctuary or to expand the parking lot. Hopper did not foresee the need to
come back to the Council with another request for expansion in the future and was
happy to comply with sanctuary seating and parking requirements.
Weir commented that during the previous public hearing Ann Kuntz had requested using
a three times multiplier for the maximum people onsite.
Ann Kuntz advised that there is already a number in place, set by the fire marshal, for
the capacity of each room in the building.
Cal Peterson, with First Apostolic Church, 2300 Cox Trail, expressed concern with the
arterial access item. He advised the church was completed in 2003 and had no plans
for a mega church and although they did not plan to expand in the next 10 to 15 years,
they would like the option to do so in the future. Peterson advised that the sanctuary in
this church is used for other activities such as Sunday school and he would like the
maximum amount for the sanctuary to be around 700.
Crosby expressed concern that the parking requirements would not match with the
multiplier for the maximum amount of people.
Finke commented that the parking would be inconsistent, not nonconforming. He
advised that in Medina and other metro cities, parking requirements for this use are
normally based on sanctuary size, and are also inconsistent at times. He advised that
other cities use one parking space per four or five people in attendance.
Smith commented that this area is rural and unsewered. She thought that there were
better locations for larger institutions similar to this and that more discussion would need
to occur in terms of parking, sanctuary size, and lighting.
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Peter Slocum, 1752 County Road 24, commented that in regard to the size discussion
he determined that the average service size for a church nationally is 124 people. He
advised that large churches were up to 300 people per weekend and a mega church
would be 2,000 plus people per weekend. He thought that the maximum square footage
should be limited at 35,000 square feet. Slocum was concerned with the septic system
regulations regarding a building of that size and use.
Ralph Anastasia, 1400 County Road 24, stated he lives adjacent to the church. He
advised that the parking lot is consistently full and his neighbor actually has six to eight
cars in his driveway during Sunday services and the police have actually directed traffic
for services. He was concerned that the land would not support a septic system of that
size. Anastasia did not think this would be the last expansion request as the church has
just bought another property immediately west of the church. He was concerned that
additional parking was not planned with this expansion.
Hopper advised that the church is buying that property but it was not going to be
rezoned along with the church and would not be included in this type of discussion.
Anastasia commented that the outdoor lighting remains on until 10:30 p.m. or 11:00
p.m., even when there is no one present at the church. He did not think that the permit
should be granted to the church as he did not feel that they had addressed the main
concerns.
Crosby commented that he felt the light control for First Apostolic Church to be good.
Smith suggested a meeting be held with the church and neighbors to determine a
solution for the lighting.
Anastasia was also concerned with children coming onto his property when they are
playing at the church playground. He thought that a fence should be installed by the
church to ensure that those children do not spill over onto private property.
Mayor Crosby recessed the meeting at 9:00 p.m.
Mayor Crosby reconvened the meeting at 9:10 p.m.
Jim Shunk, 1302 County Road 24, stated that his main concern was regarding water.
He noted there are regulations for personal septic systems and there should be
something similar in regard to the church. He did not think that the septic system would
support a church of that size and was concerned with possible pollution.
Martha Van deVen, 1765 Medina Road, stated that her property overlooks the back of
the church and parking lot and she has lived at that property prior to the church being
constructed. She commented that when the church was built she had stated that she
did not think this use was a good fit for the residential area. She advised that notice had
not been sent to her property regarding the two additional CUPs. Van deVen stated she
accepts the church as it is currently but thought it unfair to allow for a more intensive
use. She did not think that the church should be allowed to expand further and should
be limited at 30,000 square feet. Van deVen stated her appreciation that the church has
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now put the outdoor lights on a timer to turn off at 10:00 p.m. but was unsure why the
lights remain on when there is no one in the parking lot. She stated that when she
moved into her property there was an abundance of wildlife in her area but that is no
longer the case. Van deVen stated that the church sits among homes, although it is not
a home. She was concerned with the water quality, entrance to the church, and traffic
caused by the church.
Stephanie Siitari, 1795 Medina Road, stated that she has been at her property for 20
years and is married to Councilmember Siitari. She commented that she is in support of
her neighbors in the central corridor and believed the intent to limit the intensity of the
structure is too little too late. She questioned who would monitor and count cars for the
four special events per year, and whether those events would require a special permit.
She thought that the use surpassed the expectations for a rural residential area.
Allan Wandra, 2045 Tamarack Drive, thought that the Council should be concerned with
the next church that wants to come into Medina, rather than the two already in existence
and being discussed. He thought 35,000 square feet was too large of a footprint for this
area and that 20,000 square feet would be a good size limit for the next applicant. He
thought that the emphasis of the zoning requirements should be on the future, rather
than accommodating the existing churches. He also thought that low impact
development should be a requirement rather than a suggestion.
Crosby commented that the zoning districts have changed so a church could no longer
come into a rural residential area.
It was the consensus of. the Council to leave the height limit at 35 feet; allow the use of
Hardiboard; allow a rectory, in the historic sense, within the maximum square footage of
the site even if not physically connected to the church; hold further discussion regarding
the access to an arterial roadway; and that further information and discussion is needed
regarding parking and maximum intensity. There was concern over how the maximum
intensity would be regulated.
Weir expressed concern over the cemetery portion of the new zoning district.
Smith felt that the maximum square footage should be set at 35,000 square feet and
could be raised in the future if needs demand.
Crosby thought that the Council needed more information on the issues of maximum
intensity, parking, and square footage and did not feel that those issues would be solved
tonight.
Moved by Smith, seconded by Weir, to table further consideration of Ordinance Relating
to Institutional Land Uses, Creating the Rural Public / Semi -Public Zoning District and
Removing Urban Industrial Zoning District, Amending Sections 826.01, 826.21, and
826.643 ET. seq. to the June 2, 2009 meeting and direct staff to make the revisions as
discussed. Motion passed unanimously.
C. Holy Name Cemetery Lot Combinations, Conditional Use Permit, Site Plan
Review, Interim Use Permit, and Easement Vacation
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Associate Planner Finke advised that the Holy Name Cemetery is located at the corner
of Holy Name Drive and County Road 24. He stated the request is for a lot combination,
conditional use permit, site plan review, interim use permit, and easement vacation. The
Planning Commission and City Staff recommend approval of the requests. He reported
that there are 857 existing in -ground burial sites and 344 proposed in -ground burial
sites. Staff recommends that parking needs and the internal roads be revisited in Phase
II of the build out. He reviewed the setback requirements and advised that the septic
system for the private home on the property is noncompliant and would need to be
brought into compliance or hooked up to City sewer within three years. He noted that
some trees would be impacted by the proposed plan. The applicant had proposed to
plant a significant number of trees for screening purposes and staff recommends a
variety of coniferous trees. In regard to the interim use permit, staff would recommend
that the IUP terminate when Phase II is initiated or in 15 years, whichever occurs first.
He noted that the easement vacation would be discussed at the May 19, 2009 Council
meeting.
Dan Gary, 2929 Brockton Lane, stated that he was the parish manager and advised this
had been in the plans for quite some time. He advised that the home was purchased in
1995 with the intent to eventually expand and he hoped to make the area aesthetically
pleasing for those passing by and for those grieving.
Crosby questioned if comment could be made on the need for 15 years in regard for the
use of the house.
Gary stated as soon as the current owner leaves the house it would be torn down. He
stated that they are otherwise flexible with the use of the house.
Batty recommended that the first condition for the lot combination be removed as there
is a title of record on file.
Moved by Weir, seconded by Smith, to direct staff to prepare resolutions for Holy Name
Cemetery lot combination, CUP, IUP, site plan, and easement vacation. Motion
passed 3-1 (Crosby opposed, Johnson absent).
Crosby opposed the vote on the narrow issue of the interim use portion.
IX. CITY ADMINISTRATOR REPORT
A. German Liberal Cemetery — Feasibility of Ownership Transfer to City
Adams briefly reviewed the background information regarding this item and advised that
the preliminary analysis demonstrates that fees would need to increase significantly if
the City assumes ownership. He advised that staff has spoken with several cities that
have taken ownership of private cemeteries. He questioned if the Council would still like
to continue on this plan; to encourage GLCA leadership raise fees in accordance with
the City's recommendations; to designate Mayor Crosby and Councilmember Johnson
to continue meeting with GLCA to evaluate the feasibility of ownership transfer; to
declare that ownership transfer will not occur prior to January 1, 2010; and if ownership
transfer is to occur after January 1, 2010 that management be primarily through a
contract arrangement.
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Siitari questioned why the City would want to get into the cemetery business.
Crosby advised that the current leadership is "running out of steam" and the City would
ensure that the area was kept up and a less responsible owner would not manage the
cemetery.
Smith understood the dilemma but did not think that City ownership was the only
solution. She questioned if an owner of another cemetery could be approached rather
than the City. She did not feel that it was a good location for a cemetery and advised
that it was already nonconforming.
Ann Thies, 1922 Willow Drive, advised that this is a "Free Thinker's cemetery and not
affiliated with a church. She advised that the purpose had been to come from Germany
and get away from the control of the church.
Crosby commented that this issue should be investigated further as to whether the City
should or could take over ownership.
Don Gasper commented that the amount of upkeep for the cemetery is very low and
thought that the work would not burden the City.
It was the consensus of the Council to direct staff to gather additional information and
continue preparing a feasibility plan regarding German Liberal Cemetery.
B. City Signage — Uptown Hamel Monument and Park Signs
Adams presented prior examples for the Uptown Hamel Monument sign. He explained
the purpose of the sign is to be a monument that recognizes the Uptown Hamel area in
general and would not advertise any businesses.
Crosby questioned if a restaurant were to come into that area, how that would be
advertised.
Smith advised that the purpose of this sign was never to advertise for specific
businesses.
Finke advised that the sign ordinance forbids that type of sign.
Smith felt that there is an expectation from Uptown Hamel and the City should fulfill that
expectation.
Crosby was concerned with whether this sign would make a difference after the
compromises are made.
Weir requested a visual to demonstrate how prominent the sign would be in the
proposed location.
Smith thought the new City logo should be incorporated into the sign and that some
guidelines should be passed onto the Parks Commission in regard to the park signs.
She thought that the park sign should be horizontal in nature, include the City logo,
somewhat maintenance free, and clearly identify the park.
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Thies commented that a sign was already in Hamel Legion Park and questioned if the
new signs should remain consistent with that design.
Weir thought that it would be appropriate to wait for a presentation and recommendation
from the Parks Commission.
It was the consensus of the Council to pass on the guidelines that the sign be horizontal
in nature, include the City logo, somewhat maintenance free, and clearly identify the
park, and to move ahead to gather bids for the project.
Mayor Crosby recessed the meeting at 11:09 p.m.
Mayor Crosby reconvened the meeting at 11:15 p.m.
C. Tree Preservation
Moved by Smith, seconded by Weir, to direct staff to prepare an amendment to the Tree
Preservation Ordinance to remove ash trees from the list of acceptable trees, in the
normal course of business. Motion passed unanimously.
D. CUP
Smith questioned if the people who currently have a CUP pay an annual fee to cover the
cost of the required inspections. She advised that she was looking for more fee based
services that would help to cover the City's cost associated with the services.
Adams advised that staff had discussed business licenses for fire inspection purposes,
but not CUP's, and would need to research the issue further as he was not sure if that
was common practice, legal or practical.
Batty advised that although he had never seen this process in another city he did not
think it would be impossible. He advised that the fee would not be a condition included
in the original CUPs and that would need to be worked out. He advised that this could
be included in the fee schedule.
Crosby commented that he was hesitant to raise fees in the City.
Smith advised that she was not in favor of raising taxes and was trying to incorporate
user fees.
Adams commented that staff could research the option further.
E. 2008 Annual Report
Adams presented the 2008 Annual Report in draft form and proposed that the Council
take one week to review the draft report and make suggestions and/or corrections if
necessary. He indicated he would obtain quotes for printing copies.
F. Street Final Wear Course Policy
Adams stated that there are a number of developments in the City that are not yet built
out. He advised that the development agreements require the final wear course does
not occur until the development is generally 80 percent built out. He stated that staff
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was looking for additional flexibility in terms of when the final wear course would go
down and if approved, would draft development agreement amendments.
Moved by Smith, seconded by Weir, to allow more flexibility in the street final wear
course policy. Motion passed unanimously.
X. MAYOR & CITY COUNCIL REPORTS
Smith commented that on Wednesday May 13, 2009, a dinner would be held for the
Northwest League. She advised the speaker is a business owner in Delano and invited
interested parties to attend.
XI. APPROVAL TO PAY THE BILLS
Moved by Weir, seconded by Smith, to approve the bills, EFT 000457-000470 for
$35, 382.46 and order check numbers 033920-033978 for $333, 911.93 and payroll EFT
502010-502036 for $42,838.35. Motion passed unanimously.
XII. ADJOURN
Moved by Weir, seconded by Smith, to adjourn the meeting at 11:30 p.m. Motion
passed unanimously.
T.M. Crosby, Jr., Maydr
Attest:
Chad M. Adams, City Administrator -Clerk
Medina City Council Meeting Minutes
May 5, 2009
140
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Medina City Council Meeting Minutes
May 5, 2009
141
U
ORDER. CHECKS April 17, 2009 - April 30, 2009
033920 OFFICE OF CHILD SUPPORT $240.00
033921 MN DEPT OF HEALTH $6,544.44
033922 MOTOROLA $2,815.50
033923 PITNEY BOWES POSTAGE BY $1,000.00
033924 PITNEY BOWES(RENTAL) $112.17
033925 QWEST $440.17
033926 ABDO, EICK & MEYERS LLP $10,000.00
033927 ACTION RADIO & $41.54
033928 AHMANN,R.J. COMPANY $2,100.00
033929 AMERIPRIDE LINEN & APPAREL $104.59
033930 BANYON DATA SYSTEMS $400.14
033931 BONESTROO INC $13,818.30
033932 BRYAN ROCK PRODUCTS $1,054.36
033933 CLASSIC CLEANING CO LLC $595.34
033934 COMMUNITIES IN $364.00
033935 CREATIVE PRODUCT $74.25
033936 DES LAURIERS & SONS $274.64
033937 DITTER, INC $285.50
033938 EGAN COMPANY $232.50
033939 GARYS DIESEL SERVICE INC $91.20
033940 GOODIN CO. $629.18
033941 HAMEL ELECTRIC, INC. $249.30
033942 HASSAN SAND & GRAVEL $506.89
033943 HECKSEL MACHINE INC $797.37
033944 HENN COUNTY SHERIFF (JAIL) $136.36
033945 HIGHWAY 55 RENTAL $75.53
033946 HONEST AUTO $1,603.84
033947 KELLYS WRECKER SERVICE INC $267.32
033948 KENNEDY & GRAVEN $11,768.39
033949 KONICA MINOLTA (COPIER $600.04
033950 KRAEMER MINING AND $708.70
033951 LARSON COMPANIES INC $3,512.57
033952 LONG LAKE, CITY OF $3,804.61
033953 METRO WEST INSPECTION $10,194.44
033954 MINUTEMAN PRESS $928.10
033955 MN COUNTY ATTORNEYS $74.55
033956 MORRIS ELECTRONICS INC. $31.95
033957 NORTH MEMORIAL EMS $25.00
033958 NORTHERN TECHNOLOGIES $52.58
033959 OFFICE DEPOT $67.13
033960 OFFICE OF ENTERPRISE TECH $5.00
033961 OIL AIR PRODUCTS $41.33
033962 OLMSTED COUNTY $210.00
033963 ORONO, CITY OF $320.20
033964 PLYMOUTH, CITY OF $615.97
033965 RANDY MAYER LTD $159.75
033966 ROLF ERICKSON $6,275.63
033967 SENIOR COMMUNITY $3,013.00
033968 SENTRY SYSTEMS INC $135.00
033969 SPRINT(POLICEINTERNET) $286.93
033970 SPRINT/NEXTEL $592.46
033971 STREICHERS INC $69.99
033972 SUN PRESS & NEWSPAPERS $200.54
033973 TIME SAVER OFFSITE SEC. $251.25
033974 TOLL GAS & WELDING SUPPLY $25.53
033975 VIKING INDUSTRIAL CENTER $111.29
033976 WRIGHT HENNEPIN COOP $2,237.00
033977 XCEL ENERGY(MAPLE GROVE) $239,940.25
033978 XCEL ENERGY(P0B9477) $2,798.32
Total Order Checks $333,911.93
E-CHECKS April 17, 2009 - April 30, 2009
000457E MINNESOTA, STATE OF
000458E ACCLAIM BENEFITS LLC
000459E FARMERS STATE BANK OF
Medina City Council
May 5, 2009
Meeting Minutes
$525.00
$2,428.12
$35.00
142
000460E PR PERA $10,520.69
000461E PR FED/FICA $10,657.36
000462E PR MN Deferred Comp $1,150.00
000463E PR STATE OF MINNESOTA $2,424.23
000464E FARMERS STATE BANK OF $20.00
000465E CITY OF MEDINA $20.00
000466E PR PERA $32.94
000467E PR FED/FICA $70.28
000468E ACCLAIM BENEFITS LLC $2,449.94
000469E ACCLAIM BENEFITS LLC $2,949.44
000470E DELTA DENTAL $2,099.46
Total E-Checks $35,382.46
PAYROLL DIRECT DEPOSIT April 17, 2009 — April 30, 2009
502010 ADAMS, CHAD M. $2,801.26
502011 BARNHART, ERIN $1,379.94
502012 BELLAND, EDGAR J. $2,591.34
502013 BOECKER, KEVIN D. $1,993.76
502014 CONVERSE, KEITH A. $1,864.26
502015 DAY, JEANNE M $1,917.21
502016 DINGMANN, IVAN W. $2,077.84
502017 DOMINO, CHARMANE $1,402.76
502018 DRESSEL, ROBERT P. $1,521.48
502019 FINKE, DUSTIN D $1,768.07
502020 GALLUP, JODI M $1,375.06
502021 GREGORY, THOMAS $1,874.01
502022 HALL, DAVID M. $1,706.48
502023 JESSEN, JEREMIAH S $1,339.34
502024 KLAERS GROTHE, ANNE M $561.92
502025 LANE, LINDA $1,324.33
502026 LEUER, GREGORY J. $1,545.26
502027 MAROHNIC, NICHOLAS $530.31
502028 MCGILL, CHRISTOPHER R. $1,795.63
502029 MCKINLEY, JOSHUA D $510.01
502030 NELSON, JASON $2,363.23
502031 PETERSON-DUFRESNE, DEBRA $1,318.53
502032 PORTINEN, TERI $1,295.36
502033 REINKING, DEREK M $1,252.12
502034 SCHERER, STEVEN T. $1,936.56
502035 VIEAU, CECILIA M. $1,114.04
502036 VINCK, JOHN J. $1,678.24
Total Payroll Direct Deposit $42,838.35
Medina City Council Meeting Minutes
May 5, 2009