HomeMy Public PortalAbout19820210 - Minutes - Board of Directors (BOD) Meeting 82-3
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
REGULAR MEETING
BOARD OF DIRECTORS
M I N U T E S
FffRUA'KY_l_d, 1982
I. ROLL CALL
President Katherine Duffy called the meeting to order at 7 : 35 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Barbara Green,
Edward Shelley, Nonette Hanko, and Harry Turner. Richard Bishop
arrived at 7 :40 P.M.
Personnel Present: Herbert Grench, Craig Britton, David Hansen,
Charlotte MacDonald, Jean Fiddes , James Boland, Del Woods , and
Joyce Nicholas.
II. APPROVAL OF MINUTES
A. January 13 , 1982
Motion : D. Wendin moved the approval of the minutes of Janury 13,
1982 as presented. E. Shelley seconded the motion. The
motion passed unanimously. R. Bishop was not present for
the vote.
III. WRITTEN COMMUNICATIONS
J. Fiddes stated there were no written communications.
IV. ADOPTION OF AGENDA
D. Wendin stated he had a Special Order of the Day, and H. Grench
stated D. Hansen had a personnel announcement to make during Special
Orders of the Day.
K. Duffy indicated the Board' s concurrence that the agenda was
adopted with the addition of the new Special Orders of the Day.
V. ORAL COMMUNICATIONS
Harry Haeussler, 1094 Highland Circle, Los Altos , requested the
staff consider having overnight horse camping facilities at the
proposed Monte Bello Open Space Preserve backpack camp and
expressed his concern that the public was not involved in pre-
acquisition planning.
Tom Kavanaugh, 1726 Spring Street, Mountain View, asked when the
financial statement for the first six months of the fiscal year
would be available. H. Grench responded the report was currently
available.
VI. SPECIAL ORDERS OF THE DAY
1. D. Wendin presented D. Woods with a case of wine in recogni-
tion for his efforts in behalf of the District on the parking lot
project for the Monte Bello Open Space Preserve.
Herbert A Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop.Edward G.Shelley,Harry A Turner,Daniel G.Wendin
Meeting 82-3 Page two
2. D. Hansen introduced Joyce Nicholas, the temporary Coordinator
of Volunteer Programs.
3. Jean Rusmore and Frances Spangle presented a copy of their
newly published book, Peninsula Trails - Outdoor Adventure on
the San Francisco Peninsula to the Board of Directors.
K. Duffy accepted the book and thanked the authors in behalf
of the Board.
VII. OLD BUSINESS WITH ACTION REQUESTED
A. Approval of Interim Use and Management Plan for Skyline Ridge
Open Space Preserve (Skyline Ranch Property)
D. Hansen, referring to memorandum M-32-18 , dated January 29 ,
1982 , stated the staff had not yet received any further public
comments on the interim use and management plans for the former
Skyline Ranch property.
Motion: H. Turner moved the approval of the interim use and
and management plan for the new Skyline Ridge Open
Space Preserve as presented on January 27, 1982 in-
cluding the addition of the amendment contained in
the staff' s memorandum M-82-18 . R. Bishop seconded
the motion. The motion passed unanimously.
B. Approval of Interim Use and Management Plan for the Addition to
Foothills Open Space Preserve (Guiffre Property)
D. Hansen, referring to memorandum M-82-17 , dated February 1,
1982 , stated staff had not received any further public comments
on the interim use and management plans for the former Guiffre
property.
Motion : H. Turner moved the approval of the interim use and
management plan for the addition to Foothills Open
Space Preserve (Guiffre property) . R. Bishop seconded
the motion. The motion passed unanimously.
VIII. NEW BUSINESS WITH ACTION REQUESTED
A. Response to Letter from LAFCO Regarding City Annexation Pro-
cedures
N. Hanko, a member of the City Annexation Procedures Committee,
introduced memorandum M-82-15 , dated February 4 , 1982 , and
H. Grench reviewed the proposed changes in the Urban Service
Areas and annexation processes as proposed by Santa Clara County' s
Local Agency Formation Commission.
Motion : N. Hanko moved the Board adopt the Committee ' s
recommendations. H. Turner seconded the motion
the motion passed unanimously.
B. Approval of Real Property Representative and Public Communica-
tions Aide Positions and Reauest to Expand District Office Space
H. Grench introduced report R-82-10 , dated February 4 , 1982 ,
noting that the attached memoranda from C. Britton and
C. MacDonald addressed in detail the reasons for requesting
the addition of the Real Property Representative and the Public
Meeting 82-3 Page three
Communications Aide position to the staff. He noted that, if
the positions were approved, staff was also requesting permission
to proceed with the exercising of the District ' s option to
lease all or part of the adjoining suite in the building to
allow for more working space for employees. He stated he did
not know at this time the exact amount of additional office
space that would be needed.
E. Shelley questioned why the request for additional office
space had not been referred to the Office Space Committee prior
to being presented to the Board and stated he felt it appropriate
to refer the matter to the Committee for additional input.
H. Grench responded the Committee had been established to review
long-term office space needs, and R. Bishop stated he felt the
request being made by staff dealt with immediate office space
needs.
Motion : E. Shelley moved that the matter concerning additional
office space be referred to the Office Space Committee.
B. Green seconded the motion.
Discussion: D. Wendin stated the motion before the
Board should be tabled until a decision had been made
on the approval of the proposed new positions.
Motion: D. Wendin moved to table the motion. H. Turner seconded
the motion. The motion that E. Shellev' s motion be laid
on the table passed on the following vote:
AYES : D. Wendin, R. Bishop, B. Green, N. Hanko, K. Duffy,
and H. Turner.
NOES : E. Shelley
Motion : R. Bishop moved the Board approve the job specifica-
tions for the Real Property Representative and the
Public Communications Aide. H. Turner seconded the
motion. The motion passed unanimously.
Motion: H. Turner moved the Board approve the filling of a
regular, full-time staff position for the Real Property
Representative and the filling of a regular, half-time
staff position for the Public Communications Aide.
R. Bishop seconded the motion. The motion passed
unanimously.
Motion: H. Turner moved the approval of the salary range
recommendations. R. Bishop seconded the motion. The
motion passed unanimously.
Motion. R. Bishop moved the Board authorize the use of budgeted
funds from the New Land Commitments account, if necessary,
to cover the salary and benefit costs to implement the
Real Property Representative and Public Communications
Aide positions through the end of the 1981-1982 fiscal
year, and H. Turner seconded the motion. The motion
passed unanimously.
Meeting 82-3 Page four
Motion: D. Wendin moved to remove E. Shelley' s motion concerning
office space from the table. H. Turner seconded the
motion. The motion passed unanimously.
The motion before the Board for discussion :
Motion: E. Shelley had moved that the matter concerning addi-
tional office space be referred to the Office Space
Committee. B. Green had seconded the motion.
Discussion : Discussion centered on the issue of
immediacy in notifying the building' s management that
the District desired to exercise its option to lease
all or part of the adjoining suite. E. Shelley stated
he felt the Board had, in the past, had input on office
space expansion and should have such input in this
current office space request.
Motion to Amend: E. Shelley moved to amend his motion before
the Board to state the staff proceed with the exer-
cising of the option but that the utilization of the
office space be referred to the Office Space Committee.
B. Green seconded the motion to amend. The motion to
amend passed on the following vote :
AYES : E. Shelley, B. Green, D. Wendin, H. Turner,
K. Duffy, and R. Bishop
NOES : N. Hanko
K. Duffy called for a roll call vote and the amended motion
before the Board failed to Pass on the following vote :
AYES : B. Green and E. Shelley
NOES : D. Wendin, H. Turner, K. Duffy, R. Bishop and
N. Hanko
Motion : R. Bishop moved the Board authorize staff to Proceed
with exercising the District' s option to lease all
or part of the adjoining Suite D-1 in the building
and to return to the Board for subsequent approval.
N. Hanko seconded the motion
Discussion: H. Turner stated he felt the motion should
be amended to clarify that staff would return to the
Board for subsequent approval as to the use of the
space. R. Bishop and N. Hanko agreed to include the
amended wording in their motion. The motion passed
unanimously.
C. Approval of Certificate of Authority of Officers (First Inter-
state Bank of California - San Francisco
J. Fiddes reviewed memorandum DI-82-14 , dated February 2 , 1982 ,
regarding the resolution and Certificate of Authority requested
by First Interstate Bank of California for the promissory notes
on the Windy Hill Open Space Preserve property purchased from
the Peninsula Onen Space Trust.
Motion : H. Turner moved the adoption of Resolution 82-10 , a
Resolution of the Board of Directors of the Midpenin-
sula Regional Open Space District Approving Certificate
of Authority of Officers (First Interstate Bank of
California - San Francisco) . E. Shelley seconded the
motion. The motion passed unanimously.
Meeting 82-3 Page five
D. Program Evaluation for 1981-82 and Setting of Priorities for
i982-83
H. Grench introduced memorandum M-82-16 , dated February 4, 1982 .
He noted he had considered ways to refine the program evaluation
process and asked the Board to consider changing the process to
an oral report form for this interim evaluation or possibly in-
cluding the discussion of the key projects and activities when
the preliminary Action Plan is presented for Board considera-
tion. He noted the wording of key projects and activities could
change when the Action Plan was presented to the Board for
tentative approval in March or when presented for final approval
in June, depending on the status at those times of various
projects.
K. Duffy stated the Board would consider these ideas after staff
had reviewed the program evaluation material.
C. Britton reviewed the material for the Open Space Acquisition
Program, noting the progress reported for the 1981-1982 key
projects and activities was current as of the report ' s date of
February 4.
K. Duffy stated that the Board' s eminent domain action for the
Hassler and Novitiate Properties should be included in the
progress statement related to expending the Previous Land Commit-
ments backlog. H. Turner requested the key project for 1982-
1983 of working with the Peninsula Open Space Trust be more
strongly stated, and the Board concurred the statement should
be amended to read "Work with Peninsula Open Space Trust to
complete at least one acquisition project that significantly
furthers the District' s overall open space goals" .
C. Britton noted the proposed 1982-1983 key projects and
activities for the Special Projects Subprogram were essentially
the same as the previous year, save the addition of the fourth
activity of completing the Thornewood and Picchetti leases if
not completed by June 30. In response to a question from K.
Duffy, he stated that two consultants had been used in the
acquisition program during the past year.
T. Kavanaugh asked about the status of the Cooley Landing and
East Palo Alto boat harbor project and whether the District
would, in the future , try to acquire from Palo Alto the right
for trail connections in the baylands and the foothills.
R. Bishop responded the District was "holding" Cooley Landing
property and did not intent to get involved in the development
of the marina. H. Grench stated staff would encourage Palo
Alto to implement plans for trail connections in the baylands
and foothills.
D. Hansen reviewed the Planning, Design, and. Development sec-
tion of the program evaluation material. Following a discussion
on the Monte Bello burn project, the Board concurred with
E. Shelley' s recommendation that the 1982-1983 statement re-
garding the project be more strongly worded to reflect that
the District should Proceed to implement the burn project, rather
than have the statement pivot around funding sources.
H. Haeussler stated the staff should consider an overall District
burn program.
Meeting 82-3 Page six
In response to a question from E. Shelley as to whether the
District was the lead agency for the Bayfront Trail project,
D. Woods responded the staff at the County of Santa Clara had
expressed an interest in taking the lead agency role for cer-
tain parts of the trail, that the District and the County had
been working together on the Moffett Field section of the
trail, and that the District would probably take the lead
role for grant preparation in the project.
T. Kavanaugh asked if a key project for the Planning, Design,
and Development Subprogram could include securing from Palo
Alto a trail and bridge to cross the San Francisquito Creek
in the baylands area. E. Shelley and N. Hanko, who noted the
project was important, stated they did not consider this pro-
ject as a key project for the coming year.
D. Hansen noted staff intended to present material on site
emphasis to the Board for consideration prior to the end of
the 1981-1982 fiscal year, and in response to a question from
D. Wendin, H. Grench noted the impact of the new site emphasis
policies would probably be reflected in use and management
plans, rather than in key projects and activities . He noted a
statement "in accordance with site emphasis policies" could be
included in the key project and activity statement referring to
use and management plans to reflect the impact of the site
emphasis policies when adopted.
K. Duffy noted the demolition of the Hassler buildings was not
included in the key projects and activities , and H. Grench
responded the demolition would fall under the projects and acti-
vities in the Operations, Maintenance , and Volunteer Subprogram.
During the review of the Operations, Maintenance , and Volunteer
Subprogram, B. Green suggested the County of Santa Clara install
an emergency call box at the Rancho San Antonio County Park and
R. Bishop stated the windmill at Windmill Pasture was in need
of repair. N. Hanko requested, if readily available, a breakdown
of citations issued by District Rangers in order for Board
members to know what types of violations were occurring on Dis-
trict land and recommended this type of citation information
be included in the site reviews contained in use and management
plans. K. Duffy requested a list of spring wildflower walks
be distributed to Board members.
N. Hanko requested the wording of the fourth proposed 1982-
1983 key project and activity in the Operations, Maintenance,
and Volunteer Subprogram be amended to read " . . .using Los Trancos
Open Space Preserve, Rancho San Antonio Open Space Preserve,
Monte Bello Open Space Preserve and other appropriate sites" so
that it was clear a docent interpretive program would be con-
ducted on the Monte Bello Open Space Preserve.
After D. Hansen' s review of the Enterprise Subprogram, which
would be shifting to the Open Space Acquisition Program in the
Action Plan, H. Grench stated there would be strong overlap
between the Open Space Acquisition and Open Space Management
Programs in undertaking the key projects and activities in the
Enterprise Subprogram. K. Duffy felt a statement should be
included in the Action Plan referring to the amount of time the
planning staff members allocated to enterprise activities.
Meeting 82-3 Page seven
C. MacDonald reviewed the three subprograms of the Public
Communications and Governmental Liaison Program, noting many
of the proposed key projects and activities revolved around
the District' s Tenth Anniversary observance.
N. Hanko stated her desire to have a map clearly indicating
the location of all District sites. C. MacDonald, in response
to a question from K. Duffy regarding the sending of congratu-
latory letters to newly-elected officials and from H. Turner
regarding the rotating schedule of presentations to Public
agencies and private organizations , noted as much Board input
and participation as possible would be greatly appreciated be-
cause of staff workload in the section.
N. Hanko suggested the deletion of the words "and the resource
of Land Management to accommodate such use" from the third
proposed 1982-1983 key project and activity in the Media Sub-
program. H. Grench explained that the site emphasis policies
relate directly to the Open Space Management budget, and the
Board concurred the wording be changed to "and the Open Space
Management budget" .
H. Grench reviewed the General Management and Program Support
section of the program evaluation material. In response to
a question from T. Kavanaugh, he stated staff was still studying
the proposed cafeteria-style benefit plan.
The Board discussed the proposal that interim program evalua-
tions be presented orally, rather than with extensive written
materials, and they agreed the written format was preferable.
D. Wendin noted the oral presentations by staff during the
program evaluation could be more succinct and suggested each
program leader' s oral presentation be limited to fifteen minutes.
K. Duffy stated the Board' s consensus that staff should make
shorter oral presentations at the next program evaluation
session, but that the overall format should remain the same.
Motion : B. Green moved the Board accept the program evaluation
for the first part of 1981-1982 and tentatively adopt
the key projects and activities for 1982-1983 with the
three modifications made during the meeting. R. Bishop
seconded the motion. The motion passed unanimously.
IX INFORMATIONAL REPORTS
K. Duffy announced the birth of a boy to Marion Blukis, the League
of Women Voters Board observer. She stated she, H. Grench, and
D. Woods had attended the February 9 Cupertino Planning Commission
meeting concerning the Seven Springs Ranch development project,
noting that discussion of traffic problems was the main theme of
the meeting.
H. Turner stated he had organized a meeting for March 3 to educate
the Republican candidate for Congress, Ed Zschau, on environmental
issues. He said the meeting would begin at 7 :30 P.M. at the Dis-
trict office. B. Green stated such an educational session should
be organized for the Democratic candidate , and K. Duffy requested
that District Legal Counsel determine whether the March 3 session
should be publicly noticed since a quorum of the Board might be
present.
Meeting 82-3 Page eight
E. Shelley stated he had taken a group of thirty international
scientists to the Los Trancos Open Space Preserve.
C. MacDonald stated the District ' s and the City of Mountain View' s
joint application on Deer Hollow Farm and Rancho San Antonio Open
Space Preserve had not been selected to receive an award from the
California Parks and Recreation Society.
D. Hansen stated he and J. Boland had met with the Fremont Older
Open Space Preserve neighbors to discuss the road maintenance
agreement and reported he and J. Boland had attended the February
9 Los Altos Council meeting at which the St. Joseph' s parking
problems were discussed. He noted the Council had approved a
no parking ban in an effort to eliminate the parking problems.
J. Boland briefed the Board on the progress for hiring a new Ranger
and the Coordinator of Volunteer Programs.
H. Grench stated Gary Foss , the District personnel consultant,
had been involved in the following activities in the last few
months: the hiring of the third Lead Ranger, formulation of
the Environmental Analyst, Real Property Representative, and
Public Communications Aide positions, the review of certain
personnel rules and the proposed benefit program, and meeting with
members of the Open Space Management staff on the performance
evaluation process.
X. CLAIMS
Motion: R. Bishop moved the approval of the revised claims 82-3 ,
dated February 10 , 1982 . E. Shelley seconded the motion.
The motion passed unanimously.
XI. CLOSED SESSION
The Board did not hold a Closed Session.
XII. ADJOURNMENT
The meeting was adjourned at 11 :21 P.M.
Jean H. Fiddes
District Clerk
CORRECTIONS TO MINUTES OF
APPROVAL OF MINUTES
A. February 10, 1982
K. Duffy recommended a revision in the first paragraph of page five
of the minutes, changing the wording from "He noted the wording of
key projects and activities could change. . . " to "He noted that key
projects and activities could change . . . " and a revision in the
second paragraph from " . . . Board would consider these ideas after
staff. . . " to " . . .Board would consider the future form of presenta-
tion after staff. . . " .
Motion: E. Shelley moved the approval of the minutes with the two
revisions. B. Green seconded the motion. The motion passed
unanimously. R. Bishop , N. Hanko, and H. Turner were not
present for the vote.