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HomeMy Public PortalAbout19810812 - Minutes - Board of Directors (BOD) Meeting 81-20 Augusf-"12, 1981 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Special Meeting Board of Directors M I N U T E S August 12 , 1981 I. ROLL CALL Vice President Daniel Wendin called the meeting to order at 5 : 21 P.M. in the Los Trancos Open Space Preserve parking lot for the purpose of having an on-site tour of the three potential parking lot locations for the Monte Bello Open Space Preserve with the members of the Palo Alto Planning Commission. Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, Nonette Hanko, Harry Turner. Richard Bishop arrived at 8 :45 P.M. for the portion of the meeting held in the Palo Alto Council Chambers Conference Room, 250 Hamilton Avenue, Palo Alto. Member Absent: Edward Shelley. Personnel Present: Herbert Grench, Del Woods, Charlotte MacDonald, and Jean Fiddes. Palo Alto Planning Commissioners Present: Ellen Christensen, Constance Heneke' Helene Wheeler, Jean McCown-Hawkes, Pat Cullen, and Michael Cobb. Commissioner Fred Nichols was present at the portion of the meeting held in the Council Chambers Conference Room. Tour of the Monte Bello Open Space Preserve Potential Parking Lot Locations D. Wendin noted the meeting was an official meeting of the Board of Directors of the District and a study session for the Palo Alto Planning Commission. The group toured the three proposed parking lot locations, G, Fl, and L, and evaluated in discussion each of the sites against the various criteria tentatively adopted by the Board of Directors at its meeting of July 22 , 1981. Purusha Obluda, 31570 Page Mill Road, Los Altos Hills, expressed his opposition to the building of a parking lot anywhere on the Monte Bello Open Space Preserve and urged the group to determine whether there was a need for an additional parking lot. After evaluating each of the three sites, the Board recessed for a dinner break at 6 :45 P.M. Discussion of Potential Parking Lot Locations The Board reconvened for the public meeting at 8 : 40 P.M. in the Palo Alto Council Chambers Conference Room, 250 Hamilton Avenue, Palo, Alto. Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G Shelley,Harry A.Turner,Daniel G Wendin Mbeting 81-20 Page two Robert Brown, Associate Planner for the City of Palo Alto, reviewed the background relating to the selection of a parking lot location at the Monte Bello Open Space Preserve for the Planning Commissioners. Thomas Harrington, 4201 Page Mill Road, Palo Alto, expressed his opposition to parking lot L, stated he could support location F, or G, and described a slightly different design which he felt might be preferable for the F, parking lot. Harry Hauessler, 1094 Highland Circle, Los Altos, expressed his support for a parking lot on the south side of Monte Bello Road and for having a separate entrance and exit into the lot as a safety feature. Larry Faber, 3127 David Avenue, Palo Alto, stated he supported having a parking lot on the south side of Page Mill Road and expressed his support for the Fl location. Millie Scranton of Palo Alto, and a member of the Midneninsula Trails Council, expressed her support for the Fl location. Jack Sutorius, 2030 Waverly, Palo Alto, and a member of the Palo Alto Architectural Review Board, stated he did not object to a parking area in the location of the OK Corral, but if that location was not feasible, he favored the F, location as amended by Mr. Harrington earlier in the meeting. He stated it would be safer to have only one entrance to the lot for safety exposure factors. P. Obluda expressed his opposition to having a parking lot on the Monte Bello side of Page Mill Road and his support for using the OK Corral area for overflow parking. The members of the Planning Commission informally expressed their individual support for a parking lot in the general location of Fl over areas G and L. They noted the following points should be con- sidered when designing the parking lot: 1) keeping grading to a minimum; 2) having a balance between cut and fill on the site; 3) having bus access to the parking lot; 4) addressing the issue of one versus two entrances and noting the Commission would prefer one entrance, but safety and engineering issues should determine the best type of access arrangement; and 5) addressing the expansion capa- bility of the site, noting that the landscape reserve should be denoted with dotted lines and should show how many spaces and how much cut and fill there would be in the reserve. The Commissioners also requested the District address the subject of reasonable ex- pansion limits in the area based on how much human intrusion the area could take. H. Grench responded that a long-term study of the carrying capacity of the Preserve was needed, but that it did not seem feasible to have such a study prepared prior to returning to the Planning Commission for approval of a parking lot design. Meeting 81-20 Page three Commissioner Cobb stated the District should at least address, at this time, the reasonable limit beyond which no further development would occur in this particular location. T. Harrington requested that the long-term plan for the area address fire danger in the area. D. Wendin summarized the District' s position on why additional parking was needed for the Monte Bello Open Space Preserve and why the parking lot should be located on the south side of Page Mill Road. He noted safety and land use planning were primary concerns of the District. He stated the Board had requested staff to schedule a presentation with appropriate County officials on the possibility of providing public transportation to the area and suggested the meeting be sche- duled so as to allow members of the Planning Commission to attend. L. Faber, M. Scranton, and Doni Hubbard, Acting Chairperson of the Midpeninsula Trails Councilrequested that adequate space for the parking of horsetrailers be taken into consideration when completing the plans for the new parking lot. N. Hanko and D. Wendin responded the District was committed to pro- viding adequate parking space for horsetrailers in the area, but that such parking would not be located in the new parking lot. Motion: D. Wendin moved the Board direct staff to prepare a formal proposal around the Fl location, taking into consideration the points raised by the Palo Alto Planning Commissioners tonight. R. Bishop seconded the motion. Discussion: N. Hanko questioned whether the motion included the F2 parking lot location previously described by Mr. Harrington. D. Wendin stated the intent of his motion was to allow staff enough flexibility to return to the Board with the best possible parking lot design in the general location of the Proposed Fl lot. R. Bishop stated he had seconded the motion with tne understanding that F2 was one of the alternatives the staff should consider when planning the parking lot. D. Wendin noted that staff should return to the Board with the proposed parking lot design for the Board' s approval, after which the plan would be submitted to the City of Palo Alto for consideration. N. Hanko stated she would support the motion as long as F2 was in- cluded in the F, location and as long as she had an under- standing from staff they would continue to work with Mr. Harrington in developing the parking lot plan. H. Grench stated staff would get information from Mr. Harrington on the plans he proposed for F2, and staff would then work with the District' s architect in designing the plan, taking into consideration Mr. Harrington' s input, as well as the other points discussed during the meeting. He noted the plan presented to the Board for approval in the future would not necessarily be Mr. Harrington' s specific plan, but would be the best staff and the architect could design. The motion passed unanimously. Meeting 81-20 Page four IV. CLAIMS Motion: B. Green moved the adoption of the revised claims, C-81-16 , dated August 12 , 1981. K. Duffy seconded the motion. The motion passed unanimously, with N. Hanko abstaining from voting on Claim 2380 to I .B.M. V. ADJOURNMENT The meeting was adjourned at 9 :50 P.M. Jean H. Fiddes District Clerk CORRECTIONS TO MINUTES OF APPROVAL OF MINUTES A. July 22, 1981 Motion: N. Hanko moved postponement of the approval of the July 22 , 1931 minutes to the next Regular Meeting. E. Shelley seconded the motion. The motion passed unanimously. B. July 27 , 1921 Motion: B. Green moved the approval of the minutes of the July 27, 1981 Special Meeting. K. Duffy seconded the motion. The motion passed unanimously. C. August 12 , 1981 N_. _TTa_h-Ko requested paragraph five, page three, be changed by inserting the word "necessarily" between "not" and "be" to read: "N. Hanko and D. Wendin responded the District was committed to providing adequate parking space for horse- trailers in the area, but that such parking would not necessarily be located in the new parking lot. " Motion: K. Duffy moved the minutes of August 12, 1981 be approved as amended. B. Green seconded the motion. The motion massed