Loading...
LBT Minutes 2001 11/08Library Expansion Committee Minutes 11/8/01 Attending: Dick Mott Alex Hamilton Anne Kantola Carol Coyle Sigrid Boie Gloria Cantrell Marilyn Summers Susie Reddick The meeting was brought to order at 3:30 pm. Robert Strope, City Manager, was not able to attend the full meeting, but did attend to present a short update. He reported that the City of McCall was working toward purchase of the fire station building. Funding sources for this purchase have not been defined to date. He suggested that a feasibility study be completed which would include funding for the move to the fire station, as the City Council must know the funding source before they can or will commit to the building purchase. Grants, taxes, and private fundraising are possible sources of funding. Dick Mott was present to give input on library expansion options. He described tow main aspects of library expansion: 1) a construction phase and 2) on -going maintenance and operations phase. He suggested that a feasibility study be completed which would answer many questions, such as: what are the anticipated services? What is required for operation (desks, processing room, utilities, etc.)? How much room is needed? (shelving, space for conference room). How much room will be needed to meet future needs? (look at needs of next 15 years) What other space needs are there? (parking spaces, landscaping, sidewalks, etc). Mr. Mott suggested that after these questions are answered, there are other things to consider: 00 "Naysayers" may surface, and there are strategies to deal with them. 00 The committee must establish a statement of intent which will be used when approaching the Council, grantmakers, and other funding sources. 00 The best practice is to do the feasibility study on the optimum plan, as it is always possible to scale down from there. 00 Need to look at obsolescence factor in the buildings involved, and look at what needs to be brought up to code. 00 Have to determine the cost benefit of expansion or building a new building 00 "Shop plans" will be used for a feasibility study 00 Communication is very important in the process, as well as attention to detail 00 Complete cost estimates will need to be obtained and all supporting information will be needed Mr. Mott indicated that he is willing to volunteer his time to lead the group through the feasibility study process. The committee members discussed the need for a public meeting room. Mr. Mott suggested that the fire station be considered a real option, keeping in mind that the City would require that it be brought up to code and comply with any EPA requirements. Members also discussed some pros and cons of forming a Library District. Meeting times were discussed. Mr. Mott asked that at least monthly meetings be schedules, and suggested they be increased to meeting every tow weeks to stay on task and not have the group disintegrate. He asked that there be a detailed meeting agenda distributed prior to each meeting. Marilyn asked that the group wait until January to begin feasibility study process. Mr. Mott said he could look at the current library building to determine structural soundness. Mr. Mott offered to begin writing a draft to identify the different operational needs of the library. The next meeting will be December 13th, and then the committee will start meeting every two weeks starting in January. Submitted by: Susie Reddick Carol Coyle