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Home My Public Portal AboutTBM 2015-08-19 FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, August 19, 2015 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Peggy Smith; Mayor Pro-Tern Philip Vandernail; Trustees; Eileen Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather Staff: Town Manager Jeff Durbin; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Others: See attached list 1. Regular Meeting: Roll Call 2. Approval of Agenda: Trustee Soles moved, and Trustee Taylor seconded the motion to approve the Agenda. Motion carried: 7-0. 3. Executive Session: For a conference with the Town's Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding water matters and to include TA McGowan, SC Thorne, TM Durbin and PW Nordin. Trustee Soles moved, and Trustee Taylor seconded the motion to enter executive session. Motion carried: 7-0. Enter: 6:03 p.m. Exit: 6:55 p.m. Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Ses '• , is was not recorded, constituted a privileged attorney-client „ i/ corn nicati' i 4fit if' :I - Rod McGowan, Town Attorney Trustee Vandernail moved, and Trustee Soles seconded the motion to exit executive session. Motion carried: 7-0. Page 2 of 5 4. Consent Agenda: a) Minutes— July 29, 2015 b) Resolution 2015-08-03 Contract for Seal Coating Trails Trustee Vandernail moved, and Trustee Taylor seconded the motion to approve the consent agenda. Motion carried: 7-0. Aye: Trustee Vandernail Aye: Mayor Smith Aye: Trustee Taylor Aye: Trustee Waldow Aye: Trustee Miller Aye: Trustee Mather Aye: Trustee Soles 5. Open Forum: Philip Informed the board that Dr. Muftic passed 6. Public Hearings: 7. Discussion and Possible Action Regarding: a) Resolution 2015-08-01 Business Enhancement Grant(BEG)-Rocky Mountain Roastery The Town has developed programs and initiatives to improve the overall appearance of Fraser, especially along important corridors. The purpose of the Business Enhancement Grant program is to establish a fund that can be utilized by local businesses and/organizations to enhance the character of their property and/or business, help improve the economic vitality of the Fraser business community and to encourage investment, pride and a sense of ownership in the community. Staff is recommending that the TB approve this business enhancement grant request for $896.42 to be spent on new outdoor furniture for the Roastery. Comment was taken from Parks and Libby Thompson, new owners of the Roastery. Trustee Vandernail moved, and Trustee Waldow seconded the motion to approve the Resolution 2015-08-01 Business Enhancement Grant-Rocky Mountain Roastery. Motion carried: 7-0. b) Mary's Pond Access & Operations Agreement TA McGowan presented the basis of Mary's Pond Access & Operations Agreement. Resolution 2015-08-07 Authorizing the Mayor to Execute the Grant of Easement and Augmentation Pond Joint Operations Agreement was amended as follows: 2. Town staff is authorized to negotiate minor revisions of paragraphs 4a and 15, as previously discussed with developers' representatives, and any necessary correction of any typographical errors, prior to execution of the agreement. Page 3 of 5 Trustee Miller moved, and Trustee Vandernail seconded the motion to approve Resolution 2015-08-07 Authorizing the Mayor to Execute the Grant of Easement and Augmentation Pond Joint Operations Agreement as amended. Motion carried: 7-0. c) Transit Funding Discussion — Resolution 2015-08-06 Providing for the Submission of Ballot Questions. d) Senate Bill 152 Broadband Ballot Question Paul Wisor of Ehlers presented a power point presentation regarding the November 2015 election. A 1% sales tax increase is chosen by the Board for Fraser's Ballot Initiative. Resolution 2015-08-06 Providing for the Submission of Ballot Questions was amended as follows: Town of Fraser Ballot Question 1 SHALL THE TOWN OF FRASER SALES TAX BE INCREASED BY $500,000.00 IN THE FIRST FISCAL YEAR AND BY WHATEVER ADDITIONAL AMOUNTS ARE RAISED ANNUALLY THEREAFTER BY THE IMPOSITION OF AN ADDITIONAL SALES TAX OF 1% COMMENCING JANUARY 1, 2016 AND CONTINUING THEREAFTER, WITH SUCH REVENUES TO BE COLLECTED, RETAINED AND EXPENDED FOR THE PURPOSE OF FUNDING THE STUDY, DESIGN, ENGINEERING, CONSTRUCTION, ACQUISITION, OPERATION, AND MAINTENANCE OF PUBLIC TRANSIT, PUBLIC MULTI-MODAL TRANSPORTATION IMPROVEMENTS, PUBLIC TRAILS, AND CAPITAL PROJECTS WITHIN AND NEAR THE TOWN; AND SHALL ALL SUCH REVENUES BE COLLECTED, RETAINED AND EXPENDED AS A VOTER- APPROVED REVENUE CHANGE NOTWITHSTANDING ANY RESTRICTION UNDER ARTICLE X, SECTION 20 OF THE COLORADO CONSTITUTION OR ANY OTHER LAW? Trustee Miller moved, and Trustee Soles seconded the motion to approve Resolution 2015-08-06 Providing for the Submission Of Ballot Questions to a Vote of the Registered Electors at a Special Municipal Election to be Held In Conjunction with the Coordinated Election on November 3, 2015 and Establishing the Ballot Title and Submission Clause for Such Ballot Questions as amended. Motion carried: 7-0. e) Resolution 2015-08-05 Intergovernmental Agreement with the County of Grand for 2015 Coordinated Election Trustee Waldow moved, and Trustee Soles seconded the motion to approve Resolution 2015-08-05 Regarding Ballot Questions in the November 3, 2013 Election and Enter into an Intergovernmental Agreement with the County of Grand for the Coordinated Election. Motion carried: 7-0. TA McGowan was excused from the meeting. f) 2016 Joint Facilities Fund and Capital Reserve Replacement Budget and related Policy Matters Page 4 of 5 2015 Copper Study, our consultant (GED are completing their work and the results are not reaching the conclusions we anticipated. Unfortunately, this means that copper treatment will be necessary and the Town of Fraser will need to budget for 2016 expenditures estimated at $1,500,000. GEI will be presenting their work at the JFOC meeting. Design work for the copper treatment facilities should be initiated promptly, (and should also consider phosphorus treatment/nutrient removal). Copper Treatment would be a CRR Fund expenditure unless the entities prefer to fund the expenditure directly out of their respective funds/reserves. The anticipated CRR Fund expenditure would result in a reduction of fund balance below that established in 2012 requiring replenishment of those funds or revisiting the fund balance policy. There may also be some merit to pursuing Northern and Denver Water contributions. PS Fuqua briefed the Board on the copper study, phosphorus and nitrogen removal and our situation. g) Resolution 2015-08-02 Public Works Snow & Ice Truck Repairs The repairs necessary to get this unit operational include the following: • Repair over-fueling issue by replacing the injectors • Clean excessive soot build up from the exhaust • Replace the engine turbo • Perform a diagnostic engine analysis following completion of the repairs (no charge) Total estimate is in the amount of$12,534.47 as seen in the attached repair estimate. The 2015 approved budget for this line item, Equipment Purchase & Repair, is $35,000. YTD expenditures from this line item is $19,726, leaving a balance of$15,274. Staff recommends approving Resolution No. 2015-08-02 for the expenditure of the amount not-to exceed $15,000. Trustee Miller moved, and Trustee Vandernail seconded the motion to approve Resolution 2015-08-02 Public Works Snow& Ice Truck Repairs. Motion carried: 7-0. Aye: Trustee Vandernail Aye: Mayor Smith Aye: Trustee Taylor Aye: Trustee Waldow Aye: Trustee Miller Aye: Trustee Mather Aye: Trustee Soles h) Resolution 2015-08-04 IGA County Road 804 Project Trustee Soles moved, and Trustee Waldow seconded the motion to approve Resolution 2015-08-04 IGA County Road 804 Project. Motion carried: 7-0. Aye: Trustee Vandernail Aye: Mayor Smith Aye: Trustee Taylor Aye: Trustee Waldow Aye: Trustee Miller Aye: Trustee Mather Aye: Trustee Soles i) Headwaters Trail Alliance Fraser Representative Appointment Page 5 of 5 Trustee Miller moved, and Trustee Taylor seconded the motion to approve Aaron Gemmell as the TOF's Headwaters Trail Alliance Fraser Representative Appointment. Motion carried: 7-0. 8. Other Business: Trustee Soles moved, and Trustee Vandernail seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 9:50p.m. 0.1 OF FR4 , / �/ s� Lu Berger, Town CIek , SEAL ORAp..- 7 COLORADO--',. 111 '131' iliiiiiiil.,;31LNIC_.--'A.). . -- TOWN BOARD REGULAR MEETING REGISTRATION SHEET August 19, 2015 The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board. Those wishing to address the Town Board will be allowed a five-minute presentation.A maximum of six(6) people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting,we would ask that you reserve your remarks for that specific date and time.Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: • Remarks that discriminate against anyone or adversely reflect upon the race, color,ancestry, religious creed, national origin, political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. • Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of discussion on the sign in sheet. Thank you for your cooperation. NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY T.pan �. (p4v'� 303 CR ,s. da11opec , 1-1. f' I RiCtk rw► Ih0 2 7 5— CbuN*y � oex �� /- icf' cimiko eyto-alt, (0hi (_& 5o4- t/R7D s• (<•aG-S T t Lo !,-) aF� PaiOK s-4- l t Ob_j Iz %0 - `"I(I 7_0( )x Sf Frc�S ✓ NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY