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Home My Public Portal About1559th Board Journal 3-12-2015 revPg. 1 REVISED - PAGE 4 - 04/08/2015 JOURNAL OF THE (1559th) MEETING OF THE BOARD OF TRUSTEES THE METROPOLITAN ST. LOUIS SEWER DISTRICT March 12, 2015 – 5:00 P.M. The Trustees of the District met in Room 109 at 2350 Market on the above date. Present at the meeting were: Board of Trustees Staff Members M.E. Yates, V. Chair B.L. Hoelscher, Executive Director J.P. Faul S.M. Myers, General Counsel V.E. Patton T.R. Snoke, Secretary-Treasurer R.L. Bonner T.A. Bellville, Asst. Director of Finance R.L. Unverferth, Director of Engineering Also present were: Jonathon Sprague, MSD; Ed Laux, RJN Group; Marie Collins, MSD; Barb Mohn, MSD; Betsy Schubert, MSD; Tom Sullivan, 35 N. Central; Dave Yates, CH2M Hill; Jeff Theerman, Brown and Caldwell; Ronny Griffin, Laborers; David Cavander, Horner & Schifrin; Terry Briggs, SITE; Laura Radcliff, Stifel Nicolaus; Dominique Davinroy, M3 Engineering Group; Don Willey, Laborers 110; Crystal Howard, MSD; Rebecca Losli, Losli Engineering; Jim Coll, Jacobs Engineering; Debbie Rush, Thompson Coburn; Shonnah Paredes, MSD; Todd Aschbacher, MSD; John Strahlman, MSD; Bret Berthold, MSD; Marc Eshelman, M3 Engineering; Sean Devoy, AECOM; Lawrence Nwachukwu, Basilico Engineering; Lisa Harrison, Lion CSH; Steve Lewis, AGC; Adolphus Pruitt, NAACP; David Bunch, Black & Veatch ~ ~ ~ ~ ~ Mr. Yates opened the meeting pursuant to notice and call. ~ ~ ~ ~ ~ Upon motion made by Mr. Faul, seconded by Ms. Bonner, the Journal of the February 12, 2015 meeting was approved by unanimous voice vote. ~ ~ ~ ~ ~ The Chair had no comments. ~ ~ ~ ~ ~ Mr. Faul reported that The Program Management Committee met on March 3, 2015 at 8:00 a.m. The meeting was attended by trustees Yates, Faul, and Mandel. The minutes of the February 3, 2015 meeting were approved. The agenda items to be introduced tonight were presented and discussed, including a detailed discussion regarding the following items: Item 20 – CSO Gingras Creek – Staff briefed the Committee on this required CSO Pg. 2 Consent Decree project and answered questions on the past performance of A.L.L. Construction, a named sub-contractor for the project. Item 21 – Infrastructure Repairs – This action appropriates additional funding for miscellaneous repair work on sanitary and combined sewers for fiscal year 2015. Annual sewer system investigations and CMOM activities have identified an excess of repairs. Staff reported on the MWBE involvement for the Small Sewer Contractor Program to be approximately 26% minority participation in the fiscal year 2015 program, which is an increase from fiscal year 2014. The District has also seen an increase in minority contractors participating in the program, which is a product of continued outreach efforts by staff. The Committee commended staff on these efforts. Item 26 – General Services Agreement for Construction Management Services – Staff provided details for this contractual service and answered questions regarding the services provided and future potential for in-sourcing this activity. Item 29 – Emergency Repair Lemay Ferry at Keller Road – Staff provided details on this emergency repair project, the current status, and the projected completion of the work. This project on tonight’s agenda is scheduled for introduction and adoption. Staff was pleased to announce that MSD and the engineering firm of Jacobs Engineering Group had received the “Grand Award” from the American Council of Engineering Companies (ACEC) of Missouri and the “National Recognition Award” from the National ACEC for the St. Louis SSO and CSO Control Program Planning Project. Many years and man-hours were devoted to this effort which has provided the District’s path to compliance and implementation of the MSD Consent Decree program. Program Manager Gary Moore was the District’s representative on the project. The Committee congratulated and commended Mr. Moore and the entire MSD staff for receiving the award. The next Committee meeting is tentatively scheduled for the end of March. The meeting was adjourned at 8:33 a.m. ~ ~ ~ ~ ~ Ms. Bonner reported that The Finance Committee met on March 3, 2015 with Trustees Mandel, Yates and Faul present. The minutes from the February 3, 2015 meeting were approved. Portfolio Update. Tim Snoke reported on the District's Operating Fund Portfolio as of February 2015. The portfolio is in compliance with the District’s investment policy. Raftelis Financial Consultants. This resolution authorizes the District staff to enter into a contract extension with Raftelis Financial Consultants, Inc. exercising the third of four optional years. Raftelis will provide rate design software, training and support services, rate proposal preparation and expert testimony for upcoming rate commission proceedings and preparation of financial feasibility studies as needed for the issuance of District bonds. FY16 Budget Meeting Schedule. Theresa Bellville indicated the District's preliminary FY16 balanced operating budget will be delivered to the Board by March 15th in accordance with the Charter. A special Finance Committee meeting will be scheduled to review the FY16 Operating and CIRP budgets. The meeting adjourned at 8:44 a.m. The next meeting is tentatively scheduled for the end of March. ~ ~ ~ ~ ~ Mr. Faul reported that The Stakeholder Relations Committee met at the District’s Headquarters on Thursday, March 3, 2015 at 9:00 a.m. In addition to public attendance, those present at the meeting included Trustees Yates, Faul, Mandel, and Bonner, as well as District Directors and Pg. 3 staff. The first agenda item was a discussion by Theresa Bellville regarding Missouri American Water's (MOAM's) SAP conversion. Prior to MOAM's billing data conversion to SAP in May 2013, MSD’s staff worked with MOAM’s staff to account for any adjustments needed in the way MSD receives water usage data for billing purposes. In spite of the combined efforts, changes in the new data format could not be properly interpreted by MSD's Oracle system. This resulted in incorrect usage calculations for many of MSD's commercial and multi-unit quarterly premises and led to inaccurate billing. Between May 2013 and October 2014, MSD’s billed revenue was significantly less than what was budgeted. During this time, MSD performed extensive work to try to understand and correct these inaccuracies. MSD and MOAM Executives met in August 2014 and MOAM offered to provide assistance in determining the usage that should have billed for these customers. Based on the comparison between the billed MOAM usage that was provided by MOAM and the previously billed usage by MSD, adjustments have been created to be applied to the affected customer accounts. For the affected properties, there will be a one-time correction to the billed usage for the period between May 2013 and October 2014 totaling $7,854,440 in additional revenue. 14,964 accounts will be affected with 5,577 accounts being billed an average additional $1,707.00; and 9,387 accounts being credited an average of $189.00. Adjustments will begin appearing on bills starting March 3rd. All customers affected by these adjustments will receive a letter prior to receiving an adjusted bill. If needed, MSD will work with customers to make payment arrangements on the balance due. Calls have been made to customers facing large adjustments. The next item on the Agenda was a discussion by Jonathon Sprague regarding a contract for Plant Asset Management Services. Staff provided background and a brief explanation of what a Plant Asset Management Program entails and why the District would benefit from implementing such a program. An Asset Management Program would involve a review of all systems and assess conditions, risk and classification of those systems, and then would result in tailoring a maintenance program for those needs. A similar approach was implemented with the District's sanitary and combined sewer systems and has been very successful. An RFP for Plant Asset Management Services was issued and four proposals were received. Several criteria were used in evaluating the RFP's, which included MWBE Qualifications, Project Approach, Related Prior Experience & Past Performance and Fee Structure. One firm, Brown and Caldwell, scored highest overall and was chosen as the firm to perform these services. No appropriation of funds is required as the project services were previously allocated for in the Operations budget. Item No. 28 on tonight's agenda will authorize the District to enter into a contract with Brown and Caldwell. Questions from the Trustees included clarification of all firms bidding, defining contract terms, location of the firms bidding and full disclosure of the District's Conflict of Interest Policy, which was considered since a former Executive Director of the District is now a principal working for Brown and Caldwell. A motion was made by Mr. Yates moved to include Item No. 28 on tonight's agenda and concurrence was unanimous by Trustees Faul, Bonner and Mandel. REVISED - 04/08/2015 There were no further comments. The next meeting is tentatively scheduled for the end of March. The meeting was adjourned at 9:20 a.m. Pg. 4 ~ ~ ~ ~ ~ The Executive Director had three items to report. First, all Board members will receive a copy of the preliminary Fiscal Year 2016 budget by March 15 as required by the District’s Charter. The documents consist of a preliminary budget and a budget supplement outlining the proposed capital program, both of which will be posted on MSD’s website by March 16. A presentation on the preliminary budget is scheduled for the next Finance Committee meeting currently scheduled for Wednesday April 8 at 9:00 am. The Board of Trustees may contact staff regarding the preliminary budget before, during, or after the budget presentation. Time to discuss the budget will also be available at the Finance Committee meeting prior to the May 14 Board of Trustees meeting. Staff plans on requesting that the Board of Trustees consider introduction of the preliminary Fiscal Year 2016 budget at its May 14 Board of Trustees meeting. Staff will also schedule a public meeting on the preliminary budget that same evening after the Board meeting. Second, on February 26, 2015, staff submitted to the Rate Commission and to the Board of Trustees it’s Rate Change Proposal to fund fiscal Years 2017 through 2020. Staff also made an introductory presentation to the Rate Commission on March 4, 2015. All future meetings and public hearings regarding the Rate Commission process are posted on MSD’s website. All documentation and proceedings of the Rate Commission process will also be posted at this location. Finally, on the April Board of Trustees agenda will be the election of new Board officers. For the next two years, the Chairmanship shall be held by a County appointee and the Vice-Chairmanship shall be held by a City appointee. First, the current Chair shall ask for motions from the City representatives for a County representative to serve as the Chairman. Once all nominations are closed, all trustees shall vote from the list of nominees for a County representative to serve as the new Chairman for the next two years. Next, the current Chair shall ask for motions from the County representatives for a City representative to serve as the Vice-Chairman. Once all nominations are closed, all trustees shall vote from the list of nominees for a City representative to serve as the new Vice-Chairman for the next two years. The Executive Director had no further comments. ~ ~ ~ ~ ~ Trustee Valerie Patton also took a moment to express her thanks and appreciation to Jonathon Sprague and Catherine Politte for taking her on a tour of MSD's Bissell Treatment Plant the previous day. Ms. Patton shared her experience and that she learned a great deal and gained a better understanding of the wastewater treatment process. She was very impressed and feels her visit has helped her to become a better advocate of MSD for the general public. ~ ~ ~ ~ ~ Mr. Adolphus Pruitt, President of the St. Louis Chapter of the NAACP, addressed the Trustees with specific concerns relating to items in the MSD's Community Benefits Agreement, or CBA. Mr. Pruitt indicated there are several policies and a recommendation that are at issue. The first issue raised are the workforce goals as they relate to MSD's policies & CBA agreement. Mr. Pruitt has expressed concerns of the hiring practices by contractors and sub-contractors working on MSD's projects; contractors not meeting the goals established by MSD should not be awarded a contract. The second issue related to MSD's professional services contracts and whether or not these contracts are subject to the terms and conditions of the CBA. And lastly, the recommendation of using paid certifiers as outlined in the CBA and MSD following its recommendation. Mr. Pruitt is requesting that these issues be addressed by MSD and a successful resolution be found through dialogue and meetings. Board members assured Mr. Pruitt that all issues will be investigated and addressed. ~ ~ ~ ~ ~ CONSENT AGENDA ADOPTION OF PROPOSED ORD. NO. 14050 MAKING A SUPPLEMENTAL APPROPRIATION OF $300,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR TAYLOR - FILLMORE - HARRISON SANITARY RELIEF (SKME-502 & 503) (10121) IN UNINCORPORATED ST. LOUIS COUNTY AND THE CITY OF KIRKWOOD, MISSOURI. Pg. 5 ADOPTION OF PROPOSED ORD. NO. 14051 APPROPRIATING $160,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PRIVATE I/I REMOVAL AT CEDARCREST PRIVATE I/I REDUCTION(SKME-561) (11884), IN THE CITIES OF LADUE, OLIVETTE AND UNIVERSITY CITY, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20239 WITH FRED M. LUTH & SONS, INC. FOR THE AFORESAID PRIVATE I/I REMOVAL. ADOPTION OF PROPOSED ORD. NO. 14052 AMENDING ORDINANCE NO. 13980, AS ADOPTED NOVEMBER 13, 2014, UNDER WHICH THE METROPOLITAN ST. LOUIS SEWER DISTRICT ENTERED INTO AN AGREEMENT WITH BRIDGE OF HOPE COMMUNITY CHURCH FOR COST SHARING FOR CSO VOLUME REDUCTION GREEN INFRASTRUCTURE (12573), BY REPEALING SECTION ONE, AND ENACTING A NEW SECTION ONE IN LIEU THEREOF IN ORDER TO AMEND THE NOT-TO-EXCEED AMOUNT TO ALLOW FOR ADDITIONAL FUNDING. ADOPTION OF PROPOSED ORD. NO. 14053 APPROPRIATING $1,350,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR SANITARY SEWER CONSTRUCTION AND PRIVATE I/I REMOVAL AT DC-06 DEER CREEK SANITARY RELIEF PHASE III & I/I REDUCTION (10576), IN THE CITIES OF CREVE COEUR AND FRONTENAC, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO.20240 WITH J. H. BERRA CONSTRUCTION CO., INC. FOR THE AFORESAID SANITARY SEWER CONSTRUCTION AND PRIVATE I/I REMOVAL. ADOPTION OF PROPOSED ORD. NO. 14054 APPROPRIATING $850,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PRIVATE I/I REMOVAL AT MARIETTA DR STORM SEPARATION AND I/I REDUCTION (BP-292) (11659), IN THE CITY OF NORMANDY, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20241 WITH J. H. BERRA CONSTRUCTION CO., INC. FOR THE AFORESAID PRIVATE I/I REMOVAL. ADOPTION OF PROPOSED ORD. NO. 14055 MAKING A SUPPLEMENTAL APPROPRIATION OF $600,000.00 FROM THE CAPITAL IMPROVEMENT FUND TO BE USED FOR PROJECT COSTS FOR SUPPLEMENTAL ENVIRONMENTAL PROJECTS (SEP) PROGRAM (11898) IN VARIOUS LOCATIONS THROUGHOUT THE DISTRICT. ADOPTION OF PROPOSED ORD. NO. 14056 APPROPRIATING $2,250,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE REHABILITATION OF SANITARY SEWERS IN UNIVERSITY CITY PUBLIC I/I REDUCTION - WEST (11929), IN VARIOUS SITES IN THE CITIES OF CREVE COEUR, OLIVETTE, OVERLAND AND UNINCORPORATED ST. LOUIS COUNTY, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20207 WITH INSITUFORM TECHNOLOGIES USA, LLC FOR THE AFORESAID SANITARY SEWER REHABILITATION. ADOPTION OF PROPOSED ORD. NO. 14057 MAKING A SUPPLEMENTAL APPROPRIATION OF $4,900,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR ADDITIONAL PROJECT COSTS FOR SANITARY SEWER CONSTRUCTION IN FF-11 FEE FEE CREEK SANITARY RELIEF (10014) IN THE CITY OF MARYLAND HEIGHTS, MISSOURI. ADOPTION OF PROPOSED ORD. NO. 14058 APPROPRIATING $725,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF STORM SEWERS IN BROOKHURST DRIVE STORM SEWER (11206), IN THE CITY OF WARSON WOODS, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO.20227 WITH FRED M. LUTH & SONS, INC. FOR THE AFORESAID STORM SEWER CONSTRUCTION. Pg. 6 ADOPTION OF PROPOSED ORD. NO. 14059 MAKING A SUPPLEMENTAL APPROPRIATION OF $20,000.00 FROM THE OPERATIONS, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK TO BE USED FOR ADDITIONAL PROJECT COSTS FOR THE CONSTRUCTION OF STORM SEWERS IN DICKSON STREET #1033 STORM SEWER (11214) IN THE CITY OF KIRKWOOD, MISSOURI. ADOPTION OF PROPOSED ORD. NO. 14060 DECLARING THE NECESSITY FOR THE ACQUISITION OF EASEMENTS AND TEMPORARY EASEMENTS IN CERTAIN REAL PROPERTY WITHIN THE METROPOLITAN ST. LOUIS SEWER DISTRICT FOR THE PURPOSE OF CONSTRUCTION OF SEWERS AND RELATED APPURTENANCES IN THE PROJECT KNOWN AS PROVIDENCE SANITARY RELIEF (SKME-640) (11700)IN THE CITY OF WEBSTER GROVES, MISSOURI, TO SERVE THE NEEDS OF RESIDENTS OF THE AREA, AND AUTHORIZING STAFF TO PROCEED WITH FURTHER CONDEMNATION EFFORTS RELATED TO THE PROJECT, INCLUDING BUT NOT LIMITED TO THE PURCHASE AND/OR THE FILING OF ALL NECESSARY COURT PLEADINGS OR DOCUMENTS TO COMMENCE AND PROSECUTE FORMAL LEGAL PROCEEDINGS FOR THE ACQUISITION OF SAID EASEMENTS AND TEMPORARY CONSTRUCTION EASEMENTS. ~ ~ ~ ~ ~ UNFINISHED BUSINESS Ordinances None Resolutions None ~ ~ ~ ~ ~ NEW BUSINESS Ordinances INTRODUCTION OF PROPOSED ORD. NO. 14063, APPROPRIATING FIVE MILLION FIVE HUNDRED THOUSAND DOLLARS ($5,500,000.00) FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR COMBINED AND SANITARY SEWER CONSTRUCTION AT CSO - GINGRAS CREEK AND I/I REDUCTION (BP-059) (11730), IN THE CITIES OF JENNINGS AND NORMANDY, THE VILLAGES OF NORWOOD COURT, PASADENA HILLS, AND PASADENA PARK, AND UNINCORPORATED ST. LOUIS COUNTY, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20248 WITH BATES UTILITY COMPANY, INC., FOR THE AFORESAID COMBINED AND SANITARY SEWER CONSTRUCTION. Proposed Ord. No. 14063 was presented and read. The work to be done under Contract #20248 consists of the construction of approximately 7,276 lineal feet of pipe sewers varying in size from 6-inches to 48-inches in diameter and appurtenances. The purpose of this project is to reduce inflow/infiltration (I/I) in the Baden Creek watershed. This project will provide for the elimination of two (2) constructed SSOs (BP-255 and BP-256) and one (1) constructed CSO (BP-059) during construction. Constructed CSO (BP-059) has a removal date of June 30, 2017 per the Consent Decree. This project is scheduled to be completed in 735 days. Motion made by Mr. Yates, seconded by Ms. Patton, that Proposed Ord. No. 14063 be adopted Motion passed - 4 ayes, no nays Pg. 7 Poll taken: M. Yates - aye V. Patton - aye J. Faul - aye R. Bonner - aye INTRODUCTION OF PROPOSED ORD. NO. 14064, MAKING A SUPPLEMENTAL APPROPRIATION OF FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) FROM THE SANITARY REPLACEMENT FUND AND ONE MILLION DOLLARS ($1,000,000.00) FROM THE GENERAL FUND FOR INFRASTRUCTURE REPAIRS (SANITARY/COMBINED - FY2015) (11773) AT VARIOUS LOCATIONS THROUGHOUT THE DISTRICT. Proposed Ord. No. 14064 was presented and read. The work to be done consists of the repair/replacement and construction of manholes, sewers, and other infrastructure as identified by the Operations and Engineering departments at various locations throughout the District. This work is part of the District’s ongoing CMOM program and complies with the acute defect repair requirements outlined in the Consent Decree. Motion made by Mr. Yates, seconded by Ms. Patton, that Proposed Ord. No. 14064 be adopted Motion passed - 4 ayes, no nays Poll taken: M. Yates - aye V. Patton - aye J. Faul - aye R. Bonner - aye INTRODUCTION OF PROPOSED ORD. NO. 14065, APPROPRIATING SIX HUNDRED SEVENTY FIVE THOUSAND DOLLARS ($675,000.00) FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR PRIVATE I/I REMOVAL IN NORTH BADEN CREEK I/I REDUCTION (BP-612) (CANTERBURY DR) (11694), IN THE CITY OF PASADENA HILLS, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20246 WITH FRED M. LUTH & SONS, INC. FOR THE AFORESAID PRIVATE I/I REMOVAL. Proposed Ord. No. 14065 was presented and read. The work to be done under Contract #20246 consists of the construction of approximately 833 lineal feet of 12-inch diameter storm pipe sewers and the removal of private inflow sources at 26 properties. The purpose of this project is to reduce inflow/infiltration (I/I) in the Baden watershed. This project will provide for the elimination of one (1) constructed SSO (BP-619) after construction of additional public I/I removal and post construction monitoring. This project is scheduled to be completed in 350 days. Motion made by Mr. Yates, seconded by Ms. Patton, that Proposed Ord. No. 14065 be adopted Motion passed - 4 ayes, no nays Poll taken: M. Yates - aye V. Patton - aye J. Faul - aye R. Bonner - aye INTRODUCTION OF PROPOSED ORD. NO. 14066, APPROPRIATING NINE HUNDRED SEVENTY THOUSAND DOLLARS ($970,000.00) FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR SANITARY SEWER CONSTRUCTION AND PRIVATE I/I REMOVAL IN PAGE TO TRENTON SANITARY RELIEF (11697), IN THE CITY OF OVERLAND, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20244 WITH UNNERSTALL CONTRACTING COMPANY LTD. FOR THE AFORESAID SANITARY SEWER CONSTRUCTION AND PRIVATE I/I REMOVAL. Proposed Ord. No. 14066 was presented and read. The work to be done under Contract #20244 consists of the construction of approximately 630 lineal feet of pipe sewers varying in size from 6-inches to 60-inches in diameter, removal of inflow from 22 private properties, two flow regulation devices, and appurtenances. The purpose of this project is to reduce infiltration/inflow (I/I) in the Lemay watershed. This project will provide for the elimination of one (1) constructed SSO (BP-456). This project is scheduled to be completed in 230 days. Motion made by Mr. Yates, seconded by Ms. Patton, that Proposed Ord. No. 140664 be adopted Motion passed - 4 ayes, no nays Poll taken: M. Yates - aye V. Patton - aye J. Faul - aye R. Bonner - aye INTRODUCTION OF PROPOSED ORD. NO. 14067, AUTHORIZING THE EXECUTIVE DIRECTOR Pg. 8 AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20243 WITH TAYLORMADE CONSTRUCTION CO., LLC FOR THE CONSTRUCTION OF STORM SEWERS IN MOULE DRIVE #290 STORM SEWER (INFRASTRUCTURE REPAIR) (10871), IN THE CITY OF FLORISSANT, MISSOURI. Proposed Ord. No. 14067 was presented and read. The work to be done under Contract #20243 consists of the construction of approximately 204 lineal feet of pipe sewers 15-inches in diameter and appurtenances. The purpose of this project is to alleviate yard flooding on multiple properties. This project is scheduled to be completed in 90 days. Motion made by Mr. Yates, seconded by Ms. Patton, that Proposed Ord. No. 14067 be adopted Motion passed - 4 ayes, no nays Poll taken: M. Yates - aye V. Patton - aye J. Faul - aye R. Bonner - aye INTRODUCTION OF PROPOSED ORD. NO. 14068, APPROPRIATING ONE HUNDRED THIRTY-FIVE THOUSAND DOLLARS ($135,000.00) FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF STORM SEWERS IN MANCHESTER & MISSOURI AVENUE PHASE II STORM IMPROVEMENTS (11032), IN THE CITY OF KIRKWOOD, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20242 WITH TAYLORMADE CONSTRUCTION CO., LLC FOR THE AFORESAID STORM SEWER CONSTRUCTION. Proposed Ord. No. 14068 was presented and read. The work to be done under Contract #20242 consists of the construction of approximately 728 lineal feet of pipe sewers varying in size from 12-inches to 24-inches in diameter and appurtenances. The purpose of this project is to alleviate yard flooding. This project is scheduled to be completed in 120 days. Motion made by Mr. Yates, seconded by Ms. Patton, that Proposed Ord. No. 14068 be adopted Motion passed - 4 ayes, no nays Poll taken: M. Yates - aye V. Patton - aye J. Faul - aye R. Bonner - aye INTRODUCTION OF PROPOSED ORD. NO. 14069, MAKING A SUPPLEMENTAL APPROPRIATION OF TWO HUNDRED FIFTY THOUSAND DOLLARS ($250,000.00) FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR THE GENERAL SERVICES AGREEMENT - CONSTRUCTION MANAGEMENT (FY2014) (11751) THROUGHOUT THE DISTRICT, AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO. 1 TO CONTRACT NO. 20101 WITH AFRAM CORPORATION FOR GENERAL SERVICES AGREEMENT - CONSTRUCTION MANAGEMENT (FY2014) (11751). Proposed Ord. No. 14069 was presented and read. This ordinance authorizes the District to enter into Amendment No. 1 to Contract #20101 for the first and final option year with AFRAM Corporation for various construction management services which include testing of materials, inspection of electrical and mechanical work, and other inspection services on an as needed basis to supplement the District’s work force. The projects are located throughout the District in various cities and in St. Louis County, Missouri. This contract will be amended for an additional $250,000 for a total maximum contract amount of $350,000.00. Projects will be issued by letter agreement per individual scopes of services. This contract is renewable for up to one (1) additional year based on performance. Motion made by Mr. Yates, seconded by Ms. Patton, that Proposed Ord. No. 14069 be adopted Motion passed - 4 ayes, no nays Poll taken: M. Yates - aye V. Patton - aye J. Faul - aye R. Bonner - aye INTRODUCTION OF PROPOSED ORD. NO. 14070 DECLARING THE NECESSITY FOR THE Pg. 9 ACQUISITION OF EASEMENTS AND TEMPORARY EASEMENTS IN CERTAIN REAL PROPERTY WITHIN THE METROPOLITAN ST. LOUIS SEWER DISTRICT FOR THE PURPOSE OF CONSTRUCTION OF SEWERS AND RELATED APPURTENANCES IN THE PROJECT KNOWN AS PICKWICK – BERNADINE – BIMINI SANITARY RELIEF (11698) IN UNINCORPORATED ST. LOUIS COUNTY, MISSOURI TO SERVE THE NEEDS OF RESIDENTS OF THE AREA, AND AUTHORIZING STAFF TO PROCEED WITH FURTHER CONDEMNATION EFFORTS RELATED TO THE PROJECT, INCLUDING BUT NOT LIMITED TO THE PURCHASE &/OR THE FILING OF ALL NECESSARY COURT PLEADINGS OR DOCUMENTS TO COMMENCE AND PROSECUTE FORMAL LEGAL PROCEEDINGS FOR THE ACQUISITION OF SAID EASEMENTS AND TEMPORARY CONSTRUCTION EASEMENTS. Proposed Ord. No. 14070 was presented and read. This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents leading to the acquisition of permanent sewer easements and temporary construction easements on two (2) parcels of ground located in unincorporated St. Louis County, Missouri. These easements are needed to construct this project, which consists of the construction of approximately 3,100 lineal feet of 8-inch to 21-inch diameter sanitary sewers, and performing private I/I reduction on approximately 47 private properties. This project will alleviate wet weather building backups and overcharged sanitary sewers. Flow metering and monitoring will be required after construction to verify that three (3) constructed SSOs (BP-629, BP-401 & BP-522) can be removed. These easements have been appraised. Currently, the District has been unable to negotiate a settlement with the owners. Motion made by Mr. Yates, seconded by Ms. Patton, that Proposed Ord. No. 140670 be adopted Motion passed - 4 ayes, no nays Poll taken: M. Yates - aye V. Patton - aye J. Faul - aye R. Bonner - aye INTRODUCTION OF PROPOSED ORD. NO. 14071 AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH BROWN AND CALDWELL WHEREBY BROWN AND CALDWELL, WILL PROVIDE ASSESSMENT OF THE DISTRICT'S PLANT, OPERATIONS, DEVELOPMENT AND IMPLEMENTATION OF OUR ASSET MANAGEMENT PROGRAM. Proposed Ord. No. 14071 was presented and read. This ordinance authorizes the District to enter into a Contract with Brown and Caldwell for assessment of MSD’s plant operations, development and implementation of an asset management program to help optimize equipment operation and maintenance as well as assist in better capital planning. Motion made by Mr. Yates, seconded by Ms. Patton, that Proposed Ord. No. 14071 be adopted Motion passed - 4 ayes, no nays Poll taken: M. Yates - aye V. Patton - aye J. Faul - aye R. Bonner - aye INTRODUCTION AND ADOPTION OF PROPOSED ORD. NO. 14072 APPROPRIATING THREE HUNDRED THOUSAND DOLLARS ($300,000.00) FROM THE WASTEWATER EMERGENCY FUND FOR EMERGENCY SEWER REPAIRS IN EMERGENCY REPAIR #051 (LEMAY FERRY AT KELLER PLAZA DR) (12641) IN UNINCORPORATED ST. LOUIS COUNTY, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20260 WITH BATES UTILITY COMPANY, INC. FOR THE AFORESAID EMERGENCY REPAIRS. Proposed Ord. No. 14072 was presented and read. The work done under the emergency Contract #20260 consists of the excavation and repair of approximately 25 feet of 8-inch clay pipe and restoration work to the existing roadway as necessary. District staff declared this project an emergency on February 26, 2015. The contractor, Bates Utility Company has been selected per MSD Emergency Declaration Policy. The repair has started and is expected to be complete before March 13, 2015. Motion made by Mr. Yates, seconded by Ms. Patton, that Proposed Ord. No. 14072 be adopted Pg. 10 Motion passed - 4 ayes, no nays Poll taken: M. Yates - aye V. Patton - aye J. Faul - aye R. Bonner - aye ~ ~ ~ ~ ~ Upon motion made Mr. Yates, seconded by Ms. Patton, and unanimously passed, the meeting adjourned at 5:45 p.m. Secretary-Treasurer