HomeMy Public PortalAbout05/05/2015 City Council Minutes"
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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F M A Y 5 , 2 0 1 5
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n M a y 5 , 2 0 1 5 a t 7 : 0 0
p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
T o m K e l l o g g , C i t y P l a n n e r D u s t y F i n k e , P l a n n i n g C o n s u l t a n t N a t e S p a r k s , C i t y F i n a n c e
D i r e c t o r E r i n B a r n h a r t , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , C h i e f o f P o l i c e E d B e l l a n d ,
a n d R e c o r d i n g S e c r e t a r y A m a n d a S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 0 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 1 p . m . )
A . A p p r o v a l o f t h e A p r i l 2 1 , 2 0 1 5 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d i n s e c t i o n t w o , i t s h o u l d s t a t e , " . . . w a t e r s h e d s i n t h e C i t y . . . "
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e A p r i l 2 1 , 2 0 1 5 s p e c i a l C i t y
C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
B . A p p r o v a l o f t h e A p r i l 2 1 , 2 0 1 5 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e o n e , l i n e 5 1 , i t s h o u l d s t a t e , " . . . i n c r e a s e o f t h e v a l u e o f h i s
n e i g h b o r s ' p r o p e r t y . . . " O n p a g e t w o , l i n e 3 3 , i t s h o u l d s t a t e , " . . . t h e i r t h e p r o p o s e d . . . "
O n p a g e f i v e , l i n e 3 5 , i t s h o u l d s t a t e , " . . . t h e c o r r e c t i o n o f M r . C o g h l a n t o r e d u c e
r e d u c t i o n o f w a t e r u n i t s f r o m f o u r t o o n e f o r M r . C o g h I a n ' s p r o p e r t y . S h e a s k e d i s i f
t h e r e w a s a w a y . . . " O n p a g e f i v e , l i n e 3 8 , i t s h o u l d s t a t e , " . . . t h a t i s d e t e r m i n e d t o t h e
a p p r o p r i a t e . . . " O n p a g e f i v e , l i n e 4 7 , i t s h o u l d s t a t e , " . . . M r . C o g h l a n t o r e d u c e t h e . . . "
O n p a g e e i g h t , l i n e 1 5 , i t s h o u l d s t a t e , " . . . c o n c e r n s a r e j u s t i f i e d a s i t h a s b e e n i n d i c a t e d
t h a t R a y M c C o y w i l l f a c i l i t a t e t h e d i s c u s s i o n b e t w e e n t h e d e p a r t m e n t s . H e w e n t o n t o
a d d t h a t i n h i s o p i n i o n t h e C i t y C o u n c i l s h o u l d n o t b e i n v o l v e d i n d i s c u s s i o n s w i t h t h o s e
t w o d e p a r t m e n t s u n t i l R a y M c C o y h a s c o m p l e t e d h i s w o r k " .
M o v e d b y A n d e r s o n , s e c o n d e d b y M a r t i n , t o a p p r o v e t h e A p r i l 2 1 , 2 0 1 5 r e g u l a r C i t y
C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
C . A p p r o v a l o f t h e A p r i l 2 3 , 2 0 1 5 8 : 0 0 A . M . S p e c i a l C i t y C o u n c i l M e e t i n g
M i n u t e s
I t w a s n o t e d i n s e c t i o n t w o , i t s h o u l d s t a t e , " . . . s u m m a r y o f f i n d i n g s . . . "
M o v e d b y P e d e r s o n , s e c o n d e d b y A n d e r s o n , t o a p p r o v e t h e A p r i l 2 3 , 2 0 1 5 8 : 0 0 a . m .
s p e c i a l C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
M a y 5 , 2 0 1 5
D. Approval of the April 23, 2015 9:30 A.M. Special City Council Meeting
Minutes
Moved by Anderson, seconded by Cousineau, to approve the April 23, 2015 9:30 a.m.
special City Council meeting minutes as presented. Motion passed unanimously.
V. CONSENT AGENDA (7:08 p.m.)
A. Approve Managed Account Program (MAP) Agreement, City of Medina
Addendum, and State and Local Government Addendum with Marco for
Multi -Function Copier Lease
B. Approve Letter of Support for Rumble Strips on Highway 12
C. Approve the Wetland Replacement Plan for the Tower Drive Improvement
Project
D. Resolution No. 2015-35 Granting Extension of Time to Submit Final Plat for
Capital Knoll Amending Resolution No. 2014-78
E. Resolution No. 2015-36 Adopting a Comprehensive Plan Amendment
Regarding the Staging and Growth Plan and the Pace of Development
Martin commended staff for their efforts on moving this item forward. She also thanked
the citizens for their input during the discussions.
Moved by Anderson, seconded by Martin, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:10 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the Park Commission has not met since the last Council meeting.
He reported that the summer park tour will take place on May 20th and provided a brief
update of construction of the park at Fields of Medina.
Mitchell stated that Lake Ardmore and Lake Independence organizations are hosting a
gathering and suggested that the Council coordinate attendance.
C. Planning Commission
Finke reported that the Planning Commission will meet the following week to continue a
public hearing regarding the request from ALDI and to also consider a request regarding
solar panels from Wright Hennepin Electric.
VII. PRESENTATIONS
A. Steve McDonald, Abdo, Eick and Meyer — 2014 Annual Financial Report
(7:13 p.m.)
Steve McDonald, Abdo, Eick and Meyer, reviewed the management letter, which
summarizes the results of the 2014 audit, noting that an audit is required on an annual
basis. He reported that the audit resulted in an unmodified opinion with no reportable
conditions or findings regarding internal controls. He explained the audit process and
reported that staff was well prepared with the necessary information. He highlighted the
general fund as well as other City funds, noting that the City has done a good job of
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Medina City Council Meeting Minutes 2
May 5, 2015
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p l a n n i n g a n d m a i n t a i n i n g c o n s i s t e n c y . H e h i g h l i g h t e d t h e w a t e r f u n d a n d n o t e d t h a t t h e
o p e r a t i n g r e c e i p t s c o v e r t h e o p e r a t i n g c o s t s a n d p r o v i d e d f u n d i n g f o r p r o j e c t s . H e n o t e d
t h a t w h i l e t h e f u n d h a s b e e n s u f f i c i e n t , t h e C i t y s h o u l d k e e p f u t u r e p l a n n i n g i n m i n d .
A n d e r s o n t h a n k e d M c D o n a l d a n d h i s f i r m f o r t h e i r c o n t i n u e d s e r v i c e s . H e a l s o
c o m m e n d e d B a r n h a r t f o r h e r e f f o r t s i n l e a d i n g t h e p r o c e s s t h i s y e a r .
V I I I . N E W B U S I N E S S
A . R e s o l u t i o n N o . 2 0 1 5 - 3 7 P r o v i d i n g f o r t h e S a l e o f $ 1 , 7 6 5 , 0 0 0 G e n e r a l
O b l i g a t i o n I m p r o v e m e n t B o n d s , S e r i e s 2 0 1 5 A ( 7 : 2 6 p . m . )
S h e l l y E l d r i d g e , E h l e r s a n d A s s o c i a t e s , s t a t e d t h a t t h e C i t y i s l o o k i n g t o o b t a i n b i d s f o r
$ 1 , 7 6 5 , 0 0 0 i n g e n e r a l o b l i g a t i o n i m p r o v e m e n t b o n d s , w h i c h w i l l f u n d t h e T o w e r D r i v e ,
K i l k e n n y L a n e a n d H a m e l R o a d u t i l i t y a n d s t r e e t r o a d i m p r o v e m e n t p r o j e c t s . S h e s t a t e d
t h a t s p e c i a l a s s e s s m e n t s a n d p r o p e r t y t a x l e v y w i l l f u n d a p o r t i o n o f t h e d e b t s e r v i c e a n d
e x p l a i n e d t h e l i a b i l i t y t h e C i t y w o u l d h a v e s h o u l d t h o s e a s s e s s m e n t s n o t b e c o l l e c t e d .
S h e h i g h l i g h t e d a s p e c t s o f t h e b o n d s a n d b i d d i n g p r o c e s s . S h e s t a t e d t h a t t h e d e b t o f
t h e C i t y w a s r e v i e w e d a n d n o a d d i t i o n a l c o s t s a v i n g s c o u l d b e o b t a i n e d b y r e f i n a n c i n g
t h e e x i s t i n g d e b t o f t h e C i t y . S h e r e v i e w e d t h e f i n a n c i n g s c h e d u l e f o r t h e p r o p o s e d
p r o j e c t .
M i t c h e l l q u e s t i o n e d t h e d a t e r e s i d e n t s c o u l d p a y w i t h o u t i n c u r r i n g i n t e r e s t .
B a r n h a r t s t a t e d t h a t a s s e s s m e n t s w o u l d n e e d t o b e p a i d w i t h i n 3 0 d a y s o f t h e p u b l i c
h e a r i n g f o r t h e a s s e s s m e n t s , w h i c h o c c u r r e d o n A p r i l 2 1 s t
M i t c h e l l s t a t e d t h a t i t s e e m s t h a t a r e s i d e n t c o u l d p r e p a y t h e a s s e s s m e n t .
B a t t y e x p l a i n e d t h a t w h i l e i t i s p o s s i b l e f o r r e s i d e n t s t o p r e p a y t h e a s s e s s m e n t t h a t w i l l
b e u n l i k e l y g i v e n t h e d o l l a r a m o u n t s b e i n g a s s e s s e d . H e s t a t e d t h a t a r e s i d e n t c a n
a l w a y s p r e p a y b y M a y 2 0 t h o f t h i s y e a r b u t i n t e r e s t e d r e s i d e n t s w o u l d b e c h a r g e d
t h r o u g h D e c e m b e r 3 1 s t o f t h e f o l l o w i n g y e a r . H e s t a t e d t h a t t h e f i r s t 3 0 - d a y p e r i o d i s t h e
o n l y t i m e t o p r e p a y w i t h o u t p a y i n g a n y i n t e r e s t . H e n o t e d t h a t r e s i d e n t s c o u l d e n d u p
p r e p a y i n g b e f o r e t h e b o n d s a r e c a l l e d b y t h e C i t y a n d e x p l a i n e d t h a t f u n d s w o u l d b e
u s e d f r o m a n o t h e r C i t y f u n d t o c o v e r t h e i n t e r e s t t h e r e s i d e n t w o u l d n o t b e p a y i n g .
M o v e d b y M a r t i n , s e c o n d e d b y C o u s i n e a u , t o a d o p t r e s o l u t i o n n o . 2 0 1 5 - 3 7 p r o v i d i n g f o r
t h e s a l e o f $ 1 , 7 6 5 , 0 0 0 G e n e r a l O b l i g a t i o n I m p r o v e m e n t B o n d s , S e r i e s 2 0 1 5 A p e r t h e
t e r m s o f t h e p r e s a l e r e p o r t d a t e d M a y 5 , 2 0 1 5 . M o t i o n p a s s e d u n a n i m o u s l y .
B . T o d d M o n g e r A n i m a l S t r u c t u r e S e t b a c k V a r i a n c e 1 2 7 2 H o m e s t e a d T r a i l
P u b l i c H e a r i n g ( 7 : 4 7 p . m . )
F i n k e p r e s e n t e d a v a r i a n c e r e q u e s t t o r e d u c e t h e a n i m a l s t r u c t u r e s e t b a c k f r o m 1 5 0 t o
7 5 f e e t , n o t i n g t h a t t h e s u b j e c t p r o p e r t y i s 2 . 5 a c r e s i n s i z e . H e s t a t e d t h a t t h e r u r a l
r e s i d e n t i a l z o n i n g d i s t r i c t a l l o w s k e e p i n g o f f a r m a n i m a l s o n a p r o p e r t y o f a t l e a s t t w o
a c r e s b u t e x p l a i n e d t h a t t h e r e i s n o l o c a t i o n o n t h e s u b j e c t p r o p e r t y , w h i c h w o u l d m e e t
t h e r e q u i r e d s e t b a c k . H e r e v i e w e d t h e c r i t e r i a f o r t h e v a r i a n c e r e q u e s t . H e s t a t e d t h a t
t h e a p p l i c a n t s u b m i t t e d a n a r r a t i v e , w h i c h d e m o n s t r a t e s h o w t h e r e q u e s t m e e t s t h e
v a r i a n c e c r i t e r i a . H e r e p o r t e d t h a t t h e P l a n n i n g C o m m i s s i o n r e v i e w e d t h e r e q u e s t a t
t h e i r l a s t m e e t i n g a n d r e c o m m e n d e d a p p r o v a l o f t h e r e q u e s t s u b j e c t t o t h e l i s t e d
c o n d i t i o n s . H e s t a t e d t h a t t h e C o m m i s s i o n a l s o s u g g e s t e d t h a t p e r h a p s t h e C i t y r e v i e w
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
M a y 5 , 2 0 1 5
the inconsistency of allowing animals on lots that cannot meet the setback requirements.
He advised that the Council should hold a public hearing prior to taking any action
tonight.
Mitchell questioned if the statement regarding the parcel not being able to meet the
setback requirements applies to the size of the lot or the shape of the lot.
Finke replied that the comment applies to both aspects.
Martin asked for information regarding the screening that is provided near the shed.
Todd Monger, the applicant, replied that pine trees provide the screening.
Mitchell opened the public hearing at 7:54 p.m.
No comments made.
Mitchell closed the public hearing at 7:55 p.m.
Cousineau questioned if the area around the shed will be fenced.
Monger replied that the pen will be fenced. He stated that the purpose of the goats will
be used as an organic method of buckthorn removal.
Cousineau questioned how many goats the family will have.
Monger stated that originally they had planned for five goats but with the variance
request have reduced that request to three goats.
Martin referenced the second condition recommended by the Planning Commission and
questioned if tree replacement would occur elsewhere on the property or near the shed.
Finke stated that recommendation was made by staff and the Planning Commission did
not discuss that item. He stated that there is not a specification regarding the
placement.
Anderson commended staff for the layout of the staff report.
Johnson commended Finke for his great work.
Moved by Anderson, seconded by Martin, to direct staff to prepare a resolution
approving the variance based upon the findings noted in the staff report and subject to
conditions recommended by staff, clarifying condition two to state "in a manner which
maintains the natural screening currently provided". Motion passed unanimously.
C. Villas at Medina Country Club Final Plat (8:01 p.m.)
Pederson recused himself from the discussion.
Sparks stated that the purpose of the Final Plat is to determine that the conditions of the
Preliminary Plat have been met, noting that this request also contains a Planned Unit
Development (PUD). He advised that the PUD and Preliminary Plat were approved by
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Medina City Council Meeting Minutes 4
May 5, 2015
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t h e C o u n c i l o n J a n u a r y 6 , 2 0 1 5 . H e n o t e d t h a t s o m e o f t h e l o t s h a d b e e n n u m b e r e d
t h r o u g h t h i s p r o c e s s , s p e c i f i c a l l y t h e b l o c k s h a v e b e e n r e p l a c e d w i t h l o t n u m b e r s . H e
b r i e f l y r e v i e w e d t h e P r e l i m i n a r y P l a t c o n d i t i o n s a n d h i g h l i g h t e d i t e m s t h a t h a v e b e e n
c o m p l e t e d a n d t h a t a r e p e n d i n g .
M a r t i n a s k e d f o r a d d i t i o n a l i n f o r m a t i o n r e g a r d i n g t h e l a n d s c a p i n g p r o p o s e d f o r t h e b e r m .
S p a r k s e x p l a i n e d t h a t a p o r t i o n o f t h e b e r m w i l l b e h e a v i l y l a n d s c a p e d a s r e q u i r e d f o r
t h i s t y p e o f d e v e l o p m e n t b o r d e r i n g a C o u n t y R o a d . H e i d e n t i f i e d a p o r t i o n o f t h e b e r m ,
w h i c h c o u l d n o t b e h e a v i l y l a n d s c a p e d b e c a u s e t h e l i n e o f s i g h t n e e d s t o r e m a i n c l e a r i n
t h a t a r e a . H e s t a t e d t h a t s t a f f h a s r e c e i v e d s o m e c o m m e n t s f r o m a d j a c e n t n e i g h b o r s
r e g a r d i n g t h e i n f r a s t r u c t u r e l o c a t i o n s o n S h a w n e e W o o d s R o a d t o b e t t e r c o o r d i n a t e
w h e r e t h e d r i v e w a y s a n d m a i l b o x e s a r e l o c a t e d . H e n o t e d t h a t a c o n d i t i o n c o u l d b e
a d d e d s t a t i n g t h a t t h e a p p l i c a n t w o r k w i t h s t a f f r e g a r d i n g t h e l o c a t i o n s . H e s t a t e d t h a t
t h e r e s i d e n t s i n t h a t a r e a a l s o d o n o t w i s h t o s e e w o o d c h i p t r a i l s .
A n d e r s o n q u e s t i o n e d t h e n u m b e r o f f i r e h y d r a n t s p l a n n e d a l o n g S h a w n e e W o o d s R o a d
a n d b l o c k o n e .
K e l l o g g w a s u n s u r e b u t c o n f i r m e d t h a t t h e p l a n w o u l d m e e t t h e C i t y r e q u i r e m e n t s .
M i t c h e l l q u e s t i o n e d i f t h e r e i s a d e q u a t e o u t l e t s f o r t h e p o n d s .
K e l l o g g s t a t e d t h a t a d d i t i o n a l m o d e l i n g i n f o r m a t i o n w a s r e q u e s t e d f o r o n e o f t h e p o n d
o u t l e t s .
M a r t i n a s k e d f o r a d d i t i o n a l i n f o r m a t i o n r e g a r d i n g t h e w o o d c h i p t r a i l .
S p a r k s i d e n t i f i e d t h e l o c a t i o n o f t h e p r o p o s e d w o o d c h i p t r a i l .
S c h e r e r e x p l a i n e d t h a t t h e i n t e n t i s t h a t t h e t r a i l c o u l d c o n n e c t t o t h e n e i g h b o r i n g
p r o p e r t y i n t h e f u t u r e , s h o u l d t h a t p r o p e r t y d e v e l o p .
A n d e r s o n s t a t e d t h a t t h e r e w a s c o n c e r n t h a t t h i s d e v e l o p m e n t c o u l d p u s h w a t e r o n t o
n e i g h b o r i n g p r o p e r t i e s a n d q u e s t i o n e d i f t h a t c o n c e r n h a d b e e n r e v i e w e d b y s t a f f .
K e l l o g g c o n f i r m e d t h a t t h i s p r o p e r t y w o u l d b e i n c o m p l i a n c e w i t h C i t y s t a n d a r d s a n d
w o u l d n o t c a u s e r u n o f f t o g o o n t o n e i g h b o r i n g p r o p e r t i e s .
C h u c k A l c o n s t a t e d t h a t t h e y d o n o t h a v e a n y p r o b l e m s w i t h t h e c o n d i t i o n s . H e s t a t e d
t h a t t h e f i r e h y d r a n t s a r e s p a c e d a s r e q u i r e d b y t h e C i t y a n d t h e r e f o r e h e w o u l d n o t w a n t
t o c h a n g e t h e l o c a t i o n s . H e r e f e r e n c e d t h e w o o d c h i p t r a i l a n d n o t e d t h a t w a s
r e c o m m e n d e d b y t h e P a r k C o m m i s s i o n a n d t h e r e f o r e h e w o u l d n o t w a n t t o c h a n g e t h a t .
S t e v e T h e e s f e l d , 6 0 0 S h a w n e e W o o d s R o a d , r e f e r e n c e d t h e w o o d c h i p t r a i l . H e n o t e d
t h a t t h e t r a i l a s p r o p o s e d w o u l d r u n t h r o u g h w e t l a n d s a n d w o u l d b e o n h i s p e r s o n a l
p r o p e r t y . H e r e c o g n i z e d t h a t t h e t r a i l w o u l d b e p l a c e d i n a n e a s e m e n t o n h i s p r o p e r t y
b u t d i d n o t b e l i e v e t h a t a n y o f t h e n e i g h b o r s w a n t t o h a v e t h i s t r a i l . H e s t a t e d t h a t
p e r h a p s t h e m o n e y c o u l d b e u s e d i n s t e a d t o r e p l a c e t r e e s t h a t w i l l b e r e m o v e d f r o m
S h a w n e e W o o d s T r a i l o r t o p l a c e t h e t r a i l o n t h e p a r k p r o p e r t y r a t h e r t h a n h i s p r o p e r t y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
M a y 5 , 2 0 1 5
Don Rachel stated that the access and the trail are provided to access the parkland. He
stated that the property in discussion is right-of-way and is not Mr. Theesfeld's property.
He stated that he would be willing to remove the trail but the City would then not have
access to the parkland.
Scherer stated that the trail follows the gravel road the City currently maintains. He
stated that the plan would be to walk the edge of the gravel road to the wood chip trail.
He stated that the Park Commission did want the wood chip trail to connect to the park.
Mitchell stated that the City can locate a trail within a public right-of-way and the trail has
been requested by the Park Commission to be improved, which this plan meets.
Rachel stated that the trail plan shows the delineated wetland and does not cross the
wetland.
Theesfeld suggested that the trail instead connect directly south from the existing cul-de-
sac.
Rachel stated that he would be agreeable if that is what the City wants, noting that this
trail provides the connection to the park the City desired.
Martin referenced a prior discussion regarding increasing the setback of the single-family
homes and asked if that had been done.
Alcon confirmed that the setback for those homes have an increase in setback from 25
to 35 feet.
Martin asked for input from staff regarding the trail location.
Scherer stated that if the trail was going to be moved staff should visit the site to
determine where that will be moved. He stated that this would basically be a walking
path to a few benches.
Mitchell suggested that the trail location be left and could be moved in the future if
necessary.
Batty advised that a condition could be amended to state "as agreed upon by staff'
pertaining to the trail location.
Mitchell stated that the trail location should be left in the location proposed for the time
being and could be moved in the future if necessary.
Martin stated that she does not have an issue with condition 12 and confirmed
consensus. She referenced the trail location as the only other issue.
Sparks noted that an additional condition could be made stating that the trail location in
the northeast is to be agreed upon by the Public Works Director.
Batty stated that perhaps the Council is reviewing the Preliminary Plat conditions rather
than the conditions of the resolution.
•
Medina City Council Meeting Minutes 6
May 5, 2015
"
M a r t i n r e f e r e n c e d c o n d i t i o n 1 1 r e g a r d i n g r e l o c a t i o n o f t h e t r e e s a n d s t a t e d t h a t s h e
w o u l d n o t w a n t t h a t t o a p p l y t o t h e l a r g e r l o t s a s s h e w o u l d w a n t t h o s e t r e e s t o r e m a i n i n
t h e f r o n t y a r d s .
S p a r k s s t a t e d t h a t c o n d i t i o n i s i n t e n d e d t o o n l y a p p l y t o l o t s 1 t h r o u g h 2 8 .
1 . R e s o l u t i o n N o . 2 0 1 5 - 3 8 A p p r o v i n g t h e F i n a l P l a t o f t h e V i l l a s a t M e d i n a
C o u n t r y C l u b
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a d o p t r e s o l u t i o n n o . 2 0 1 5 - 3 8 a p p r o v i n g t h e
F i n a l P l a t o f t h e V i l l a s a t M e d i n a C o u n t r y C l u b a s p r e s e n t e d , m o d i f y i n g c o n d i t i o n 1 1 , t h e
s e c o n d s e n t e n c e t o s t a t e " t r e e s f o r l o t s o n e t h r o u g h 2 8 a n d 3 0 t o 3 6 m a y b e p l a c e d i n
t h e r e a r o f t h e l o t , f o r a l l o t h e r l o t s t w o t r e e s s h a l l b e p r o v i d e d i n t h e f r o n t y a r d . . . " , a n d
a d d i n g c o n d i t i o n 1 8 t o s t a t e " T h e f i n a l l o c a t i o n o f t h e w o o d c h i p t r a i l c u r r e n t l y s h o w n a s
e m a n a t i n g f r o m t h e S h a w n e e W o o d s r i g h t - o f - w a y w i l l b e r e v i e w e d b y t h e P u b l i c W o r k s
D e p a r t m e n t t o d e t e r m i n e i f i t i s f e a s i b l e t o r e l o c a t e a l l o r a n y o f t h e t r a i l w i t h i n t h e p a r k
l a n d ( d e p e n d e n t o n w e t l a n d l o c a t i o n a n d t r e e r e m o v a l ) . " M o t i o n p a s s e d u n a n i m o u s l y .
2 . P l a n n e d U n i t D e v e l o p m e n t A g r e e m e n t b y a n d b e t w e e n t h e C i t y o f
M e d i n a a n d V i l l a s o f M e d i n a , L L C f o r t h e V i l l a s a t M e d i n a C o u n t r y C l u b
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a p p r o v e t h e P l a n n e d U n i t D e v e l o p m e n t
A g r e e m e n t b y a n d b e t w e e n t h e C i t y o f M e d i n a a n d V i l l a s o f M e d i n a , L L C f o r t h e V i l l a s a t
M e d i n a C o u n t r y C l u b .
F u r t h e r d i s c u s s i o n : M i t c h e l l a s k e d f o r a d d i t i o n a l i n f o r m a t i o n a s t o t h e p a r t i e s i n c l u d e d
o n t h e P U D a n d t h e i n v o l v e m e n t o f t h e G o l f C o u r s e . B a t t y p r o v i d e d a d d i t i o n a l
c l a r i f i c a t i o n n o t i n g t h a t t h e G o l f C o u r s e i s i n c l u d e d i n t h e P U D .
M o t i o n p a s s e d u n a n i m o u s l y .
P e d e r s o n r e j o i n e d t h e C o u n c i l .
D . O r d i n a n c e N o . 5 7 8 R e p e a l i n g A d o p t i o n o f M i n n e s o t a R u l e s C h a p t e r 1 3 0 6
( 8 : 4 8 p . m . )
J o h n s o n s t a t e d t h a t s t a f f h a s p r e p a r e d t h i s o r d i n a n c e a s a r e s u l t o f t h e p r e v i o u s
d i s c u s s i o n o f t h e C o u n c i l t o r e p e a l a d o p t i o n o f M i n n e s o t a r u l e s c h a p t e r 1 3 0 6 r e g a r d i n g
s p r i n k l i n g r e q u i r e m e n t s .
A n d e r s o n s t a t e d t h a t r e p e a l i n g t h i s w o u l d r e m o v e a l a y e r o f s a f e t y f r o m t h e r e s i d e n t s .
H e s t a t e d t h a t h e r e a d s e c t i o n 1 3 0 5 a n d w a s c o m f o r t e d t o s e e t h e p r o t e c t i o n p r o v i d e d i n
t h a t a s p e c t a n d t h e r e f o r e w o u l d s u p p o r t r e p e a l i n g 1 3 0 6 .
M a r t i n s t a t e d t h a t i t i s q u e s t i o n a b l e i f 1 3 0 6 h a d a d v a n c e d s a f e t y a s i t h a s t h w a r t e d
d e v e l o p m e n t .
M o v e d b y C o u s i n e a u , s e c o n d e d b y A n d e r s o n , t o a d o p t O r d i n a n c e N o . 5 7 8 r e p e a l i n g
a d o p t i o n o f M i n n e s o t a R u l e s C h a p t e r 1 3 0 6 . M o t i o n p a s s e d u n a n i m o u s l y .
M i t c h e l l b r i e f l y r e c e s s e d t h e m e e t i n g a t 8 : 5 2 p . m .
M i t c h e l l r e c o n v e n e d t h e m e e t i n g a t 8 : 5 5 p . m .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
M a y 5 , 2 0 1 5
E. Medina Golf and Country Club General Plan PUD, CUP Amendment and
Site Plan Review (8:55 p.m.)
Sparks presented an application for a PUD, CUP amendment and Site Plan review for
the Golf Course, which is identified as lot 29 in the development. He stated that the
applicant is proposing a 5,000 square foot maintenance facility next to the existing
maintenance facility as well as two additional restroom buildings to be located on the
property. He advised that all the required setbacks would be met. He reviewed the
proposed building material and the materials required by Code, noting that the applicant
is requesting flexibility to use for the new maintenance facility. He advised that the roof
would be replaced on the existing maintenance building for both improvement and
aesthetic purposes. He also provided a sketch of the proposed restroom buildings,
noting that additional screening would be requested and the applicant does not oppose.
He stated that staff has some concern regarding the view of the maintenance building
from the development to the south. He stated that the Planning Commission
recommended approval of the request with additional screening requested for the
maintenance building.
Cousineau asked for clarification regarding the limits on the amount of metal allowed. It
was noted that the building could be up to 20 percent metal and she believed that the
building could be completely composed of metal if the building were 4,000 square feet
rather than 5,000 square feet.
Sparks replied that a 4,000 square foot accessory structure could be composed of metal
on a residential property.
Scott Peterson, President of Medina Golf and Country Club, stated that the maintenance
building is proposed to be metal but would be two -toned metal. He stated that the
closest development would be Dominium and they are proposing to heavily screen the
area from that neighborhood. He stated that the idea is to compliment the two
maintenance buildings to each other and not exactly match the clubhouse. He noted
that it is likely that the only people that would see the buildings would be patrons and
employees. He noted that patrons today sometimes do not even notice the current
maintenance building. He advised that the improvement to the existing maintenance
building would repair damage in the roof. He noted that the existing maintenance
building is composed of cinder block but would be painted to match the new building in
tan and brown tones.
Mitchell stated that he has heard that metal buildings are not what they used to be and
have been described as nice.
Anderson stated that the existing maintenance shed is extremely well shielded from the
neighborhood.
Martin stated that the building is visible from Clydesdale.
Peterson stated that additional trees will be planted to shield that area as well.
Martin stated that there was a great deal of effort in preserving the Golf Course and did
not want to see the site filled with metal buildings.
•
Medina City Council Meeting Minutes 8
May 5, 2015
"
C o u s i n e a u a g r e e d a n d s t a t e d t h a t t h e C o d e s p e c i f i c a l l y e l i m i n a t e s m e t a l a n d s t a t e d t h a t
s h e w o u l d b e o p e n t o a c o m b i n a t i o n o f m a t e r i a l s .
P e t e r s o n s t a t e d t h a t t h e m a t e r i a l i s r e a l l y q u i t e n i c e a n d a d v i s e d t h a t a d d i t i o n a l t r e e s
w o u l d b e p l a n t e d t o p r o v i d e s c r e e n i n g .
S p a r k s s t a t e d t h a t a n a m e n d e d l a n d s c a p i n g p l a n h a s n o t b e e n s u b m i t t e d b y t h e
a p p l i c a n t .
M i t c h e l l q u e s t i o n e d t h e t i m i n g o f t h e p r o j e c t .
P e t e r s o n s t a t e d t h a t t h e y w o u l d n o t b e g i n c o n s t r u c t i o n o n t h e m a i n t e n a n c e f a c i l i t y u n t i l
a f t e r L a b o r D a y a n d n o t e d t h a t t h e r e s t r o o m c o n s t r u c t i o n w o u l d o c c u r l a t e r t h i s s u m m e r
i n c o n j u n c t i o n w i t h t h e u t i l i t i e s b e i n g i n s t a l l e d i n t h e a d j a c e n t d e v e l o p m e n t .
M i t c h e l l s t a t e d t h a t p e r h a p s t h e a p p l i c a n t s h o u l d p r o v i d e a l a n d s c a p i n g p l a n t o s h o w t h a t
t h e s c r e e n i n g w i l l b e a d e q u a t e . H e a l s o a s k e d t h e a p p l i c a n t t o b r i n g i n m a t e r i a l
s a m p l e s .
P e t e r s o n s t a t e d t h a t t h e p r o j e c t s c h e d u l e w o u l d a c t u a l l y g o f o r b i d s w i t h i n t h e n e x t w e e k
a n d t h a t w o u l d d e l a y t h e p r o c e s s . H e a s k e d C o u n c i l t o c o n s i d e r t h e r e c o m m e n d a t i o n o f
t h e P l a n n i n g C o m m i s s i o n .
M a r t i n a g r e e d w i t h t h e c o m m e n t s o f M i t c h e l l a n d s t a t e d t h a t s h e w o u l d l i k e t o s e e t h e
m a t e r i a l s b e f o r e a l l o w i n g t h i s e x c e p t i o n t o b e m a d e . S h e q u e s t i o n e d i f t h e a p p l i c a n t
w o u l d b e a g r e e a b l e t o a c o n d i t i o n t h a t t h e r e w i l l n o t b e o u t d o o r s t o r a g e o r t r a s h
e n c l o s u r e s .
P e t e r s o n s t a t e d t h a t c u r r e n t l y t h e r e i s o u t d o o r s t o r a g e b e c a u s e o f t h e l i m i t e d a m o u n t o f
s p a c e a n d n o t e d t h a t w i t h t h e n e w f a c i l i t y t h e r e w i l l b e a d d i t i o n a l i n d o o r s t o r a g e s p a c e .
M i t c h e l l a s k e d t h a t t h e r e q u e s t b e t a b l e d t o t h e n e x t m e e t i n g w i t h t h e a p p l i c a n t b r i n g i n g
i n p r o p o s e d b u i l d i n g m a t e r i a l s a n d a l a n d s c a p i n g p l a n .
M a r t i n a l s o a s k e d f o r t h e a p p l i c a n t t o p r o v i d e e x a m p l e s o f o t h e r b u i l d i n g s i n t h e a r e a
c o m p o s e d o f t h e m a t e r i a l f o r c o m p a r i s o n p u r p o s e s .
T h e i t e m w a s t a b l e d w i t h t h e d i r e c t i o n o f t h e a p p l i c a n t t o p r o v i d e a d d i t i o n a l s i t e p l a n
d e t a i l , l a n d s c a p i n g d e t a i l s a n d s a m p l e s o f t h e m e t a l m a t e r i a l s .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o t a b l e t h e M e d i n a G o l f a n d C o u n t r y
C l u b G e n e r a l P l a n P U D , C U P a m e n d m e n t a n d S i t e P l a n r e v i e w p e n d i n g a d d i t i o n a l S i t e
P l a n d e t a i l s , l a n d s c a p i n g d e t a i l s a n d s a m p l e s o f t h e m e t a l m a t e r i a l s t o b e p r o v i d e d f r o m
t h e a p p l i c a n t . M o t i o n p a s s e d u n a n i m o u s l y .
F . I n t e r i m H i g h w a y 5 5 / C o u n t y R o a d 1 1 6 I n t e r s e c t i o n I m p r o v e m e n t s ( 9 : 1 8 p . m . )
J o h n s o n r e p o r t e d t h a t t h e r e w a s a m e e t i n g o n A p r i l 2 4 t h , w h i c h s t a f f a n d P e d e r s o n
a t t e n d e d , a t w h i c h t h e H i g h w a y 5 5 / C o u n t y R o a d 1 1 6 i n t e r s e c t i o n w a s d i s c u s s e d . H e
s t a t e d t h a t a t t h a t m e e t i n g H e n n e p i n C o u n t y p r o p o s e d t o m o v e f o r w a r d o n t h e i n t e r i m
p r o j e c t t h e s u m m e r o f 2 0 1 5 w i t h t h e f u l l p r o j e c t t o o c c u r i n 2 0 1 7 . H e s t a t e d t h a t
H e n n e p i n C o u n t y h a s o f f e r e d t o p a y t h e e n t i r e c o s t o f t h e i n t e r i m p r o j e c t .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
M a y 5 , 2 0 1 5
Mitchell stated that this is great that the project is moving forward but the project will be
ahead of what the City had planned for and questioned if the City would be prepared for
that.
Johnson stated that staff is cautiously optimistic and will be reviewing aspects of
Municipal State Aid (MSA) financing. He noted that there is also an option where the
City could borrow ahead through MSA funds.
Anderson questioned if the City would be committed to going down this road if the
second resolution is passed. He referenced the restriping idea and stated that he would
like to see the results before committing to this project. He stated that he would also like
to see the completion of the Highway 494 project to determine if the additional traffic will
still use CR 116.
Pederson stated that Hennepin County has stated that they will move forward with the
interim project in 2015 and move the complete project in 2017 if the City agrees,
otherwise this will be passed by.
Anderson stated that he does believe that this is the biggest traffic problem in the City
right now.
Martin credits the residents that live north of Highway 55 that alerted the City and
Council to this issue. She also commended the House and Senate representatives that
spoke in support of the project.
Mitchell questioned when more detailed information would be known.
Kellogg stated that he did not have the information from the State at this time but
believed that he would have it soon.
Martin stated that Hennepin County is asking for the response of the City.
Johnson stated that the County will not move forward with the interim intersection project
without the response of the City.
Martin stated that the City will be getting a significant contribution and it is hard to look a
gift horse in the mouth.
Johnson stated that a portion of the improvements will also be funded by utilities and
other City funds.
Martin noted that the decisions regarding utilities and the quiet zone would not have to
be made tonight, but acknowledged that it would most likely be a great cost savings to
complete the utility work in conjunction with the street project.
Scherer stated that this is a priority project and the City has lobbied for this for eight or
nine years.
Martin stated that she is very excited about this.
•
Medina City Council Meeting Minutes 10
May 5, 2015
"
A n d e r s o n t h a n k e d J o h n s o n a n d P e d e r s o n f o r t h e i r e f f o r t s , n o t i n g t h a t t h e s q u e a k y w h e e l
g e t s t h e g r e a s e .
J o h n s o n c o m m e n d e d P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r a n d C i t y P l a n n e r D u s t y
F i n k e f o r t h e i r e f f o r t s t o m o v e t h e i n t e r i m p r o j e c t f o r w a r d a s t h e y h a v e b e e n w o r k i n g o n
t h i s f o r y e a r s .
M o v e d b y M a r t i n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e p l a n s f o r t h e i n t e r i m H i g h w a y
5 5 / C R 1 1 6 p r o j e c t t o b e c o m p l e t e d d u r i n g t h e s u m m e r o f 2 0 1 5 . M o t i o n p a s s e d
u n a n i m o u s l y .
M o v e d b y M a r t i n , s e c o n d e d b y P e d e r s o n , t o u p d a t e t h e 2 0 1 5 C a p i t a l I m p r o v e m e n t P l a n
t o m o v e c o n s t r u c t i o n o f t h e H i g h w a y 5 5 / C R 1 1 6 I n t e r s e c t i o n p r o j e c t t o 2 0 1 7 . M o t i o n
p a s s e d u n a n i m o u s l y .
M o v e d b y M a r t i n , s e c o n d e d b y P e d e r s o n , t o u t i l i z e e x i s t i n g a n d f u t u r e M u n i c i p a l
C o n s t r u c t i o n S t a t e R o a d A i d a c c o u n t f u n d s f o r e l i g i b l e c o s t s o n t h e H i g h w a y 5 5 / C R 1 1 6
I n t e r s e c t i o n p r o j e c t . M o t i o n p a s s e d u n a n i m o u s l y .
G . R e s o l u t i o n S u p p o r t i n g t h e J o b C r e a t i o n F u n d A p p l i c a t i o n f o r I n C i t y F a r m s
( 9 : 3 8 p . m . )
J o h n s o n p r e s e n t e d a r e s o l u t i o n , w h i c h h a d b e e n u p d a t e d w i t h p r o p o s e d c h a n g e s f r o m
M i t c h e l l . H e e x p l a i n e d t h a t I n C i t y F a r m s i s p r o p o s i n g t o p u r c h a s e a p r o p e r t y o n W i l l o w
i n o r d e r t o c o n v e r t t h e l o c a t i o n i n t o a n a g r i c u l t u r a l u s e , c o m p a r e d t o t h e c u r r e n t i n d u s t r i a l
u s e . H e e x p l a i n e d t h a t t h e p r o p e r t y t a x e s c o u l d b e r e d u c e d b y 5 0 t o 6 0 p e r c e n t . H e
s t a t e d t h a t s t a f f h a s s p o k e n w i t h t h e C o u n t y a n d t h e r e i s a 5 0 / 5 0 c h a n c e t h a t t h e u s e
c o u l d b e r e c l a s s i f i e d f o r t a x p u r p o s e s f r o m i n d u s t r i a l t o a g r i c u l t u r a l . H e e x p l a i n e d t h a t
t h e f i s h t a n k s c o u l d n o t u s e c h l o r i n a t e d w a t e r a n d t h e r e f o r e I n C i t y F a r m s i s a l s o
r e q u e s t i n g a p r i v a t e w e l l f o r t h e f a c i l i t y .
M a r t i n q u e s t i o n e d t h e c u r r e n t t a x r e v e n u e o f t h e p r o p e r t y .
F i n k e r e p o r t e d t h a t t h e c u r r e n t t a x r e v e n u e i s $ 1 5 0 , 0 0 0 t o $ 1 6 0 , 0 0 0 , o f w h i c h t h e C i t y
w o u l d r e c e i v e 2 5 p e r c e n t .
J o h n s o n s t a t e d t h a t t h e c h a n g e i n c l a s s i f i c a t i o n c o u l d r e d u c e t h e t a x v a l u e b y 5 0 p e r c e n t
o r m o r e .
P e d e r s o n s t a t e d t h a t h e w o u l d o p p o s e t h e c h a n g e i n c l a s s i f i c a t i o n b e c a u s e o f t h e
i m p r o v e m e n t s t h a t h a v e b e e n m a d e t o t h a t s i t e . H e n o t e d t h a t p r o x i m i t y t o t h e
i n t e r s e c t i o n a n d r o a d w a y a n d t h a t t h e r e a r e u t i l i t i e s o n t h a t s i t e . H e s t a t e d t h a t
d e c r e a s i n g t h e t a x f o r t h i s p r o p e r t y w o u l d i n c r e a s e t h e t a x l i a b i l i t y t o o t h e r p r o p e r t i e s .
H e s t a t e d t h a t h e w o u l d s u p p o r t t h e u s e b u t w o u l d n o t s u p p o r t t h e c h a n g e i n
c l a s s i f i c a t i o n .
F i n k e s t a t e d t h a t i f t h e a d d i t i o n i s c o m p l e t e d t h e m a r k e t v a l u e w i l l i n c r e a s e a n d t h e r e f o r e
t h e r e d u c t i o n i n t a x e s w i l l b e a w a s h .
M a r t i n q u e s t i o n e d t h e a d d r e s s o f t h e p r o p e r t y . I t w a s c o n f i r m e d t h a t t h e a d d r e s s o f t h e
p r o p o s e d l o c a t i o n i s 4 3 7 5 W i l l o w D r i v e .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 1
M a y 5 , 2 0 1 5
Batty stated that the Council is not being asked to make the tax decision, as that will be
made by the assessor. He stated that the Council is being asked to facilitate this
through a resolution of support.
Mitchell stated that the applicant is applying to the State of Minnesota under the Job
Creation Fund. He stated that the Council is simply being asked to support the
application and if the grant is not obtained the applicant may not move forward. He
stated that no application has been submitted to the City and therefore the Council is
discussing something that is not being requested. He stated that if the grant funds are
received the applicant can come back before the Council to discuss the request.
Mike McGill, InCity Farms, stated that they are proposing to do indoor farming where fish
and vegetables can be grown. He stated that if the addition is completed this would be
the second or third aquaponics site in the country. He explained that the fish waste is
used to fertilize the plants and noted that the well would be requested as fish cannot
survive in chlorinated water. He stated that the water would be recycled and therefore
there would not be a large amount of discharge into the storm sewer. He stated that
they are simply requesting support from the Council to go forward to the State to request
funding. He stated that there would be 180 employees at the site with the lowest paying
job being $33,000 plus bonus opportunities.
Scherer questioned if the water could simply be dechlorinated.
McGill explained that there could be a problem if the tank were to become diseased.
Scherer stated that other water users have underground water tanks that are used in
other situations, should the well become an issue. He also questioned if the water would
be marked to ensure that the two forms of water would be clearly identified to ensure
that people are not drinking the water.
McGill explained that the water would be clearly marked and the well would only be used
for the water system and the City water would be used for the bathrooms and other
facilities used by people. He stated that the system was designed by Pentair and they
do not have all the details.
Mitchell questioned when the applicant plans to submit the application to the State and
when the response would be made.
McGill stated that the application has been submitted and they are simply asking for
support from the City.
Mitchell stated that he believes the version of the resolution he proposed would not be of
any harm and could be approved.
Batty questioned the type of land use application that would come before the City should
this move forward.
Finke stated that a land use application would not be necessary and advised that the
applicant would perhaps come to the City for deed application; noting that the applicant
could still decide whether or not they would go forward with or without that support. He
noted that the issue of the well would need to come forward.
•
Medina City Council Meeting Minutes 12
May 5, 2015
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C o u s i n e a u c l a r i f i e d t h a t i f t h e a p p r o v a l i s g i v e n t o n i g h t t h a t d o e s n o t s p e c i f y t h a t t h e
C o u n c i l w o u l d s u p p o r t t h e p r o j e c t i n t h e f u t u r e .
M c G i l l c o n f i r m e d t h a t h e i s s i m p l y a s k i n g f o r t h e s u p p o r t o f t h e C o u n c i l i n t h e g r a n t
a p p l i c a t i o n .
M a r t i n s t a t e d t h a t s h e i s v e r y c o m f o r t a b l e w i t h t h e l a n g u a g e u s e d i n t h e r e s o l u t i o n o f
s u p p o r t .
B a t t y s t a t e d t h a t o t h e r t h a n t h e i s s u e r e g a r d i n g t h e w e l l , t h e C o u n c i l w i l l n o t h a v e a
s u b s t a n t i v e d e c i s i o n i n t h e u s e i n t h e f u t u r e . H e s t a t e d t h a t t h e r e w i l l b e d i s c u s s i o n
r e g a r d i n g t h e S i t e P l a n a n d b u i l d i n g m a t e r i a l s b u t t h e C o u n c i l w i l l n o t h a v e a b i g
d e c i s i o n i n t h e f u t u r e r e g a r d i n g t h e u s e .
P e d e r s o n q u e s t i o n e d i f t h e r e w o u l d b e a n i m p a c t t o t h e a q u a f e r .
S c h e r e r s t a t e d t h a t h e d o e s n o t h a v e t h a t i n f o r m a t i o n .
M c G i l l e x p l a i n e d t h e a m o u n t o f w a t e r u s e d t o i n i t i a l l y c h a r g e t h e s y s t e m a n d n o t e d t h a t
t h e o n l y r e p l a c e m e n t w o u l d b e f o r e v a p o r a t i o n .
C o u s i n e a u s t a t e d t h a t s h e d o e s n o t f e e l t h a t s h e h a s e n o u g h i n f o r m a t i o n .
F i n k e s t a t e d t h a t h e b e l i e v e s t h a t t h e a p p l i c a n t i s l o o k i n g f o r a s i t e t h a t w o u l d s u p p o r t
t h e c r e a t i o n o f t h i s u s e .
M c G i l l s t a t e d t h a t t h e y a r e j u s t a s k i n g f o r s u p p o r t o n t h e a p p l i c a t i o n a t t h i s p o i n t b u t
n o t e d t h a t t h e y w e r e a l s o p r o v i d i n g t h e i n f o r m a t i o n a s t o w h a t t h e y w o u l d n e e d t o b e
s u c c e s s f u l a t t h i s s i t e i n c l u d i n g t h e w e l l a n d a d d i t i o n .
M i t c h e l l s t a t e d t h a t t h e C o u n c i l c a n s u p p o r t t h e a p p l i c a t i o n a n d s t a f f c a n w o r k w i t h t h e
a p p l i c a n t t o d e t e r m i n e i f t h e i r n e e d s c a n b e m e t a t t h i s s i t e .
P e d e r s o n s t a t e d t h a t p e r h a p s t h e r e s o l u t i o n c o u l d b e t a b l e d u n t i l a d d i t i o n a l w o r k c a n b e
d o n e b e t w e e n s t a f f a n d t h e a p p l i c a n t .
M a r t i n q u e s t i o n e d t h e i m p a c t t h e d e l a y w o u l d h a v e o n t h e a p p l i c a n t ' s t i m e l i n e .
M c G i l l s t a t e d t h a t h e w a s u n s u r e o f t h e t i m e l i n e , n o t i n g t h a t t h e y h a v e u n t i l t h e e n d o f
M a y t o c o m p l e t e t h e i r d u e d i l i g e n c e , d u r i n g w h i c h t i m e t h e s i t e a n d i s s u e s w i t h t h e w a t e r
w i l l b e f u r t h e r r e s e a r c h e d . H e e x p l a i n e d t h a t t h e S t a t e f u n d s a r e n o t i s s u e d i n a c h e c k
u p f r o n t a n d n o t e d t h a t t h e b u s i n e s s w o u l d h a v e t o b e i n g o o d s t a n d i n g a n d t h e
e m p l o y e e s w o u l d n e e d t o b e i n p l a c e f o r a p e r i o d o f t i m e b e f o r e a n y f u n d s w o u l d b e
r e c e i v e d .
M o v e d b y P e d e r s o n , s e c o n d e d b y A n d e r s o n , t o t a b l e t h e r e s o l u t i o n s u p p o r t i n g t h e j o b
c r e a t i o n f u n d a p p l i c a t i o n f o r l n C i t y F a r m s a s m o d i f i e d . M o t i o n p a s s e d u n a n i m o u s l y .
I X . C I T Y A D M I N I S T R A T O R R E P O R T ( 1 0 : 0 6 p . m . )
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 3
M a y 5 , 2 0 1 5
A. Clean -Up Day
Johnson thanked the members of the Council, volunteers, and staff who attended Clean -
Up Day, as well as Linda Lane and Steve Scherer for organizing the event.
B. Pinto Drive Water Tower Removal
Scherer reported that the old water tower was removed today and the site looks
untouched and you cannot tell the tower was even there.
C. Body Cameras
Belland stated that the legislature is investigating the Data Practices Act in regard to this
aspect. He explained that there are things that must be redacted, such as victims and
minors. He provided an example of the long process needed to redact victims and
minors from the body camera tapes and stated that the decision has been made to wait
for the information from the legislature.
X. MAYOR & CITY COUNCIL REPORTS (10:10 p.m.)
Mitchell thanked Belland for his report. He stated that an update should be provided
from Ray McCoy in the near future on the Fire Departments. He referenced the Mound
Fire District discussion and stated that he would not want Medina to join a second Fire
District.
Belland stated that the Mound discussion does not apply to Medina. He stated that the
Fire District is just an idea that is being explored in the early stages.
XI. APPROVAL TO PAY THE BILLS (10:18 p.m.)
Moved by Martin, seconded by Pederson, to approve the bills, EFT 003115E-003131 E
for $41, 037.52, order check numbers 42757-42809 for $254, 711.99, and payroll EFT
506354-506380 for $46,308.37. Motion passed unanimously.
XII. ADJOURN
Moved by Martin, seconded by Anderson, to adjourn the meeting at 10:18 p.m. Motion
passed unanimously.
Bob Mitchell, Mayor
Scott Johnson, City Administrator
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•
Medina City Council Meeting Minutes 14
May 5, 2015
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O R D E R C H E C K S A p r i l 2 2 , 2 0 1 5 - M a v 5 , 2 0 1 5
4 2 7 5 7 B L U E C R O S S B L U E S H I E L D O F M N $ 2 8 , 6 9 8 . 7 6
4 2 7 5 8 C L E N N O N , C H R I S T O P H E R $ 1 5 0 . 0 0
4 2 7 5 9 F I R S T B U I L D E R S O F M N $ 3 . 1 9
4 2 7 6 0 J E N D R O , H O L L Y $ 1 5 0 . 0 0
4 2 7 6 1 L I M E S A N D , M E G A N $ 5 6 0 . 0 0
4 2 7 6 2 M A N E P A L L I , P A V A N K U M A R $ 4 0 0 . 0 0
4 2 7 6 3 N I W A S , S A N T O S H $ 2 5 0 . 0 0
4 2 7 6 4 O N C A Y , S T E V E N & P A T R I C I A $ 1 5 0 . 0 0
4 2 7 6 5 S U N D A R A M , S R I V I D Y A $ 2 5 0 . 0 0
4 2 7 6 6 V O I D $ 0 . 0 0 * *
4 2 7 6 7 A S P E N M I L L S I N C $ 1 1 7 . 9 0
4 2 7 6 8 B O Y E R F O R D T R U C K S I N C $ 2 3 . 3 4
4 2 7 6 9 B U D G E T P R I N T I N G $ 9 8 . 0 0
4 2 7 7 0 C A R E F R E E S E R V I C E S I N C $ 4 , 4 5 0 . 0 0
4 2 7 7 1 C E N T U R Y L I N K $ 6 4 4 . 0 0
4 2 7 7 2 C O R C O R A N L O C K E R $ 3 9 7 . 5 8
4 2 7 7 3 D I T T E R I N C $ 3 8 7 . 0 0
4 2 7 7 4 D P C I N D U S T R I E S I N C $ 2 , 4 3 7 . 4 5
4 2 7 7 5 E C M P U B L I S H E R S I N C $ 1 0 2 . 9 0
4 2 7 7 6 F L A G S H I P R E C R E A T I O N L L C $ 4 , 7 3 6 . 0 0
4 2 7 7 7 G R A I N G E R $ 3 4 . 3 6
4 2 7 7 8 H E N R Y S W A T E R W O R K S I N C $ 1 , 2 0 1 . 3 3
4 2 7 7 9 H O L I D A Y F L E E T $ 3 6 7 . 8 5
4 2 7 8 0 K E N N E D Y & G R A V E N C H A R T E R E D $ 1 2 , 3 8 6 . 2 5
4 2 7 8 1 L A R K I N A U T O $ 1 , 4 5 3 . 8 1
4 2 7 8 2 L E A G U E O F M N C I T I E S I N S . T R U S T $ 7 , 2 1 0 . 0 0
4 2 7 8 3 L E X I S N E X I S R I S K D A T A M G M T I N C $ 3 3 . 5 0
4 2 7 8 4 C I T Y O F L O N G L A K E $ 1 2 , 4 8 8 . 5 0
4 2 7 8 5 M A D I S O N N A T I O N A L L I F E $ 5 9 8 . 6 1
4 2 7 8 6 C I T Y O F M A P L E P L A I N $ 5 1 2 . 4 9
4 2 7 8 7 M A T T A M Y M P L S P R T N S H P $ 7 5 , 0 0 0 . 0 0
4 2 7 8 8 M E T R O W E S T I N S P E C T I O N $ 2 5 , 9 3 7 . 0 8
4 2 7 8 9 M I N N E S O T A E Q U I P M E N T I N C $ 5 1 6 . 7 3
4 2 7 9 0 M N D E P A R T M E N T O F H E A L T H $ 2 3 . 0 0
4 2 7 9 1 M N P O L L U T I O N C O N T R O L A G E N C Y $ 8 7 5 . 0 0
4 2 7 9 2 M A S M O D E R N M A R K E T I N G I N C $ 2 1 6 . 8 4
4 2 7 9 3 N O R D G R E N A U T O M A T I V E I N C $ 9 0 9 . 4 6
4 2 7 9 4 N O R T H M E M O R I A L $ 2 5 . 0 0
4 2 7 9 5 O F F I C E D E P O T $ 3 . 3 2
4 2 7 9 6 C I T Y O F O R O N O $ 6 9 7 . 2 1
4 2 7 9 7 R O L F E R I C K S O N E N T E R P R I S E S I N C $ 6 , 9 3 3 . 6 2
4 2 7 9 8 R U S S E L L S E C U R I T Y R E S O U R C E I N C $ 1 5 2 . 0 0
4 2 7 9 9 S T C L O U D S T A T E U N I V E R S I T Y $ 2 , 7 7 2 . 0 0
4 2 8 0 0 S T R E I C H E R ' S $ 3 0 4 . 9 2
4 2 8 0 1 S U M M I T C O M P A N I E S $ 2 2 0 . 0 0
4 2 8 0 2 S U N L I F E F I N A N C I A L $ 5 0 4 . 9 0
4 2 8 0 3 T E G R E T E C O R P $ 1 , 3 5 8 . 6 4
4 2 8 0 4 T I M E S A V E R O F F S I T E $ 1 3 3 . 0 0
4 2 8 0 5 T I T A N M A C H I N E R Y $ 3 5 4 . 6 7
4 2 8 0 6 W E S T S I D E W H O L E S A L E T I R E $ 1 8 1 . 0 0
4 2 8 0 7 W S B & A S S O C I A T E S $ 3 3 , 3 7 6 . 2 5
4 2 8 0 8 X C E L E N E R G Y $ 2 3 , 8 8 8 . 0 3
4 2 8 0 9 X T R E M E M O B I L E S M A L L E N G I N E $ 3 6 . 5 0
* * V o i d e d - D e p t o f H e a l t h - I n v o i c e d i s c r e p a n c y
T o t a l C h e c k s $ 2 5 4 , 7 1 1 . 9 9
E l e c t r o n i c P a y m e n t s A p r i l 2 2 , 2 0 1 5 - A p r i l 2 9 , 2 0 1 5
0 0 3 1 1 5 E M I N N E S O T A , S T A T E O F $ 3 7 9 . 0 0
0 0 3 1 1 6 E P R P E R A $ 1 4 , 0 5 1 . 7 4
0 0 3 1 1 7 E P R F E D / F I C A $ 1 4 , 8 3 6 . 9 7
0 0 3 1 1 8 E P R M N D e f e r r e d C o m p $ 1 , 9 8 0 . 0 0
0 0 3 1 1 9 E P R S T A T E O F M I N N E S O T A $ 3 , 1 5 8 . 6 9
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 5
M a y 5 , 2 0 1 5
003120E SELECT ACCOUNT $702.00
003121E CITY OF MEDINA $18.00
003122E FARMERS STATE BANK OF HAMEL $20.00
003123E VOID $0.00**
003124E MARCO INC $27.56
003125E MEDIACOM OF MN LLC $219.90
003126E MARCO (LEASE) $168.48
003127E MEDIACOM OF MN LLC $135.06
003128E PITNEY BOWES $123.00
003129E SELECT ACCOUNT $5,082.14
003130E FARMERS STATE BANK OF HAMEL $12.00
003131E VALVOLINE FLEET SERVICES $122.98
** Voided — Software skipped #003123
Total Electronic Checks $41,037.52
PAYROLL DIRECT DEPOSIT April 22, 2015
506354 ALTENDORF, JENNIFER L. $1,269.15
506355 BARNHART, ERIN A $1,865.68
506356 BELLAND, EDGAR J. $2,509.22
506357 BOECKER, KEVIN D $2,466.88
506358 CONVERSE, KEITH A. $1,976.59
506359 DINGMANN, IVAN W. $1,874.59
506360 DOMINO, CHARMANE $1,743.54
506361 ENDE, JOSEPH $1,344.99
506362 FINKE, DUSTIN D $2,116.36
506363 GALLUP, JODI M. $1,590.31
506364 GLEASON, JOHN M $1,924.92
506365 GREGORY, THOMAS $1,854.20
506366 HALL, DAVID M $1,974.08
506367 JESSEN, JEREMIAH S. $2,009.30
506368 JOHNSON, SCOTTT. $2,162.88
506369 KLAERS, ANNE M. $619.30
506370 LANE, LINDA $1,465.16
506371 LEUER, GREGORY J $1,833.50
506372 MCGILL, CHRISTOPHER R. $1,365.41
506373 NELSON, JASON $2,980.55
506374 NISSEN, JACQUEL R $392.14
506375 PETERSON, DEBRA A. $1,545.17
506376 REINKING, DEREK M $1,481.42
506377 SCHERER, STEVEN T. $2,225.71
506378 VIEAU, CECILIA M $1,185.00
506379 VINCK, JOHN J. $1,914.50
506380 WENANDE, BRANDON S. $617.82
Total Payroll Direct Deposit $46,308.37
Medina City Council Meeting Minutes 16
May 5, 2015