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HomeMy Public PortalAbout19820414 - Minutes - Board of Directors (BOD) Meeting 82-7 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE 0-1,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 REGULP_R MEETING BOARD OF DIRECTORS MINUTES APRIL 14 , 1982 I. ROLL CALL President Katherine Duffy called the meeting to order at 7 :30 P.M. Members Present:- Katherine Duffy, Daniel Wendin, Barbara Green, Edward Shelley, Nonette Hanko, and Harry Turner. Richard Bishop arrived at 7:36 P.M. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Charlotte MacDonald, Stan Norton, James Boland, Del floods, Jean Fiddes, Patrick Congdon, and Dianne Dryer. II. APPROVAL OF MINUTES A. March 24 , 1982 Motion: E. Shelley moved the approval of the minutes of March 24 , 1982. D. Wendin seconded the motion. Discussion: Tom Kavanaugh, 1726 Spring Street, Mountain View, requested the minutes be corrected to include the statement "The Chairman said the map was correct" on Pace Four under Summary Status on the Use and Management .of Planning Area X - Stevens Creek Shoreline Nature Study Area and San Mateo County Baylands Reserve. The Board declined to accept the suggestion from Mr. Kavanaugh, a member of the audience, and the motion passed unanimously with K. Duffy abstaining since she had not been present at the meeting. III. WRITTEN COMMUNICATIONS J. Fiddes stated the Board had received the following written communica- tions: 1) a letter, dated March 30, 1982 , from Congressman Julian C. Dixon, House of Representatives, Washington, D.C. 20515, thanking President Duffy for bringing to his attention the District's concern over appro- priation for the state and local portion of the Land and Water Conserva- tion Fund; and 2) an invitation to the Directors, dated March 22, 1982, from the Board of Directors of the Bay Area Park and Recreation Commissioners and Board Members ' Council for the Friday, May 7, 1982 dinner meeting hosted by the City of Santa Clara Parks and Recreation Commission. Herbert A.Grench.Genera!Manager Board of Directors:Katherine Duffy;Barbara Green,Nonette G.Hanko,Richard S-Bishop.Edxard G.Shettey.HarryA Turner.Daniel G.Wendin Meeting 82-7 Page two IV. ADOPTION OF AGENDA H. Grench requested the addition of Special Orders of the Day to the agenda for staff introductions. K. Duffy indicated the Board' s consensus the agenda was adopted as pre- sented with the addition of Special Orders of the Day. V.. ORAL COMMUNICATIONS Richard Bullis, Route 2, Box 310 , La Honda, addressed the Board and re- quested he be allowed to continue grazing his animals on the Skyline Ridge Open Space Preserve and be allowed to leave his Quinta Ranch sign in its present location. Mr. Bullis discussed the right-of-way to his property and the number of homes on the former Skyline Ranch property. H. Grench briefly responded to Mr. Bullis' s four concerns, and K. Duffy stated the Board' s consensus that staff be directed to report back to the Board at the April' 28 meeting on the four matters raised by Mr. Bullis Charles Touchatt, 22400 Skyline Boulevard, La Honda, requested parking tickets not be issued to Portola Heights residents who park their cars inside the access gate at the Long Ridge Open Space Preserve and requested the debris on the trail leading to Devil's Canyon be removed. He noted the cars provided shelter for children during the stormy weather. K. Duffy stated the Board's consensus that staff work with the residents to find an acceptable compromise regarding the parking situation and report back to the Board at the April 28 meeting. VI. SPECIAL ORDERS OF THE DAY Two new District employees, Patrick Congdon, Ranger, and Dianne Dryer, Public Communications Aide, were introduced to the Board. D. Hansen announced Joyce Nicholas had accepted the permanent, part-time position of Coordinator of Volunteer Programs. VII. NEW BUSINESS WITH NO ACTION REQUESTED A. Potential for Santa Clara 'County Bus Service to the Skyline Corridor D. Hansen reviewed memorandum M-82-35, dated April 1, 1982, and introduced Mike Arrow, Service Department Superintendent, Santa Clara County Transportation Agency. Mr. Arrow stated the Agency had no immediate plans for serving the Skyline Corridor area and did not have the proper type of equipment for such trips. Discussion centered on how to initiate new service areas, the type of public transportation to East Bay Regional Park facilities, inviting a representative from San Mateo County to discuss transit possibilities, and holding a brainstorming session on the matter with representa- tives from CalTrans, Santa Clara and San Mateo Counties, the East Bay Regional Park District, and District Board and staff. K. Duffy stated the Board's consensus that a representative from San Mateo County be invited to address the Board on the possi- bilities of providing public transportation to the Skyline Corridor. Sylvia Ferguson, 707 Continental Circle, 91414 , Mountain View, stated she was willing to work on this project and said the three :counties, Santa Cruz, Santa Clara, and San Mateo, should be in- volved in the project. meetinv 82-7 Pace three K. Duffy appointed B. Green and N. Hanko to serve on a Board committee to determine how to approach this matter, to contact other interested individuals, and to return to the Board with a plan of attack. VIII. OLD BUSINESS WITH ACTION REQUESTED A. Final Adoption of Su=..ary Status Renbrt on Use and Managenent of Planning Area X _' Stevens Creek Shoreline Nature Study Area and San Mateo County Baylands Reserve D. Hansen reviewed memorandum M-82-39, dated April ril 2, 1982 , noting staff was requesting one new recommendation involving the coordina- tion of the development of a comprehensive plan for the area between the Dumbarton Bridge and Cooley Landing be added to the San Mateo County Baylands Reserve portion of the status report for Planning Area X. Motion: R. Bishop moved the approval of the use and management plan for Planning Area X with the addition of the amendment of paragraph one in memorandum M-82-39. B. Green seconded the motion. Discussion: In response to a question from N. Hanko, H. Grench stated. staff had tried to put a more accurate map . in the report. R. Bishop included the clarification of the previous report regarding the 50 acre area in his motion. B. Green agreed to the addition to the motion. Tig Tarlton,' 14 Middlebury Lane, Los Altos, addressed the Board as the real estate consultant representing the Carn- diff family interest. S. Norton advised the Board not to respond to Mr. Tarlton's comments since they were the sub- ject of a lawsuit currently filed against the District and CalTrans. T. Kavanaugh stated he felt the Board should not consider the final adoption of the report at the present meeting because of the clarification that had been made in the re- port. After B. Green called for the question, the motion passed unanimously. The Board recessed for a break at 9 :05 P.M. and reconvened at 9:15 P.M. IX. NEW BUSINESS WITH ACTION REQUESTED A. Policy and Plan for Relative Emphasis of Use, Development,' and. Pub- licity of District Sites H. Grench introduced the staff report, noting a revised copy of the report, marked "Minor Revisions 4/14/82'., had been distributed to replace the initial report R-82-17, dated April 10, 1982_ D. Hansen and D. Woods reviewed in detail the policy and plan for relative emphasis of use, development, and publicity of District sites. During the discussion of the report, the Board concurred on the following changes in the Policies and the Addenda: 1) Page Five - Policy Statement Six: Change fourth sentence to read "If the opportunity is site specific and the site is not a selected site, the Board will re-examine the impacts the opportunity may have on the existing plan takirigInto account rrainteriance and operation 'cost. " Meeting 82-7 p Page four f 2) Page Five - Second Paragraph of Plan for Relative Emphasis of District Sites: Insert the word "near-term" before the word "develop- ment" in the last sentence of the paragraph so that sentence reads: "On the other hand, sites near the bottom of the list should not be viewed as good candidates for near-term development, although they should remain open to the public. "" 3) Page Five ,- Third Paragraph of Plan for Relative Emphasis of District Sites: Insert the words "by the Board" after the word "re-evaluated" in the last sentence of the paragraph so that sen- tence reads:"At that time, all sites will be re-evaluated by the Board and those having experienced a change (such as adjacent land acquisitions which increase the site's accessibility) can be moved upward on the list. " 4) Page Nine - Addendum 1 - Site Analysis - Change the title of Section A to Public Interest. 5) Page Nine - Addendum 1 - Site Emphasis - Insert the word "use- fulness" in the description question for section D so that question reads "Are there features on the site (such as unique landscape or historical building) which are of particular interest, attractive- ness, or usefulness to the public?" 6) Page Eleven - Addendum 2 - Guidelines for Site Development - Delete the words "not within the scone of" in the revision sentences at the end of the first paragraph and insert the words "inconsistent with" so that sentence reads "Special uses inconsistent with these -guidelines should be considered on a case by case basis". Insert the word "grass" before the word "picnicking" in the . second sen- tence of the first paragraph. 7) Page Eleven - Section I of Parking Areas - Delete the words "have high visibility for site patrol and safety" at the end of the first sentence and insert the words "be easily monitored for visitor safety" so that sentence reads "Parking areas will be located to relate well to the sitenear roadways and trailheads, and be easily monitored for visitor safety" . Discussion of the report focused on the following topics : provision of picnic tables; whether the pursuit of special development activi- ties merited being a separate policy statement (Policy Statement 6) ; why sites near the bottom of the table entitled Plan for Relative Emphasis of District Sites should not be viewed as good candidates for development; the interpretation of criteria (Availability of Existing Facilities for Public Use) in Addendum 1 - Site Analysis; and the provision of picnic tables on highly emphasized sites. H. Grench stated staff had not intended the Board to adopt the explanation paragraphs for the Plan for Relative Emphasis of Dis- trict Sites, but noted the Board could adopt those explanation paragraphs if they desired to do so. H. Grench stated he, D. Hansen, and D. Woods would discuss the wording of Criteria F (Availability of Existing Facilities for PublicUse) in Addendum I - Site Analysis. During the discussion of this item in the report, Director Hanko indicated she did not agree with the staff' s interpretation of the criteria and suggested the criteria be changed to "Non-availability of Existing Facilities for Public Uses" . Meeting 82-7 Page five D. Wendin requested the staff consider possible rewording of Policv . Statement Six, noting he would not support the statement in its present form. He suggested the policy include words like "concen- trating on more em.phsized sites" in the first sentence. Harry Haeussler, 1094 Highland Circle, Los Altos, and Marian Blukis, 993 Crooked Creek Drive, Los Altos, requested the Board consider delaying the second Board review of the report and policies for two additional weeks in order to allow for public input. Motion: D. Wendin moved that the Board tentatively accept the re- port and tentatively adopt the Policies for Relative Emphasis for Use, Develonment, and Publicity of District Sites (including the Preamble) , the Plan for Relative Emphasis of District Sites (which is the table) , and Addenda 1 and 2 (not including the profile) . H. Turner seconded the motion. The, motion Passed unanimously. In order to allow for review of the report by the Mid-Peninsula Trails Council, K. Duffy stated the Board' s consensus to delay for two Board meetings the return of this agenda item for final Board consideration. B. Support of Santa 'Clara .County Coastal Conservancy Grant Application , (memorandum M-82-38, dated April 2, 1982) Motion: E. Shelley moved the approval of Resolution 82-16, a Reso- lution of the Board of Directors of the Midpeninsula Regional Open Space District Supporting the Application for State Coastal Conservancy Grant Funds by the Santa Clara County Department of Parks and Recreation for the Develop- ment of the South Bay Trail. N. Hanko seconded the motion. The motion passed unanimously. C. A ointment of Peace Officer (memorandum M-82-34, dated April 1, 1982) Motion: N. Hanko moved the adoption of Resolution 82-17, a Resolu- tion of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Peace Officer - Patrick J. Congdon. R. Bishop seconded the motion. The motion passed unanimously. D. Emergency Fund- H. Grench summarized memorandum M-82-33, dated March 31, 1982 , noting the restrictions and approvals needed to use the emergency fund. Motion: R. Bishop moved the Board authorize the Controller to establish an Emergency Fund of $500. 'B. Green seconded the motion. The motion passed unanimously. X.' INFORMATIONAL REPORTS C. Britton informed the Board of Jim Walton's death and stated staff had prepared a letter for the President's signature expressing the District ' s sympathy to Mr. Walton ' s family and to Leslie Salt. Company. Meeting 82-7 Page six H. Grench stated S. Shipley, the Accounting Specialist, would be leaving District employment and said he intended to fill the position unless any objections were voiced by the Board. The members of the Board did not voice any objections. XI. CLAIMS Motion: N. Hanko moved the approval of the revised claims 82-7, dated April 14, 1982. E. Shelley seconded the motion. The motion passed unanimously. XII. CLOSED SESSION The Board adjourned to a Closed Session on land negotiation matters at 10 :45 P.M. XIII. ADJOURNMENT The Board reconvened to adjourn at 12 :10 A.M. Thursday, April 15, 1982. Jean H. Fiddes District Clerk