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HomeMy Public PortalAbout9/25/1990 specialGREENCASTLE COMMON COUNCIL Special Session September 25, 1990 The Greencastle Common Council met in special session on Tuesday, September 25, 1990 at 7:30 p.m. in City Hall. On call of the roll the following members were shown to be present: Councilor Tim Conway, Councilor Sue Murray, Councilor Bob Sedlack, Councilor Mike Rokicki. City Attorney Larry Wilson, Engineers Jim Frazell, Kyle Miller of Triad Associates were also present. Public Petitions and Comments: Mayor Harmless announced the public hearing concerning the CDBG grant application for the Wal -Mart Distribution Center Project and asked for comments or questions from the public. None were brought forward. Recommendations and Requests from Officers and Departments: The Local Displacement Plan for the CDBG grant application for the Wal -Mart Distribution Center Project was presented to Council and read in its entirety by Mayor Harmless. Mayor Harmless noted that the project does not cause any displacement. Councilor Rokicki moved to approve the plan as presented. This motion was seconded by Councilor Murray and was carried by an aye unanimous vote. Mayor Harmless announced the public hearing on Resolution 1990 -14 declaring an Economic Revitalization Area and asked for comments or questions from the public. None were brought forward. Resolution 1990 -14, A Resolution Confirming a Resolution Declaring an Economic Revitalization Area Passed by the Common Council of the City of Greencastle, Indiana on the 21st Day of e August, 1990, was presented to Council and was read in its entirety by Mayor Harmless. Councilor Rokicki moved to approve Resolution 1990 -14 as presented. This motion was seconded by Councilor Murray and was carried by an aye unanimous vote. Mayor Harmless declared Resolution 1990 -14 to have been passed and resolved this date. Jim Frazell and Kyle Miller presented to Council project options for the Greater Eastside Sewer Separation Project. Bid tabulations were distributed indicating that all three bids were over the engineer's estimate of the project. Mr. Frazell noted that the increase in scope of the project affected the bids and that scaling back to the original scope would create a difference in estimate greater than 25 %, thus necessitating a re -bid. Discussion ensued concerning the options with option one being as bid, options two through four being a progressive elimination of various aspects of the project, and option five being the original scope of the project which included: (1) Disconnecting all storm and sanitary sewer cross - connections, (2) Building all main storm interceptor pipe and main ditches, (3) Construct "B" Street West (because of the need for 24" pipe and laser grading), (4) Construct as much of the remaining system as possible. Remaining drive culverts, ditches, and minor work would be built into the Street Department budget over the next two years. Council asked if any other monies were available to do the entire project at this time. Mayor Harmless responded that trying to do such would greatly affect the capital improvements plan, and that what began as a four year project will still be a two year project. He continued that option five would also allow for local bidding on phase two of the project. • When asked about parking, Mr. Frazell responded that by extending the project over two years, parking would not be 0. CC 9/25/90 Page 2 Recommendations continued: ® eliminated since pipe would be placed in phase two as opposed to open ditches. Councilor Rokicki asked if the Street Department could handle the remainder of the job. Mr. Wright explained that the department could with part -time help built into the budget. Councilor Sedlack requested a projected time frame. Mr. Frazell responded with a start date end of November, completion April 1991, worst case scenario, July 1991. Councilor Murray moved to recommend that the Board of Works re -bid the project according to option five recommendation of Triad Associates with the understanding that the city will complete phase two of the project. This motion was seconded by Councilor Sedlack and was carried by an aye unanimous vote. Mr. Jim Wright presented an updated report on storm damage and clean -up efforts. He estimated 29 more working days to completion with one crew. If additional volunteer crews are made available that number could be substantially reduced. Councilor Murray again commended the efforts of Mr. Wright and the Strret Department. Mayor Harmless presented a letter from Cheryl Salsman asking for an executive order to exempt the parking regulation on Berry Street on October 6, 1990 for the Annual Berry Street Flea Market. Chief Jack Hanlon noted that he was in agreement, and would work with Berry Street residents. Councilor Sedlack moved to approve the request. This motion was seconded by Councilor Murray and was carried by an aye unanimous vote. Council Reports and Comments: ® Councilor Sedlack noted that he had received a letter from Mr. Liechty and that he appreciates the efforts of the city to eliminate the drainage problem, as does Mr. Liechty. Mr. Frazell indicated that since the state does not allow overflow, two possible solutions would be either a second power source from a different substation or maintaining a portable generator with an outlet built into the pump. Mayor Harmless announced the third annual City Pitch -In Picnic on Saturday, September 29, 1990 at Shelter No. 2, Robe Ann Park from 1:00 p.m. to 5:00 p.m. With no further business, Councilor Murray moved for adjournment. This motion was seconded by Councilor Sedlack, was carried by an aye unanimous vote, and the meeting was adjourned at 8:49 p.m. Michael M. Harmless, Mayor ATTEST: r ud th Berr , Clerk -T surer is