HomeMy Public PortalAbout19810722 - Minutes - Board of Directors (BOD) Meeting 81-.18
. ,July 22 , 1981
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
Regular Meeting
Board of Directors
M I N U T E S
July 22 , 1981
I. ROLL CALL
Vice President Daniel Wendin called the meeting to order at 7 :35 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Barbara Green,
and Nonette Hanko.
Members Absent: Edward Shelley, Harry Turner , and Richard Bishop.
Staff Present: Herbert Grench, Craig Britton, Steve Sessions ,
Charlotte MacDonald, Del Woods, and Joan Combs.
II. APPROVAL OF MINUTES
A. June 24 , 1981
D. Wendin noted a typographical error on page 7 , paragraph 3 ,
which should read fire "lane" instead of fire "land" .
Motion: N. Hanko moved the adoption of the minutes of June 24 ,
1981 as corrected. B. Green seconded the motion. The
motion passed unanimously.
B. - July 8 , 1981
Motion: B. Green moved the adoption of the minutes of July 8 ,
1981. K. Duffy seconded. The motion carried unanimously.
III. WRITTEN COMMUNICATIONS
J. Combs reported the Board had received a letter, dated July 20 ,
1981, from Thomas Harrington, 105 Fremont Avenue, Los Altos ,
concerning the Monte Bello Open Space Preserve parking lot
comparison criteria. The Board agreed to consider the letter
during the discussion of item 2.
H. Grench noted a set of letters had been received from Jones ,
Hall, Hill , and White, concerning the District tax anticipation
note. Letters were also received from Santa Clara County Super-
visors Zoe Lofgren and Dan McCorquodale, and Santa Clara County
Associate Planner Don Weden, thanking the District for its support
of the Planning Department during recent budget hearings.
IV. ADOPTION OF AGENDA
D. Wendin stated the Board' s consensus that the agenda was adopted
as written.
V. ORAL COMMUNICATIONS
There were no oral communications .
VI . SPECIAL ORDERS OF THE DAY
C. MacDonald showed the Palo Alto League of Women Voters ' film,
"Thin Edge of the Bay" .
Herbert A Grench,General Manager
Board of Directors:Katherine Duffy.Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A Turner,Daniel G.Wendin
Meeting 81-18 Page two
VII. OLD BUSINESS WITH ACTION REQUESTED
A. Follow-Up on the Monte Bello Open Space Preserve Parking Lot
Approval Process
S. Sessions introduced memorandum M-81-82 , dated July 16 , 1981,
noting the information contained in the memorandum was forwarded
to the City of Palo Alto staff. He said a joint meeting to dis-
cuss the G, FV and L locations is planned to be held with the
Palo Alto Planning Commission, respective staffs , and some Palo
Alto Council members no later than the second week in August.
D. Wendin noted that items D and E in the memorandum should be
stated somewhat differently, as the basic idea of the process was
that the Board would select a parking lot location in conjunction
with the Planning Commission by August 26 , the potential "closed
door" meeting. He noted that the meeting with the Palo Alto City
Council was not a joint meeting.
S. Sessions noted that item C was the presentation, D the actual
selection based on the discussion.
N. Hanko said the phrase "hold a joint meeting with" should be
deleted from item E, and suggested changing "to approve" to
"present for approval" .
D. Wendin said it should be made clear that D is a joint meeting
with the Board and the Planning Commission.
S. Sessions, referring to item C, noted that the Palo Alto City
staff felt the first joint meeting should be held in the field.
A complete packet of information, based on the criteria, would
be made available, and conceptual sketches of the three locations
would be available.
D. Wendin said adequate time was needed for public input, which
would mean allowing for a change of criteria at the final meeting.
He added that at the first joint meeting in August, the criteria
adopted by the Board would be reviewed, and a set of criteria
tentatively adopted by the Board and Planning Commission. The
second meeting in August would probably be a formal meeting in
the Palo Alto City Council Chambers, with public comment on the
criteria and ratings of each site. He added that he felt it
was imperative that the Board and Planning Commission tentatively
work out an agreement on criteria and filling in the blanks prior
to the second joint meeting. This would be distributed to the
two groups and to the public.
N. Hanko said she would like the set of criteria, without the
ratings or with only staff' s ratings , sent to the Planning
Commissions.
H. Grench suggested, as an alternative structure, the tentative
adoption of criteria, a joint meeting with the Planning Commission
to discuss criteria, followed the same day by a field trip to
the sites, and possibly reconvening at the office for arriving
at consensus .
Meeting 81-18 Page three
Motion: D. Wendin moved to direct staff to choose a date for a
6 P.M. field trip, followed by a public meeting at an
appropriate place. K. Duffy seconded. The motion
passed unanimously.
Motion: N. Hanko moved that a fifteenth criterion, suggested by
Thomas Harrington and concerning visual impact on neighbors
and local support, be added. B. Green seconded the mot'Lon.
Discussion: S. Sessions pointed out that Number 14 was
intended to take neighbors' visual impact into consideration.
N. Hanko withdrew the motion with the permission of B. Green.
Lewis Reed, 225 Lindenbrook Road, Woodside, representing the Mid-
peninsula Trails Council , asked if provisions had been made for
horse trailer parking. He stated that since Monte Bello Open Space
Preserve had a number of horse trails , the existing equestrian use
should be maintained.
S. Sessions said the "G" location was not originally designed to
accommodate horse trailers , and "L" could accommodate one or two
horse trailers on a casual basis , but not on a weekend.
Harry Haeussler, 1094 Highland Circle, Los Altos , asked for a
definite commitment from the District to provide horse trailer
parking within a reasonable length of time.
D. Wendin said he did not think any of the three sites under
consideration were adequate for horse trailer parking, and there-
fore , he did not want to see trailer parking stated as a criterion.
He added that he felt the District had made a commitment to include
horse trailer parking for the Monte Bello Open Space Preserve ,
but the commitment did not apply to the parking lots under
consideration. He suggested that equestrian groups present input
at the first meeting in August.
N. Hanko suggested a Board consensus to endeavor to provide horse
trailer parking, although not necessarily on the sites currently
being considered. She added she would like to see horse trailer
parking provided at another site, to be determined at a later date,
and added she felt that horse trailer parking should not be part
of the criteria being considered.
Motion: K. Duffy moved the adoption of the criteria, re-ordering
them to group visual and safety factors , and suggested
that an initial paragraph be added saying that no
weighting of the criteria was implied.
Discussion: N. Hanko suggested that it should also be
noted that the rating of the criteria was staff ' s .
B. Green seconded the motion. The motion passed unanimously.
The Board directed that the invitation to the joint meeting be sent
to the Palo Alto Planning Commission from the President or Vice
President of the Board, with copies to the Palo Alto City Council .
Staff' s evaluations would be included as an informational item,
noting that they have not been adopted by the Board.
B. Proposed Schedule for Thornewood Lease Negotiations
C. Britton reviewed memorandum M-81-84 , dated July 22 , 1981 , noting
Meeting 81-18 Page four
that staff hopes to come to the Board with final documents for con-
sideration at the second meeting in August or first meeting in
September. He noted that he also hoped to present the lease
agreement for the Picchetti as well as Thornewood sites at the
second meeting in August. He said the exchange agreement with
the Ganos could be accomplished first, and the lease agreement later.
Motion: D. Wendin moved approval of the proposed target schedule
for Thornewood lease negotiations, giving the staff option
to delay the lease agreement until no later than 30 days
following positive action by Woodside. B. Green seconded
the motion. The motion carried unanimously.
VIII . NEW BUSINESS WITH ACTION REQUESTED
Use and Management Plan Status Report for Foothills Open Space Preserve
S. Sessions reviewed report R-81-34 , dated July 15 , 1981.
Motion: N. Hanko moved the adoption of the use and management
recommendations for Foothills Open Space Preserve. D.
Wendin seconded the motion. The motion passed unanimously.
IX. INFORMATIONAL REPORTS
H. Grench announced that S .Sessions had accepted a job offer and
would be leaving the District July 24 .
N. Hanko said she would like to place a resolution on the next
agenda supporting the attempt to preserve the Bair Island area.
N. Hanko announced that the Palo Alto City Council voted to instruct
their attorney to draft a dedication ordinance for 438 acres of the
Arastra property.
S. Sessions noted that San Mateo County has adopted a subdivision
moratorium for the Skyline corridor.
S. Sessions reported that on July 16 , San Mateo County consultants
presented conceptual plans for Edgewood Park.
X. CLAIMS
Upon questioning from N. Hanko, S. Norton advised that it was proper
for her to vote on item 2344 , since the debt was already an obligation
of the District. N. Hanko stated that, were there not a need for a
quorum, she would abstain from item 2344 , a check to I .B.M.
Motion: D. Wendin moved approval of the revised claims, C-81-15 , dated
July 22 , 1981. B. Green seconded the motion. The motion
passed unanimously.
XI. CLOSED SESSION
The Board recessed to Closed Session at 9 :50 P.M. for the purpose of
discussing land negotiations and personnel .
XII. ADJOURNMENT
The Board reconvened to adjourn at 10 :40 P.M.
Joan Combs
Secretary