HomeMy Public PortalAbout05/06/2014 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF MAY 6, 2014
The City Council of Medina, Minnesota met in regular session on May 6, 2014 at 7:00
p.m. in the City Hall Chambers. Mayor Weir presided.
I. ROLL CALL
Members present: Anderson, Pederson, Martin, Martinson, and Weir.
Members absent: None.
Also present: City Administrator, Scott Johnson, City Attorney Ron Batty, City Planner
Dusty Finke, Public Works Director Steve Scherer, Finance Director Joe Rigdon, City
Accountant Erin Barnhard, Chief of Police Ed Belland, and Recording Secretary Amanda
Staple.
II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
III. ADDITIONS TO THE AGENDA (7:02 p.m.)
Weir stated that she has been asked to speak to the Bridgewater Homeowners
Association and clarified that other Councilmembers were not invited to attend so a
special meeting would not be necessary.
The agenda was approved as .presented.
IV. APPROVAL OF MINUTES (7:03 p.m.)
A. Approval of the April 15, 2014 Special City Council Meeting Minutes
Weir stated that she received comments from a resident in regard to the minutes and
items the resident believed should be included in the minutes or were not discussed but
should be included in the minutes.
Johnson stated that he had drafted the minutes and took responsibility for any
information that was not included. The Work Session minutes are not a verbatim record
of the meeting. Historically, the minutes have been a summary of main discussion
points. He noted that information could be added to the draft minutes.
Weir reviewed some of the comments that were made by the resident and suggested
adding the names of the Dominium Representatives to the minutes.
It was noted on page one, the third line from the bottom, it should state, "Council
Member Anderson
said he was struggling to get to a ves vote and had serious
reservations about the proiect."
Moved by Anderson, seconded by Pederson, to approve the April 15, 2014 special City
Council meeting minutes as amended. Motion passed unanimously.
B. Approval of the April 15, 2014 Regular Citv Council Meeting Minutes
It was noted on page one, line 35, it should state, "...to object to the policies..." On page
three, line 47, it should state, "...regarding easements on the south side of Shawnee
Medina City Council Meeting Minutes 1
May 5, 2014
Woods Trail have been resolved." On page six, line 23, it should state, "She referenced
the double frontage lots and-agfeement of and the effect of the development on adjacent
landowners, and asked for additional information in regard to screening that -the -support
shielding. On page six, line 39, it should state, "He acknowledged that it may not be fair
to der -coming future developers, but believed that there needs to be a solution to
the traffic problem. On page seven, line 11, it should state, "...cxist exit..." On page
eight, line seven, it should state, "...Well # No. 8..." On page eight, line 37, it should
state, "Weir stated that the Elm Creek Watershed District is advocating -making holding
the local government units responsible for the maintenance of storm ponds. She
believed that the storm ponds should be placed on an a five year inspection..."
Moved by Martin, seconded by Anderson, to approve the April 15, 2014 regular City
Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA (7:12 p.m.)
A. Approve Compost/Brush Site Sharing Agreement with the City of Loretto
B. Approve Installation Services Agreement with DesLauries and Sons, Inc.
C. Approve First Amendment to Tennis Court Rental Agreement with Carrie
Afire
D. Approve SCADA Computer Replacement for Water Treatment Plant and
Independence Beach Controls Upgrade
E. Schedule Concurrent Meeting with the Park Commission for the Park Tour
on Mav 21, 2014 at 5:30 p.m.
G. Close City Hall from 8:00 a.m. until Noon on Mav 20, 2014 for Employee
Training
H. Resolution No. 2014-29 Approving Proposed Transfers and Assignments of
Fund Reserves
I. Resolution No. 2014-30 Granting Extension of Time to Submit Final Plat for
Fawn Meadows Amending Resolution 2014-08
Moved by Martinson, seconded by Pederson, to approve the consent agenda. Motion
passed unanimously.
F. Call for Special Meetings on May 28, 2014 and Mav 29, 2014 from 5:30 p.m.
to 7:30 p.m. for Affordable Housing Open Houses
Weir stated that the Council has received an amazing amount of emails regarding the
proposed Dominium affordable housing development. She stated that originally the
meetings were going to be formatted as open houses but believed that a better format
would be a town hall where a brief presentation will begin each session.
Anderson questioned the appropriateness of representatives connected with the
development to make a presentation to the public at these meetings. He believed that
these sessions should allow residents to speak.
Weir stated that her vision would be that the presentation would be very brief in order to
provide correct information. She believed that presenting facts would allow for a better
discussion.
Medina City Council Meeting Minutes 2
May 5, 2014
Anderson stated that he would compromise if the presentation was composed of slides
and would be brief and if the majority of the time is allowed for residents to speak.
Martinson believed that once the facts are known some of the objections will be
eliminated and discussion could then focus on relevant issues.
Anderson questioned if the meeting would be better suited for the new Public Works and
Police building, or the Hamel Community Center.
Weir believed that City Hall would be appropriate and noted that additional chairs could
be brought into the room.
Moved by Martin, seconded by Anderson, to call special meetings on May 28, 2014 and
May 29, 2014 from 5:30 p.m. to 7:30 p.m. for affordable housing town halls. Motion
passed unanimously.
VI. COMMENTS (7:19 p.m.)
A. Comments from Citizens on Items not on the Agenda
Frank Mignone spoke in regard to the proposed affordable housing development and
believed that the City needs to take their time on this matter in order ensure that the
Council is speaking in representation of the residents. He did not believe that enough
information has been presented in order to make a decision and stressed that the
Council represents the residents and not the companies involved.
Timm Stoffel, Foxberry Farms resident, asked that the Council prepare factual
information for the town hall meetings. He agreed that there is misinformation out there
and noted the common interpretation is that this deal has been done and the decision
has already been made.
B. Park Commission
Park Commissioner Olkon reported that at their last meeting, the Park Commission was
going to tour some of the parks but had been rained out. He advised that the
Commission has also been discussing the issue and location of a dog park, noting that
the best location appears to be at Tamarack and Highway 55. He noted that the location
will be featured on the park tour.
Weir stated that it may be helpful to include residents for the liog park location portion of
the park tour as there has been resident input on the issue.
Olkon highlighted the benefits of the dog park location including that the area is already
City owned.
Weir stated that the Council previously discussed moving forward on this issue as simply
a concept. She did not believe that development within Medina requires this amenity at
this time and did believe that the time would come for at least two years; noting that
Plymouth has a dog park. She did believe that planning for the future is a good idea and
stated that no dog park funding is included in the Park and Recreation five year Capital
Improvement Plan.
Medina City Council Meeting,Minutes 3
May 5, 2014
Scherer reported that the Park Commission meeting was held at the Hamel Community
Building in order to tour Hamel Legion Park and discuss drainage issues.
Martinson commented that she did not believe it would be appropriate for Medina
residents to use the Plymouth dog park as Plymouth taxpayers funded that amenity.
C. Planning Commission
Finke reported that the Planning Commission will meet the following week to consider
two items. He advised that the Commission will hold a public hearing to consider an
amendment to the industrial park zoning district regarding loading dock regulations. He
advised that the Commission will also complete a site plan review involving a variance
for expansion of a parking lot and a new storage building. He noted that the variance is
regarding load docks requirements and advised that the items are therefore linked.
VII. NEW BUSINESS
A. Well No. 8 Improvements (7:31 p.m.)
Scherer advised that a representative from WSB is present to answer any questions the
Council may have regarding the draft proposal for the project. He confirmed that the
City is going to test the site but assumes the water to be similar to that found at the
location of Well No. 5. He advised that the City has already received payments from
Lennar, as agreed upon, and noted that the City must move forward in order to have
water available the next year. He stated that he has been working on these plans for the
past several years and believed the scope of services was well drafted by WSB.
Tom Roushar, WSB, discussed the storage requirements of chemicals used for water
treatment. He noted that this well has flexibility built into it and could be used for
irrigation purposes at the Brockton development, could be routed to the well house, or
could be routed to the treatment center. He advised that it is also cost effective to add to
the current well house rather than constructing a new one.
Moved by Pederson, seconded by Anderson, to accept the draft proposal from WSB
Engineering Services and move forward with the project. Motion passed
unanimously.
B. Hamel Haven Final Plat — 805 Hamel Road (7:40 p.m.)
Finke presented the Final Plat request for the property located at 805 Hamel Road and
provided a brief summary of the request. He stated that staff believes the conditions of
the original Plat have been met and recommend approval of the request.
Martin asked for additional information regarding the possibility of removing some of the
accessory buildings that exist on the site.
Joe Cavanaugh stated that he believed the sheds would be removed in the future but did
not have plans for that with this action. He confirmed that the property is currently
rented to a third party.
Martin stated that perhaps when the lease is renewed a requirement could be made for
one of the sheds to be removed. She stated that perhaps language could be added to
the Development Agreement.
Medina City Council Meeting Minutes 4
May 5, 2014
Cavanaugh stated that he would not wish to add more language to the Development
Agreement but would continue to work with staff on the issue.
Weir confirmed that the staff recommendation would be to install the rain garden and
storm pond first.
Anderson stated that he would like to include the language regarding removal of one of
the accessory structures when the lease is renewed.
Cavanaugh stated that he would be amicable to working with City staff and would not
like the language included.
Martin referenced item four and requested to add additional language stating that the
plan would also include a means to preserve the 28-inch Oak tree if possible which
would result in less replacement inches.
1. Resolution No. 2014-31 Granting Final Plat Approval for Hamel
Haven
Moved by Pederson, seconded by Anderson, to approve Resolution No. 2014-31
Granting Final Plat Approval for Hamel Haven, amending item four to include language
which states that the plan will also include a means to preserve the 28 inch Oak tree is
possible which would result in less replacement inches. Motion passed unanimously.
2. Development Agreement by and between the City of Medina and JJC
Hamel, LLC
Moved by Pederson, seconded by Anderson, to approve the Development Agreement
by and between the City of Medina and JJC Hamel, LLC. Motion passed
unanimously.
C. Pioneer -Sarah Creek Third Generation Watershed Management Plan
Review (7:55 p.m.)
Mike McLaughlin, Medina representative to the Pioneer -Sarah Creek Watershed District
stated that the draft has been sent to the member City Councils with intent to receive
feedback. He noted that Pat Wulff, Medina's alternate, is also present.
Weir stated that there seems to be a disconnection between the goals and the budget.
McLaughlin stated that he also had that concern and believed that BWSR and the PCA
will share that concern. He believed that perhaps Medina should also bring that issue
forward as a comment. He highlighted portions of his report regarding the Third
Generation Plan, specifically regarding budget concerns and shortages.
Weir stated that the focus of the Elm Creek Watershed District is improving water quality
and their budget is supportive of their goals, noting that their budget is much different
from the proposed budget of the Pioneer -Sarah Creek Watershed District.
McLaughlin referenced the issue of a Citizen's Advisory Council (CAC) noting that some
are very against the idea but he believed that volunteers working with the organization
could only provide benefit.
Weir thanked McLaughlin and Wulff for their contributions on behalf of Medina.
Medina City Council Meeting Minutes 5
May 5, 2014
It was the consensus of the Council to support the comments of Medina representative
Mike McLaughlin and identifies a clear disconnect between the budget and the goals.
Motion passed unanimously.
D. Elm Creek Watershed Tax Options (8:06 p.m.)
Weir stated that she represents the City in regard to the Elm Creek Watershed District
and advised that there is an interest to request Hennepin County to go to an ad valorem
tax for the Watershed District area. She stated that the issue has not been decided at
this time but wanted to pass the knowledge on to the Council.
E. Steven McDonald, Abdo, Eick and Meyer — 2013 Annual Financial Report
(8:08 p.m.)
Steve McDonald presented the results of the 2013 Annual Financial Report reporting
that the City received an unmodified or clean opinion on the financials. He reported that
there were no audit findings or State Statute findings. He reviewed other required
communications to the Council and advised that Medina staff was well prepared for the
auditors' visit. He reviewed the general unassigned fund balance compared to the
budget and advised that the City has an adequate fund balance. He provided a brief
summary of the financial information.
Martin questioned if there are innovative financial policies used by other municipalities
that could be beneficial to Medina.
He stated that some municipalities attempted to move forward with street improvement
districts but noted that item failed through the legislature. He noted that practice is used
in other states. He did not believe that there were specific practices that could be used
by Medina.
Anderson and the Council commended Teri Portinen, Erin Barnhart, and Joe Rigdon for
their efforts in preparing the financial information for the audit.
Moved by Anderson, seconded by Pederson, to accept the 2013 Annual Financial
Report. Motion passed unanimously.
VIII. CITY ADMINISTRATOR REPORT (8:21 p.m.)
A. Commuter Bus Survey
Johnson stated that the results of the survey were included in the Council packet. He
advised that he and Weir met with staff from Plymouth and Metro Transit to review the
results and it was determined that Medina is not at the point where the City could
support their own park and ride location. He noted that staff will alert residents to
neighboring park and ride locations in the August newsletter and can continue to
investigate the possibility of transit in the future. He advised that staff will post these
results on the website for residents to review.
B. Other
Johnson stated that Dominium has asked that the Council tour their Albertville facility.
He suggested May 8th, 13th, or 14th at 6:30 p.m.
Medina City Council Meeting Minutes 6
May 5, 2014
Weir stated that she and Johnson toured the Common Bond location and she was
pleased to see the clean building with activities and children playing. She believed that
a tour would be informative for the Council to see a similar project to what is proposed.
Johnson confirmed the date of May 13, 2014 at 6:30 p.m.
IX. MAYOR & CITY COUNCIL REPORTS (8:26 p.m.)
Pederson reported that he had a great time at Clean -Up Day and commended staff and
the Boy Scouts for their efforts as well as the resident volunteers. He advised that he
also attended the Loretto Volunteer Fire Department breakfast, which was outstanding.
Anderson stated that he also attended the Loretto Volunteer Fire Department breakfast
and had a great time. He reported that he and Belland previewed the new LUCAS
machine at the Hamel Volunteer Fire Department, noting that the Council contributed
towards the funding of the machine, which will assist first responders with CPR and
believed that the purchase was a great addition.
Martin reported that the Planning Commission continues to do excellent work.
Weir also thanked staff and the residents that volunteered at Clean -Up Day for their
efforts towards the successful event. She also thanked Pederson for his donation of the
trees. She thanked the Boy Scouts for their clean-up efforts along the ditches.
X. APPROVAL TO PAY THE BILLS (8:30 p.m.)
Moved by Pederson, seconded by Anderson, to approve the bills, EFT 002577E-
002601E for $57,595.83, and order check numbers 041159-041236 for $195, 960.13,
payroll EFT 505616-505639 for $44,092.45 and payroll check number 020425 for
$571.91. Motion passed unanimously.
Xl. ADJOURN
Moved by Anderson, seconded by Martin, to adjourn the meeting at 8:31 p.m. Motion
passed unanimously.
1402ddir
Eli h Weir, Mayor
Attest:
Scott Johnson, City dministrator
Medina City Council Meeting Minutes 7
May 5, 2014
This Page Intentionally Left Blank
Medina City Council Meeting Minutes 8
May 5, 2014
ORDER CHECKS April 16.2014 - Mav 6.2014
041159 CENTURYLINK 344.04
041160 MOHAN CHETTIAR 250.00
041161 DS HUNZ SERVICES INC 85.00
041162 HENN COUNTY CORRECTIONS 240.50
041163 HENN COUNTY SHERIFF 398.74
041164 HENN COUNTY TAXPAYER SVCS DEPT 86.00
041165 KENNEDY & GRAVEN CHARTERED 9,504.66
041166 LAURENT, JOHN 325.00
041167 METROPOLITAN CONSORTIUM 625.00
041168 MN BUREAU OF CRIMINAL 270.00
041169 DONALD OR TERRI OLAH 342.91
041170 SHASHI PALANISAMY 250.00
041171 PIPELINE SUPPLY INC 508.78
041172 ADAM'S PEST CONTROL INC 104.94
041173 BLUE CROSS BLUE SHIELD OF MN 28,733.00
041174 CRABTREE COMPANIES 4,798.59
041175 HENN COUNTY INFO TECH 851.05
041176 HENN COUNTY TAXPAYER SVCS DEFT 56.62
041177 US HOME CORP 10,000.00
041178 MADISON NATIONAL LIFE 552.90
041179 CITY OF MAPLE PLAIN 14.71
041180 MARCO INC 502.55
041181 CITY OF MEDINA 200.00
041182 METROPOLITAN COUNCIL 29,521.80
041183 NAPA 23.28
041184 ON SITE SANITATION 25.54
041185 PROF LAW ENFORCE ASST ASSN 70.00
041186 SCHUH, MARCY 150.00
041187 TEGRETE CORP 1,332.00
041188 VARGAS, ROSIE 500.00
041189 WAALK, PATRICIA 250.00
041190 BRIDGEWATER HOA 250.00
041191 JAMES FENNING 31.92
041192 KONICA MINOLTA 168.48
041193 MARCO INC 26.00
041194 POLLY OR ROBERT MCCREA 31.92
041195 METRO WEST INSPECTION 8,203.14
041196 MN DEPT OF LABOR/INDUSTRY 8,597.00
041197 MN DVS 20.75
041198 SAM'S CLUB 45.00
041199 TIMESAVER OFFSITE 196.00
041200 ALLSTAR ELECTRIC 1,171.27
041201 AMERICAN PRESSURE INC 260.00
041202 B&B SHEET METAL & ROOFING INC 1,623.44
041203 BANYON DATA SYSTEMS 195.00
041204 BUDGET PRINTING 34.09
041205 BURSCHVILLE CONSTRUCTION INC 2,450.00
041206 CIRCLE V SPECIALTIES, INC 435.42
041207 DATER INC 270.00
041208 EARL F ANDERSEN INC 875.81
041209 ECM PUBLISHERS INC 67.86
041210 ELITE FABWORX LLC 6,350.00
041211 EQUIFAX 4.84
041212 GRAINGER 91.67
041213 HD SUPPLY WATERWORKS LTD 12.00
041214 HENN COUNTY MED CTR 975.00
041215 HENRYS WATERWORKS INC 284.76
041216 HQTSY EQUIPMENT OF MN INC 271.45
041217 INTERSTATE ALL BATTERY 498.00
041218 KELLY'S WRECKER SERVICE INC 75.00
041219 KENNEDY & GRAVEN CHARTERED 17,151.56
041220 LORETTO TOWING 117.75
041221 MEDINA MOBIL, INC 150.00
041222 NORDGREN AUTOMATIVE INC 6,172.40
041223 OFFICE DEPOT 163.68
041224 OHIO CALIBRATION LABORATORIES 43.00
Medina City Council Meeting Minutes 9
May 6, 2014
041225 OIL AIR PRODUCTS LLC 40.33
041226 ROLF ERICKSON ENTERPRISES INC 6,616.40
041227 ROBERT SCHERER 200.00
041228 STREICHER'S 914.87
041229 SUPPLY SOLUTIONS LLC 144.24
041230 TACTICAL SOLUTIONS 282.00
041231 TITAN MACHINERY 90.38
041232 TOTAL TOOL 229.48
041233 TOWMASTER 39.29
041234 UK FARM SUPPLY 13.99
041235 VESSCO, INC. 4,423.07
041236 WSB & ASSOCIATES 34.734.26
Total Checks $195,960.13
Electronic Payments April 11. 2014 — May 1, 2014
002577E DELTA DENTAL 2,303.40
002578E VERIZON WIRELESS 881.42
002579E CENTERPOINT ENERGY 10,548.83
002580E WRIGHT HENN COOP ELEC ASSN 1,926.73
002581E MEDIACOM OF MN LLC 219.90
002582E CIPHER LABORATORIES INC. 651.86
002583E PIVOTAL PAYMENTS INC 179.96
002584E SELECT ACCOUNT 83.00
002585E MARCO (LEASE) 477.66
002586E MEDIACOM OF MN LLC 219.90
002587E DELUXE FOR BUSINESS 76.86
002588E PAYMENT SERVICE NETWORK INC 300.65
002589E AFLAC 531.72
002590E PITNEY BOWES 123.00
002591E MINNESOTA, STATE OF 1,486.00
002592E PR PERA 12,835.95
002593E PR FED/FICA 13,886.15
002594E PR MN Deferred Comp 1,000.00
002595E SELECT ACCOUNT 621.00
002596E CITY OF MEDINA 17.00
002597E PR STATE OF MINNESOTA 3,122.61
002598E EXXONMOBIL 870.19
002599E FARMERS STATE BANK OF HAMEL 8.00
002600E ELAN FINANCIAL SERVICE 5,204.04
002601E FARMERS STATE BANK OF HAMEL 20.00
Total Electronic Checks $57,595.83
PAYROLL DIRECT DEPOSIT April 23, 2014
505616 BARNHART, ERIN A $1,709.64
505617 BELLAND, EDGAR J. $2,346.39
505618 BOECKER, KEVIN D $2,267.67
505619 CONVERSE, KEITH A. $1,915.35
505620 DINGMANN, IVAN W. $1,880.57
505621 DOMINO, CHARMANE $1,623.47
505622 FINKE, DUSTIN D $2,169.34
505623 GALLUP, JODI M. $1,563.43
505624 GLEASON, JOHN M $1,943.77
505625 GREGORY, THOMAS $1,845.76
505626 HALL, DAVID M $2,403.56
505627 JESSEN,JEREMIAH S. $2,391.33
505628 JOHNSON, SCOTT T $2,164.74
505629 KLAERS, ANNE M. $601.98
505630 LANE, LINDA $1,414.31
Medina City Council Meeting Minutes 10
May 6, 2014
505631 LEUER, GREGORY J $2,023.55
505632 MCGILL, CHRISTOPHER R. $1,939.89
505633 NELSON, JASON $2,388.54
505634 PETERSON, DEBRA A. $1,536.56
505635 PORTINEN, TERI $1,359.15
505636 REINKING, DEREK M $1,425.38
505637 SCHERER, STEVEN T $2,264.43
505638 VIEAU, CECILIA M $1,174.79
505639 VINCK, JOHN J. $1,738.85
Total Payroll Direct Deposit $44,092.45
PAYROLL CHECKS April 23, 2014
020425 HUNZ, MATTHEW E $571.91
Total Payroll Checks $571.91
Medina City Council Meeting Minutes 11
May 6, 2014
This Page Intentionally Left Blank
Medina City Council Meeting Minutes 12
May 6, 2014