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HomeMy Public PortalAbout2014.12.18 Horrocks Professional Engineering Services Term Agreement PROFESSIONAL ENGINEERING SERVICES TERM AGREEMENT This Agreement, made this 18th day of December, 2014, by and between the City of McCall, Valley County, Idaho, hereinafter referred to as the CITY, and Horrocks Engineers, Inc., a Utah corporation, hereinafter referred to as the CONSULTANT. WHEREAS, the CITY, desires to obtain professional services for miscellaneous City projects, herein referred to as the PROJECT; the CONSULTANT agrees to perform the various professional services delineated by Task Order for said PROJECT. Each of the miscellaneous CITY PROJECTS will be negotiated by individual Task Order. The CONSULTANT acknowledges that they have reviewed the scope of work to be performed under this Agreement and agrees to perform the work in accordance with the terms of payment in this Agreement. The CONSULTANT agrees to complete the services delineated and within the specified days, as specified in each Task Order. It is understood and agreed that the CONSULTANT is skilled in the professions required to perform the work under this Agreement and that the CITY relies upon the skill of the CONSULTANT to perform its work in a professional manner, and the CONSULTANT thus agrees to so perform its work and the acceptance by the CITY does not release the CONSULTANT from professional responsibility. It is mutually agreed by the parties that: SECTION 1 DATA AND SERVICES TO BE PROVIDED BY CITY 1.1 The following data and/or services are to be provided by the CITY without cost to the CONSULTANT. A. Provide ongoing review of the CONSULTANT work and timely consideration of policy issues at a time acceptable to both the CITY and CONSULTANT. B. Provide access to relevant record drawings, master plans, and other relevant design information of record. C. Provide word processing discs of standard contract documents and standard specification special provisions in Microsoft Word format. D. Unless otherwise specified in a specific Task Order, provide construction contract administration and daily construction inspection. Page 1 of 7 Professional Engineering Agreement December 18,2014 • PROFESSIONAL ENGINEERING SERVICES TERM AGREEMENT SECTION 2 ADDITIONAL PROVISIONS 2.1 Billing The CONSULTANT shall bill for the various services as completed no more frequently than once per month. The amount of the bill shall be in accordance with the actual services completed, not to exceed a total amount as outlined in the specific Task Order and the CITY shall timely reimburse the CONSULTANT for said completed services. 2.2 Indemnification CONSULTANT shall indemnify CITY, its agents, officials, and employees, against all suits or claims that may be based on any injury to persons or property and losses and expenses that are the result of an error, omission, or negligent act of CONSULTANT or any person employed by CONSULTANT. 2.3 Insurance Requirements The CONSULTANT, certifying that they are an independent contractor shall acquire and maintain throughout the term of this contract the following insurance coverage: a) General Liability Certificate of Insurance at $1,000,000 b) Professional Liability Insurance (Errors and Omission) with a minimum limit of $1,000,000 c) Workers Compensation and Employers Liability Insurance of$500,000 The limits of said insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless the CITY; and if the CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONSULTANT covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or liability to persons or property. The General Liability Certificate of Insurance shall name the CITY as an additional insured and shall be provided to the City of McCall Public Works Department,prior to proceeding with the PROJECT. 2.4 Independent Contractor In all matters pertaining to this Agreement, CONSULTANT shall be acting as an independent contractor; and CONSULTANT, any officer, employee, or agent of CONSULTANT will not be deemed an employee of CITY. The selection and designation of the personnel of the CITY in the performance of this Agreement shall be made by the CITY. 2.5 CITY-Provided Services and Information The CITY shall furnish the CONSULTANT available studies, reports, and other data pertinent to CONSULTANT's services; obtain or authorize CONSULTANT to obtain or provide additional reports and data as required; furnish to CONSULTANT services of others as required for the performance of CONSULTANT's services hereunder, and CONSULTANT shall be entitled to Page 2 of 7 Professional Engineering Agreement December 18,2014 PROFESSIONAL ENGINEERING SERVICES TERM AGREEMENT use and rely upon all information and services provided by CITY or others in performing CONSULTANT's services under this Agreement. 2.6 CITY-Provided Access The CITY shall arrange for access to and make all provisions for CONSULTANT to enter upon public and private property as required for CONSULTANT to perform services under this Agreement. 2.7 Notices Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this Agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: CITY CONSULTANT City of McCall Horrocks Engineers, Inc. Public Works Department 5700 E. Franklin Road, Suite 160 216 E. Park Street Nampa, Idaho 83687 McCall, ID 83638 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 2.8 Time is of the Essence The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the party so failing to perform. 2.9 Assignment It is expressly agreed and understood by the parties hereto, that CONSULTANT shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 2.10 Reports and Information At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 2.11 Publication, Reproduction and Use of Material No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. The CITY agrees to limit its use of the materials to the PROJECT. 2.12 Compliance with Laws Page 3 of 7 Professional Engineering Agreement December 18,2014 PROFESSIONAL ENGINEERING SERVICES TERM AGREEMENT In performing the scope of services required hereunder, CONSULTANT shall comply with all applicable laws, ordinances, and codes of Federal, State, and Local governments. 2.13 Changes The CITY may, from time to time, request changes in the scope of services to be performed hereunder. Such changes, including any increase or decrease in the amount of CONSULTANT compensation, and any changes in the time of completion, which are mutually agreed upon by and between the CITY and CONSULTANT, shall be incorporated in written Task Order Amendments to this Agreement. 2.14 Termination for Cause If, through any cause, CONSULTANT shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if CONSULTANT shall violate any of the covenants, agreements, or stipulations of this Agreement, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONSULTANT of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. In such event, all finished or unfinished documents, data, maps, studies, surveys, drawings, models, photographs and reports prepared by CONSULTANT under this Agreement shall, at the option of the CITY, become its property, and CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. Notwithstanding the above, CONSULTANT shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONSULTANT, and the CITY may withhold any payments to CONSULTANT for the purposes of setoff until such time as the exact amount of damages due the CITY from CONSULTANT is determined. This provision shall survive the termination of this Agreement and shall not relieve CONSULTANT of its liability to the CITY for damages. 2.15 Termination for Convenience of CITY The CITY may terminate this Agreement at any time by giving at least ninety (90) days notice in writing to the CONSULTANT. If the Agreement is terminated by the CITY as provided herein, CONSULTANT will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of CONSULTANT covered by this Agreement, less payments of compensation previously made. If this Agreement is terminated due to the fault of CONSULTANT, Section 2.14 hereof relative to termination shall apply. 2.16 Losing Party Responsible for Reasonable Costs In the event of any action brought by either party against the other to enforce any of the obligations hereunder or arising out of any dispute concerning the terms and conditions hereby created, the losing party shall pay the prevailing party such reasonable amounts of fees, costs and expenses, including attorneys' fees, as may be set by the Court. 2.17 Binding of Successors The CITY and the CONSULTANT each binds himself, his partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns Page 4 of 7 Professional Engineering Agreement December 18,2014 PROFESSIONAL ENGINEERING SERVICES TERM AGREEMENT and legal representatives of such other party with respect to all covenants of this Agreement. Neither the CITY nor the CONSULTANT shall assign, sublet, or transfer his interest in this Agreement. 2.18 Authorization to Proceed Execution of this Agreement by the CITY and CONSULTANT, and execution of specific PROJECT Task Order, shall constitute authorization for the CONSULTANT to proceed with the work. 2.19 Renewal This Agreement may be renewed, by written agreement, for an additional term as may be agreed, upon mutual agreement by both parties. The terms of the renewal may include a change in key personnel listed. 2.20 Term The term for this Agreement shall be approximately three (3) years, commencing upon January 15, 2015 and continuing through January 14, 2018, unless sooner terminated as provided herein. Non-Appropriation: The continuation of the terms, conditions, and provisions of this contract beyond the calendar year is subject to approval of and ratification by the City Council. 2.21 Key Personnel Unless otherwise agreed to by the CITY, the CONSULTANT agrees to utilize the key personnel for PROJECTS involving this contract as indicated in the proposal. Any change in personnel shall be approved by the City of McCall Public Works Director or assigned representative. 2.22 Extent of Agreement This Agreement represents the entire and integrated Agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both CITY and CONSULTANT. Unless otherwise specified, this Agreement shall be governed by the law of the principal place of business of the CITY. 2.23 Severability If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall be valid and binding upon the parties. One or more waivers by either party of any provisions, term, or condition shall not be construed by the other party as a waiver of any subsequent breach of the same provision, term, or condition. 2.24 Dispute Resolution All disputes between CONSULTANT and CITY, with the exception of non-payment issues, shall first be subject to non-binding mediation. Either party may demand mediation by serving a written notice stating the essential nature of the dispute and demanding that the mediation Page 5 of 7 Professional Engineering Agreement December 18,2014 PROFESSIONAL ENGINEERING SERVICES TERM AGREEMENT proceed within sixty (60) days of service of notice. The mediation shall be administered by a mediator approved for mediation of civil disputes in Idaho, or by such other person or organization as the parties may agree upon. No action or suit may be commenced unless (1 the mediation does not occur within ninety (90) days after service of notice, (2) the mediation occurs within ninety (90) days after service of notice but does not resolve the dispute, or (3) a statute of limitation would elapse if suit was not filed prior to ninety (90) days after service of notice. 2.25 Entire Agreement This Miscellaneous Professional Services Term Agreement shall remain in effect throughout the duration of the Project. This Agreement, including attachments incorporated herein by reference, represents the entire Agreement and understanding between the parties, and any negotiations, proposals, or oral agreements are intended to be integrated herein and to be superseded by this written Agreement. Any supplement or amendment to this Agreement, to be effective, shall be in writing and signed by the CITY and CONSULTANT. 2.26 Governing Law This Agreement is to be governed by and construed in accordance with the laws of the State of Idaho. 2.27 Non-Exclusive Nothing in this Agreement shall be construed to limit the ability of the CITY to contract with other engineering firms for specific projects, or services, including the types of services rendered by CONSULTANT. SECTION 3 PAYMENT TO CONSULTANT NOTE:This section will be negotiated with the CONSULTANT. The hourly rates (which are based on actual current employee pay rates multiplied by 2.70) and reimbursables agreed to by the CONSULTANT and the CITY are included herewith. Rates charged for services are based on the CONSULTANT'S current employee pay list which is modified annually on March 1. All services rendered after the end of February of each year shall be billed to the CITY at the new rates. Rates may also be modified at any time during the year due to pay rate adjustments for employee promotions, professional licensure, or other factors. A "not to exceed" reimbursable amount shall also be established under each Task Order which will not be changed except by mutual written agreement of the parties. 3.1 Hourly Rates and Reimbursable Costs The billable hourly rate includes direct labor, general and administrative overhead, profit margin, ordinary and CAD computer time, ordinary software costs, office supplies, check plots, routine reproduction costs, local and long distance communication charges, facsimile charges and travel costs within Valley County. Page 6 of 7 Professional Engineering Agreement December 18,2014 i PROFESSIONAL ENGINEERING SERVICES TERM AGREEMENT Billable hourly rates DO NOT include project related costs such as: extensive reproductions costs, i.e., reproduction of final bidding documents (plans and specifications), studies, etc., travel outside of Valley County, per diem, specialized equipment or software unless otherwise agreed to as a part of a specific project Task Order negotiation. These negotiated project related costs are to be invoiced to the City at the consultant's cost and sub-consultants costs, without additional markup. Rates for sub-consultants will be based on rate tables included in attachment to each Task Order. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date so indicated. City of McCall Horrocks Engineers 216 E. Park Street 5700 E. Franklin Rd, Suite 160 McCall, Idaho 83638 Nampa, Idaho 83687 APPROVED BY: i ,), J f ie A. Ay ,n i, M(a7or D to Signature pat: ATTEST: S "i / 1 G1?A't.� t Print Name& Title L 4 1 P4 /►.; / a i� , g essieJo .�� -r, City ' lerk at Signature Date APPROVED BY: s Print Name & Title Peter Borner, P.E. Date 1 Public Works Director Page 7 of 7 Professional Engineering Agreement December 18,2014 } City of McCall TASK ORDER 16-2 Downtown Core Feasibility This TASK ORDER, Number 16-2, under the current AGREEMENT(the AGREEMENT) between the City of McCall, Idaho (OWNER) and HORROCKS Engineers (Engineer), Engineer shall perform the following Services required to develop a phasing scenario for improvements to the McCall Downtown Core. Engineering services under this task order will be provided by Horrocks Engineers according to the attached Scope of Work dated 2/29/2016. Task Order 16-2 Page 1 of 4 Tide: Principal Date: 3/15/201 B In return for the performance of the foregoing obligations, OWNER shall pay to Engineer on an hourly basis an amount not to exceed as follows: Total Amount Authorized $63,125.44 The hours and amounts are shown in the Engineer's Projected Labor Hours and Cost Worksheet attached to this TASK ORDER (ATTACHMENT'S-1') and Labor Hours and Cost Breakdown (ATTACHMENT 13-21). Engineer shall bill the OWNER monthly at the specific billing rates for each staff type indicated on the attached Projected Labor Hours and Cost Worksheet for the actual number of hours worked by employees and for the actual number of reimbursable expenses used, up to the maximum amount identified. Except to the extent modified herein, all terms and conditions of the AGREEMENT shall continue in full force and effect. ENGINEER: OWNER: HORROCKS ENGINEERS, INC. CITY OF MCCALL Signaturo. — Signature: Name: Brvan Foote Name: 1146701 C D l l Title: bA-y YY aYte1 .P,‘(-- Date: i v 1 a r@ V► p� I aaollO Task order 16-2 Page 2 of 4 ATTACHMENT "B-1" HORROCKS Projected Labor Hours and Costs Worksheet Task Order Order 16-2 City of McCall - Downtown Core Feasibility Study A LABOR COSTS ENGINEERS Man Total Raw Hours Labor Cost 1 Principal Eng. Bryan Foote, P.E., Horrocks 98 @ $70.72 = $ 6,930.56 2 Project Eng. Karie Davidson, Horrocks 298 @ $31.10 = $ 9,267.80 3 Utilities Eng. Trevor Howard, P.E., Horrocks 100 @ $44.02 = $ 4,402.00 4 Drainage Eng. Kelly Hoopes, P.E., Horrocks 40 @ $50.47 = $ 2,018.80 5 Clerical Dana Foote, Horrocks 4 @ $20.88 = $ 83.52 TOTAL RAW LABOR CAST = $ 22,702.68 B. OVERHEAD & PROFIT HORROCKS Total Raw Labor Cost OVERHEAD MULT $22,702.68 X 1.7000 = $ 38,594.56 C. REIMBURSABLE EXPENSES Estimated Expense Estimated Quantity Unit Cost Horrocks 1 Exhibit Boards 9 @ $ 50.000 $ 450.00 2 Mileage 1140 @ $ 0.630 = $ 718.20 3 Meals per Diem + Hotel 2 @ $ 123.000 = $ 246.00 4 Meals Per Diem 9 @ $ 46.000 - S 414.00 TOTAL REIMBURSABLE EXPENSES - $ 1,825.20 D. SUBCONSULTANTS Fee 1 0 $ 2 0 $ 3 0 $ 4 0 $ TOTAL SUBCONSULTANT FEES TOTAL (A thru D) _ $63,125.44 Task Order 16-2 Page 3 of 4 ATTACHMENT "B-2" LABOR HOUR AND COST BREAKDOWN City of McCall - Downtown Core Feasibility Study HOR ROCKS ENOINEERS Task Description Salary Rata Principal Eng. BryanFlovreM, Foote. P.E., Monocle Project Eng. Katie Davidson, Honoda Utififeb Eng. Trevor P.E., Hotrods UeklBps Eng. Key Fbcpes, P.E., Harrods Clerical Dana Fcdes, Horrocks Total Hours Labor Cost //mocks Overhead 8 Profit Horrocks Total Fee Honed* Assumptions $70.72 $31.10 $41.02 $50.47 820.88 170.00% 1. Existing Zmdk(ons 1.1 Mest with City of McCall end Franchise Utilities 0 1.1.1 Meet wilh Public Works Department Heads 6 6 8 20 This will be a hall day minimum 1.1.2 Meet with Franchise Utilities 6 6 12 This might be able to be the same day or loeowing day of meeting with City 1.13 Determine Utility Upgrades 4 B 8 20 1.1.4 Water Model/Fire Fbw Ananlysis 2 2 Work with SPF 1.1.5 Utility Cost Estimate 2 16 16 34 SUBTOTAL 18 38 32 0 0 88 $3,863 66.568 $10,431 2. Design Elements 2.1 Review Proposed Street Sections 4 12 16 Assumed existing section will be reveiwed during initial meeting; time here is for development of new section if necessary 2.2 identify and Compare Alternatives 0 2.2.1 Estimate Available Funding 4 4 8 2.2.2 Conceptual Storm Drainage System Design 8 40 48 2.2.3 Develop Corridor Cost Estimate 4 12 12 28 2.2,4 Phasing Scenarios 16 40 24 80 Three scenarios 2.2.5 Coordination with Comp Plan 4 4 8 2.2.6 Project Budget and Schedule 4 16 8 28 Three scenarios SUBTOTAL 36 96 44 40 ' 0 216 $9,467 $16.128 $25,615 3. Pub(k Involvement 3.1 Brief Clry Council on Phasing Scenarios 8 40 1 49 32 hours for exhibit production and 8 hours for meeting 3.2 Notify Business Owners and General Public 8 16 1 25 Assume only minor adjustments to exhibits from council meeting 3.3 PreceM Recommended Scenario to City Council 8 24 1 33 Assume minor revisions to exhibits 3.4 Present Recommended Scenario to Public 8 24 1 33 Assume minor revisions to exhibits SUBTOTAL 32 104 0 0 4 140 $5.581 I $9,488 $15,069 4. Refine and Propose Phasing Alternative Draft Report 8 40 16 64 Final Report 4 20 8 32 SUBTOTAL 12 60 24 0 0 98 $3,771 $6,411 $10,182 SUBTOTAL 98 298 100 40 4 540 6,22.703 $38.595 $61.297 Principal Eng. Bryan Foote. P.E., Horn:dos Project Eng. Kane Davidson, Horrocks Uilfitles Eng. Trevor Hioowald P E Horrodis Drainage Eng. Ksy merges P.E., Monocle Caenrat Dare Foote Hotrods Total Hours Labor Cori Hotrods s Horrocks Arid Overhead Horrocks Assump8ons TOTAL LABOR HOURS 98 298 100 40 4 540 . TOTAL LABOR COST $6,931 $9,268 $4,402 62,019 $84 — $22,703 $38.595 $61,297 Note: See scope of work for assumptions. Ertel! Boards B EA $50.00 $450 Waage 1140 nein $0.63 $718 (S bbs) Meals per Diem a Hotel 2 days - $123.00 $248 (1 oversight for 2 reps) Merle Per Diem 9 days $46.00 $414 (4 leurellpubic rosellme for 2 repe plus Trevors meetk+g with City) TOTAL A63,125 Task Order 16-2 Page 4 014 Task Assumptions Description 1. Existing Conditions 1.1 Meet with City of McCall and Franchise tf 1.1.1 Meet with Public Works Department Heads ill be a half day minimum 1.1.2 Meet with Franchise Utilities same day or following day of meeting with City 1.1.3 Determine Utility Upgrades 1.1.4 Water Model/Fire Flow Ananlysis Work with SPF 1.1.5 Utility Cost Estimate SUBTOTAL 2. Design Elements 'wed during initial meeting; time here is for development 2.1 Review Proposed Street Sections iw section if necessary 2.2 Identify and Compare Alternatives 2.2.1 Estimate Available Funding 2.2.2 Conceptual Storm Drainage System Design 2.2.3 Develop Corridor Cost Estimate 2.2.4 Phasing Scenarios Three scenarios 2.2.5 Coordination with Comp Plan 2.2.6 Project Budget and Schedule Three scenarios SUBTOTAL 3. Public Involvement 3.1 Brief City Council on Phasing Scenarios t production and 8 hours for meeting 3.2 Notify Business Owners and General Putistments to exhibits from council meeting 3.3 Present Recommended Scenario to City Iminor revisions to exhibits 3.4 Present Recommended Scenario to Publiminor revisions to exhibits SUBTOTAL 4. Refine and Propose Phasing Alternative Draft Report Final Report SUBTOTAL SUBTOTAL Assumptions TOTAI TOT Note: See scope of work for assumptions. lus Trevor's meeting with City) Task Order 16-2 Page 4 of 4 City of McCall Downtown Core Feasibility Study City of McCall Downtown Core Feasibility Study Scope of Work 02/29/2016 HORR.� OOCKS LNGINFIERS Executive Summary This work will include roadway and pedestrian upgrades for 2nd Street, Lenora Street and Park Street. The improvements will include revisions to the existing roadway sections, additions and upgrades to sidewalks and parking, enhanced crosswalks for pedestrian safety, implementation of street landscaping as well as utility improvements. The purpose of the feasibility study is to assess the various constraining aspects required to reconstruct the downtown core and to analyze the benefits and costs of different phasing scenarios for completing these improvements. The end goal will be to determine which phasing scenario is best considering time, funding and physical constraints. 1. Existing Conditions 1.1. Meet with City of McCall and Franchise Utilities (April/May) 1.1.1. Meet with Public Works Department Heads (April) At least two Horrocks Engineers representatives shall meet with the Public Works Department heads in McCall to discuss known issues and proposed design implementations for the downtown core. This meeting will be a full day. This discussion should include, but is not limited to: • Planned utility upgrades • Seasonal concerns • Possible construction phasing • Snow removal and storage • Existing storm water drainage system • Current proposed typical sections • Maintenance issues 1.1.2. Meet with Franchise Utilities (April) The other half of the day will be spent in an additional meeting with all franchise utilities, including Frontier Communications, Idaho Power, and Cable One. At least two Horrocks Engineers representatives will attend the meeting. It should be noted that the City of McCall wants to relocate overhead power and telecommunication utilities to underground. Feasibility, costs to the city (if any) and impacts will be considered. City of McCall Horrocks Engineers Downtown Core Feasibility Study 02/29/2016 Scope of Work Page 1 of 5 City of McCall Downtown Core Feasibility Study HORROCKS ENGINEERSMI 1.1.3. Determine Impacted Utilities and Necessary Upgrades (May) During the meeting with City of McCall officials and franchise utilities, it will be determined which existing utilities will be impacted by construction. The condition of the current utilities will also be determined and needed or planned upgrades will be identified. Utility locations will be based off of existing GIS data. 1.1.4. Water Model/Fire Flow Analysis (May) Work with SPF Water to identify existing water model and analyze the existing fire flow. Determine if capacity upgrades need to be made. SPF's work on the Water Master Plan may include information for this, but additional analysis may be needed. 1.1.5. Utility Cost Estimate (May) Develop program level cost estimates for required utility work within corridor. Refer to estimates produced prior to study, and adapt as needed. 2. Design Elements 2.1. Review Proposed Street Sections (June) The proposed typical street sections will be analyzed for feasibility of construction and functionality, and at a minimum, the following will be evaluated: • Conflicts with existing building access • ADA accessibility will be addressed • Snow removal and storage • Streetscape and sidewalk maintenance and ownership • Landscape design alternatives • Refine and finalize proposed street sections During this review, there will also be an analysis of possible design constraints. The existing right-of-way has been determined by Skiftun Land Surveying, and it is assumed no additional survey will be included in this scope. 2.2. Identify and Compare Alternatives (June -August) 2.2.1. Estimate Available Funding (June) Horrocks Engineers will work with the City of McCall staff to determine the appropriate assumptions for available funding for the downtown core by year. Funding for improvements will be evaluated to determine the amount that will be available and the time frame in which the funds will be usable. City of McCall Downtown Core Feasibility Study Scope of Work Horrocks Engineers 02/29/2016 Page 2of5 City of McCall Downtown Core Feasibility Study HORROCKS ENGIN▪ EERS 2.2.2. Conceptual Storm Drainage System Design (June) Horrocks Engineers will develop a conceptual storm drainage design for the downtown core. The Horrocks drainage staff will locate catch basins at street corners and model the storm drainage concept in InRoads Storm and Sanitary to determine approximate pipe sizes and discharge volumes. Horrocks will develop a conceptual detention/retention and treatment design for use in estimating costs, right-of-way needs and phasing requirements for construction. The City of McCall will provide existing storm water treatment plans for reference. In order to develop a conceptual storm drainage design, groundwater levels, well locations, leach field locations, etc. will need to be identified. Impacts to discharge permits and/or treatments prior to discharging will also be verified. Other design concerns that will be considered include, but are not limited to: • Design storm selection and flooding history • Current risks to residences and businesses • Maintenance concerns • Lifecycle cost analysis and existing facility condition • Seasonal construction constraints It is prior knowledge that Payette Lake is mercury impaired, and therefore any related issues will not be included in this scope of work 2.2.3. Develop Corridor Cost Estimates (July/August) Horrocks Engineers will develop program level cost estimates for each roadway segment in the downtown core. Cost estimates will be based on an assumed pavement section and will include as a minimum: • All typical section improvements (reconstructed pavement, sidewalks and street scape) • Right -of -Way needs • Utility relocations/reconstruction • Storm drainage • Maintenance • Other cost considerations 2.2.4. Phasing scenarios (July/August) As part of the feasibility study, the best project phasing scenario will be established. This will rely on what construction methods are used, how funding is received and allocated, the construction schedule for other projects, public perception, impacts to property and business owners, utility issues/conflicts and construction efficiencies. The following are three possible scenarios to be analyzed: • Constructing all improvements as part of one project • Completing one road segment at a time • Implementing a utility project first, and then a second project to reconstruct roads City of McCall Downtown Core Feasibility Study Scope of Work Horrocks Engineers 02/29/2016 Page 3 of 5 City of McCall Downtown Core Feasibility Study HORR.FOCKS ENGINEERS 2.2.5. Coordination with Comprehensive Plan Update (July/August) Coordination with the Downtown Comprehensive Plan update, developed by Logan Simpson, will be necessary. It is estimated there will be 4 phone conference calls to ensure desired management of both projects throughout the design process. These projects will be integrated, but shall remain independent from each other. 2.2.6. Project Budget and Schedule (July/August) An overall project schedule will be developed for each phasing scenario, as well as a project budget. The budget will include engineering, right-of-way and construction costs. 3. Public Involvement (September -December) 3.1. Brief the City Council on Proposed Phasing Scenarios (September) Prior to introducing the proposed phasing scenarios to the public, the City Council will be briefed on each scenario so that they are aware of what will be presented to the community. At least two Horrocks Engineers representatives will present the scenarios to the Council to ensure that the members understand each proposed scenario and are prepared to field potential questions from the public. 3.2. Notify Business Owners and General Public (September) At least two weeks after meeting with the City Council, business owners and the public will be informed of the proposed design scenarios. At least two Horrocks Engineers representatives will attend this meeting. The first two hours will be reserved to meet with business owners, so their opinions and concerns can be recorded separately from those of the general public. After the initial meeting, an open house will be held for anyone to attend. There is a possibility of combining the Downtown Core public meeting with one of the workshops held for the Comprehensive Plan. It is anticipated that Horrocks will prepare a total of 9 boards for this meeting. All other meeting arrangements will be provided by Logan Simpson, as part of the Comprehensive Plan update, or by the city. 3.3. Present Recommended Alt. to the City Council (December) After documenting the process of choosing the best phasing alternative, as stated in Section 4 on the following page, a workshop will be held to discuss the proposed phasing scenario with the City Council. City of McCall Downtown Core Feasibility Study Scope of Work Horrocks Engineers 02/29/2016 Page 4 of 5 ai City of McCall Downtown Core Feasibility Study HORROCKS N E N Cr Y N E E R S 3.4. Present Recommended Alt. to the Public (December) Upon approval from the City Council, another public meeting will be held to present the recommended phasing scenario. 4. Refine and Propose Phasing Alternative (October/November) After completing a thorough analysis of the elements of phasing for the Downtown Core, and receiving feedback and approval from the public and City Council, Horrocks will develop a brief report to summarize and document the phasing analysis work completed. A recommendation will be made based on the findings from the study. City of McCall Downtown Core Feasibility Study Scope of Work Horrocks Engineers 02/29/2016 Page 5of5 City of McCall TASK ORDER 16-1 Commerce Street Reconstruction This TASK ORDER, Number 16-1, under the current AGREEMENT(the AGREEMENT) between the City of McCall, Idaho (OWNER) and HORROCKS Engineers (Engineer), Engineer shall perform the following Services required to reconstruct Commerce Street, which will include 5' sidewalks on both sides of the street, paved approaches and construction of new stormwater ditches and culverts. Engineering services under this task order will be provided by Horrocks Engineers, Secesh Engineering and STRATA , working as subconsultants to Horrocks Engineers. Refer to attached Scope of Work, dated 3/8/2016, for a description of tasks to be completed. Task Order 16-1 Page 1 of 4 in return for the performance of the foregoing obligations, OWNER shall pay to Engineer on an hourly basis an amount not to exceed as follows: Total Amount Authorized $40,792.96 The hours and amounts are shown in the Engineer's Projected Labor Hours and Cost Worksheet attached to this TASK ORDER (ATTACHMENT "B-11 and Labor Hours and Cost Breakdown (ATTACHMENT "B-21. Engineer shall bill the OWNER monthly at the specific billing rates for each staff type indicated on the attached Projected Labor Hours and Cost Worksheet for the actual number of hours worked by employees and for the actual number of reimbursable expenses used, up to the maximum amount identified. Except to the extent modified herein, all terms and conditions of the AGREEMENT shall continue in full force and effect. ENGINEER: HORROCKS ENGINEERS, INC. OWNER: CITY OF MCCALL Signature. �a, "� Signature: Name:[. Title: Fr-t.�c-ir/V--.7.-- Name: lc1-V1 C,N Title: �,��•� VADLV1%l, nr ,�',� 1� Date: n3/v4/tb Date: Mal( nn�.7� 41 30/ Task Order 16-1 Page 2 of 4 ATTACHMENT "B-1" Projected Labor Hours and Costs Worksheet Task Order 16-1 City of McCall - Commerce Street Reconstruction A. LABOR COSTS ENGINEERSHORROCKS Man Total Raw Hours Labor Cost 1 Principal Eng. Bryan Foote, P.E., Horrocks 33 @ $70.72 = $ 2,333.76 2 Project Eng. Karie Davidson, Horrocks 177 @ $31.10 = $ 5,504.70 3 Senior CAD Tech Justin Harral, Horrocks 38 @ $30.23 = $ 1,148.74 4 Drainage Design Eng. Kelly Hoopes, P.E., Horrocks 40 @ $50.47 = $ 2,018.80 4 OC(QA Engineer Jimmy Young, P.E. Horrocks 16 @ $62.99 = $ 1,007.84 5 Clerical Dana Foote, Horrocks 13 @ $20.88 $ 271.44 TOTAL RAW LABOR COST = $ 12,285.28 B. OVERHEAD & PROFIT Total Raw labor Cost OVERHEAD MULT HORROCKS $12,285.28 X 1.7000 = $ 20,884.98 C. REIMBURSABLE EXPENSES Estimated Expense Estimated Quantity Unit Cost Horrocks 1 Public Meeting Display Boards 4 @ $ 50.000 - $ 200.00 2 Mileage 690 @ $ 0.630 = $ 434.70 3 Meals Per Diem 3 @ $ 46.000 $ 138.00 4 0 0 'It $ - $ - TOTAL REIMBURSABLE EXPENSES $ T72.70 D. SUBCONSULTANTS 1 2 3 4 Geotech by STRATA Survey by Secesh 0 0 Fee $ 3,850.00 $ 3,000.00 TOTAL SUBCONSULTANT FEES $ 6,860.00 TOTAL (A thru D) _ $40,792.96 Task Order 16-1 Page 3 of 4 ATTACHMENT "B•2" LABOR HOUR AND COST BREAKDOWN City of McCall • Commerce Street Reconat uction HORI�OCKS ge E v E) l tr E E R 8 Teak Description Sala y Peer Pri col Foots, P.E... Hotrods Project Eng. Nide DereMee,, Senior CAD Justin Tv Harrel, Herres 0.anage Dsngn Eng. Keay Hoops, P.E., Horrocks as Ergk,aer J,nmy 'r,,,, _ P.E H-- Cbncel Deere Foes. 'tenons. Tsai Hobe Latin COEt Hortock3 ed a Prole Ho ccks Tetei FBB Ha Tooke Maime : e Meiede Van Set.ro Mom See, Sava sat 170.DO, 1.0 Genera Provisions 1.1 Project Setup 2 2 4 1.2 Protect Invclen 9 9 18 Amens 9lmaces 1.3 Protect Meetings 8 to 24 Assume 1 kickott meeting in McCel and B progress meetings via phone SUBTOTAL 19 18 0 0 0 9 46 52,091 S3,555 $5,647 2.0 Gaotechnical and Surveying 2.1 Oaetechnical Investigation (by Strata) 2.2 Right -el -Way Topographic Survey (by Secesh) Right of Emryry Letters 1 3 4 To be done . Hrrocks Delivery of Ptyhl of Entry Letters 4 4 To be dorm by Horrotks COBecten of Iaamatron 8 8 By Horrocks: Tracking and Io1ow ted phone calk Coadtule (Jetty locates 2 2 To be date be Honorks SUBTOTAL 1 13 0 0 0 4 18 8559 $950 11,508 3.0 Prelknbrery Engineering Drton 3.1 SO%Engineering Design ' Roadway 2 24 8 34 Stormwale 32 32 • Sheet Production 16 16 Title Sheet 2 6 8 Typcal Sections(I) 8 2 10 Roadway Plan and Profile Sheets (3) 2 24 6 32 Detail Sheet (1) 8 8 Stormy/Met Details (2) 2 12 6 - 22 Advanced Constriction Wing (1) 1 8 9 Signing and Striping (1) 1 8 9 Coke Utility Rare (3) 1 20 21 • Cost Estimate 4 8 12 3.2 Review Maeling end Field Melt Weil%) Attendance 8 8 Marian Review Watt( Notes 4 4 SUBTOTAL 13 118 3e 40 18 0 225 $8.765 $14,900 $23.864 4.0 Public involvement 4.1 Public Meeting Esnive for DesMay Boards and Meeting Materials 16 16 Mewing Attendance 8 8 Meetiaj Summary 4 4 SUBTOTAL 0 28 0 0 0 0 28 tan $1,460 52,351 SUBTOTAL 33 177 38 40 16 13 317 $12.285 $20,885 S33.170 Principal Erg. Bryan Foote, P.E., Horlras Prcisa Erg. Keens Dares. , Ho -rocks Senor CAD Tech Judie Harrill, hbnedb Dreier." Design Erg. Keay Hoopes, P.E. Nalecke IXGOA Ergkter rae,g �. Pb. Hanaga Clarlal Dam Foot. 1ldrora ToW Hobe Labe, Cut Hone ke Overhead barracks LWr and Overhead Horrodd AaalsrlPBaw TOTAL LABOR HOURS 33 in 38 40 16 13 317 TOTAL LABOR COST $2,334 $5,505 $1,148 52,019 $1,008 $271 — 81205 $20,885 633,170 Slaw Sr saps ot.rk ter anunpMe. (acteh W STRATA Survey by Seen $3,1550.00 $3,000.00 PIBfc Meatalp MD* Boat& 4 EA nape MO rake abbe Per CLen 3 daya $3,850 S3.000 $6010 iB00 10.03 $qe $46.00 fide TOTAL S40,793 F-s,ge,c, S Task s Description 1.0 General Provisions 1.1 Project Sett, 1.2 Project invoices Call and 8 progress 1.3 Project Mee one SUBTOTAL 2.0 Geotechnical and 5. 2.1 Geotechnicr 2.2 Right-of-Wa Right of Entnrrocks Delivery of Firrocks Collection of :low up phone calls Coordinate throcks SUBTOTAL 3.0 Preliminary Engine 3.1 50% Engine Roadway Stormwater • Sheet Prodt Title Sheet Typical Secti Roadway PIE Detail Sheet Stormwater I Advanced Cc Signing and : Color Utility F • Cost Estima 3.2 Review Mee Meeting Atte Maintain Rev SUBTOTAL 4.0 Public Involvemen 4.1 Public Meet Exhibits for C Meeting Atte Meeting Surr SUBTOTAL SUBTOTAL s Note: See scope of work Task Order 16-1 Page 4 of 4 City of McCall Commerce Street Reconstruction Scope of Work SCOPE OF WORK 03/08/2016 City of McCall Commerce Street Reconstruction Preliminary Design 03/08/2016 HOR NOS ENGINEERS Commerce Street is located in McCall, Idaho, east of Highway 55, between Deinhard Lane and Jacob Street. The project site begins at the intersection of Jacob Street and Commerce Street, and continues north for approximately 1317 feet to the Commerce Street and Deinhard Lane intersection. The current road is approximately 22 feet wide with no curb and gutter. Commerce Street currently serves as a local road, giving access to several commercial and industrial properties. The existing road is in poor condition, with distresses in the pavement such as fatigue (alligator) cracking, block cracking, and transverse cracking along the entire project limits. The purpose of this project is to reconstruct Commerce Street, which will include 5' sidewalks on both sides of the street, paved approaches and construction of new stormwater ditches and culverts. The project will also include some below ground improvements such as the relocation of water meters. This project is currently programmed for construction in FY 2017. This Task Order, Horrocks Engineers, herein called the Consultant, will design the project to 50% completion and supply documentation in accordance with this scope of work and the current version of the ISPWC specifications. City of McCall Commerce Street Reconstruction Preliminary Design Horrocks Engineers 03/08/2016 Page 1 of 6 City of McCall Commerce Street Reconstruction Scope of Work HORROCKS ENGINEERSR S TABLE OF CONTENTS SCOPE OF WORK 03/08/2016 1 1.0 GENERAL PROVISIONS 3 1.1 Project Setup 3 1.2 Project Invoices 3 1.3 Project Meetings 3 2.0 GEOTECHNICAL AND SURVEYING 3 2.1 Geotechnical Investigation (By STRATA) 3 2.2 Right -of -Way Topographic Survey (By Secesh Engineering) 3 3.0 PRELIMINARY ENGINEERING DESIGN 4 3.1 50% Engineering Design 4 3.2 Preliminary Design Review Meeting and Field Visit 5 4.0 PUBLIC INVOLVEMENT 6 4.1 Public Meeting b City of McCall Commerce Street Reconstruction Preliminary Design Horrocks Engineers 03/08/2016 Page 2 of 6 I City of McCall Commerce Street Reconstruction Scope of Work 1.0 GENERAL PROVISIONS 1.1 Project Setup 1.2 Project Invoices It is assumed that there will be 9 project invoices. HOR ROCKS se ENGINEERS 1.3 Project Meetings There will be one kick-off meeting with Horrocks Engineers and The City of McCall, in McCall, to discuss the project before officially beginning on the design. One Horrocks Engineers representative will attend the kick-off meeting. After the project design commences, there will be eight, one -hour, coordination phone meetings throughout the design process. Two Horrocks Engineers representatives will attend the phone coordination meetings. 2.0 GEOTECHNICAL AND SURVEYING 2.1 Geotechnical Investigation (By STRATA) Products and Deliverables • Soil Boring/Test Pit Logs and Plan o Including latitude and longitude of boring/test pit location • Soil Test Report • Draft geotechnical exploration memorandum including recommendations for pavement materials and thicknesses; cost benefit of pavement sections, and include infiltration rates if applicable • Final geotechnical memorandum recommending final required pavement section. City of McCall Responsibilities • Provide traffic counts and assumed percent trucks for pavement design. Assumptions • Proposed field explorations include a total of 2-4 soil borings or test pits. • This scope of work does not include installing monitoring wells 2.2 Right -of -Way Topographic Survey (By Secesh Engineering) Products and Deliverables • Existing right-of-way and property ownership base map (including all private and utility easements) • Topography map and survey data for the project • Digital terrain model of existing ground City of McCall Commerce Street Reconstruction Preliminary Design Horrocks Engineers 03/08/2016 Page 3 of 6 al/ City of McCall Commerce Street Reconstruction Scope of Work HORROR ENGINEERS • Topographic mapping and contour base map sufficient for the design of road reconstruction, storm system and sidewalk addition • Base Map of Existing Utilities (created from maps provided by utility companies and Digline information) • Request plat addresses from The City of McCall Horrocks Engineers Responsibilities • Right of Entry letters prepared and delivered to the City of McCall for review and approval. Provide Nathan Stewart as contact. After City of McCall approval, the letters shall be delivered to the property owners by Horrocks at least 30 days before survey activities begin. • Track information as right of entry letters are returned. If necessary, provide follow up phone calls to property owners who do not return right of entry letters. • Request utility locates, including service lines, from Digline, Idaho Power, Frontier Communications and Cable One prior to the beginning of the field surveys. City of McCall Responsibilities • Review, approve, sign, and deliver the right of entry letters back to Horrocks • Provide utility locates for city utilities, when requested • Provide utility facility maps to Consultants and transmit design review drawings to municipalities, utility companies, and irrigation districts • Provide location of water meters, for surveying Assumptions • The roadway and right-of-way mapping limits consist of a corridor approximately 120 feet wide, centered on the section line. Additional survey width may be required to identify property features (i.e. fence lines) along the project corridor. Features will be surveyed beyond the fence lines where feasible and relevant to the project and will be included in right of entry letters. Topographic survey for driveways will go back 100 feet or to the garage door, whichever occurs first. 3.0 PRELIMINARY ENGINEERING DESIGN 3.1 50 % Engineering Design The existing project site will be studied and possible solutions for roadway reconstruction will be investigated. Below ground improvements will also be explored. Through this detailed process, the preferred design option will be developed. City of McCall Horrocks Engineers Commerce Street Reconstruction 03/08/2016 Preliminary Design Page 4 of 6 City of McCall Commerce Street Reconstruction Scope of Work HHRRIOCKS ENGINEERS The minimum information required on the preliminary design review plans shall show existing facilities/features (including utilities) and location and general design features of planned facilities including existing and proposed right of way. This includes but is not limited to line and grade and other related items that will affect project design. All project designs must comply with the Clean Water Act and NPDES requirements. The engineer will adhere to the ISPWC item number process, as well as the Special Provisions (SP). These plans should be 50% complete at minimum. Products and Deliverables • Proposed Design Option o Title Sheet o Typical Sections (1 sheet) o Roadway Plan and Profile Sheets; stacked (3 sheets) o Roadway Detail Sheet (1 sheet) o Stormwater Detail Sheets (2 sheets) o Advanced Construction Signing (1 sheet) o Signing and Striping Sheet (1 sheet) o Color Utility Plans (use ITD standards — 3 sheets) Products and Deliverables Cont. • Request for design exceptions • 50% Design Cost Estimate • 50% ROW Required Square Footage (shown on Roadway Plans and Profiles) • 50% Design Water/Sewer Improvements • 3 sets of 11"x17" Design Plans • PDFs of all deliverables • All native files including CAD files City of McCall Responsibilities • Transmitting plan sets to project team • Perform internal review of all deliverables 3.2 Preliminary Design Review Meeting and Field Visit The Consultant will attend a plan -in -hand field review meeting with the City of McCall and the Consultant shall provide written input based on the review. The City of McCall will provide comments and the review plan sets to the Consultant prior to the review meeting. The Consultant shall compile comments on the Comment/Response Matrix and send a draft to the Project Manager prior to the meeting. The Consultant will attend the 50% Design Review meeting to discuss and review comments. The City of McCall will make final decisions for conflicting review comments. Consultant will complete the Comment/Response Matrix after the 50% Design Review and submit to the City of McCall. City of McCall Horrocks Engineers Commerce Street Reconstruction 03/08/2016 Preliminary Design Page 5 of 6 City of McCall Commerce Street Reconstruction Scope of Work Products and Deliverables • Review Meeting Notes • Maintain Comment/Response Matrix City of McCall Responsibilities • Schedule and Host Meeting 4.0 PUBLIC INVOLVEMENT 4.1 Public Meeting HOR ROCKS ENGINEERS One Public Information Meeting (PIM) will be held after the completion of the 50% Design. The primary purpose will be to gather input regarding the proposed design. After the public input period, a follow-up letter will be sent out to thank everyone for their input, summarize the comments received, and to inform them of the plan for moving forward with the project design. Products and Deliverables • Exhibits for display boards • Meeting materials (agenda, display boards, etc.) • Plan view display boards converted to 11"x17" PDF(s) • Set up and take down for meetings • Meeting Summary including a summary of comments received/submitted City of McCall Responsibilities • City of McCall will recruit city staff to support public meetings • City of McCall will advertise meetings • City of McCall will be responsible for securing the meeting facilities • City of McCall will be responsible for costs associated with the rental of meeting rooms, tables, chairs, and any refreshments if necessary • City of McCall will be responsible for printing and postage of notification materials and follow-up letters Assumptions • 1 PIM will be held • City of McCall project manager will attend public meeting • City of McCall will review and approve all meeting notification materials • 1 Consultant representative will attend the PIM • The public meeting is assumed to be 2 hours long • There will be up to 4 consultant provided display boards City of McCall Commerce Street Reconstruction Preliminary Design Horrocks Engineers 03/08/2016 Page 6of6 s "T rt ay a A PROFESSIONAL SERVICES CORPORATION litt.sr,r47 f rowt 4-hs ep-ouNd UP February 25, 2016 File: BOP16073 Mr. Bryan Foote, P.E. Horrocks Engineers, Inc. 5700 East Franklin Road, Suite 160 Nampa, ID 83687 RE: Proposal Geotechnical Engineering Evaluation Commerce Street Reconstruction McCall, Idaho Hello Bryan: Strata, A Professional Services Corporation (STRATA) is pleased to present this proposal to provide a geotechnical pavement evaluation for the reconstruction of Commerce Street, between Deinhard Lane and Jacob Street, in McCall, Idaho. The project site begins at the intersection of Jacob Street and Commerce Street, and continues north for approximately 1,317 feet to the Commerce Street and Deinhard Lane intersection. The current road is approximately 22 feet wide with no curb and gutter. Commerce Street currently serves as a local road, giving access to several commercial and industrial properties. The existing road is in poor condition, with distresses in the pavement such as fatigue (alligator) cracking, block cracking, and transverse cracking along the entire project limits. The purpose of this project is to reconstruct Commerce Street, which will include 5-foot wide sidewalks on both sides of the street, paved approaches and construction of new stormwater swales and culverts. The project will also include some below ground improvements such as the relocation of water meters. The following is a summary of our proposed scope of work, schedule and fee. SCOPE OF SERVICES STRATA proposes to accomplish the following tasks to provide a geotechnical pavement evaluation for the proposed reconstruction of the approximate 1,320-foot length of Commerce Street: I. Contact utility markout to clear potential borehole locations from underground utilities. 2. Coordinate with the City of McCall (City) to verify traffic control and permitting requirements. Since our services are being accomplished for the City, we anticipate fees for necessary right of way permits will be waived. 3. Observe 2 to 3 test pits advanced by the City of McCall in the existing roadway shoulder. We will describe and classify the soil encountered in each test pit referencing the Unified Soil Classification System (USCS). We will obtain select samples for laboratory testing. We will coordinate with the City to backfill test pits with on -site cuttings approximately level with the ground surface. 8653 West Hackamore Drive, Boise, Idaho 83709 Phone 208.376.8200 Fax 208.376.8201 www.stratageotech.com Proposal - Geotechnical Engineering Evaluation Commerce Street Reconstruction — McCall, ID File: BOP16073 Page 2 4. Core existing asphalt and obtain samples of base course, subbase and subgrade soil at 2 to 3 locations in the existing roadway area. We will backfill these shallow explorations with excavated cuttings and apply a surface asphalt patch. 5. Document groundwater levels, if encountered. 6. Accomplish 1 to 2 infiltration tests in the test pits, referencing Idaho Department of Environmental Quality procedures. 7. Perform laboratory soil testing on the pavement and subgrade soils. We anticipate the laboratory testing will include grain -size analysis on existing base course to evaluate reusability of this material for the new pavement, grain -size on the subgrade soil, moisture content, Atterberg limits, and R-value on the pavement subgrade soil. We will retain soil samples 30 days after the completion of our field evaluation. 8. STRATA will review project plans and perform engineering analysis to provide design and construction recommendations for: 40 Earthwork • Site preparation • Excavation characteristics • Soil product specifications and required compaction ■ Structural Fill requirements ■ On -site soil re -use feasibility ■ Soil moisture sensitivity • Wet weather, wet soil construction and over -excavations • Geosynthetic applications (if necessary) • Asphalt pavement design • Traffic loading assumptions • Pavement design assumptions • Recommended pavement section design * Stormwater disposal • Recommended infiltration soil • Allowable infiltration rates i Additional recommended services 9. STRATA will prepare and provide one electronic copy of our geotechnical engineering evaluation including exploration logs, laboratory test results, and a site plan illustrating exploration locations. A hard copy is available upon request. LIMITATIONS The scope of services presented above does not evaluate or address the following as part of the above -proposed services: 6 Foundation recommendations 40 Lateral earth pressures 6 Erosion and sediment control • Hazardous substances 41r Structural design �a www.stratageotech.com ©2016 by Strata, A Professional Services Corporation. All Rights Reserved. Proposal - Geotechnical Engineering Evaluation Commerce Street Reconstruction — McCall, ID File: BOP16073 Page 3 4 Surveying 4, Construction or permanent dewatering r Permanent slopes Site safety 4r Any other services not explicitly discussed above If we are authorized to provide the services outlined in this proposal's Scope of Service section, we further recommend STRATA be retained to observe the conditions encountered during construction are consistent with the conditions exposed in explorations. This is critical to the overall geotechnical design process and is the standard -of -care in the industry. If we are not retained to confirm the conditions encountered and observe our recommendations are followed, we cannot be responsible for construction -related errors, omissions or contractor or designer misinterpretations of our report recommendations. SCHEDULE AND FEE We propose to schedule field exploration within approximately 2 weeks of notice to proceed. Our laboratory testing and pavement design will take approximately 2 weeks to complete after field exploration. Our final deliverable will be completed approximately 3 weeks after the field exploration. Our fee to accomplish our scope of service will be as follows: Geotechnical Engineering Evaluation $3,850 AUTHORIZATION We appreciate the opportunity to present this Proposal for geotechnical engineering and look forward to working with you on this project. We will complete these services under our existing City of McCall engineering term agreement with Horrocks. If we are to proceed, please issue a project specific task order. Please read all sections carefully. If you have any questions, please contact us. MGW/js Sincerely, STRATA el oodworth, P.E. Engineering Manager www.stratageotech.com ®I016 by Strata, A Professional Services Corporation. All Rights Reserved.