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HomeMy Public PortalAbout19810722 - Minutes - Board of Directors (BOD) Meeting 81-.18 . ,July 22 , 1981 AA� Am Acr 41V 0 omft MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Board of Directors M I N U T E S July 22 , 1981 I. ROLL CALL Vice President Daniel Wendin called the meeting to order at 7 :35 P.M. Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, and Nonette Hanko. Members Absent: Edward Shelley, Harry Turner , and Richard Bishop. Staff Present: Herbert Grench, Craig Britton, Steve Sessions , Charlotte MacDonald, Del Woods, and Joan Combs. II. APPROVAL OF MINUTES A. June 24 , 1981 D. Wendin noted a typographical error on page 7 , paragraph 3 , which should read fire "lane" instead of fire "land" . Motion: N. Hanko moved the adoption of the minutes of June 24 , 1981 as corrected. B. Green seconded the motion. The motion passed unanimously. B. - July 8 , 1981 Motion: B. Green moved the adoption of the minutes of July 8 , 1981. K. Duffy seconded. The motion carried unanimously. III. WRITTEN COMMUNICATIONS J. Combs reported the Board had received a letter, dated July 20 , 1981, from Thomas Harrington, 105 Fremont Avenue, Los Altos , concerning the Monte Bello Open Space Preserve parking lot comparison criteria. The Board agreed to consider the letter during the discussion of item 2. H. Grench noted a set of letters had been received from Jones , Hall, Hill , and White, concerning the District tax anticipation note. Letters were also received from Santa Clara County Super- visors Zoe Lofgren and Dan McCorquodale, and Santa Clara County Associate Planner Don Weden, thanking the District for its support of the Planning Department during recent budget hearings. IV. ADOPTION OF AGENDA D. Wendin stated the Board' s consensus that the agenda was adopted as written. V. ORAL COMMUNICATIONS There were no oral communications . VI . SPECIAL ORDERS OF THE DAY C. MacDonald showed the Palo Alto League of Women Voters ' film, "Thin Edge of the Bay" . Herbert A Grench,General Manager Board of Directors:Katherine Duffy.Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A Turner,Daniel G.Wendin Meeting 81-18 Page two VII. OLD BUSINESS WITH ACTION REQUESTED A. Follow-Up on the Monte Bello Open Space Preserve Parking Lot Approval Process S. Sessions introduced memorandum M-81-82 , dated July 16 , 1981, noting the information contained in the memorandum was forwarded to the City of Palo Alto staff. He said a joint meeting to dis- cuss the G, FV and L locations is planned to be held with the Palo Alto Planning Commission, respective staffs , and some Palo Alto Council members no later than the second week in August. D. Wendin noted that items D and E in the memorandum should be stated somewhat differently, as the basic idea of the process was that the Board would select a parking lot location in conjunction with the Planning Commission by August 26 , the potential "closed door" meeting. He noted that the meeting with the Palo Alto City Council was not a joint meeting. S. Sessions noted that item C was the presentation, D the actual selection based on the discussion. N. Hanko said the phrase "hold a joint meeting with" should be deleted from item E, and suggested changing "to approve" to "present for approval" . D. Wendin said it should be made clear that D is a joint meeting with the Board and the Planning Commission. S. Sessions, referring to item C, noted that the Palo Alto City staff felt the first joint meeting should be held in the field. A complete packet of information, based on the criteria, would be made available, and conceptual sketches of the three locations would be available. D. Wendin said adequate time was needed for public input, which would mean allowing for a change of criteria at the final meeting. He added that at the first joint meeting in August, the criteria adopted by the Board would be reviewed, and a set of criteria tentatively adopted by the Board and Planning Commission. The second meeting in August would probably be a formal meeting in the Palo Alto City Council Chambers, with public comment on the criteria and ratings of each site. He added that he felt it was imperative that the Board and Planning Commission tentatively work out an agreement on criteria and filling in the blanks prior to the second joint meeting. This would be distributed to the two groups and to the public. N. Hanko said she would like the set of criteria, without the ratings or with only staff' s ratings , sent to the Planning Commissions. H. Grench suggested, as an alternative structure, the tentative adoption of criteria, a joint meeting with the Planning Commission to discuss criteria, followed the same day by a field trip to the sites, and possibly reconvening at the office for arriving at consensus . Meeting 81-18 Page three Motion: D. Wendin moved to direct staff to choose a date for a 6 P.M. field trip, followed by a public meeting at an appropriate place. K. Duffy seconded. The motion passed unanimously. Motion: N. Hanko moved that a fifteenth criterion, suggested by Thomas Harrington and concerning visual impact on neighbors and local support, be added. B. Green seconded the mot'Lon. Discussion: S. Sessions pointed out that Number 14 was intended to take neighbors' visual impact into consideration. N. Hanko withdrew the motion with the permission of B. Green. Lewis Reed, 225 Lindenbrook Road, Woodside, representing the Mid- peninsula Trails Council , asked if provisions had been made for horse trailer parking. He stated that since Monte Bello Open Space Preserve had a number of horse trails , the existing equestrian use should be maintained. S. Sessions said the "G" location was not originally designed to accommodate horse trailers , and "L" could accommodate one or two horse trailers on a casual basis , but not on a weekend. Harry Haeussler, 1094 Highland Circle, Los Altos , asked for a definite commitment from the District to provide horse trailer parking within a reasonable length of time. D. Wendin said he did not think any of the three sites under consideration were adequate for horse trailer parking, and there- fore , he did not want to see trailer parking stated as a criterion. He added that he felt the District had made a commitment to include horse trailer parking for the Monte Bello Open Space Preserve , but the commitment did not apply to the parking lots under consideration. He suggested that equestrian groups present input at the first meeting in August. N. Hanko suggested a Board consensus to endeavor to provide horse trailer parking, although not necessarily on the sites currently being considered. She added she would like to see horse trailer parking provided at another site, to be determined at a later date, and added she felt that horse trailer parking should not be part of the criteria being considered. Motion: K. Duffy moved the adoption of the criteria, re-ordering them to group visual and safety factors , and suggested that an initial paragraph be added saying that no weighting of the criteria was implied. Discussion: N. Hanko suggested that it should also be noted that the rating of the criteria was staff ' s . B. Green seconded the motion. The motion passed unanimously. The Board directed that the invitation to the joint meeting be sent to the Palo Alto Planning Commission from the President or Vice President of the Board, with copies to the Palo Alto City Council . Staff' s evaluations would be included as an informational item, noting that they have not been adopted by the Board. B. Proposed Schedule for Thornewood Lease Negotiations C. Britton reviewed memorandum M-81-84 , dated July 22 , 1981 , noting Meeting 81-18 Page four that staff hopes to come to the Board with final documents for con- sideration at the second meeting in August or first meeting in September. He noted that he also hoped to present the lease agreement for the Picchetti as well as Thornewood sites at the second meeting in August. He said the exchange agreement with the Ganos could be accomplished first, and the lease agreement later. Motion: D. Wendin moved approval of the proposed target schedule for Thornewood lease negotiations, giving the staff option to delay the lease agreement until no later than 30 days following positive action by Woodside. B. Green seconded the motion. The motion carried unanimously. VIII . NEW BUSINESS WITH ACTION REQUESTED Use and Management Plan Status Report for Foothills Open Space Preserve S. Sessions reviewed report R-81-34 , dated July 15 , 1981. Motion: N. Hanko moved the adoption of the use and management recommendations for Foothills Open Space Preserve. D. Wendin seconded the motion. The motion passed unanimously. IX. INFORMATIONAL REPORTS H. Grench announced that S .Sessions had accepted a job offer and would be leaving the District July 24 . N. Hanko said she would like to place a resolution on the next agenda supporting the attempt to preserve the Bair Island area. N. Hanko announced that the Palo Alto City Council voted to instruct their attorney to draft a dedication ordinance for 438 acres of the Arastra property. S. Sessions noted that San Mateo County has adopted a subdivision moratorium for the Skyline corridor. S. Sessions reported that on July 16 , San Mateo County consultants presented conceptual plans for Edgewood Park. X. CLAIMS Upon questioning from N. Hanko, S. Norton advised that it was proper for her to vote on item 2344 , since the debt was already an obligation of the District. N. Hanko stated that, were there not a need for a quorum, she would abstain from item 2344 , a check to I .B.M. Motion: D. Wendin moved approval of the revised claims, C-81-15 , dated July 22 , 1981. B. Green seconded the motion. The motion passed unanimously. XI. CLOSED SESSION The Board recessed to Closed Session at 9 :50 P.M. for the purpose of discussing land negotiations and personnel . XII. ADJOURNMENT The Board reconvened to adjourn at 10 :40 P.M. Joan Combs Secretary