HomeMy Public PortalAboutLBT Minutes 2001 11/08Library Expansion Committee
Minutes 11/8/01
Attending:
Dick Mott
Alex Hamilton
Anne Kantola
Carol Coyle
Sigrid Boie
Gloria Cantrell
Marilyn Summers
Susie Reddick
The meeting was brought to order at 3:30 pm. Robert Strope, City Manager, was not able
to attend the full meeting, but did attend to present a short update. He reported that the
City of McCall was working toward purchase of the fire station building. Funding
sources for this purchase have not been defined to date. He suggested that a feasibility
study be completed which would include funding for the move to the fire station, as the
City Council must know the funding source before they can or will commit to the
building purchase. Grants, taxes, and private fundraising are possible sources of funding.
Dick Mott was present to give input on library expansion options. He described tow main
aspects of library expansion: 1) a construction phase and 2) on -going maintenance and
operations phase. He suggested that a feasibility study be completed which would answer
many questions, such as: what are the anticipated services? What is required for
operation (desks, processing room, utilities, etc.)? How much room is needed? (shelving,
space for conference room). How much room will be needed to meet future needs? (look
at needs of next 15 years) What other space needs are there? (parking spaces,
landscaping, sidewalks, etc).
Mr. Mott suggested that after these questions are answered, there are other things to
consider:
00 "Naysayers" may surface, and there are strategies to deal with them.
00 The committee must establish a statement of intent which will be used when
approaching the Council, grantmakers, and other funding sources.
00 The best practice is to do the feasibility study on the optimum plan, as it is always
possible to scale down from there.
00 Need to look at obsolescence factor in the buildings involved, and look at what
needs to be brought up to code.
00 Have to determine the cost benefit of expansion or building a new building
00 "Shop plans" will be used for a feasibility study
00 Communication is very important in the process, as well as attention to detail
00 Complete cost estimates will need to be obtained and all supporting information will
be needed
Mr. Mott indicated that he is willing to volunteer his time to lead the group through the
feasibility study process.
The committee members discussed the need for a public meeting room. Mr. Mott
suggested that the fire station be considered a real option, keeping in mind that the City
would require that it be brought up to code and comply with any EPA requirements.
Members also discussed some pros and cons of forming a Library District.
Meeting times were discussed. Mr. Mott asked that at least monthly meetings be
schedules, and suggested they be increased to meeting every tow weeks to stay on task
and not have the group disintegrate. He asked that there be a detailed meeting agenda
distributed prior to each meeting. Marilyn asked that the group wait until January to
begin feasibility study process. Mr. Mott said he could look at the current library building
to determine structural soundness.
Mr. Mott offered to begin writing a draft to identify the different operational needs
of the library. The next meeting will be December 13th, and then the committee will start
meeting every two weeks starting in January.
Submitted by:
Susie Reddick
Carol Coyle