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Home My Public Portal About19811028 - Minutes - Board of Directors (BOD) Meeting 81-26 A- 1% or MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS M I N U T E S 5cEo-Sie-r 78-1 1981 I. ROLL CALL President Richard Bishop called the meeting to order at 7 :40 P.M. Members Present : Katherine Duffy, Barbara Green, Harry Turner, Richard Bishop, and Nonette Hanko. Dan Wendin arrived at 8 : 15 P.M. Personnel Present: Craig Britton, Charlotte MacDonald, Mary Gundert, Jean Fiddes , Suzanne Shipley, Michael Foster, and Joan Combs . II. APPROVAL OF MINUTES Motion: N. Hanko moved the approval of the minutes of October 14 , 1981. K. Duffy seconded the motion. The motion passed unanimously. III. WRITTEN COMMUNICATIONS There were no written communications . IV. ADOPTION OF AGENDA R. Bishop stated the Board would adopt the agenda as written. V. ORAL COMMUNICATIONS Tom Kavanaugh, 1726 Spring Street, Mountain View, suggested the Board appoint a 7 person finance committee to report to the Board and oversee the finances of the District. R. Bishop noted that the Board already had a Budget Committee, as well as experts in financial matters who advised the District and helped with investments. VI . SPECIAL ORDERS OF THE DAY C. MacDonald introduced District Volunteer Hollis Russo, who has completed the first two volumes of the news clipping history of the District. VII . OLD BUSINESS WITH ACTION REQUESTED Thornewood Barbecue Area (Proposed Amendment to Lease Parameters) C. Britton introduced memorandum M-81-111, dated October 23 , 1981 , regarding the proposed amendment to the Thornewood lease parameters. He said the Thornewood Proposals Review Committee suggested the barbecue area should be included in the leasehold area. He said the Ganos were amenable to this suggestion, but wanted to limit the number of permits for fire use. He said that if the District could not negotiate a sufficient number of permits per year, the barbecue area would be excluded from the leasehold area, adding Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,NonetteG.Hanko,Richard S.Bishop,EdwardG.Shelley,Harry A Turner,Daniel G.Wendin Meeting 81-26 page two that the District would retain the right to remove the barbecue area from the leasehold at a future time if the District wished to expand its use. H. Turner said the Thornewood Proposals Review Committee was satisfied with all five points of the memorandum. In reply to a question from N. Hanko, C. Britton said that the District would take over implementation of managing the area in the event it was removed from the leasehold area. N. Hanko said she felt it was important to provide the Ganos with guidelines for issuing fire permits for the barbecue area. She said she would support the amendment based on the understanding that the District will develop guidelines that will protect the public' s rights. Motion: H. Turner moved the approval of the five point amendment to the lease parameters . B. Green seconded the motion. The motion passed unanimously. VIII. NEW BUSINESS WITH ACTION REQUESTED A. Proposed Addition to Russian Ridge Open Space Preserve (Crist Property) M. Gundert presented report R-81-46 , dated October 23 , 1981 , noting that the District has been offered the opportunity to lease , with the option to purchase, an additional 92 acre parcel which adjoins the 120 acre parcel . She added that both parcels were outside District boundaries , but adjacent to existing District lands. C. Britton said the overall price for both parcels is $600 ,000 . He noted that the so-called 92 acre parcel actually contains 102 acres according to the assessor' s records and that the sellers understood this discrepancy existed, but agreed to proceed on the total purchase price basis of $600 ,000 . He said the price of the 120 acre parcel is $339 ,600 . In addition, an option for which the District would pay $30 , 000 would enable the District to pur- chase the 102 acre parcel for $206 ,000 during the month of January, 1983 . During the interim period, the District would be renting the 102 acre parcel . He explained that the $30 ,000 does not apply against the purchase price, but covers rent and the anticipated increase in the value of the property during the year of the option. C. Britton pointed out that Clause 8 , on page 2 of the Lease , should read "Lessee" rather than "Lessor" . C. Britton noted that a recommendation regarding dedication for both parcels would be made in January, 1983 , when a decision is made regarding the purchase of the 102 acre parcel. Motion: H. Turner moved the adoption of Resolution 81-48 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement for Purchase of Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Russian Ridge Open Space Preserve- Crist Property) . B. Green seconded the motion. The motion passed unanimously. Meeting 81-26 Page three Motion: H. Turner moved the adoption of Resolution 81-49 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Option Agreement with Lease, Authorizing Officer to Execute Lease of Real Property to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Russian Ridge Open Space Preserve - Crist Property) . B. Green seconded the motion. Discussion: C. Britton noted the Option Agreement date in the resolution should be October 27 , 1981. The motion carried unanimously. D. Wendin arrived at 8 :15 P .M. Motion: H. Turner moved tentative adoption of the use and manage- ment recommendations contained in the report, designating the site as an addition to Russian Ridge Open Space Preserve, and withholding the larger parcel from dedication. B. Green seconded the motion. The motion passed unanimously. B. Revised Budget for 1981-1982 M. Foster discussed memorandum M-81-108 , dated October 21, 1981, noting that available funds were $1. 75 million more than budgeted previously. He reviewed major changes from the June Preliminary Budget, noting the tax revenue was approximately $200 , 000 more than projected in June, 1981. He stated that the interest figure increased approximately $ . 5 million because of a slower pace of acquisition. Motion: R. Bishop moved the adoption of Resolution 81-50 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Adopting Amended Budget for Fiscal Year 1981-1982 . H. Turner seconded the motion. The motion passed unanimously. C. Improvements to Internal Accounting Controls M. Foster introduced memorandum M-81-110 , dated October 22 , 1981 , concerning his evaluation of the suggestions by the District ' s auditors and noting the improvements the District is implementing this year. Motion: B. Green moved acceptance of the report. K. Duffy seconded the motion. The motion passed unanimously. D. Rescheduling of November Meetings C. Britton reviewed memorandum M-81-106 , dated October 15 , 1981 , noting holiday conflicts with regularly scheduled meeting dates . He said two meetings would probably be necessary for November. Motion: H. Turner moved that the President be authorized to schedule one or two meetings in November, utilizing the three dates suggested in the memorandum. D. Wendin seconded the motion. The motion passed unanimously. R. Bishop scheduled November meetings for Tuesday, November 10 , and Monday, November 23 . &_::�ar People : The Midpeninsula Regional open Space District has apv)13.ed for a Roberti- j-*)r ZIb rg Ur en Space and Recreation ogra B 1.74) kleed Basis t�ra , and a etter supporting this applic ti n woV-d enhance t ic he aces of D trict success. The intent f -h( � i (,-d basis progra is to Provi e funding support to agenc , es hat/Alave identAified recreation def iencies in their most he 71- Jy 'po ulated areas. The groposed gy-ajit: cipp— f'-f- 0 f d y j7.Cion t Laffd ii, edkately- -south- 6,,1, arc.- ;kmUarton, B;-idge and north of Cooley and g (see attached Ied a m pdsed salt marsh and adjacent -1dal lats and bay, CO nnot by a levee, these bayland p opert s are an idea site f it a bay- front hiking and bicyclin rail . his section f trail. would link the CalTrans commuter ikeway a d fishing ier resu :tinq from the reconstruction of um. barion ridge .._ `h District--owned r i - elated e baylands to the south and t e proposed a nd water I t d at Cooley Landing. Eventu c uld connec ith Y� the South Bay Trail, a plan ed 15 mile t 11 ystem alon ' the shoreline of South San Fra -isco Bay, f P to Alto to i).vi-so. UTie project area is within the city mits Menlo Par}-' and wosild provide convenient s oreline 'ccess or esidents of East Palo Alto and the Belle H en are 'of Men o pa both ow in-- coicie areas with limited. r creat ' nal fac * lit Altbo gh the bay ands -represent a uniq4e an irrepla `eabl I ope spat resource directly adjacent to theso d sely urb nized commu itie no 1. ublic access currently e . is to the ay margin . The amount of the grant equest is 100 ,000 . The tota estimated project cost is $182, 0 with th District providing 500 in matching funds. B th East P o Alto Municipal Counci nd Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A Turner,Daniel G.Wendin Meeting 81-26 Page four IX. NEW BUSINESS WITH NO ACTION REQUESTED Summary Status Report on Use and Management of Long Ridge and Saratoga Gap Open Space Preserves M. Gundert introduced report R-81-45 , dated October 22 , 1981 , noting that Monte Bello Open Space Preserve and the Picchetti Ranch Area were not included in the report as use and management plans for these sites were presented earlier in the year. Motion: N. Hanko moved to amend the recommendations to include hiker and equestrian access through the pipe gates at Long Ridge Open Space Preserve. D. Wendin seconded the motion. The motion passed unanimously. Motion: D. Wendin moved the tentative adoption of the use and management recommendations as amended. N. Hanko seconded the motion. The motion passed unanimously. X. INFORMATIONAL REPORTS C. Britton announced that six cords of wood will soon be available for purchase at the Ranger Yard. He said the price is $25 per quarter cord, and people interested in buying the wood should call Joan Combs at the District office . D. Wendin reported he gave a presentation to the Los Altos City Council, adding that a poll of the audience to determine how many people attended in response to the agenda ad in the Los Altos paper revealed none had attended because of the ad. XI . CLAIMS Motion: R. Bishop moved approval of the Revised Claims, C-81-21, dated October 28 , 1981. H. Turner seconded the motion. The motion passed unanimously. XII. CLOSED SESSION The Board recessed to Closed Session on Land Negotiations at 9 :05 P.M. XIII. ADJOURNMENT The Board reconvened to adjourn at 10 :20 P.M. Joan Combs Secretary