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Home My Public Portal About2006-124 (07-05-06)RESOLUTION NO. 2006.124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA CLARIFYING FUNDING LIMITS FOR EXPENSES UNDER THE CITY'S TRAINING, CONFERENCE AND MEETING POLICY (RESOLUTION NO. 2004-017) AS THE SAME APPLY TO MEETINGS AND EVENTS AND DISTINGUISHING CONFERENCES AND RELATED ACTIVITIES AS NON- REMUNERATED FUNCTIONS WHEREAS, the City Council of the City of Lynwood (the "Council") previously adopted Resolution No. 2004-017 (the "Resolution") to govern the manner in which Council members receive training and education on matters of municipal affairs, governance, and legal developments, and can participate in legislative actions and developments at the local, state and federal level; and WHEREAS, the Resolution further provides for remuneration for efforts by Council members to sustain their participation as members of various boards, commission, association and working groups whose mission impacts local municipal affairs and the quality of life of Lynwood residents, which remuneration was set by the adoption of Resolution 2004.190 (the "Funding Resolution"); and WHEREAS, the ability of Council members to serve constituents is enhanced through the consultation process with other local elected officials at formal and informal gatherings acrd considerable benefits are derived from the experiences of other communities in tackling problems similar to the ones faced by the City and its residents; and WHEREAS, the common experience of local elected officials demonstrates the value of continued training and education for local officials in both formal and informal settings, and the costs associated with such opportunities are reasonable and necessary to the fulfillment of the duties of Council members, and further such experience is integral to the delivery of quality services to residents and business alike; and `~ WHEREAS, the assessment of value For conferences, meetings and events to each Council member is a matter of personal evaluation by individual Council members and this Policy must take into account the diversity of backgrounds, knowledge and interests of individuals; and WHEREAS, the Council intends to establish by this action to provide funding for a policy that can provide equitable standards, consistent and fair treatment to all Council members who have an interest in enhancing their knowledge, skills and relationships to better serve this community, and desires that the funding be in compliance with all legal requirements applicable to the governance of a public entity; and WHEREAS, it is also the desire of the Council to adopt this resolution to support <t policy that, in its application, can maintain effective control over expenses related to attendance at conference, training, meetings, and events related to the performance of official duties, while at the same time not impede the ability of the elected of5cials to fully participate in such programs as each of them may deem necessary or appropriate to the effective representation of their constituents; and WHEREAS, the Council further recognizes that all expenses deemed to be ordinary and necessary to the performance of Council members official duties are reimbursable. WHEREAS, Council desires to distinguish between remuneration for attendance at "meetings" and "events" (for which remuneration is established by the Resolution), and "conferences" (for which no remuneration is provided to the elected officials but a "subsistence allowance" is permitted) (all as defined in the Resolution), clarify its previously adopted policy contained in the Funding Resolution, and establish funding limits for participation in events defined in the resolution as "events" or "meetings"; and WHEREAS, Council wishes to provide a meaningful opportunity for Council members to attend all activities covered under the Resolution but also desires to limit the total financial impact of individual decisions by Council members regarding "meetings" and "events" . NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNW'OOD. CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: l . Council adopts in their entirety all findings, recitals and determinations previously made under the Resolution and its adoption as though set out in full hereat. 2. Council hereby repeals the Funding Resolution and in its place and stead adopts this resolution which sets the following amounts as limits to the expenditures by the indicated elected officials under the Resolution for participation in "meetings" and "events": a. Mayor: $25,000 b. Council Member $16,000 c. City Treasurer $_8,500(including $2,000 for Deputy Treasurer) _ d. City Clerk $_8,000(including staff training)_ Nothing contained herein shall reduce or limit the ability of Council members to participate in any "conference" as defined in the Resolution, nor limit the ability to participate, and receive remuneration therefor, in "meetings" or "events' when the same require travel of more than 100 miles from the City of Lynwood. 3. The amounts set forth in Section 2, above, shall be fiscal year amounts. Moreover, notwithstanding the current status of activities under the Resolution and the Funding Resolution, said limits shall go into effect July 1, 2006 and shall be set for the fiscal year (i.e., ending June 3Q, 2007). 4. At no time shall City staff process or make any arrangements for expenditures pursuant to the Resolution and this resolution without a written request from an elected official and confirmation that the necessary funds are available for the requested travel or payment. In the event an elected official has no funds available in his or her account, no payment shall be processed by the City for anv request for travel or compensation under the Resolution. 5. Notwithstanding the foregoing the City shall reimburse its elected officials for out-of-pocket expenses such as parking, mileage (where appropriate) and other incidentals when the same are incurred in the performance of official duties. By way of example, incidental expenses like parking fees or meals may be covered by the City when the same are incurred by an elected official in the performance of his or her official duties even if the official is no longer eligible for a stipend or subsistence payment under the Resolution. The provisions of this resolution may be changed from time to time by action of the Council. PASSED, APPROVED AND ADOPTED this 5thth day of JULY .2006. ATTEST: C~~~i~2e-a- a~~ ~~ Andrea L. Hooper, City Clerk APPROVED AS TO FORM: I~J> rnoldo Beltran, City Attorney STATE OF CALIFORNIA ) SS. COUNTY OF LOS ANGELES ) ~i I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 5th day of JULY , 2006. AYES: COUNCILMEMBER, BYRD, JOHNSON AND PEDROZA NOES: COUNCILMEMBER SANTILLAN AND MAYOR VASQUEZ ABSENT: NONE ABSTAIN: NONE Andrea L. Hooper, City Clerk STATE OF CALIFORNIA ) SS. .COUNTY OF LOS ANGELES ) ~~ I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct '. copy of Resolution No. 2006.124 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 5th day of JULY , 2006. ~~~ ~'~~~ Andrea L. Hooper, City Clerk