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HomeMy Public PortalAbout19811110 - Minutes - Board of Directors (BOD) Meeting 81-27 omw MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS M I N U T E S Nov oimSo_r 10— 1981 I . ROLL CALL President Richard Bishop called the meeting to order at 7 : 34 P.M. Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, Edward Shelley, and Richard Bishop. Nonette Hanko arrived at 7 : 38 P.M. and Harry Turner arrived at 7 :40 P.M. Personnel Present: Herbert Grench, Craig Britton, Charlotte MacDonald, Del Woods , Stanley Norton , and Jean Fiddes . II. APPROVAL OF MINUTES A. September 28, 1981 E. Shelley stated Mardi Bennett' s quoted statement in the second paragraph on page six should include the word "not" and read "as something that we would like to have , but I do not see it as a matter of public safety or public good other than an amenity" . Motion: R. Bishop moved the approval of the minutes of September 28 , 1981 as amended. D. Wendin seconded the motion. The motion passed unanimously. B. October 28 , 1981 Motion: B. Green moved the approval of the minutes of October 28 , 1981 . R. Bishop seconded the motion. The motion passed unanimously. III . WRITTEN COMMUNICATIONS J. Fiddes stated there were no written communications . IV. ADOPTION OF AGENDA R. Bishop stated the Board would proceed with the agenda as written. V. ORAL COMMUNICATIONS There were no oral communications . VI. SPECIAL ORDER OF THE DAY R. Bishop stated the Board would move on to the next agenda item and return to this item since Robert Beckus , the District' s Leg- islative Consultant, was not present. VII . OLD BUSINESS WITH ACTION REQUESTED A. Final Adoption of Summary Status Report on Use and Management of Saratoga Gap and Long Ridge Open Space Preserve R. Bishop, referring to memorandum M-81-114 , dated November 4 , 1981, stated the Board had considered and tentatively adopted the use and Herbert A.Grench General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S Bishop,Edward G.Shelley,Harry A Turner,Daniel G Wendin Meeting 81-27 Page two management recommendations for the Saratoga Gap and Long Ridge Open Space Preserves at their meeting of October 28 , 1981 . Sylvia Ferguson, representing the Mid-Peninsula Trails Council , stated she concurred generally with the staff' s use and management recommendations for the two preserves. She said she had contacted the CALTRANS Traffic Department regarding the placement of a warning sign to alert westbound traffic on Highway 9 approaching Skyline Boulevard that people would be crossing from the parking area to Saratoga Gap Open Space Preserve, that a trail plan should be developed for the Long Ridge Open Space Preserve , that there was an abandoned vehicle on the Long Ridge Preserve, and that, since it was difficult to reach the jeep trail on the Long Ridge Preserve after parking at Grizzly Flat, preserve users should be directed to park at the paved road leading into the area. K. Duffy suggested an official District letter be sent to CALTRANS requesting the placement of the warning sign as noted by S . Ferguson. N. Hanko requested the amendment to the Long Ridge use and manage- ment plan regarding the installation of the two pipe gates be changed to read "both should accommodate hiker and equestrian access" . The Board concurred with the wording change. Motion: R. Bishop moved the Board adopt the amended use and manage- ment recommendations for the Saratoga Gap and Long Ridge Open Space Preserves . N. Hanko seconded the motion. The motion passed unanimously. VIII. SPECIAL ORDER OF THE DAY A. Status of Legislative Program for 1981-1982 Legislative Session H. Grench asked if the members of the Board had any questions on his memorandum M-81-115 , dated November 3 , 1981, on the status of the Legislative Program for the 1981-1982 legislative session, and in response to a question from K. Duffy stated the District ' s staff was responsible for watching the status of various bills listed in the memorandum. Robert Beckus of California Advocates , Inc . , the District' s Legislative Consultant, reviewed his activities in behalf of the District during the past year, the status of AB 597 , and the political and financial atmosphere in Sacramento. IX. OLD BUSINESS WITH ACTION REQUESTED, continued B. Approval of Interim Use and Management Plan for Addition to Russian Ridge Open Space Preserve (Crist Property) (Memorandum M-81-113 , dated November 4 , 1981) Motion: D. Wendin moved the Board approve the interim use and management plan for the addition to Russian Ridge Open Space Preserve (Crist property) and the leased parcel as contained in report R-81-46 , dated October 23 , 1981 . N. Hanko seconded the motion. The motion passed unanimously. D. Wendin requested a brief recess to allow Board members to speak with Mr. Beckus . The Board adjourned for the recess at 8 :11 P.M. and reconvened for the public meeting at 8 :15 P.M. Meeting 81-27 Page three C. Proposed Change in Picchetti Ranch Area Preliminary Use and Management Plan C. Britton reviewed memorandum M-81-116 regarding the recom- mendation from the Picchetti Winery Committee on the location, management, and maintenance of public amenities (drinking water, restrooms , picnic tables, and a public telephone) by the lease holder for the Picchetti Ranch Area. He noted the lease to be negotiated with the Stortzes would be broader than the initial Use and Management Plan,as it deals with public amenities , if the Board approved the Committee ' s recommendations regarding the lease. He said the lease should include allowing the District the right to require that the amenities be open during any or all times the building area is open and during normal preserve hours , that the lessee should manage and maintain the facilities so long as they were in a location removed from the parking lot, and that the lease should allow for the possible relocation of the facilities by the District in the future. Ronald Stortz stated his concerns , from the negotiations stand- point, about having a clause in the lease that did not specify where the public amenities would be located and the possibility of the District moving the amenities because of additional usage in the future to a location outside the immediate lease- hold area. Discussion centered on whether the location of the public amenities should be included in the Use and Management Plan. Motion: D. Wendin moved that the Board amend the proposed change to the Use and Management Plan by inserting after the word "location" in the third line the phrase "shall be in the area generally south of the stables , unless otherwise mutually agreed, with the specific location" and by deleting the words "should be" in the same sentence so that the sentence reads : "The location shall be in the area generally south of the stables, unless otherwise mutually agreed, with the specific location and design of the amenities under the direction of the Site Review Committee, to be established in accordance with the terms of the final Picchetti lease (with ultimate decision power resting with the Board) . " N. Hanko seconded the motion. Discussion: R. Bishop spoke against the motion since he felt the report and the wording of the Use and Management recommendation were sufficient and re- flected the work of staff and the Committee . The motion passed on the following vote: AYES : K. Duffy, D. Wendin, B. Green, E. Shelley, H. Turner, and N. Hanko. NO: R. Bishop Motion: D. Wendin moved that the Board adopt the proposed change in the Use and Management Plan as amended. B. Green seconded the motion. Amended Motion: D. Wendin amended his motion and moved that e bard adopt the proposed change in the Use and Management Plan as amended and approve the Committee ' s recommendation regarding the lease. B. Green concurred with the amended wording to the initial motion. Meeting 81-27 Page four Discussion: H. Grench stated the Use and Management Plan would be presented to the Board for final adoption when the negotiated lease was presented for consideration. The Stortzes expressed their concerns about the possibility of moving the public amenities to the area where the picnic tables are now situated and the management responsibility for providing such facilities whenever the Preserve was open to the public. N. Hanko suggested that the Stortzes manage the amenities when the winery was open to the public, with the District managing the amenities at the other times . H. Turner requested, in order to clarify the meaning of the last paragraph of the discussion section, that parentheses be placed around the words "or replace" and the words "to an area" be inserted after the word "amenities" . The Board concurred with this change. The Stortzes discussed their concerns about managing and main- taining the amenities and stated they were more comfortable with providing amenities that were outside the leasehold area. Motion to Amend: N. Hanko moved to amend the motion before the Board by deleting the last sentence of Paragraph Two reading "The lessee should manage and maintain the facilities so long as they are in a location removed from the parking lot" . The motion died for lack of a second. The amended motion passed unanimously. X. NEW BUSINESS WITH ACTION REQUESTED A. Agreement with City of Mountain View for Deer Hollow Farm H. Grench reviewed memorandum M-81-112 , dated October 30 , 1981 , regarding the lease with the City of Mountain View for the Deer Hollow complex at the Rancho San Antonio Open Space Preserve. He noted the lease, if approved, would be in effect until March 31, 1982 . Noting the operations Supervisor would be vacating the house he occupied on the Preserve, H. Grench stated staff would be studying possible options for the house and would return to the Board with recommendations . Discussion centered on section A2 of the report concerning site and design review of any plans the City of Mountain View had to alter or improve the farm area and whether the Board itself should review and approve all such plans . H. Grench noted that the Board' s review of all plans , especially minor ones, was not necessary and such review could be handled at the staff level . He stated the use and management plan for the preserve would be the guiding document for all decisions made by the staff. D. Woods noted the City of Mountain View was in the process of preparing a masterplan for Deer Hollow Farm and any changes they recommended in the masterplan would be incorporated in the next use and management plan for the Rancho San Antonio Open Space Preserve for Board consideration and approval . D. Woods stated S. Norton had requested the word "unanimous" in the second line of the second paragraph of Item 20 in the lease be changed to "mutual" . Meeting 81-27 Page five Motion: B. Green moved the Board authorize the General Manager to approve the amended agreement between the City of Mountain View and the District for the management of Deer Hollow Farm area and approve the revised renewal policy stated in Paragraph C in the staff report. E. Shelley seconded the motion. The motion passed unanimously. B. Tax Increment Exchange H. Grench reviewed memorandum M-81-107 , dated October 21, 1981 , regarding the Board ' s concurrence for a formula to be used for property tax allocations for areas affected by future jurisdictional changes caused by annexations by special districts . Motion: K. Duffy moved the Board adopt Resolution 81-51, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving Agreement Pursuant to Revenue and Taxation Code Section 99 .1 for Exchange of Property Tax Revenues for Territories Affected by a Jurisdictional Change Resulting in a Special District Providing Service Where Such Service Had Not Been Previously Provided by Any Local Agency. E. Shelley seconded the motion. The motion passed unanimously. XI. NEW BUSINESS WITH NO ACTION REQUESTED A. Summary Review of Use and Management Plan for Planning Area VII (El Sereno and Costanoan Way Open Space Preserves) D. Woods reviewed report R-81-47 , dated October 30 , 1981 , a summary review of the use and management plans for El Sereno and Costanoan Way Open Space Preserves . He noted the stile referred to in paragraphs la and 2c in the section on the El Sereno Preserve should read "hiking/equestrian stile" and paragraph 2d should include a hiking and equestrian stile as one of the items to be installed this winter at Linda Vista Avenue . He stated staff had met with neighbors of the El Sereno Preserve to discuss management problems on the site, including activities in the meadow area, public access to the Preserve, and emergency access via Sheldon Road. He noted the new brochure for the El Sereno Preserve did not in- dicate access to the Preserve via Sheldon Road, staff was recom- mending the hiking stile at Sheldon Road should be deleted from the use and management plan in order to curb access and parking problems presented when entering the Preserve from Sheldon Road, staff would continue to study the re-opening of Sheldon Road, and that staff was recommending a "wildland" sign be installed beyond the fence at Sheldon Road to inform Preserve users of permissible activities on the Preserve. In response to a question from K. Duffy, D. Woods stated parking for 2-3 cars was available at the Montevina Road entrance to the Preserve . K. Duffy requested that staff, in the future , change the wording so as to state in a more positive manner the activities that will be undertaken after the Board has approved a use and management plan. Following the vote on the motion, H. Turner concurred with K. Duffy' s request. Motion: E. Shelley moved the Board tentatively adopt the use and management recommendations contained in the staff report and continue final adoption until their next regular meeting. B. Green seconded the motion. The motion passed unanimously. Meeting 81-27 Page six XII. INFOR14ATIONAL REPORTS H. Grench read a note from David Hale, San Mateo County Planning Director, regarding the approved plan for the Monte Bello parking lot and reported on the National Recreation and Parks Association Conference he recently attended. H. Turner stated his letter to the editor in response to Janet Rienka ' s articles had appeared in the Peninsula Times Tribune and he said he would follow-up on the letter to the editor from Pam Bonino of Menlo Park. H. Grench stated he and K. Duffy had met earlier in the day with officials from Santa Clara County to discuss the County' s proposed use of the Air Force facilities on Mt. Umunhum for a temporary correctional facility. He said that unless there were objections from the Board, he would continue to propose that the County use the facilities on a temporary basis for a specific period of time if the land could be transferred to the District for per- manent open space and would continue to work with GSA and Con- gressional representatives to try to acquire the property as open space. Discussion centered on the need for the District to be sensitive to the County ' s needs, as well as the desire to preserve the land as open space. The Board did not object to H. Grench ' s general approach on the matter. C. Britton stated the exchange of land with the Sorahans would take place later this month since the Sorahans had secured necessary building permits. D. Woods reported the City of Mountain View had started construction of the Bayfront Trail , funded by the Coastal Conservancy Grant, through Shoreline Park. D. Wendin asked for a status report on the District ' s redistricting project and J. Fiddes stated staff had been working on the project and would be requesting, in the near future, that a sub-committee be established to review population figures and to consider ward boundary adjustments if necessary. XIII . CLAIMS Motion: E. Shelley moved the approval of the revised claims 81-22 , dated November 10 , 1981. B. Green seconded the motion. Discussion: D. Wendin questioned Claim 2656 to Flinn, Gray & Herterich, and J. Fiddes stated it represented payment on miscellaneous insurance premiums . The motion passed unanimously. XIV. CLOSED SESSION The Board recessed to a Closed Session on land negotiation matters at 9 :58 P.M. XV. ADJOURNMENT The Board reconvened to adjourn the meeting at 11 :08 P.M. Jean H. Fiddes