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HomeMy Public PortalAbout05/06/86 CCM54 PAYROLL CHECKS - MAY 6, 1986 9174 Robert Anderson $ 693.53 9175 Jill Hodapp 570.84 9176 Mark Moran 809.32 9177 Michael Rouillard 681.20 9178 Michael Sankey 878.28 9179 James Dillman 671.31 9180 Robert Dressel 756.39 9181 Francis Pumarlo 624.82 9182 Karen Dahlberg 459.25 9183 Laura Skarda 487.21 9184 Thomas Anderson 150.00 9185 Anne Heideman 100.00 9186 Robert Mitchell 100.00 9187 William Reiser 100.00 9188 Wilfred Scherer 100.00 9189 Robert Anderson 383.68 9190 Jill E. Hodapp 337.33 9191 Mark Moran 354.96 9192 Michael Rouillard 428.44 9193 Michael Sankey 477.50 9194 Jsmes Dillman 366.18 9195 Robert Dressel 439.19 9196 Francis Pumarlo 345.20 9197 Karen Dahlberg 252.14 9198 JoEllen Hurr 846.06 9199 Donna Roehl 846.06 9200 Laura Skarda 260.14 9201 Sandra Larson 354.38 9202 Janice Petersen 77.35 9203 Law Enforcement Labor Services 37.00 9204 Prudential 17.25 9205 Farmers State Bank of Hamel 1,367.78 9206 Commissioner of Revenue 721.20 9207 P.E.R.A. 918.95 9208 Social Security Retirement Div. 641.50 $16.654.44 ORDER CHECKS - MAY 6, 1986 4752 International Surplus Lines Ins. Co. 0011 346.00 4753 Dept. of Natural Resources 30.00 4754 City of St. Paul 100.00 4755 League of Minnesota Cities 195.00 4756 Delta Dental 383.45 4757 Physician's Health Plan 1,899.63 4758 MECC 250.00 4759 U.S. Post Office 200.00 4760 St. Paul Stamp Works 18.05 4761 Copy Duplicating Products 80.00 4762 Greater N.W. Office of R.E. Assess. 1,244.00 4763 LeFevere, Lefler, Kennedy 7,780.40 4764 Crow River News 71.43 4765 Bruce Liesch Assoc. 2,820.00 4766 Northwestern Bell 298.19 4767 A T & T Information Systems 91.18 4768 A T & T Communications 5.51 4769 Wright -Hennepin Electric 682.21 5�) ORDER CHECKS - MAY 6, 1986 (CONT'D) 4770 Loretto Feed & Seed 15.00 4771 Bonestroo, Rosene, Anderlik 2,248.00 4772 Medcenters Health Plan 257.20 4773 Law Enforcement Resource Ctr. 527.50 4774 Post Board, State of MN 15.00 4775 Michael Sankey 36.95 4776 Everything for the Office 69.54 4777 Greate No. American Companies 54.65 4778 Lynn Peavy Co. 36.82 4779 Fortin Hardware 112.46 4780 Loretto Towing 418.93 4781 Amoco Oil Co. 82.50 4782 Genuine Parts 57.34 4783 Emergency Service Systems, Inc. 501.65 4784 Don Streicher Guns 286.90 4785 MCI Cellular 41.80 4786 Uniforms Unlimited 253.35 4787 U.S. Identification Manual 49.50 4788 Driver License Guide Co. 44.55 4789 Wayzata Ins. Agency 2,260.80 4790 Henn. Co. Treasurer 929.07 4791 Sheriff's Dept. Co. of Henn. 38.22 4792 Budget Printing Ctr. 105.15 4793 Dept. of Adm., Bldg. Code Div. 534.22 4794 Metro Waste Control Comm. 242.55 4795 Corcoran Pet Care Center 70.00 4796 Earl F. Anderson & Assoc. 2,264.03 4797 B+aeatirrgto.n Eartage &-Bel+v. Void VOID 4798 Minn Comm 25.75 4799 Long Lake Tire 64.50 4800 Suburban Tire Service, Inc. 792.54 4801 John Schoening 225.00 4802 Reynolds Welding 12.00 4803 Warning Lites of Minnesota, Inc. 78.00 4804 Mark Bendkkson 338.50 4805 Barbarossa & Sons, Inc. 1,705.00 4806 Jim Dillman 60.00 4807 Robert Dressel 60.00 4808 Francis Pumarlo 60.00 4809 Donna Roehl 49.65 4810 Holy Name School 150.00 4811 Bryan Rock Products, Inc. 11,236.81 4812 Ambassador Cleaning Cont. 1,020.00 4813 Woodlake Sanitary Landfill 33.00 4814 Bury & Carlson 28.00 4815 N.S.P. 1,322.57 4816 Egan McKay 278.21 4817 Plymouth Industrial Supply 45.86 4818 Safety-Kleen Corp. 39.00 4819 Hamel Bldg. Ctr. 33.60 4820 Metro Waste Control Comm. 9,637.43 4821 Water Products, Co. 95.39 4822 North Star Waterworks Prod. 27.26 4823 Chapin Publishing Co. 119.88 4824 Henn. Co. Treasurer 62.00 4825 First Trust Co., Inc. 515.53 ORDER CHECKS - MAY 6, 1986 - ( CONT'D ) 4826 Soo Line Railroad Co. -Treasurer 81.00 4827 P.E.R.A. 1,221.41 4828 Soc. Security Retirement Div. 641.50 $58,108.12 24L, c o The Council of the City of Medina met in regular session on Tuesday, May 6, 1986 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Robert Mitchell, Wilfred Scherer, Anne Heideman, William Reiser; Clerk-Treasurer,Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Attorney, Richard Schieffer; Engineer Glenn Cook; Public Works Director, James Dillman; Police Chief, Michael Sankey 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Scherer to discusa the following additional items: Computers, Police Departme Hamel Well # 2; Repairs Kilkenney Lane, Repair Charles Nolan, Holasek property Pies Inc. Motion declared carried 2. MINUTES OF MAY 6, 1986 Moved by Heideman, seconded by Scherer to accept minutes of April 15, as presented. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Wright -Hennepin Electric Moved by Scherer, seconded by Reiser to adopt Resolution 86-32, allowing Wright -Hennepin Electric to provide service to 1182 Medina Rd. Motion declared carried Minnegasco Moved by Reiser, seconded by Heideman to adopt Resolution 86-33, allowing Minnegasco to install gas line to serve the Lutz Creekside subdivision. Motion declared carried 57 Medina Morningside Sewer Connection James Dillman reported that Wm. Nikko would be connecting three of the remaining houses in Medina Morningside, to the sewer after roads are no longer posted. He stated that Ron Peterson had gotten two quotes for repair of this driveway on Bobolink, one for $745 and another for $755. Council discussed whether or not the city should pay for the driveway repairs. Donna Roehl reported that Gill Mortgage was in charge of the house at 2785 Morningside Rd. and that they were now aware of the fact that the house needed to be connected to the sewer before a new owner could take occupancy. Moved by Scherer, seconded by Heideman to pay $745 to contractor for repair of the Peterson driveway at 2512 Bobolink Rd. with cost to be taken from the Medina Morningside Construction Fund. Motion declared carried Moved by Heideman, seconded by Scherer to extend the connection time for remaining houses in Medina Morningside, until June 6, 1986. Motion declared carried Garbage Hauling Licenses Moved by Heideman, seconded by Scherer to release the $3000 proposal desposits to garbage haulers after they have filed the required $10,000 Performance Bonds and signed the license agreement. Motion declared carried Hamel Well # 2 James Dillman stated that he would like to pull the Hamel well located near the Medina Ballroom and replace the pipes that wer damaged by lightning several years ago. He ex- plained that Stevens Well Co. knew the system and that it would not cost over $5000 to pull and inspect and replace the pipes. Moved by Scherer, seconded by Heideman to authorize Steven Well Co. to inspect and 58 repair the Hamel Well # 2 at a cost of $5000 and if more work is needed Council will consider it at a later meeting. Motion declared carried Fireman/City Employee Pay James Dillman explained that Robert Dressel had worked through the night of May 5th in Maple Plain with the Fire Department, in connection with a tank truck that had tipped. he had not come to work on May 6th and Council was asked if he should be paid for May 6th. Anne Heideman stated that she would not want an employee who had worked all night to be working with city equipment the following day. Richard Schieffer explained that Council could decide whether or not to pay and employee if that employee joins and organization that interferes with work. Council discussed the bill that Rockford had proposed and which the Medina Council had supported in 1984, authorizing payment for employees who leave work to fight fires. Moved by Heideman, seconded by SCherer to table the matter and ask the Attorney to review and report to Council at the next meeting. Motion declared carried Kilkenney Lane, Improvement James Dillman explained that Kilkenney Lane needed to be improved and resurfaced at a cost of $20,000 to $25,000. He stated that it was constructed before other streets in the area were 9 ton streets. He also explained that they would like to install storm sewer tile and ditches along Hamel Rd. in that same area and that a report from the Engineer should include both projects. Moved by Scherer, seconded by heideman to table the matter and ask the Engineer and Public Works director to inspect the area and prepare a report. Motion declared carried 4. HOLY NAME CHURCH, GAMBLING LICENSE Moved by Scherer, seconded by Reiser to approve renewal of the Holy Name Church Gam- bling License. Motion declared carried 5. GOLDEN VALLEY LIONS CLUB, GAMBLING LICENSE Michael SAnkey stated that he would prefer organizations submit applications earlier than the Lions Club had done, although he had no problem with approving the license. Thomas Anderson stated that a letter should be written to Medina Ballroom informing them of deadlines. Moved by Heideman, seconded by Mitchell to approve the issuance of the license to the Golden Valley Lions Club for May 9, 1986, at the Medina Ballroom. Motion declared carried 6. POLICE DEPARTMENT Computer Michael Sankey explained that he had gotten prices on a Computer and equipment and had selected an IBM AT with CPSI Software, at a cost of $8391. Moved by Reiser, seconded by Mitchell to purchase the computer and software from Comput- erland, at a cost of $8391. Motion declared carried Hennepin County Sheriff's Equipment Council discussed a memo from Michael Sankey regarding radio equipment the Hennepin County Sheriff's Department is asking Police Departments to purchase. Anne Heideman asked that he secure more information on the equipment. 7. TAMARACK DR. IMPROVEMENT, PUBLIC HEARING, 8:00 P.M. Glenn Cook explained the project for improvement of Tamarack Dr., with the Public Works _ Department to install tile, road fabric and base with a 22" base. Surface would be 12" a f) wear course. He stated that the road would be constructed as far to the east as possible to allow for a wid shoulder on the west. Estimated cost of the project to be $232,275, including the cities share of $106,240. He explained that the project would be assesssed as follows: Property owners adjacent to Tamarack, 25% for front footage and 25% for unit; property owners off Tamarack Dr., 25%; City share, 25%. He estimated the cost per unit on Tamarack to be $2210 plus $4.00 per foot and the cost per unit off Tamarack to be $895. He reported that bids taken on the project were 15% less than estimated. Jack Schuett, 1205 Tamarack Dr., stated that they have less than 41/2 acres in Medina and that road department trucks use their driveway as a turn -around, which he would prefer they would stop. Janet Schuett, 1205 Tamarack Dr. stated that their driveway is through Orono, not Medina. Thomas Anderson stated that they were included because they have footage on Tamarack. Phil Zietlow, 875 Co. Rd. 24, explained that property owners in Meadowwoods Farm had paid for their streets when they purchased the lots and that he personally did not use Tamarack more than three times per month. He also explained that even though the streets were paid for by Meadowwoods owners it is used by many others as a route to Co. Rd. 24. Thomas Anderson stated that there are several arterials in the city and according to the improvement program being used, everyone in the city should be assessed for a portion of improvement costs. Robert Mitchell explained that east/west roads are County and State, whereas there is only Co. Rd. 19 and Hwy. 101 that are north/south roads. He explained that the Groves property assessment was based on the number of lots there would be in the Northridge Development. Glenn Cook stated that they would look at soils maps and determine how many parcels could be gotten if a property were subdivided and that would determine the number of units of assessment. Tom Turnham, 1512 Deer Hill Rd., stated that he believed each household would have one unit of assessment and now he was being told he would have more because he has acreage. Robert Mitchell stated that Council was not forcing anyone to develop their property. Jack Schuett asked at what rate the bonds would be sold. Thomas Anderson stated that the rate would probably be 8%. Jack Wahlfors, 1525 Deer Hill Rd., stated that by the time he would sell his property he would be paying a second time to redo the road. Glenn Cook stated that a road should last for 20 years, this method is taking a risk but to completely reconstruct Tamarack the estimated cost was $400,000. William Reiser asked how long the road fabric would last. Glenn Cook stated that it would last indefinitely unless material breasks and clay pene- trates. He explained the ditching program on the west side of Tamarack Dr., which is designed to lower the ditche by 18 inches. Earle Anderson, 1325 Tamarack Dr., asked if restoration was in the plans asthere was some work that needed to be done near his driveway. James Dillman stated that they would repair and replace damaged areas. Letter from Terrance Kingston, 1950 Meadowwoods Tr. regarding those property owners in Meadowwoods FaLm as having paid for their own road, is hereby included in minutes. Moved by Heideman, seconded by Scherer to close the Public Hearing. Motion declared carried Public Hearing was closed at 8:35 P.M. Glenn Cook explained that eleven bids had been received for the project, with Buffalo Bituminous bid of $119,509. being the lowest bid. He stated that the bid included re- surfacing the streets in Medina Manor as well as the Tamarack Dr. improvement. He stated that the bid had also included the storm sewer project in Medina Manor at a cost of $13,895.00, as an additional alternate. Wilfred Scherer asked what the Medina Manor project would have cost in 1985. Glenn Cook staated that the price in 1985 was $36,000, compared to $30,000 in 1986 and the storm sewer cost was $11,500 in 1985 compared to $13,895. in 1986. Richard Schieffer stated that the Engineer would need to prepare a separate report for each of the street projects. Moved by Scherer, seconded by Heideman to adopt Resolution 86-34, Approving Plans and Specifications, Ordering Improvement and Accepting Bids for the Tamarack Dr. Improve- ment Project. Motion declared carried 8. MEDINA MANOR STREET IMPROVEMENT Moved by Scherer, seconded by Heideman to adopt Resolution 86-35, 0 nt apd accepting Bids for the Medina Manor Street Improvement Project. Motion declared carried 9. HOLY NAME CHURCH, HERITAGE PRESERVATION PUBLIC HEARING, 8:40 P.M. JoEllen Hurr explained that the Heritage Presevation Committee had met with represent- atives of Holy Name Church and had agreed to a number of conditions regarding the status of the existing church. She stated that she had then received a letter on Friday from the church asking for a number of changes, particularly the posistion of the link between the new and old churches. Doug Cooley, representing Holy Name, stated that they had agreed to the plans at the meeting without having the Architect present and that he did not agree with the con- clusions of the committee. Dave Wagner, Architect for the project, explained that the plans,as shown, are the best for both the old and new church and he explained the rationale for his plan. Alex Reiser, Brockton Lane resident, asked what the seating capacity would be of the existing church. Mr. Wagner stated that it would seat 75 people. Mr. Reiser stated that it would not accomodate weedings and funerals. Father Arnold Weber stated that very small services could be held in the existing church and that the new church would seat 1000, but that most people were asking to use the Worship Center. Beatrice Scherer, 2672 Willow Dr., stated that she believed that the old church was not being kept up properly and that is why people were not asking that it be used. Father Arnold stated that it was becaase people preferred the new organ and the type of Liturgy that could be planned for the Worship Center. Beatrice Scherer presented a plan that she believed would work for linking the old church to the proposed, new church. Doug Cooley stated that he believed that what had been planned by the Architect was best for both buildings. Moved by Heideman, seconded by Mitchell to close the Public Hearing. Motion declared carried Public Hearing was closed at 9:20 P.M. Thomas Anderson stated that the connecting link was being downplayed by the landscaping that will be done along the link. Anne Heideman stated that she did not think Council could agree to a plan that the Heritage Preservation Committee had not approved. Moved by Heideman, seconded by scherer to refer the plans back to the Heritage Preser- vation Committee. Robert Mitchell stated that he believed that because the Committee had decided that the existing structure would not be placed on the Heritage Preservation list the work of the Committee had been completed and because Holy Name must give the city a 180 day notice if they intend to make any structural changes,he believed that would protect any concerns regarding preservation. He also explained that the matter needed only to be decided by the church with the Architect seeming to be able to defend his plan. Father Arnold stated that the Building Committee had met again and had agreed with the Architects plans. William Reiser stated that he would like to resolve the issue at this meeting. Vote on the motion to refer the matter back to the Heritage Preservation Committee: Yes - 2; No - 3. Motion not carried Moved by Mitchell, seconded by Reiser to adopt recommendation of th Historic Preservation Committee regarding Holy Name Church, with the following changes: Item 1 to read: The Holy Name Church, old chapel, not be be placed on Heritage Preservation status at this time. Item 5 to read: The connecting link between the "old" and "new" shall be ttoie¢[ gin0 ybiid4fw fo/t ie/eisf $14 ¢oinOcf WrWt/aigjeas per church plans. Items 2, 3, 4 and 6 to remain as adopted. Motion declared carried Voting No - Scherer 10. HOLY NAME CHURCH, CONDITIONAL USE PERMIT JoEllen Hurr reviewed items in the Conditional Use Permit that needed to be addressed. Doug Cooley stated that Otten Brothers Nursery would present a landscape plan for the area linking the two structures. He stated that they would like to install fence post, 5 foot on center, without a gate, on the property north of Co. Rd. 24, with approval to remove one post when the plroperty could be used for special events. Thomas Anderson asked what assurance the city would have that they woudl construct an additional lane on Brockton Lane if needed in the future. JoEllen Hurr stated that Holy Name would post a bond. Anne Heideman stated that the septic systems on the property should be properly closed and that the pond should be retained. JoEllen Hurr stated that they could fence the pond if concerned for safety. Moved by Mitchell, seconded by Heideman to authorize prepartion of a resolution approving a Conditional Use Permit for Holy Name Church to construct a new church at 155 Co. Rd. 24, according to Planning Commission recommendations except for the following changes: Item 3 to approve installation of fence posts, 5 foot on center; Item 6 to include the requirement that the church post a bond guaranteeing construction of an additional traffic lane; Item 12 to include closing septic systems in a proper fashion; Item 4 to require that pond remain on the property south of Co. Rd. 24. Motion declared carried 1 11. PLANNING AND ZONING DEPARTMENT Caroline Brede, Subdivision JoEllen Hurr explained that Caroline Brede wishes to reactivate a 1985 subdivision approval as she now wishes to contract the garage at 2929 Lakeshore Ave. Moved by Heideman, seconded by Scherer to adopt Resolution 86-36, approving the subdivision of the Caroline Brede property, Independence Beach. Motion declared carried Leonard Greene, Conditional Use Permit for Kennel Construction Moved by Reiser, seconded by Scherer to adopt Resolution 86-37, granting a Condtional use Permit to Leonard Greene to construct a kennel at 2800 Hunter Dr. Motion declared carried Neil Jansen, Pies Inc. Neil Jansen explained that Pies Inc. had been in business for 30 years in Minneapolis; that he had joined the company in April on the condition that a new building would be constructed to allow for more working space. He stated that they have looked at various sites for acreage to construct a 37000 sq. ft. building with the ability to expand to 50000 sq. ft. in two years. Thomas Anderson stated that the number of sewer unites needed by the business is from 16- 24, which is a great deal of usage for the Hamel area. Mr. Jansen asked if the city would consider making TAx Increment funds available for the project. 62 William Reiser asked how much money he would need. Mr. Jansen stated that most communities are willing to commit to about $100,000 or 3-4 years of basic tax. He stated that the project would cost about 14 million; that they would employ 50 people now and approximately 100 in 2-3 years. JoEllen Hurr reported that the sewer plan for the Hamel area would be prepared for the May 20th meeting and Council would then know how many units would be available in the Hamel area. She suggested that Mr. Jansen make a formal application for the project. 12. CIAGRETTE LICENSE Moved by Scherer, seconded by Heideman to approve the 1986 Cigarette License for Dorothy Martin for Westbound Liquors. Motion declared carried 13. LEAGUE OF CITIES REGIONAL MEETING Donna Roehl explained that the League of Cities had asked if Medina would sponsor a regional meeting on September 17th. She explained the work that was involved and Council agreed to act as hosts for the meeting. 14. SUMMER YOUTH EMPLOYMENT Moved by Reiser, seconded by Mitchell to enter into agreement with Twin City Tree Trust for Summer Youth Employment. Motion declared carried Donna Roehl explained that because of income guidelines that must be followed she did not know if Medina would be able to find local young people for the summer program. She explained that the Public Works department needed two people for roads and parks and that there were some funds in the budget to hire one person directly by the city. Council discussed the need and the fact that there may not be sufficient funds in the city budget to hire two people. Thomas Anderson stated that wages would then need to be taken from road material budget. Jim Dillman stated that the city would advertize for the posistion. Moved by Heideman, seconded by Scherer to employ two students during the summer months. Motion declared carried Voting No - Anderson Moved by Scherer, seconded by Heideman to pay summer road and park employees $5.50 per hour. Motion declared carried 15. IMPREST FUND Donna Roehl explained that an Imprest Fund is similar to a Petty Cash fund except that bills are paid by check, rather than cash. She stated that it is necessary at times to pay a bill between Council meetings and that the law requires that Council approve such payment which becomes difficult. She stated that the law allows for an Imprest Fund with a specified amount transferred from the General Fund and approval for checks that are written to be given by Council at a later meeting. Moved by Mitchell, seconded by Reiser to adopt Resolution 86-38, Establishment of an Imprest Checking Account with transfer of $2000 from General Fund. Motion declared carried 16. PERSONNEL POLICY Council discussed letter from Attorney, Dayle Nolan, regarding Personnel Policy revisions in connection with the Fair Labors Standards Act. Robert Mitchell and Anne Heideman stated that they would review the suggestions and report back to Council. 17. WALLACE DOERR, SUBDIVISION JoEllen Hurr stated that Wallace Doerr had requested a 1806extension for filing his subdivision, which had been approved earlier. Moved by Reiser, seconded by Heideman to reaffirm adoption of Resolution 86-6, approval of the Wallace Doerr Subdivision. Motion declared carried 18. WOODLAKE LANDFILL JoEllen Hurr reported that a meeting had been scheduled for May 15th to discuss the landfill expansion of Woodlake and the concerns regarding the crevices that had been discovered in 1983 when earth moving work had commenced. 19. HWY. 55 WATER TOWER Glenn Cook reported that Financial Consultant, Jeanne Fredricks, had stated that there were sufficient funds in the Tax Increment Fund to construct the Hwy. 55 water tower. He stated that plans should be drawn so that work could be completed in 1987. Moved by Heideman, seconded by Scherer to adopt Resolution 86-39, Authorization for Plans and Specifications to be drawn for the Hwy. 55 water tower. Motion declared carried 20. REALTORS LETTER Donna Roehl explained that a letter had been written to Title compnaies, Mortgage Comp- anies and Real Estate Offices informing them that a $7.50 fee would be charged for written information on a given property. She stated that this had become necessary be- cause some companies rely on the city for information when it can be gotten elsewhere or passed along from realtors to mortgage and title company, rather than each calling for the same information. 21. LAKE INDEPENDENCE TOILET FACILITY Anne Heideman stated that Howard Weller would like the Indpendence Beach park toilet facility relocated to another area of the park. Council advised that Mr. Weller should contact the Park Commission with his suggestion. 22. BILLS Moved by Heideman, seconded by Mitchell to pay the bills: Order Checks # 4752-4828 in the amount of $58,108.12 and Payroll Checks # 9174-9208 in the amount of $16,654.44. Motion declared carried Moved by Heideman, seconded by Reiser to adjourn. Motion declared carried Meeting adjourned at 10:50 P.M. Clerk -Treasurer May 6, 1986 63