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HomeMy Public PortalAboutLBT Minutes 2003 12/11McCall Public Library Minutes Board of Trustees Meeting Dec. 11, 2003 4.00 p.m. Public Library Conference Room I: Call To Order: 16:10 II. Attendance: Christie Gorsline, Gay Foster, Robyn Armstrong. Ed Hershberger, Anne Kantola, Susie Reddick III. Minutes: Move to approve October minutes made by Christie and seconded by Gay. September minutes need to be edited. September minutes are amended as such: The McCall Public Library has received $5000 in the form of an advocacy grant; we are asking for a $4000 planning grant and have future plans for a demonstration project grant. IV. Staff Report: a. Photographs / postcards: Pat Eames is a volunteer at the library and is an ex -archivist for a well known library institution, she organized the library's old photographs, took them to the historical society to be scanned and preserved electronically on a CD and they will be stored in a climate controlled environment there. Suggested selling historical photographs on postcards at the library to raise money. Discussed the possibility of making large prints for sale. A subcommittee of interested board member (Robyn, Susie, Gay and Christie) will join Pat in this endeavor. b. Spanish storyhour has been well attended and is being held tomorrow at 4. c. Family Reading week went well (7 families in McCall participated). 36 students participated in the poetry contest and the winning poem should be in the Star News this week. d. The Children's Librarian, Meg Lojek, successfully completed her probationary time. A motion was made to promote her to a class 5 librarian to be retroactive to the exact 90 day (in November). V. Budget and stats: Handouts were distributed VI. Old Business: Districting report. UI will donate a feasibility study slated for February 1. Will be in the newspaper first. Need 300-400 telephone calls. Need to find contacts for special interest groups to give districting education talk to. Anne passed out minutes from meeting. Next meeting will be January 13 at 6:30 in the Donnelly Bible Church. Decided to handout info sheet at the school Christmas show Wednesday the 17. Policy Manual. Decided to table this project until June. Only about'/4 of the way through policy. Automating the inventory is library's first priority. Database. 999 books were entered in one week. 14,585 records are now in the system with 9,253 records fully cataloged in the Patron Access Catalog. Furnace. Sharing oil tank with Public Works, ran out of oil last Monday and had to shut the library for the day. Tank is filled now. Susie Reddick offered to donate her spare oil from her home tank if Public Works will transfer. The new heater is propane and should be online next week. Fund raising. Address book is making the rounds of board members and interested parties in another fundraising campaign. Computers. David Simmonds and the police involved with the schools cannot yet get the computers mentioned in the October minutes. Will take time. VI. New Business: LiLI Express is a reciprocal borrowing program initiated by the Idaho State Library for all participating libraries. Anne handed around the policy and information sheet. Robyn motioned to join LiLI Express, Susie seconded to join for a 6 month trial to be revisited as to its success. Discussed a 2 book limit and librarian has discretion for authority to take books from McCall. VIII. Adjournment: 17:20 Next Meeting: Jan. 15, 2004. Susie Reddick, Chairman of the McCall Public Library Board 15 Date