HomeMy Public PortalAbout19811110 - Minutes - Board of Directors (BOD) Meeting 81-27
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
REGULAR MEETING
BOARD OF DIRECTORS
M I N U T E S
Nov oimSo_r 10— 1981
I . ROLL CALL
President Richard Bishop called the meeting to order at 7 : 34 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Barbara Green,
Edward Shelley, and Richard Bishop. Nonette Hanko arrived at 7 : 38 P.M.
and Harry Turner arrived at 7 :40 P.M.
Personnel Present: Herbert Grench, Craig Britton, Charlotte
MacDonald, Del Woods , Stanley Norton , and Jean Fiddes .
II. APPROVAL OF MINUTES
A. September 28, 1981
E. Shelley stated Mardi Bennett' s quoted statement in the
second paragraph on page six should include the word "not" and
read "as something that we would like to have , but I do not see
it as a matter of public safety or public good other than an
amenity" .
Motion: R. Bishop moved the approval of the minutes of
September 28 , 1981 as amended. D. Wendin seconded
the motion. The motion passed unanimously.
B. October 28 , 1981
Motion: B. Green moved the approval of the minutes of
October 28 , 1981 . R. Bishop seconded the motion.
The motion passed unanimously.
III . WRITTEN COMMUNICATIONS
J. Fiddes stated there were no written communications .
IV. ADOPTION OF AGENDA
R. Bishop stated the Board would proceed with the agenda as written.
V. ORAL COMMUNICATIONS
There were no oral communications .
VI. SPECIAL ORDER OF THE DAY
R. Bishop stated the Board would move on to the next agenda item
and return to this item since Robert Beckus , the District' s Leg-
islative Consultant, was not present.
VII . OLD BUSINESS WITH ACTION REQUESTED
A. Final Adoption of Summary Status Report on Use and Management
of Saratoga Gap and Long Ridge Open Space Preserve
R. Bishop, referring to memorandum M-81-114 , dated November 4 , 1981,
stated the Board had considered and tentatively adopted the use and
Herbert A.Grench General Manager
Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S Bishop,Edward G.Shelley,Harry A Turner,Daniel G Wendin
Meeting 81-27 Page two
management recommendations for the Saratoga Gap and Long Ridge
Open Space Preserves at their meeting of October 28 , 1981 .
Sylvia Ferguson, representing the Mid-Peninsula Trails Council ,
stated she concurred generally with the staff' s use and management
recommendations for the two preserves. She said she had contacted
the CALTRANS Traffic Department regarding the placement of a
warning sign to alert westbound traffic on Highway 9 approaching
Skyline Boulevard that people would be crossing from the parking
area to Saratoga Gap Open Space Preserve, that a trail plan should
be developed for the Long Ridge Open Space Preserve , that there
was an abandoned vehicle on the Long Ridge Preserve, and that,
since it was difficult to reach the jeep trail on the Long Ridge
Preserve after parking at Grizzly Flat, preserve users should be
directed to park at the paved road leading into the area.
K. Duffy suggested an official District letter be sent to CALTRANS
requesting the placement of the warning sign as noted by S . Ferguson.
N. Hanko requested the amendment to the Long Ridge use and manage-
ment plan regarding the installation of the two pipe gates be
changed to read "both should accommodate hiker and equestrian access" .
The Board concurred with the wording change.
Motion: R. Bishop moved the Board adopt the amended use and manage-
ment recommendations for the Saratoga Gap and Long Ridge
Open Space Preserves . N. Hanko seconded the motion. The
motion passed unanimously.
VIII. SPECIAL ORDER OF THE DAY
A. Status of Legislative Program for 1981-1982 Legislative Session
H. Grench asked if the members of the Board had any questions on his
memorandum M-81-115 , dated November 3 , 1981, on the status of the
Legislative Program for the 1981-1982 legislative session, and in
response to a question from K. Duffy stated the District ' s staff
was responsible for watching the status of various bills listed
in the memorandum.
Robert Beckus of California Advocates , Inc . , the District' s
Legislative Consultant, reviewed his activities in behalf of the
District during the past year, the status of AB 597 , and the
political and financial atmosphere in Sacramento.
IX. OLD BUSINESS WITH ACTION REQUESTED, continued
B. Approval of Interim Use and Management Plan for Addition to
Russian Ridge Open Space Preserve (Crist Property)
(Memorandum M-81-113 , dated November 4 , 1981)
Motion: D. Wendin moved the Board approve the interim use and
management plan for the addition to Russian Ridge Open
Space Preserve (Crist property) and the leased parcel
as contained in report R-81-46 , dated October 23 , 1981 .
N. Hanko seconded the motion. The motion passed
unanimously.
D. Wendin requested a brief recess to allow Board members to speak
with Mr. Beckus . The Board adjourned for the recess at 8 :11 P.M.
and reconvened for the public meeting at 8 :15 P.M.
Meeting 81-27 Page three
C. Proposed Change in Picchetti Ranch Area Preliminary Use and
Management Plan
C. Britton reviewed memorandum M-81-116 regarding the recom-
mendation from the Picchetti Winery Committee on the location,
management, and maintenance of public amenities (drinking water,
restrooms , picnic tables, and a public telephone) by the lease
holder for the Picchetti Ranch Area. He noted the lease to
be negotiated with the Stortzes would be broader than the
initial Use and Management Plan,as it deals with public amenities ,
if the Board approved the Committee ' s recommendations regarding
the lease. He said the lease should include allowing the
District the right to require that the amenities be open during
any or all times the building area is open and during normal
preserve hours , that the lessee should manage and maintain
the facilities so long as they were in a location removed
from the parking lot, and that the lease should allow for the
possible relocation of the facilities by the District in the future.
Ronald Stortz stated his concerns , from the negotiations stand-
point, about having a clause in the lease that did not specify
where the public amenities would be located and the possibility
of the District moving the amenities because of additional
usage in the future to a location outside the immediate lease-
hold area. Discussion centered on whether the location of the
public amenities should be included in the Use and Management Plan.
Motion: D. Wendin moved that the Board amend the proposed
change to the Use and Management Plan by inserting
after the word "location" in the third line the
phrase "shall be in the area generally south of
the stables , unless otherwise mutually agreed, with
the specific location" and by deleting the words
"should be" in the same sentence so that the sentence
reads : "The location shall be in the area generally
south of the stables, unless otherwise mutually agreed,
with the specific location and design of the amenities
under the direction of the Site Review Committee, to
be established in accordance with the terms of the
final Picchetti lease (with ultimate decision power
resting with the Board) . " N. Hanko seconded the motion.
Discussion: R. Bishop spoke against the motion since
he felt the report and the wording of the Use and
Management recommendation were sufficient and re-
flected the work of staff and the Committee . The
motion passed on the following vote:
AYES : K. Duffy, D. Wendin, B. Green, E. Shelley,
H. Turner, and N. Hanko.
NO: R. Bishop
Motion: D. Wendin moved that the Board adopt the proposed
change in the Use and Management Plan as amended.
B. Green seconded the motion.
Amended Motion: D. Wendin amended his motion and moved that
e bard adopt the proposed change in the Use and
Management Plan as amended and approve the Committee ' s
recommendation regarding the lease. B. Green concurred
with the amended wording to the initial motion.
Meeting 81-27 Page four
Discussion: H. Grench stated the Use and Management
Plan would be presented to the Board for final
adoption when the negotiated lease was presented
for consideration. The Stortzes expressed their
concerns about the possibility of moving the public
amenities to the area where the picnic tables are
now situated and the management responsibility for
providing such facilities whenever the Preserve was
open to the public. N. Hanko suggested that the
Stortzes manage the amenities when the winery was
open to the public, with the District managing the
amenities at the other times . H. Turner requested,
in order to clarify the meaning of the last paragraph
of the discussion section, that parentheses be placed
around the words "or replace" and the words "to an
area" be inserted after the word "amenities" . The
Board concurred with this change. The Stortzes
discussed their concerns about managing and main-
taining the amenities and stated they were more
comfortable with providing amenities that were outside
the leasehold area.
Motion to Amend: N. Hanko moved to amend the motion before
the Board by deleting the last sentence of Paragraph
Two reading "The lessee should manage and maintain
the facilities so long as they are in a location
removed from the parking lot" . The motion died
for lack of a second.
The amended motion passed unanimously.
X. NEW BUSINESS WITH ACTION REQUESTED
A. Agreement with City of Mountain View for Deer Hollow Farm
H. Grench reviewed memorandum M-81-112 , dated October 30 , 1981 ,
regarding the lease with the City of Mountain View for the Deer
Hollow complex at the Rancho San Antonio Open Space Preserve.
He noted the lease, if approved, would be in effect until March 31,
1982 . Noting the operations Supervisor would be vacating the house
he occupied on the Preserve, H. Grench stated staff would be
studying possible options for the house and would return to the
Board with recommendations .
Discussion centered on section A2 of the report concerning site
and design review of any plans the City of Mountain View had to
alter or improve the farm area and whether the Board itself should
review and approve all such plans . H. Grench noted that the
Board' s review of all plans , especially minor ones, was not
necessary and such review could be handled at the staff level .
He stated the use and management plan for the preserve would be
the guiding document for all decisions made by the staff. D. Woods
noted the City of Mountain View was in the process of preparing
a masterplan for Deer Hollow Farm and any changes they recommended
in the masterplan would be incorporated in the next use and
management plan for the Rancho San Antonio Open Space Preserve
for Board consideration and approval .
D. Woods stated S. Norton had requested the word "unanimous" in
the second line of the second paragraph of Item 20 in the lease
be changed to "mutual" .
Meeting 81-27 Page five
Motion: B. Green moved the Board authorize the General Manager to
approve the amended agreement between the City of Mountain
View and the District for the management of Deer Hollow
Farm area and approve the revised renewal policy stated
in Paragraph C in the staff report. E. Shelley seconded
the motion. The motion passed unanimously.
B. Tax Increment Exchange
H. Grench reviewed memorandum M-81-107 , dated October 21, 1981 ,
regarding the Board ' s concurrence for a formula to be used for
property tax allocations for areas affected by future jurisdictional
changes caused by annexations by special districts .
Motion: K. Duffy moved the Board adopt Resolution 81-51, a
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Approving Agreement Pursuant
to Revenue and Taxation Code Section 99 .1 for Exchange
of Property Tax Revenues for Territories Affected by a
Jurisdictional Change Resulting in a Special District
Providing Service Where Such Service Had Not Been Previously
Provided by Any Local Agency. E. Shelley seconded the
motion. The motion passed unanimously.
XI. NEW BUSINESS WITH NO ACTION REQUESTED
A. Summary Review of Use and Management Plan for Planning Area VII
(El Sereno and Costanoan Way Open Space Preserves)
D. Woods reviewed report R-81-47 , dated October 30 , 1981 , a
summary review of the use and management plans for El Sereno and
Costanoan Way Open Space Preserves . He noted the stile referred
to in paragraphs la and 2c in the section on the El Sereno Preserve
should read "hiking/equestrian stile" and paragraph 2d should
include a hiking and equestrian stile as one of the items to be
installed this winter at Linda Vista Avenue . He stated staff had
met with neighbors of the El Sereno Preserve to discuss management
problems on the site, including activities in the meadow area,
public access to the Preserve, and emergency access via Sheldon Road.
He noted the new brochure for the El Sereno Preserve did not in-
dicate access to the Preserve via Sheldon Road, staff was recom-
mending the hiking stile at Sheldon Road should be deleted from the
use and management plan in order to curb access and parking problems
presented when entering the Preserve from Sheldon Road, staff
would continue to study the re-opening of Sheldon Road, and that
staff was recommending a "wildland" sign be installed beyond the
fence at Sheldon Road to inform Preserve users of permissible
activities on the Preserve.
In response to a question from K. Duffy, D. Woods stated parking
for 2-3 cars was available at the Montevina Road entrance to the
Preserve .
K. Duffy requested that staff, in the future , change the wording
so as to state in a more positive manner the activities that will
be undertaken after the Board has approved a use and management plan.
Following the vote on the motion, H. Turner concurred with K.
Duffy' s request.
Motion: E. Shelley moved the Board tentatively adopt the use and
management recommendations contained in the staff report
and continue final adoption until their next regular
meeting. B. Green seconded the motion. The motion
passed unanimously.
Meeting 81-27 Page six
XII. INFOR14ATIONAL REPORTS
H. Grench read a note from David Hale, San Mateo County Planning
Director, regarding the approved plan for the Monte Bello parking
lot and reported on the National Recreation and Parks Association
Conference he recently attended.
H. Turner stated his letter to the editor in response to Janet
Rienka ' s articles had appeared in the Peninsula Times Tribune
and he said he would follow-up on the letter to the editor from
Pam Bonino of Menlo Park.
H. Grench stated he and K. Duffy had met earlier in the day with
officials from Santa Clara County to discuss the County' s proposed
use of the Air Force facilities on Mt. Umunhum for a temporary
correctional facility. He said that unless there were objections
from the Board, he would continue to propose that the County use
the facilities on a temporary basis for a specific period of
time if the land could be transferred to the District for per-
manent open space and would continue to work with GSA and Con-
gressional representatives to try to acquire the property as
open space. Discussion centered on the need for the District to
be sensitive to the County ' s needs, as well as the desire to
preserve the land as open space. The Board did not object to
H. Grench ' s general approach on the matter.
C. Britton stated the exchange of land with the Sorahans would
take place later this month since the Sorahans had secured
necessary building permits.
D. Woods reported the City of Mountain View had started construction
of the Bayfront Trail , funded by the Coastal Conservancy Grant,
through Shoreline Park.
D. Wendin asked for a status report on the District ' s redistricting
project and J. Fiddes stated staff had been working on the project
and would be requesting, in the near future, that a sub-committee
be established to review population figures and to consider ward
boundary adjustments if necessary.
XIII . CLAIMS
Motion: E. Shelley moved the approval of the revised claims 81-22 ,
dated November 10 , 1981. B. Green seconded the motion.
Discussion: D. Wendin questioned Claim 2656 to Flinn,
Gray & Herterich, and J. Fiddes stated it represented
payment on miscellaneous insurance premiums . The
motion passed unanimously.
XIV. CLOSED SESSION
The Board recessed to a Closed Session on land negotiation
matters at 9 :58 P.M.
XV. ADJOURNMENT
The Board reconvened to adjourn the meeting at 11 :08 P.M.
Jean H. Fiddes