Loading...
HomeMy Public PortalAbout19820310 - Minutes - Board of Directors (BOD) Meeting 82-5 ek 0 mw MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS M I N U T E S MARCH 10 , 1982 I. ROLL CALL President Katherine Duffy called the meeting to order at 7 :35 P.M. Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, and Edward Shelley. Richard Bishop arrived at 7 :40 P.M. Nonette Hanko and Harry Turner arrived at 7 : 45 P.M. Personnel Present : Herbert Grench, Craig Britton, David Hansen, Charlotte MacDonald, Stanley Norton, Jean Fiddes, and Emma Johnson II. APPROVAL OF MINUTES A. February 10, 1982 K. Duffy recommended a revision in the first paragraph of Page five of the minutes, changing the wording from "He noted the wording of key projects and activities could change. . . " to "He noted that key projects and activities could change. . . " and a revision in the second paragraph from " . . .Board would consider these ideas after staff. . . " to " . . .Board would consider the future form of presenta- tion after staff. . . " . Motion: E. Shelley moved the approval of the minutes with the two revisions. B. Green seconded the motion. The motion passed unanimously. R. Bishop, N. Hanko, and H. Turner were not present for the vote. III. WRITTEN COMMUNICATIONS E. Johnson reported Senator Alquist had responded to the invitation to attend the reception in Sacramento on March 8, and a letter, dated March 5 , 1982, had been sent to the President and Board from Alan Hosking, President of Canada de Verde, Inc. , demanding immediate written notice of any action taken or any proposed action involving his property. H. Grench stated a response to Mr. Hosking' s letter was not required since the District has no Present intentions regarding his Property. K. Duffy reported receiving an invitation from Sempervirens Fund to its anniversary celebration on April 4 , from 4 to 6 P.M. She indicated she had information if any Board member would like to attend. IV. ADOPTION OF AGENDA Motion: E. Shelley moved the adoption of the agenda; B. Green seconded the motion. The motion passed unanimously. V. ORAL COMMUNICATIONS T. Kavanaugh, 1726 Spring Street, Mountain View, suggested the Board adopt a policy that no public money be spent on Private events where Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,NonetteG Hanko,Richard S Bishop,EdwardG Shelley,Harry A Turner,Daniel G.Wendin Meeting 82-5 Pane two the 'Public is not invited. Board members responded that the money expended for the legislative reception was well-spent and the cost for inviting the public would be prohibitive. VI. OLD BUSINESS WITH ACTION REQUESTED A. Final Adoption of Summary Status Report on Use and Management Plan for Planning Area VIII (Manzanita Ridge Open Space Preserve) D. Hansen, referring to memorandum M-82-23 of March 1 , 1982 , re- ported there had been no new comments. Motion: R. Bishop moved final adoption of the summary status report on the use and management plan for Vanzanita Ridge, as amended in memorandum M-82-23, dated March 1, 1982 . E. Shelley seconded the motion. The motion passed unanimously. B. Bridge Construction at Rancho San Antonio County Park D. Hansen, referring to memorandum M-82-25 , dated March 2 , 1982 , reported the County of Santa Clara had adopted a policy of no parking except for certain hours on the weekends and holidays on portions of St. Joseph' s Avenue. C. Britton reported D. Christy of Santa Clara County Parks and Recre- ation had resigned his position. C. Britton suggested the District' s desire for an advisory review (with no veto power) on the utiliza- tion of the easement over the District property should be made in writing. H. Grench suggested the second item in memorandum M-82-25 could be appended and made more specific so that an advisory review by the District would be included. Motion : R. Bishop moved the Board adopt staff recommendations regarding bridge construction at Rancho San Antonio including the four recommendations in staff memorandum M-82-25 , dated March 2 , 1982 , and add to recommendation 2 in the memorandum that the joint planning shall include an advisory review by the District of the County' s development plans for the area. N. Hanko seconded the motion. The motion passed unanimously. VII. NEW BUSINESS WITH ACTION REQUESTED A. Proposed Addition to Windy Hill Open Space Preserve (Anderson Property) C. Britton reviewed report R-82-13 , dated March 1, 1982 regarding the proposed acquisition of a 6 . 2 acre parcel adjacent to 1,7 indy Hill. He noted the parcel had been appraised at $150,000 , and the owner had offered to sell at the bargain price of $125 ,000 , a generous gift of $25 ,000 toward the accomplishment of the District' s open space goals. D. Hansen reviewed the use and management recommendations of main- taining the existing barbed wire fence along Skyline Boulevard and installing boundary plaques at the boundaries. K. Duffy asked that land management and ranger staff remove "No Trespassing" signs when they are noticed. Motion: H. Turner moved the Board adopt Resolution 82-11, a Resolu- tion of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property - Bargain Sale, Authorizing Officer Meeting 82-5 Page three to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Trans- action (Windy Hill Open Space Preserve - Anderson Property) . B. Green seconded the motion. The motion passed unanimously. Motion: H. Turner moved the Board tentatively adopt the use and management recommendations contained in the report and formally dedicate the property as open space, and unofficially name the property as an addition to the Windy Hill Open Space Preserve. B. Green seconded the motion. The motion passed unanimously. Discussion: H. Grench noted that dedication has been scheduled at the first reading, but that it may be more appropriate at the second reading when the Board adopts use and management plans. K. Duffy stated the Board' s concurrence that a statement of intent of the dedication status of a new acquisition would be appropriate at the first reading. B. Preliminary Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional Open Space District for Fiscal Year 1982-1983 H. Grench introduced each section of report R-82-12 , dated March 3, 1982 , and asked for comments or questions on the individual sections. He pointed out the major change in the Open Space Acquisition Pro- gram was the inclusion of the Enterprise Subprogram which had been in the Open Space Management Program. K. Duffy noted that Hassler and Novitiate projects had not been specifically mentioned in either the Negotiations Subprogram or Key Projects and that she would like to see them specifically mentioned. H. Grench suggested adding to the first item in Key Projects and objectives of the Special Projects Subprogram: " , specifically the Hassler and Novitiate projects" , referring to the current grant project backlog. H. Grench noted use and management planning in the Open Space Manage- ment Program would be keyed to site emphasis policies and said staff will return to the Board with proposed policies and a site emphasis plan. H. Turner asked D. Hansen to keep hin informed of progress on the Windy Hill Loop Trail in Portola Valley. K. Duffy expressed concern about the emphasis on developing standards for trails as mentioned in number 5 of Other Typical Projects and Activities, and the Board concurred that trail guidelines should be developed, eliminating "standards and specifications" from the language. H. Grench reported the main emphasis of the Public Communications and Government Liaison Program will be the tenth anniversary activities. He said staff has been working on possible projects and will pre- sent a report on Board and citizen involvement for the anniversary. H. Grench noted the main change in the General Management and Pro- gram Support reflects the additional function of Directors ' elections. B. Green noted that staff resources are not allocated in the program. H. Grench replied that general management staff Meeting 82-5 Page four works in the other program areas and it is very difficult to allo- cate the amount of time expended. Motion: B. Green moved to adopt tentatively the Action Plan pre- sented in report R-82-12 , dated March 3, 1982 , as amended on pages 3 and 12. H. Turner seconded the motion. The motion passed unanimously. C. Amendments to District' s Legislative Program H. Grench reviewed memorandum M-82-24 , dated March 2 , 1982 , noting recommended changes in the language of the Public Resources Code. Ile recommended setting priorities on the proposed East Bay Regional Park District legislation after the specific language is reviewed. He added that progress has been made on the prescribed burning legislation and Senator Alquist had introduced SB 1680 which will soon be heard in committee. H. Grench reported that AB 597 had been signed by the Governor. Motion: R. Bishop moved the Board adopt the recommendations and priorities listed in memorandum M-82-24 , dated March 2 . 1982 , and moved the Board adopt Resolution 82-12 of the Board of Directors of the Midpeninsula Regional Open Space District, a Resolution of Appreciation to Assemblyman Byron Sher and Other Local Legislators for Support of Assembly Bill 597. N. Hanko seconded the motion. The motion passed unanimously. D. Transfer of Monte Bello Road Right of Way to County of Santa Clara at Picchetti Ranch Area C. Britton reviewed report R-82-14, dated March 3, 1982 , noting the District is basically giving the County a deed of right-of-way. Motion : B. Green moved the Board adopt Resolution 82-13 , a Resolu- tion of the Board of Directors of the Midpeninsula Regional Open Space District, Approving of a Deed of Right of Way for Monte Bello Road to the County of Santa Clara, Authorizing Officer to Execute Said Deed and Certificate of Acceptanc- to Quitclaim Deed, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Portions of Picchetti Ranch Area) . H. Turner seconded the motion. The motion passed unanimously. E. Gift of Double-Wide Mobile Home From Greg McNiel D. Hansen reviewed memorandum M-82-26 , dated March 5 , 1982 , and recommended sale of the mobile home as soon as possible because the well pump had been stolen, making it impossible to rent even on a short-term basis. Motion: E. Shelley moved the Board accept the gift of the double- wide mobile home as offered by Mr. McNiel and authorize the General Manager to acknowledge the gift and sign all necessary documents to complete the transfer, and tentatively adopt the additional interim use and management considerations con- tained in memorandum M-82-26 , dated March 5 , 1982 . H. Haeussler asked if the motion included a recommendation of capping the wells. K. Duffy stated the Board' s concurrence that capping the well would be added to the motion. Meeting 82-5 Page five H. Turner seconded the revised. motion. The motion passed unanimously. VIII. INFORMATIONAL REPORTS B. Green reported she attended a Special District Government Institute for Presidents and Board Members of Special Districts in Sacramento. She noted it was beneficial and recommended Board representation at next year' s session. H. Grench noted that four staff members attended parts of the California Parks and Recreation Society Annual Conference in Sacramento. He, D. Hansen, and C. MacDonald reported on sessions they attended. K. Duffy stated she represented the Board at the legislators ' reception in Sacramento, co-hosted by the East Bay Regional Park District. She noted she talked with Representatives Sher and Naylor regarding legis- lation on extending the lease agreements , and with Senator Alquist regarding the controlled burn. C. Britton reported his attendance at the retirement event for "Doc" Mattison, Director of Parks and Recreation for San Mateo County. H. Grench reported that the District' s new bill, AB 2521, will be heard on March 16 before the Assembly Local Government Committee, and that he will testify; he asked the Board to authorize the President of the Board to attend and testify also. Motion: R. Bishop moved the Board authorize the Board President or her representative to attend the Committee hearing in Sacramento. E. Shelley seconded the motion. The motion passed unanimously. IX. CLAIMS Motion: N. Hanko moved the approval of the revised claims 82-5 , dated March 10, 1982 . E. Shelley seconded the motion. The motion passed unanimously. X. CLOSED SESSION President Duffy recessed the meeting to Closed Session at 9 : 37 P.M. XI. ADJOURNMENT The Board reconvened to adjourn at 10 :53 P.M. Emma Johnson Secretary Meeting 82-6 Page Two VI. OLD BUSINESS WITH ACTION REQUESTED A. Final Adoption of Interim Use and Management Plan for Addition to Windy Hill Open Space Preserve (Anderson Property) D. Hansen, referring to memorandum M-82-28, dated March 16 , 1982, reported there had been no additional comments on the recommendations . Motion: R. Bishop moved the final adoption of the interim use and management plan for the addition to Windy Hill Open Space Preserve with the addition of item three in the recommendation which states "Remove old metal 'Private Property' and 'No Trespassing' signs along the property boundary" . H. Turner seconded the motion. The motion passed unanimously. B. Use and Management Changes - McNiel Property, Monte Bello Open Space Preserve D. Hansen reviewed memorandum M-82-29 , dated March 16 , 1982 . Motion: H. Turner moved the Board approve the amended use and management recommendations for the former McNiel property. R. Bishop seconded the motion. The motion passed unanimously. C. Selection of Bidder for Monte Bello Open Space Preserve Parking Lot Construction H. Grench introduced memorandum M-82-32 , dated March 24 , 1982 , noting staff had completed the analysis of the bids for the construction of the Monte Bello parking lot. D. Hansen stated there were three corrections in the Bid Summary chart attached to memorandum M-82-32. He said the Import Fill Add-On, the Main Project, and the Total figures for Neu Bros. Grading and Paving of Burlingame should be changed to $4675 , $23, 185 , and $29 ,060 respec- tively, and noted the reason for the change was a misunderstanding of the bid form. Motion: R. Bishop moved the Board accept the bid of Neu Brothers Grading and Paving Company for the construction of the Monte Bello parking lot. H. Turner seconded the motion. Discussion : In response to a question from B. Green, D. Woods stated the bid was a fixed price, but there was some flexi- bility built into the contract pending the results of the engineering study to be done by the City of Palo Alto' s engineer on the degree of corpaction required. D. Hansen stated he had done a reference check on Neu Brothers , noting it had been in business for 15 years and appeared to be a responsible company. R. Bishop, with 11. Turner' s concurrence , included in his motion that the General Manager be authorized to enter into a contract with Neu Brothers for performance of the work. N. Hanko noted that there were a number of documents covering the subject and that the bid from Neu Brothers Grading and Paving Company was the lowest bid. The motion passed unanimously. H. Turner was not present for the vote. Meeting 82-6 Page Three R. Bishop stated he and S. Norton had been discussing the District' s design review immunity and noted that with a project of this type the Government Code allows the District to pursue immunity from liability by adoption of an appropriate resolution. After discussing the matter, N. Hanko stated the Board' s consensus that S. Norton would prepare a resolution authorizing the General Manager to approve the plans and specifications as an agenda item for the near future. D. Hansen stated the Monte Bello Open Space Preserve field trip had been rescheduled to Saturday, April 3. VII. NEW BUSINESS WITH ACTION REQUESTED A. Preliminary Plans for Observing the loth Anniversary of the Mid- Peninsula Regional Open Space District C. MacDonald reviewed memorandum M-82-31, dated March 19 , 1982 , regarding possible activities for the District' s 10th Anniversary. Discussion centered on whether individuals invited to the Founders ' Day dinner should be asked to pay for their meal; hosting a special picnic on a preserve for the District' s docents; forming a "Friends of the District Committee" to assist in the planning of the anniversary activities, including the Founders ' Day dinner, and in fundraising to cover the cost of various events, and hiring a part-time coordinator to organize the various activities suggested as a part of the 10th Anniversary celebration. Motion: D. Wendin moved that staff be authorized to solicit proposals for a paid-for consultant to coordinate the 10th Anniversary activities and return with a recommendation to the Board, that the Founders' Day activities be done on a self-supporting basis, and that the staff return to the Board with a proposed budget for the balance of the activities. B. Green seconded the motion. Discussion: N. Hanko suggested that a citizens committee work on the planning of the dinner so that it could be self- supporting. Motion to Amend: N. Hanko moved to amend the motion by including the statement that a citizens committee be appointed by the Board to be in charge of putting together a Founders ' Day dinner. The motion to amend was not seconded. Motion to Amend: N. Hanko moved to amend the motion by including the statement that the consultant consider the use of a citizens committee for the benefit of putting together the Founders ' Day dinner. The motion to amend was not seconded. Discussion: Ernie Ramirez , 525 East Pleadow Drive, Palo Alto, a District docent, stated he felt some concession to District docents would be greatly appreciated. T. Kavanaugh suggested the staff check the November football schedule when planning events, said members of the public should be able to attend the dinner, and stated the activities should be organized' through volunteer efforts , -rather than by hiring a consultant. Meeting 82-6 Page Four H. Turner called for a vote on the motion. The motion passed unanimously. Motion: B. Green moved that staff return with a concept of a citizens committee for Board consideration in the very near future. R. Bishop seconded the motion. Discussion: D. Wendin stated he supported the idea of a citizens committee, but opposed the: motion since the discussion of a citizens committee should occur after a person was hired to coordinate the loth anniversary activities. B. Green and R. Bishop agreed to delete the words "in the near future" and include the words "at their discretion" after the word "return" in their motion. Motion to Amend: D. Wendin moved to amend the motion before the Board to specify that staff return with a concept of a citizens committee at the time the loth anniversary plans are next considered by the Board. N. Hanko seconded the motion. Discussion: Lewis Reed, 225 Lindenbrook, Woodside , suggested it would be more appropriate to use the term coordinator for the person hired to work on the anniversary ' s activities . The motion to amend passed unanimously. The amended motion passed unanimously. Motion: H. Turner moved the Board adopt the staff report (memorandum M-82-31, dated March 19 , 1982) as a guideline for the loth anniversary celebration. E. Shelley seconded the motion. The motion passed unanimously. Motion: H. Turner moved the word "consultant" in D. Wendin' s motion, seconded by B. Green, be changed to "coordinator" . B. Green seconded the motion. The motion passed unanimously. B. Summary Status Report on the Use and Management of Planning Area X - Stevens Creek Shoreline Nature Study Area and San Mateo County Baylands Reserve D. Hansen reviewed report R-82-16 , dated March 16 , 1982 on the Stevens Creek Shoreline Nature Study Area and the San Mateo County Baylands Re- serve. Discussion of the Stevens Creek Shoreline Nature Study Area portion of the report centered on protecting the District' s marshland from any potential impacts that might result from the construction of extensive flood protection levees and storm drainage facilities proposed by the Naval Air Station at Moffett Field. The types of educational marshland experiences available in the area were also discussed. H. Grench noted a comprehensive planning study needed to be done for the area between the Dumbarton Bridge and Cooley Landing. T. Kavanaugh asked a number of questions concerning the report. In re- sponse to Mr. Kavanaugh' s questions, H. Grench stated staff would check into the fencing at Cooley Landing, for the next meeting, and N. Hanko requested staff report back to the Board on the accuracy of the map and on what had transpired on the CalTrans mitigation parcel. Motion: E. Shelley moved the recommendations contained in report R-82-16 . B. Green seconded the motion. The motion passed unanimously. Meeting 82-6 Page Five R. Bishop requested staff report back to the Board as to whether the statement on Page 4, "The 50 acre property is being returned to its natural condition as a part of the mitigation process" should be modi- fied. N. Hanko stated the Board concurred with R. Bishop ' s request. T. Kavanaugh requested a comment be included in the report about the land between the railroad tracks and the Dumbarton Bridge approach that the District had considered purchasing with grant funds. H. Grench responded the District' s application for such grant funds had been turned down. C. Proposed Chaparral Management Program Application D. Hansen reviewed report R-82-15 , dated March 18 , 1982 , on the California Department of Forestry' s Chaparral Management Program and the implementation of Phase II of the Monte Bello Open Space Preserve Fire Management Plan. H. Grench noted SB 1680 , which would allow the California Department of Forestry to do controlled burning on the Monte Bello Open Space Preserve, had passed its first committee, the Energy and Natural Resources Committee. A. Watt showed slides of helitorch burning. Motion : E. Shelley moved the adoption of Resolution 81-14 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving an Application for C.D.F. Chaparral Management Program - Monte Bello Open Space Preserve Controlled Burning Project. H. Turner seconded the motion. The motion passed unanimously. Motion: E. Shelley moved the Board grant authority to staff to enter into the necessary contract for the implementation of Phase II of the Monte Bello Open Space Preserve Fire Management Plan. B. Green seconded the motion. The motion passed unanimously. D. Federal Non-Fundina of Land and Water Conservation Fund State Assistance H. Grench reviewed memorandum M-82-27 , dated March 17 , 1982 , regarding the elimination of Land and Water Conservation Fund state and local assistance. Motion: B. Green moved the adoption of Resolution 82-15 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Urging Federal Funding for the Portions of Land and Water Conservation Fund Grants Directed to the States and Territories of the United States. D. Wendin seconded the motion. The motion passed unanimously. N. Hanko stated the Board' s consensus that copies of the resolution should also be forwarded to California Senatorial candidates. VIII. INFORMATIONAL REPORTS H. Grench reported: 1) AB 2521, the new bill sponsored by the District regarding the leasing of land, had passed its first committee hearing and would be going to the Assembly floor; 2) the Cupertino Planning Commission had denied the District ' s request for trail access, patrol access , and a parking lot as a part of the Seven Springs development plan; and Meeting 82-6 Page Six 3) the Peninsula Times Tribune would be publishing an article , which might include an opinion poll, on open space. D. Hansen reported: 1) the members of the California Recreational Trails Commission had toured District, State and county lands on March 18 in order to acquaint themselves with trail plans in the area; 2) the tour of the McNiel property and the Monte Bello Open Space Pre- serve had been scheduled for Saturday, April 3; 3) Patrick Congdon had been hired as the District' s eighth Ranger; and 4) the parking lots at Rancho San Antonio County Park were full on Sunday, March 21, and cars had been parked on St. Joseph' s Avenue and that staff was investigating possible alternative parking sites in the County Park. N. Hanko requested the individuals interested in the memorial trail or site for Frances Brenner at the Monte Bello Open Space Preserve be involved in the early planning stages for the trail or site. IX. CLAIMS Motion: D. Wendin moved the approval of the revised claims , 82-6 , dated March 24, 1982 . E. Shelley seconded the motion. Discussion: E. Shelley questioned Claim 3026 for San Mateo County property taxes , and H. Grench responded the land in- volved had not yet been annexed into the District. In response to a question from T. Kavanaugh, J. Fiddes stated Claim 2998 covered K. Duffv' s travel expense to Sacramento for the reception the District co-hosted with the East Bay Regional Park District. The motion to approve the claims passed unanimously with N. Hanko abstaining from Claim 3010. X. CLOSED SESSION H. Grench had announced earlier in the meeting it would not be necessary to have a Closed Session to discuss land negotiations , and none was held. XI. ADJOURNMENT The meeting was adjourned at 10 :24 P .M. Jean H. Fiddes District Clerk CORRECTIONS TO MINUTES OF APPROVAL OF MI14UTES A. March 24 , 1982 Motion-: E. Shelley moved the approval of the minutes of March 24 , 1982 . D. Wendin seconded the motion. Discussion : Tom Kavanaugh, 1726 Spring Street , Mountain View, requested the minutes be corrected to include- the statement "The Chairman said the map was correct" on Page Four under Summary Status on the Use and Management of Planning Area X - 4-V Stevens Creek Shoreline Nature Study Area and San Morten County Baylands Reserve. The Board declined to accent the suggestion from Mr. Kavanaugh, a member of the audience and the motion passed unanimously with K. Duffy abstaining since she had not been Present at the meeting.