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HomeMy Public PortalAbout19820113 - Minutes - Board of Directors (BOD) Meeting 82-1 �v MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS M I N U T E S January 13 , 1982 I. ROLL CALL In the absence of the President, Vice President D. Wendin called the meeting to order at 7 :30 P.M. Members Present : Katherine Duffy, Daniel Wendin, Barbara Green, Edward Shelley, Nonette Hanko, and Harry Turner. Richard Bishop arrived at 7 :58 P .M. Personnel Present : Craig Britton, David Hansen, Charlotte MacDonald, Jean Fiddes, Del Woods , James Boland, David Topley, Kathy Blackburn, and Stanley Norton. General Manager Herbert Grench arrived during the Election of Officers. APPROVAL OF MINUTES A. December 10, 1981 B. Green stated the first sentence of the second paragraph on page eight should be corrected to read, "R. Bishop responded that the District hoped to acquire the property at a reasonable price and stated the District would gratefully accept contributions to help acquire the property" and that the word "of" should be inserted between the words "couple" and "eminent" in the first sentence of the fifth paragraph on page eight. B. Green stated the date in the last paragraph on page nine should be corrected to January 27. J. Fiddes clarified that January 23, the incorrect date for the meeting when the Board would consider a Resolution of Public Necessity for the Hassler property, was the actual date stated at the December 10 meeting. Motion: E. Shelley moved the approval of the minutes of December 10 , 1981 with the corrections noted and the date clarifi- cation. D. Wendin seconded the motion. The motion passed unanimously. R. Bishop was not present for the vote. B. December 16 , 1981 E. Shelley stated the first sentence of the first paragraph on page five should be corrected to read "E. Shelley stated that he and fellow Committee member K. Duffy felt that the policies re- garding structures were correct as written and did not require modification. " Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,NonetteG Hanko,RichardS Bishop,EdwardG Shelley,Harry A.Turner.Daniel G.Wendin Meeting 82-1 4 It Page two D. Wendin clarified, with the concurrence of the members of the Structures Committee, that the Committee had agreed to consider the two items listed in paragraph five on page six, as well as to review each structure presently owned by the District to see if the timeline concept proposed by the Committee could be applied in all cases. Motion: E. Shelley moved the approval of the minutes of December 16 , 1981 as corrected. D. Wendin seconded the motion. The motion passed unanimously. R. Bishop was not present for the vote. III. WRITTEN COMMUNICATIONS J.-Fiddes stated the Board had received two written communications : 1) a memorandum, dated December 1981, from Jack W. Harris , Direc- tor, Advance Studies Programs in Special Districts Management, University of California Extension, Santa Barbara, regarding the 1982 Special District Presidents ' and Board Members' Institute to be held in Sacramento on February 26 , 27 , and 28, 1982 ; and 2) a memorandum, dated December 21, 1981, from Alan La Fleur, Senior Staff Assistant, Local Agency Formation Commission (LAFCO) , County- of Santa Clara, regarding changes in the Commission' s urban service area and annexation processes. Motion: E. Shelley moved that a Board committee be appointed to address the proposed change in LAFCO policy. B. Green seconded the motion. The motion passed unanimously. R. Bishop was not present for the vote. D. Wendin appointed N. Hanko and K. Duffy to the Committee to study the proposed changes in LAFCO' s urban service and annexation pro- cesses and requested an item be placed on the February 10 agenda for consideration of the Committee ' s report. B. Green stated she felt the Board should authorize, in advance , the expenditure of District funds in the event a Director wanted to attend the Special Districts Institute in Sacramento and indi- cated she was interested in attending the Institute. Motion: D. Wendin moved that the Board authorize the expenditure of funds to cover food and lodging expenses and mileage reimbursement to Sacramento for one Board member to attend the 1982 Special District President' s and Board Members ' Institute. H. Turner seconded the motion. The motion passed unanimously. R. Bishop was not present for the vote. IV. ADOPTION OF AGENDA D. Wendin stated the election of officers would be delayed until R. Bishop arrived at the meeting. C. Britton requested an item be added to Special Orders of the Day for three personnel announce- ments . He noted there would be an Oral Communication on the provision of public transportation to District preserves. V. ORAL COMMUNICATIONS Sylvia Ferguson , a member of the Midneninsula Trails Council, re- ported to the Board on the research she had done during the past Meeting 82-1 Page three couple of years on the possibility of providing public transporta- tion to public recreational and open space areas, particularly in the Skyline area. R. Bishop arrived at 7 :58 P.M. Motion: D. Wendin moved that the Board direct staff to invite an appropriate County transit representative to give a pre- sentation to the Board on the County' s transit plans and procedures to change plans. R. Bishop seconded the motion. Discussion: In response to a question from N. Hanko as to whether San Mateo County transit representatives would be involved in the presentation, D. Wendin stated the in- tent of his motion was to invite Santa Clara County representatives to address the Board first, and R. Bishop concurred with D. Wendin ' s statement. The motion passed unanimously. Doni Hubbard, President of the Midpeninsula Trails Council, 'thanked the Board members for the support the Council had received from District staff members. She invited the Directors to partici- pate in the Trails Seminar being sponsored by the Council on February 26, 27, and 28 , 1982 , and discussed the seminar' s activities. VI. SPECIAL ORDERS OF THE DAY A. Personnel Announcements C. Britton introduced the District' s new Land Manager David Hansen, and J. Boland introduced the District' s new Lead Ranger, David Topley. C. Britton stated Kathy Blackburn, the District' s Coordinator of Volunteer Programs , would be leaving the District to become the Volunteer Program Manager for the City of Sunnyvale. He said the General Manager was planning to fill the half-time status position as currently structured unless there were objections from the Board. The Directors did not voice any objections to the filling of the Coordinator of Volunteer Programs position. B. Election of Board Officers for 1982 (Memorandum M-82-1 , dated , December 24 , 1981) The Board eiected Katherine Duffy to serve as President for 1982 and Nonette Hanko to serve as Vice President. Motion : E. Shelley moved the Doa.rd appoint H. Turner as Treasurer for 1982 . D. Wendin seconded the motion. The motion nassed unanimously. Motion: B. Green moved the Board appoint D. Wendin as Secretary for 1982 . E. Shelley seconded the motion. The motion passed unanimously. VII . OLD BUSINESS WITH ACTION REQUESTED A. Aroval ofterim Use and Management Plan for Addition to Russian Ridge Open Space Preserve * (Crist Property) - Memorandum M_82-3, dated December 22 , 1981 D. Wooas stated staff had not received any additional public comments on the interim use and management plan. Meeting 82-1 Page four Motion: R. Bishop moved the final adoption of the interim use and management plan for the addition to Russian Ridge Open Space Preserve (Crist gift property) as contained in report R-81-50, dated December 10 , 1981. B. Green seconded the motion. The motion passed unanimously. B. Approval of Interim Use and Management Plan for Addition to Windy Hill Open Space Preserve (Catalano Property) - Memorandum M-82-4, dated December 22 , 1981 D. Woods stated there were no additional public comments on the interim use and management plan. Motion: B. Green moved the Board approve the use and management plan for the addition to Windy Hill Open Space Preserve as contained in report R-81-49. R. Bishop seconded the motion. The motion passed unanimously. VIII. NEW BUSINESS WITH ACTION REQUESTED A. Monte Bello Open Space Preserve - Picchetti Ranch Area (Waiver of Right of First Refusal - Consigny Property) C. Britton reviewed report R-82-03 , dated January 7 , 1982 , noting the County of Santa Clara was acquiring 40 of the remaining 50 acre Consigny parcel, and in order to complete the purchase and close escrow, it was necessary for the District to waive its Right of First Refusal to purchase the property. Beez Jones, 16891 Stevens Canyon Road, Cupertino, auestioned whether the remaining 10 acre parcel would be a legal parcel which could subsequently be sold. C. Britton said the 10 acres would be a legal parcel and could be sold. K. Duffy read a letter that Santa Clara County Supervisor Becky Morgan had sent to Directors Duffy and Hanko thanking them for the tour last June which included the Consigny parcel and which allowed her to support the County' s acquisition of the property. Motion: R. Bishop moved the District waive its Right of First Refusal for the Consigny Property. H. Turner seconded the motion. Discussion : Marion Blukis, 993 Crooked Creek Drive, Los Altos, asked whether the County would be retaining the stables on the property. K. Duffy stated she hoped the County would be retaining the stables , and N. Hanko noted the property provided trail connections to the Fre- mont Older Open Space Preserve. The motion passed unanimously. B. Scheduling of Program Evaluation Workshop H. Grench reviewed memorandum M-82-2 , dated December 28 , 1981, regarding the upcoming Program Evaluation Workshop to discuss progress since July 1 and to prepare for the 1982-1983 Action Plan. Discussion centered on the best date for scheduling the meeting. Motion: R. Bishop moved the Program Evaluation Workshop be held at the Wednesday, February 10 , 1982 meeting and that the regular meeting be rescheduled at the discretion of the President. Barbara Green seconded the motion. Meeting 82-1 Page five Discussion : In response to a question from H. Grench, the Board agreed that some short agenda items could be included on the agenda for the February 10 meeting to avoid having to schedule another meeting. The motion passed unanimously. IX. NEW BUSINESS WITH NO ACTION REQUESTED A. Summary Status Report of Use and Management Plan for Planning Area VI - Fremont Older Open Space Preserve D. Woods reviewed report R-82-02 , dated December 28 , 1981, on the Fremont Older Open Space Preserve and showed slides to illustrate several items covered in the report. Linda Stuckey, 22600 Prospect Road, Cupertino, stated she and her husband, as neighbors of the Preserve, were interested in a road maintenance agreement, expressed her concerns about the culvert that had been installed by the District, and discussed the incon- venience for herself and her family members that would be created by locking the gate at the entrance to the Preserve. K. Duffy requested the addition of an item four to the New Use and Management Recommendation on Page Five of the report which read "Attempt to secure road maintenance agreement. " H. Grench stated staff would report back to the Board on the pro- gress of the road maintenance agreement after meeting with the parties involved. D. Woods noted the proposed gate below the adobe house would be installed if the fencing and lighting plan for the parking lot did not deter the night use of the parking lot and said staff was also recommending the gate ' s installation to try to eliminate security problems at the Preserve. Motion: E. Shelley moved the Board tentatively adopt the use and management recommendations given in the report for the Fremont Older Open Space Preserve and as amended. B. Green seconded the motion. The motion passed unanimously. B. Dedication Status of District Lands H. Grench reviewed report R-82-01, dated December 28 , 1981, re- garding the District lands that were in a planning reserve status and are not dedicated as open space and those lands which have been dedicated. He said staff may be returning to the Board to request dedication of the Bridgeman parcel, a part of the Long Ridge Open Space Preserve. D. Wendin requested that staff consider dedication of a portion of the Catalano property when the use and management plan for the Windy Hill Open Space Preserve was next presented to the Board. Directors Duffy and Wendin requested that staff look critically at the undedicated property in the Manzanita Ridge Open Space Preserve to determine if any of the property could be recommended for dedi- cation. R. Fisse, Route 2 , Box 402 , La Honda, Treasurer of the South Skyline Association, asked if there was any reimbursement for back taxes Meeting 82-1 Page six when an undedicated niece of open space was sold. H. Grench re- sponded that he did not know of any reimbursement and noted that tenants leasing a structure from the District Day a possessory interest property tax on the structure. X. INFORMATIONAL REPORTS C. Britton stated the District' s application for a $100 ,000 Needs Basis Grant to purchase lands between the Dumbarton Bridge and Cooley Landing for the Bayfront Trail had not been approved by the State. He informed the Board that the San Mateo County Board of Supervisors had formally approved earlier in the week a $100, 000 contribution for the Hassler acquisition. R. Bishop stated he and C. Britton had attended the San Francisco Board of Supervisor' s Finance Committee ' s meeting earlier in the afternoon and reported the Committee was recommending the Hassler property be put up for public auction for $3. 5 million. C. MacDonald showed the Board the joint application the District and the City of Mountain View Parks and Recreation Department had submitted on Rancho San Antonio Open Space Preserve and Deer Hollow Farm to the California Parks and Recreation Society for considera- tion for the Society' s award for an innovative recreational program of outstanding merit. D. Hansen reported very little damage had occurred on District lands during the heavy rainstorm that struck the Bay Area. H. Grench reported the Santa Clara Beard of Supervisors had decided not to consider further Mount Umunhum as a location for a County jail facility. H. Grench stated AB 597 had been approved by the Joint Conference Committee and would be sent to the Senate and Assembly for approval. XI. CLAIMS Motion: E. Shelley moved the approval of the revised claims 82-1, dated January 13, 1982. R. Bishop seconded the motion. Discussion: D. Wendin asked for explanation of Claim 2804 to Ware, Fletcher & Freidenrich and Claim 2805 to Wylie , Blunt and McBride. C. Britton responded both claims were for legal services; the first for work on leases on an acquisition to be presented to the Board for approval, and the second for expert testimony relating to the Novitiate taxing of costs case. The motion passed unanimously with N. Hanko abstaining from the vote on Claim 2777 to I .B.M. Corporation. XII. CLOSED SESSION The Board recessed to Closed Session on land negotiation matters at 9 : 33 P.M. XIII. ADJOURNMENT The Board reconvened to adjourn at 12 :30 A.M. , Thursday, January 14 , 1982. Jean H. Fiddes District Clerk