HomeMy Public PortalAbout03-14-22 Regular Meeting
Minutes
Board of Commissioners
Remote regular meeting
7 p.m. March 14, 2022
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb
English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd
Staff: Human Resources Manager Haley Bizzell, Planning and Economic Development Manager
Shannan Campbell, Administrative Services Director Jen Della Valle, Police Chief Duane
Hampton, Assistant Town Manager and Community Services Director Margaret Hauth, Town
Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Finance
Director Tiffany Long, Town Manager Eric Peterson and Utilities Director Marie Strandwitz
Opening of the meeting
Mayor Jenn Weaver called the meeting to order at 7 p.m. Town Clerk and Human Resources Technician Sarah
Kimrey called the roll and confirmed the presence of a quorum.
1. Public charge
Weaver did not read the public charge.
2. Audience comments not related to the printed agenda
None.
3. Agenda changes and approval
Add to consent:
• The board received amended minutes for the Feb. 28 work session
• Reclassification and Salary Changes:
o Civil Engineer - reclassify to Civil Engineering Manager and move to salary grade 17
o Lead utilities inspector – reclassify to civil engineering technician and move to salary grade 13
• Budget Amendment to cover hotel accommodation costs for North Carolina League of Municipalities City
Vision Conference
Motion: Commissioner Kathleen Ferguson moved to approve the amended agenda. Commissioner Mark
Bell seconded.
Kimrey called the roll for voting.
Vote: 3-0. Ayes: Commissioners Bell, Robb English and Ferguson. Nays: None. Absent: Commissioners
Matt Hughes and Evelyn Lloyd
Hughes joined the meeting at 7:04 p.m.
Lloyd joined the meeting at 7:06 p.m.
4. Presentations
Proposed Crisis Diversion Facility
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 1 of 33
April 11, 2022
Orange County Criminal Justice Resource Director Cait Fenhagen and Tony Marimpietri, the Orange County
chair of the Behavioral Health Task Force Subcommittee on the Crisis Diversion Facility Planning, made a
presentation to the board. They said the facility would fill a critical gap in therapeutic crisis response and
increase diversions from the county’s detention center and local emergency rooms. The county is likely to
build the facility near the UNC Hospitals Hillsborough Campus. The county has contributed $250,000 to the
next phase of the planning process.
5. Appointments
A. Planning Board— Appointment of Sherra Lawrence for a term ending March 31, 2025
B. Historic District Commission — Appointment of Hannah Peele for a term ending March 31, 2025
C. Parks and Recreation Board — Appointment of Wendy Kuhn for a term ending March 31, 2025
Motion: Hughes moved to approve the appointments as presented. Ferguson seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
6. Items for decision ― consent agenda
A. Minutes
1. Joint Public Hearing Jan. 20, 2022
2. Regular meeting Feb. 14, 2022
3. Work session Feb. 28, 2022
B. Miscellaneous budget amendments and transfers
C. Consistency statement and ordinance amending Section 3.12 of the Unified Development Ordinance –
Adding 3.12.14 Emergency Administrative Certificates of Appropriateness
D. Consistency statement and ordinance amending Section 6.22 of the Unified Development Ordinance –
Tree Preservation
E. Consistency statement and ordinance amending Section 6.17 and Section 6.20 of the Unified
Development Ordinance – Sideways, Walkways, and Streets
F. Special event permit – Handmade Parade and Makers Market Road Closure and Trash Sponsorship
G. Special event permit – Last Fridays Art Walk Trash Sponsorship
H. Special event permit – Food Truck Rodeo Trash Sponsorship
I. Special event permit – Kevin Dendy Memorial 5K Park/Greenway use
J. 2021 Records Retention and Disposition Schedule Updates
K. Appoint Commissioner Kathleen Ferguson as the voting delegate for the North Carolina League of
Municipalities 2022-2023 Board of Directors Election
L. US 70 Multimodal Corridor Study beginning with Orange County and Mebane
M. Reclassification and Salary Changes - Civil Engineer to Civil Engineering Manager, move to salary grade 17
and Lead Utilities Inspector to Civil Engineering Technician, move to salary grade 13 (added item)
N. Budget Amendment to cover hotel accommodation costs for North Carolina League of Municipalities City
Vision Conference (added item)
Motion: Ferguson moved to approve all items on the amended consent agenda. Hughes seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 2 of 33
April 11, 2022
7. Items for decision ― regular agenda
A. Letter of interest for contiguous annexation — N.C. 86, Waterstone area
Planning and Economic Development Manager Shannan Campbell introduced the item. This would be a
contiguous annexation of about 30 acres adjacent to Harmony at Waterstone townhomes with some frontage
on N.C. 86. Water and sewer service is connected to the site. The future land use plan shows the parcel as
Mixed Residential Neighborhood. The developer proposed potentially building 150 townhomes on the
property. The board directed staff to conduct a fiscal impact analysis and receive details from the applicant on
the project including details about options for including affordable housing.
Bill Aucoin addressed the board. Aucoin, a Hillsborough resident and commercial real estate broker, said he
represents the owners of a 2.6-acre parcel in front of this parcel. He said KB Homes has not been interested in
buying the smaller parcel. He supports annexation of the larger parcel and asked the board to be sure that the
smaller parcel is not locked away from future sewer services.
The applicant, George Retechle, and a representative from KB Homes, Thurm Bowen, were also in attendance
for this item.
Ferguson asked if the applicant would consider commercial development because this parcel is located in an
economic development district.
Bowen said KB Homes is not a commercial developer and is considering building about 150 townhomes on
this property.
Bell asked if KB Homes would consider setting aside a percentage of homes as permanently affordable
housing, working with organizations such as Community Home Trust or CASA.
Bowen said KB Homes would be happy to work with Community Home Trust. They are doing a project
together in Carrboro. He could not commit to a percentage of homes at this meeting.
Lloyd said she thinks there are enough homes in Hillsborough and the only need is affordable homes.
Ferguson said affordable housing is the only type of housing she would be interested in seeing on this
property.
Motion: Hughes moved to direct staff to conduct a fiscal impact analysis and receive details from the
applicant on the project including methodologies for achieving permanent affordable
development. Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
Motion: Ferguson moved to reconsider. Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 3 of 33
April 11, 2022
Motion: Hughes moved to direct staff to conduct a fiscal impact analysis and receive details from the
applicant on the project including methodologies for achieving permanent affordable
development. Bell seconded.
Kimrey called the roll for voting.
Vote: 4-0. Ayes: Bell, English, Hughes and Lloyd. Nays: Ferguson.
B. Letter of interest for contiguous annexation — Cates Creek Parkway, Moren Tract
Campbell introduced this item regarding approximately 60 acres intersected by Cates Creek Parkway with
frontage also on Old N.C. 86. A portion of the parcel is within the town’s extraterritorial jurisdiction and is
zoned Economic Development District. The full parcel is shown as part of the future land use plan as Mixed
Use. Annexation would be contiguous, and water and sewer lines are on the site. The developer proposed 300
to 400 built-to-rent, single-family residences with neighborhood retail, office or medical office space. A fiscal
impact analysis was prepared per board direction.
John Reyna, the applicant, and Dan Doyle of Beach Company were present for this discussion.
Ferguson said she had the same comments for this parcel.
When asked, Reyna said they were envisioning a connector road between Old N.C. 86 and College Park Road.
Reyna also asked for a definition of affordable housing and said developers were not ready to offer a
percentage of affordable units. He advocated for the quality of life in a built-to-rent community.
Ferguson raised concerns about the long-term maintenance and affordability of built-to-rent communities.
The mayor summarized that the board expressed interest in commercial development and concern about the
housing component.
Motion: Hughes moved to proceed with the annexation request process and to authorize staff, in
conjunction with the town attorney, to come up with a development agreement that addresses
the board’s concerns. English seconded.
Kimrey called the roll for voting.
Vote: 4-0. Ayes: Bell, English, Hughes and Lloyd. Nays: Ferguson.
C. Recommendations from Mayor’s Task Force on Re-imagining Public Safety (continued)
The board continued discussing the recommendations of the Mayor’s Task Force on Re-imagining Public
Safety and the Hillsborough Police Department’s response to those recommendations. It was agreed to take
public comment and then hold a short break.
Tom Mullaney, a resident of Fiori Hill Drive South, addressed the board to give public comment. Mullaney
expressed concern that the board is discussing the Task Force’s recommendations and Police Department’s
responses without the Task Force members being at the table. He urged the board to direct the Police
Department to limit weapons they carry for routine calls.
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 4 of 33
April 11, 2022
Mayor Weaver called recess at 9:39 p.m.
Weaver reconvened meeting at 9:45 p.m.
At this meeting, the board covered the recommendations and responses related to use of force.
On the use of force response recommendations:
Recommendation 1 that an advisory board should hear community complaints and be able to promptly
respond to community members — The police chief noted this recommendation and some of its sub-parts are
connected to the task force’s overall recommendation of creating an advisory board. The Board of
Commissioners did not discuss it at this meeting.
Recommendation A.1. on keeping footage involving a complaint for as long as needed for an investigation —
The police chief explained the retention policy is to store body camera footage for 90 days for incidents that
do not end in arrest but any footage that is involved in a complaint or internal process is held until all internal
reviews are completed.
Recommendation A. 2. on putting a policy in place to allow an advisory board to see body camera footage —
Hampton said legislation allows disclosure, which means the person in the video can view it but cannot take a
copy of it. There is not leeway. Releasing the video can only be done with a court order. The town attorney
agreed that the legislation does not allow the police to release the video.
Recommendation 2 stating that the current use of force policy is vague and an advisory board must suggest or
create clearer use of force policies —The mayor suggested the discussion of the role an advisory board would
have with the use of force policy be saved for the overall discussion about the advisory board. The chief said
the Hillsborough Police Department thinks it has a solid policy. He added that policy cannot be crafted to
specifically address every scenario. Use of force is governed by policy, by case law and by training. He said the
policy is very clear but officers have to interpret policy, which is covered in training. The Police Department is
constantly watching and evolving the policy. He noted the use of force policy was put in place in Hillsborough
ahead of many other jurisdictions. There is a review every time an officer displays a weapon. Board members
asked if the policy was unclear to police officers or to the task force members. Hampton said there was no
follow-up discussion with him. He doesn’t understand in what ways the task force finds the policy vague, so
there needs to be further discussion with the task force.
Hampton said this topic is challenging because the department uses a broad definition of use of force that
involves anything beyond normal handcuffing of a compliant person. Tussling, carrying someone to the
magistrate’s office is considered use of force. The Hillsborough Police Department has 20 to 30 use of force
incidents a year by its broad definition. By the more common definition of use of force, there are
approximately one or two a month. He said most involve an officer grabbing someone who is turning to run.
Recommendation 3 on developing procedures where officers do not need to be in full tactical gear to respond
to non-criminal, or non-emergency calls — The chief said he disagrees with the portrayal of officers wearing
full tactical gear. Officers wear an external body armor carrier. This was previously approved by the board as a
healthier alternative to carrying equipment on belts, which can cause back injury. Hampton noted he has
heard this recommendation from only one person. It may need further discussion with the task force, he said.
The police chief added that officers cannot dress for a call because they do not necessarily know which call
could be dangerous. What they carry is determined by standard practice and the standard recommendations
to have backup equipment. Hampton shared photos of officers wearing their external body armor carrier
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 5 of 33
April 11, 2022
from the department’ Facebook page. He noted the load-bearing external carrier has pockets to hold the
many tools that officers carry.
It was not clear to the board and police chief whether the concern about the number and type of weapons
that are carried is widespread or limited. Some board members suggested that it would be good to
understand whether it is necessary for officers to carry all the equipment at once or any could be placed in
vehicles for use if necessary. The mayor said this would be added to the list of items to discuss with the task
force members.
The board expects to continue discussion of the task force recommendations and police department’s
response at a meeting in April.
D. Board discussion on returning to in person meetings
The board agreed to resume meeting in person starting with the March 21 budget retreat.
E. Hot topics for work session March 28, 2022
This meeting may be canceled. The mayor will be out of town.
8. Updates
A. Board members
Board members gave updates on the committees and boards on which they serve.
B. Town manager
There was none.
C. Staff (written reports in agenda packet)
None.
9. Adjournment
Mayor Weaver adjourned the meeting at 11:02 p.m.
Respectfully submitted,
Sarah Kimrey
Town Clerk
Staff support to the Board of Commissioners
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 6 of 33
April 11, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 03/14/2022 TO 03/14/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
03/14/2022 400,000.00 -400.00To cover email signature license fee 24291 137,435.00EBRADFORD
03/14/2022 400,000.00 -3,451.00To cover legal expenses 24293 133,984.00EBRADFORD
10-10-4100-5300-041 ATTORNEY FEES
03/14/2022 125,000.00 3,451.00To cover legal expenses 24292 137,099.00EBRADFORD
10-10-5000-5300-110 TELEPHONE/INTERNET
03/14/2022 0.00 280.00To cover phone stipend 24289 280.00EBRADFORD
10-10-6300-5300-110 TELEPHONE/INTERNET
03/14/2022 1,512.00 140.00To cover phone stipend 24287 1,652.00EBRADFORD
10-10-6300-5300-570 MISCELLANEOUS
03/14/2022 7,000.00 -560.00To cover phone stipend 24288 2,725.00EBRADFORD
10-10-6610-5300-113 LICENSE FEES
03/14/2022 75,650.00 400.00To cover email signature license fee 24290 76,050.00EBRADFORD
10-30-5800-5300-110 TELEPHONE/INTERNET
03/14/2022 2,280.00 140.00To cover phone stipend 24285 2,420.00EBRADFORD
10-30-5800-5300-410 C.S./ROLLOUT CONTAINER
03/14/2022 8,500.00 550.00To cover rollout containers 24295 25,050.00EBRADFORD
10-30-5800-5300-414 C.S./COMM.DUMP.COLL.
03/14/2022 800.00 -550.00To cover rollout containers 24294 250.00EBRADFORD
0.00
EBRADFORD 1:45:22PM03/07/2022
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GF-
Contingency
Governing
Body
Town Hall
Campus
Public
Space
Public
Space
IT
Solid
Waste
Solid
Waste
Solid
Waste
APPROVED: 5/0
DATE: 3/14/22
VERIFIED: ___________________________________
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 7 of 33
April 11, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 03/15/2022 TO 03/15/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
03/15/2022 400,000.00 -5,800.00To cover Agenda Mgmt Software 24297 128,184.00EBRADFORD
10-10-4200-5300-458 DATA PROCESSING SERVICES
03/15/2022 40,171.00 5,800.00To cover Agenda Mgmt Software 24296 45,971.00EBRADFORD
10-10-6300-5300-110 TELEPHONE/INTERNET
03/15/2022 1,512.00 192.00To cover cell phone stipend 24298 1,844.00EBRADFORD
10-10-6300-5300-570 MISCELLANEOUS
03/15/2022 7,000.00 -480.00To cover cell phone stipend 24299 2,245.00EBRADFORD
10-30-5600-5300-110 TELEPHONE/INTERNET
03/15/2022 1,448.00 288.00To cover cell phone stipend 24301 1,946.00EBRADFORD
0.00
EBRADFORD 4:56:02PM03/08/2022
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GF-
Contingency
Admin.
Public
Space
Public
Space
Streets
APPROVED: 5/0
DATE: 3/14/22
VERIFIED: ___________________________________
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 8 of 33
April 11, 2022
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 03/16/2022 TO 03/16/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-10-4100-5300-080 TRAINING/CONF./CONV.
03/16/2022 4,145.00 900.00To cover City Vision conf expenses 24306 7,140.00EBRADFORD
10-10-4100-5300-570 MISCELLANEOUS
03/16/2022 5,000.00 -900.00To cover City Vision conf expenses 24307 1,613.00EBRADFORD
0.00
EBRADFORD 11:52:46AM03/18/2022
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APPROVED: 5/0
DATE: 3/14/22
VERIFIED: ___________________________________
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 9 of 33
April 11, 2022
Town Board’s Statement per N.C. Gen. Stat. 160D-605
The Town of Hillsborough Town Board has received and reviewed the application of
Planning staff to amend the Town of Hillsborough Unified Development Ordinance as
follows:
Amend Section 3.12, Certificate of Appropriateness, to add an additional subsection 3.12.14
Emergency Administrative Certificates of Appropriateness.
The Hillsborough Town Board has determined that the proposed action is
consistent with the Town of Hillsborough’s comprehensive plan and the Town Board’s
proposed action on the amendment is reasonable and in the public interest for the
following reason(s):
There are limited options available for Staff to be able to issue Certificates of
Appropriateness during a state of emergency if the state of emergency prevents the
Historic District Commission from being able to meet, remotely or in person. Allowing for
limited scope COA’s to be able to be issued quickly strengthens the town’s ability to
respond to emergency situations. These amendments are consistent with Vision 2030 goal
of enhancing the responsive communication between citizens and government.
Adopted by the Town of Hillsborough Board of Commissioners this 14th day of March 2022.
_____________ _________
Sarah E. Kimrey, Town Clerk
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 10 of 33
April 11, 2022
ORDINANCE
Amending Section 3.12 of the Unified Development Ordinance
The Hillsborough Board of Commissioners ordains:
Section 1. The Unified Development Ordinance Section 3.12, Certificate of Appropriateness, is hereby
amended to add an additional subsection 3.12.14 Emergency Administrative Certificates of
Appropriateness:
3.12.14 Emergency Administrative Certificates of Appropriateness
When a State of Emergency applicable to the Town of Hillsborough is declared pursuant to G.S. Chapter 166A
Article 1A Part 4, the Planning Director (or their designee) is authorized to issue Emergency Administrative
Certificates of Appropriateness. Such authority shall begin upon said declaration and end upon the recission
of the State of Emergency by the declarant, subject to the provisions and limitations contained herein. The
intent of this emergency authority is to ensure that, to the extent practical, works necessitated by the effects
of a disaster are performed in a manner that is consistent with the spirit of this Ordinance and the Historic
District Design Standards.
3.12.14.1 The Planning Director’s authority to issue Emergency Certificates of Appropriateness shall be
subject to the following:
3.12.14.1.a The conditions that have caused the declaration of the State of Emergency are
preventing the Historic District Commission from meeting, either in-person or
remotely pursuant to G.S. 166A-19.24, to establish a quorum and conduct business,
and such conditions are anticipated to exist for at least 48 hours following the
declaration of the State of Emergency.
3.12.14.1.b During the period of the declared State of Emergency, all work except for those
specified below, shall be deemed Minor Works if it is needed to be done due to the
state of emergency, and shall be eligible for the issuance of an Administrative
Emergency Certificate of Appropriateness.
(A)The demolition of a contributing structure, or any portion of a contributing
structure, unless the Building Inspector, Fire Marshal, or other qualified person
determines that the demolition is necessary to ensure public safety.
(B)The relocation of a contributing structure unless such relocation is undertaken to
preserve the structure’s integrity by removing from a hazardous situation. Any
authorized relocation shall be subject to recission, and the structure shall be
returned to its previous location upon a finding by the Historic District
Commission that the hazardous condition no longer exists, and the relocation is
feasible.
ORDINANCE #20220314-6.C
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 11 of 33
April 11, 2022
(C) The permanent expansion, enlargement, or other modification of a contributing
structure that increases its height or floor area, or which materially alters its
layout or massing for a purpose other than ensuring the safety, stability, and/or
integrity of the structure.
(D) The permanent removal or alteration of any distinctive architectural feature or
ornamentation from a contributing structure, unless deemed to be a hazard to
the public or to the integrity of the structure.
(E) The removal of any tree that is otherwise subject to regulation by this Ordinance
unless the removal of said tree is necessary to ensure public safety.
(F) The grading, filling, or excavation of a lot, except where such work is necessary to
preserve life or property due to damage incurred during the event that caused the
declaration of the State of Emergency.
3.12.14.1.c The Planning Director shall approve or deny all Emergency Certificates of
Appropriateness in writing and shall have the authority to hold any application for
future consideration by the Historic District Commission if the work in question
cannot be adequately demonstrated to be emergency in nature, provided that such
applications may not be held for more than 180 days, as specified in G.S. 160D-947(d).
3.12.14.2 During the period when Emergency Administrative Certificates of Appropriateness are authorized,
applicants shall continue to comply, to the maximum extent practical, with the standards for the
submission of applications for Certificates of Appropriateness. When circumstances do not allow
for the submission of all required materials, the Planning Director is authorized to deem any
application complete, provided that, at a minimum, an attempt is made to visually document the
current condition of the structure, the proposed work is described in sufficient detail to determine
its nature and extent, and the finished work is inspected following its completion for compliance
with the authorization granted by the Emergency Certificate of Appropriateness.
3.12.14.3 The Planning Director’s authority granted under this Section shall be immediately extinguished
upon notice from the Chair of the Historic Commission that a Special Meeting has been called and
the attendance of a quorum of the members of the Commission are expected to gather, either in-
person or remotely pursuant to G.S. 166A-19.24.
3.12.14.4 At the first regular meeting of the Historic District Commission following the end of the State of
Emergency, the Planning Director shall provide the members of the Commission with a summary
report and copy of all applications and Certificates of Appropriateness issued under the temporary
emergency authority.
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
14th day of March in 2022.
ORDINANCE #20220314-6.C
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 12 of 33
April 11, 2022
Ayes: 5
Noes: 0
Absent or excused: 0
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220314-6.C
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 13 of 33
April 11, 2022
Town Board’s Statement per N.C. Gen. Stat. 160D-605
The Town of Hillsborough Town Board has received and reviewed the application of
Planning staff to amend the Town of Hillsborough Unified Development Ordinance as
follows:
Amend Section 6.22 to modify tree preservation language to allow for more flexibility and
require tree replanting for the needed removal of canopy trees.
The Hillsborough Town Board has determined that the proposed action is
consistent with the Town of Hillsborough’s comprehensive plan and the Town Board’s
proposed action on the amendment is reasonable and in the public interest for the
following reason(s):
Tree preservation is an important part of maintaining a healthy urban forest environment
and sense of place, but that comes with balancing the needs of developing available
parcels. These amendments aim to balance those two needs. These amendments are
consistent with Vision 2030 goals of conserving natural and environmental resources and
ensuring that future development is compatible with the special character of Hillsborough
by aligning the development regulations.
Adopted by the Town of Hillsborough Board of Commissioners this 14th day of March 2022.
_________________________________________
Sarah E. Kimrey, Town Clerk
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 14 of 33
April 11, 2022
ORDINANCE
Amending Section 6.22 of the Unified Development Ordinance
The Hillsborough Board of Commissioners ordains:
Section 1. The Unified Development Ordinance Section 6.22, Tree Preservation is hereby amended to delete
the following text shown as red strikethrough, add the following text in red italics, and renumber
the following text in blue:
ORDINANCE #20220314-6.D
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 15 of 33
April 11, 2022
ORDINANCE #20220314-6.D
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 16 of 33
April 11, 2022
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
ORDINANCE #20220314-6.D
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 17 of 33
April 11, 2022
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
14th day of March in 2022.
Ayes: 5
Noes: 0
Absent or excused: 0
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220314-6.D
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 18 of 33
April 11, 2022
Town Board’s Statement per N.C. Gen. Stat. 160D-605
The Town of Hillsborough Town Board has received and reviewed the application of
Planning staff to amend the Town of Hillsborough Unified Development Ordinance as
follows:
Amend Section 6.20 Streets and Section 6.17 Sidewalks and Walkways to be clearer about
the Town’s expectations for the construction of public and private streets and sidewalks for
new developments to create better connectivity.
The Hillsborough Town Board has determined that the proposed action is
consistent with the Town of Hillsborough’s comprehensive plan and the Town Board’s
proposed action on the amendment is reasonable and in the public interest for the
following reason(s):
These amendments are consistent with Vision 2030 goal of improving community
connectivity and connectedness by aligning the development regulations with the
community’s goals so future development is compatible.
Adopted by the Town of Hillsborough Board of Commissioners this 14th day of March 2022.
_________________________________________
Sarah E. Kimrey, Town Clerk
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 19 of 33
April 11, 2022
ORDINANCE
Amending Section 6.17 and Section 6.20 of the
Unified Development Ordinance
The Hillsborough Board of Commissioners ordains:
Section 1. The Unified Development Ordinance Section 6.17, Sidewalks and Walkways, is hereby amended
to delete the following strikethrough text from Section 6.17.3.1 Development Sites, paragraph 2:
The permit issuing authority shall establish the amount of the payment, which shall not exceed the
estimated cost of the construction of the sidewalk or section thereof.
Section 2. Section 6.17.3.2 New Public Streets, is hereby amended to read as follows, with italicized text
added and the word ‘road’ deleted and replaced with ‘street’:
6.17.3.2 New Public Streets
Sidewalks will be provided along both sides of all proposed and existing public streets within
development.
Sidewalks will be provided along both sides of all proposed and existing private streets
within multi-family and retail developments that provide important pedestrian connectivity.
Sidewalks may be required along drive aisles or through parking areas that provide
important pedestrian connectivity.
Sidewalks will be provided along any existing public or commercial private street road
directly accessed by the proposed development as follows:
6.17.3.2.a The sidewalk will extend the length of the property adjacent to the roadway on
the same side as the proposed development.
6.17.3.2.b The developer will provide any necessary additional right‐of‐way needed for the
sidewalk to either the Town of NCDOT, as appropriate.
6.17.3.2.c Sidewalks shall provide a direct connection to the primary building entry from
the street sidewalk system.
6.17.3.2.d The provisions of 6.5.11 shall govern if the site is subject to that buffer.
Section 3. The Unified Development Ordinance Section 6.20, Streets, is hereby amended to delete the
following strikethrough text and add the italicized text from Section 6.21.2 Applicability:
6.21.2 APPLICABILITY
New streets will generally be dedicated to the town or NC Department of Transportation. Private
streets are generally only permitted in minor subdivisions and some developments where land
ownership is not defined by the vehicle circulation system (apartment complexes, shopping
centers or office parks). or within attached dwelling developments and Allowable private streets
are also regulated by this section.
ORDINANCE #20220314-6.E
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 20 of 33
April 11, 2022
Section 4. The Unified Development Ordinance Section 6.21.4, Design Standards, is hereby amended to
delete the following strikethrough text and add the italicized text, which includes strikethrough
and replacement of the word ‘road’ with ‘street’ throughout the section (6.21.4):
6.21.4 DESIGN STANDARDS ‐ PRIVATE STREETS ROADS
6.21.4.1 Any private street within an attached dwelling a non-residential or multi‐family
development must meet the design standards for town public streets.
Section 5. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 6. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
14th day of March in 2022.
Ayes: 5
Noes: 0
Absent or excused: 0
Sarah E. Kimrey, Town Clerk
ORDINANCE #20220314-6.E
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 21 of 33
April 11, 2022
2021 General Records Schedule:
Local Government Agencies
The records retention and disposition schedules and retention periods governing the records series listed herein
are hereby approved. This approval extends to and includes the following standards in the 2021 General Records
Schedule: Local Government Agencies:
1. Administration and Management Records
2. Budget, Fiscal, and Payroll Records
3. Geographic Information System Records
4. Human Resources Records
5. Information Technology Records
6. Legal Records
7. Public Relations Records
8. Risk Management Records
9. Workforce Development Records
In accordance with the provisions of Chapters 121 and 132 of the General Statutes of North Carolina, it is agreed
that the records do not and will not have further use or value for official business, research, or reference purposes
after the respective retention periods specified herein and are authorized to be destroyed or otherwise disposed
of by the agency or official having custody of them without further reference to or approval of either party to this
agreement.
Destructions
G.S. § 121-5 authorizes the Department of Natural and Cultural Resources to regulate the destruction of public
records. Furthermore, the local government agency agrees to comply with 07 NCAC 04M .0510 when deciding on a
method of destruction. The North Carolina Administrative Code states:
“(a) Paper records which have met their required retention requirements and are not subject to legal or other
audit holds should be destroyed in one of the following ways:
1. burned, unless prohibited by local ordinance;
2. shredded, or torn up so as to destroy the record content of the documents or
material concerned;
3. placed in acid vats so as to reduce the paper to pulp and to terminate the existence of the
documents or materials concerned; or
4. sold as waste paper, provided that the purchaser agrees in writing that the documents or
materials concerned will not be resold without pulverizing or shredding the documents so that
the information contained within cannot be practicably read or reconstructed.
(b) When used in an approved records retention and disposition schedule, the provision that electronic records are
to be destroyed means that the data and metadata are to be overwritten, deleted, and unlinked so the data and
metadata may not be practicably reconstructed.
(c) When used in an approved records retention and disposition schedule, the provision that confidential records
of any format are to be destroyed means the data, metadata, and physical media are to be destroyed in such a
manner that the information cannot be read or reconstructed under any means.”
All local government agencies should maintain logs of their destructions either in the minutes of their governing
board or in their Records Management file. Confidential records will be destroyed in such a manner that the
records cannot be practicably read or reconstructed.
Public records, including electronic records, not listed in this schedule are not authorized to be destroyed.
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 22 of 33
April 11, 2022
ii 2021 General Records Schedule: Local Government Agencies
Audits and Litigation Actions
Records subject to audit or those legally required for ongoing official proceedings must be retained until released
from such audits or official proceedings, notwithstanding the instructions of this schedule.
Electronic Records
All local government agencies and the Department of Natural and Cultural Resources concur that the long-term
and/or permanent preservation of electronic records requires additional commitment and active management by
the agency. Agencies agree to comply with all policies, standards, and best practices published by the Department
of Natural and Cultural Resources regarding the creation and management of electronic records.
Local government agencies should consider retention requirements and disposition authorities when designing
and implementing electronic records management systems. Any type of electronically-created or electronically-
stored information falls under the North Carolina General Assembly’s definition of public records cited above. For
example, e-mail, text messages, blog posts, voicemails, websites, word processing documents, spreadsheets,
databases, and PDFs all fall within this definition of public records. In addition, G.S. § 132-6.1(a) specifies:
“Databases purchased, leased, created, or otherwise acquired by every public agency containing public
records shall be designed and maintained in a manner that does not impair or impede the public agency's
ability to permit the public inspection and examination of public records and provides a means of
obtaining copies of such records. Nothing in this subsection shall be construed to require the retention by
the public agency of obsolete hardware or software.”
Local government agencies may scan any paper record and retain it electronically for ease of retrieval. If an
agency wishes to destroy the original paper records before their assigned retention periods have been met, the
agency must establish an electronic records policy, including putting into place procedures for quality assurance
and documentation of authorization for records destructions approved by the Government Records Section. This
electronic records policy and releases for destruction of records must be approved by the Government Records
Section. Agencies should be aware that for the purpose of any audit, litigation, or public records request, they are
considered the records custodian obligated to produce requested records, even if said records are being
maintained electronically by an outside vendor. Therefore, contracts regarding electronically stored information
should be carefully negotiated to specify how records can be exported in case a vendor goes out of business or the
agency decides to award the contract to a different vendor.
Reference Copies
All local government agencies and the Department of Natural and Cultural Resources agree that certain records
series possess only brief administrative, fiscal, legal, research, and reference value. These records series have been
designated by retention periods that allow these records to be destroyed when “reference value ends.” All local
government agencies hereby agree that they will establish and enforce internal policies setting minimum retention
periods for the records that Natural and Cultural Resources has scheduled with the disposition instruction “destroy
when reference value ends.” If a local government agency does not establish internal policies and retention
periods, the local government agency is not complying with the provisions of this retention schedule and is not
authorized by the Department of Natural and Cultural Resources to destroy the records with the disposition
instruction “destroy when reference value ends.”
Record Copy
A record copy is defined as “The single copy of a document, often the original, that is designated as the official
copy for reference and preservation.”1 The record copy is the one whose retention and disposition is mandated by
this schedule; all additional copies are considered reference or access copies and can be destroyed when their
usefulness expires. In some cases, postings to social media may be unofficial copies of information that is captured
elsewhere as a record copy (e.g., a press release about an upcoming agency event that is copied to various social
media platforms). Appropriately retaining record copies and disposing of reference copies requires agencies to
1 Society of American Archivists, Dictionary of Archives Terminology.
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 23 of 33
April 11, 2022
iii
2021 General Records Schedule: Local Government Agencies
designate clearly what position or office is required to maintain an official record for the duration of its
designated retention period.
Transitory Records
Transitory records are defined as “record[s] that [have] little or no documentary or evidential value and that need
not be set aside for future use.”2
North Carolina has a broad definition of public records. However, the Department of Natural and Cultural
Resources recognizes that some records may have little or no long-term documentary or evidential value to the
creating agency. These records are often called transitory records. They may be disposed of according to the
guidance below. However, all public employees should be familiar with their appropriate retention schedule and
any other applicable guidelines for their office. If there is a required retention period for these records, that
requirement must be followed. When in doubt about whether a record is transitory or whether it has special
significance or importance, retain the record in question and seek guidance from a DNCR records analyst.
Routing slips and transmittal sheets adding no information to that contained in the transmitted material have
minimal value after the material has been successfully transmitted. These records may be destroyed or otherwise
disposed of after receipt of the material has been confirmed. Similarly, “while you were out” slips, memory aids,
and other records requesting follow-up actions (including voicemails and calendar invites) have minimal value once
the official action these records are supporting has been completed and documented. These records may be
destroyed or otherwise disposed of once the action has been resolved.
Drafts and working papers, including notes and calculations, are materials gathered or created to assist in the
creation of another record. All drafts and working papers are public records subject to all provisions of Chapter
132 of the General Statutes, but many of them have minimal value after the final version of the record has been
approved, and may be destroyed after final approval, if they are no longer necessary to support the analysis or
conclusions of the official record. Drafts and working documents that may be destroyed after final approval
include:
• Drafts and working papers for internal and external policies
• Drafts and working papers for internal administrative reports, such as daily and monthly
activity reports;
• Drafts and working papers for internal, non-policy-level documents, such as informal workflows and
manuals; and
• Drafts and working papers for presentations, workshops, and other explanations of agency policy that is
already formally documented.
Forms used solely to create, update, or modify records in an electronic medium may be destroyed in office after
completion of data entry and after all verification and quality control procedures, so long as these records are not
required for audit or legal purposes. However, if the forms contain any analog components that are necessary to
validate the information contained on them (e.g., a signature or notary’s seal), they must be retained according to
the disposition instructions for the records series encompassing the forms’ function.
2 Ibid.
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 24 of 33
April 11, 2022
Town Clerk
Mayor
Hillsborough
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 25 of 33
April 11, 2022
2021 Program Records Schedule: Local Government Agencies i
Program Records Schedule:
Local Government Agencies
The records retention and disposition schedules and retention periods governing the records series listed herein are
hereby approved. This approval extends to and includes the following standards in the 2021 Program Records
Schedule: Local Government Agencies:
10. Airport Authority Records
11. Animal Services Records
12. Code Enforcement and Inspection Records
13. Emergency Medical Services and Fire Department Records
14. Parks and Recreation Records
15. Planning and Regulation of Development Records
16. Public Housing Authorities, Redevelopment Commissions, and Entitlement Communities Records
17. Public Transportation Systems Records
18. Public Utilities and Environmental/Waste Management Records
19. Street Maintenance, Public Works, and Engineering Records
20. Law Enforcement Records (excluding Sheriff’s Offices)
21. Tax Records (for municipalities)
In accordance with the provisions of Chapters 121 and 132 of the General Statutes of North Carolina, it is agreed
that the records do not and will not have further use or value for official business, research, or reference purposes
after the respective retention periods specified herein and are authorized to be destroyed or otherwise disposed of
by the agency or official having custody of them without further reference to or approval of either party to this
agreement.
Destructions
N.C. Gen. Stat. § 121-5 authorizes the Department of Natural and Cultural Resources to regulate the destruction of
public records. Furthermore, the local government agency agrees to comply with 07 NCAC 04M .0510 when deciding
on a method of destruction. The North Carolina Administrative Code states:
“(a) Paper records which have met their required retention requirements and are not subject to legal or other audit
holds should be destroyed in one of the following ways:
1. burned, unless prohibited by local ordinance;
2. shredded, or torn up so as to destroy the record content of the documents or
material concerned;
3. placed in acid vats so as to reduce the paper to pulp and to terminate the existence of the
documents or materials concerned; or
4. sold as waste paper, provided that the purchaser agrees in writing that the documents or materials
concerned will not be resold without pulverizing or shredding the documents so that the
information contained within cannot be practicably read or reconstructed.
(b) When used in an approved records retention and disposition schedule, the provision that electronic records are
to be destroyed means that the data and metadata are to be overwritten, deleted, and unlinked so the data and
metadata may not be practicably reconstructed.
(c) When used in an approved records retention and disposition schedule, the provision that confidential records of
any format are to be destroyed means the data, metadata, and physical media are to be destroyed in such a manner
that the information cannot be read or reconstructed under any means.”
All local government agencies should maintain logs of their destructions either in the minutes of their governing
board or in their Records Management file. Confidential records will be destroyed in such a manner that the records
cannot be practicably read or reconstructed.
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 26 of 33
April 11, 2022
2021 Program Records Schedule: Local Government Agencies ii
Public records, including electronic records, not listed in this schedule are not authorized to be destroyed.
Audits and Litigation Actions
Records subject to audit or those legally required for ongoing official proceedings must be retained until released
from such audits or official proceedings, notwithstanding the instructions of this schedule.
Electronic Records
All local government agencies and the Department of Natural and Cultural Resources concur that the long-term
and/or permanent preservation of electronic records requires additional commitment and active management by
the agency. Agencies agree to comply with all policies, standards, and best practices published by the Department
of Natural and Cultural Resources regarding the creation and management of electronic records.
Local government agencies should consider retention requirements and disposition authorities when designing and
implementing electronic records management systems. Any type of electronically-created or electronically-stored
information falls under the North Carolina General Assembly’s definition of public records cited above. For example,
e-mail, text messages, blog posts, voicemails, websites, word processing documents, spreadsheets, databases, and
PDFs all fall within this definition of public records. In addition, N.C. Gen. Stat. § 132-6.1(a) specifies:
“Databases purchased, leased, created, or otherwise acquired by every public agency containing public
records shall be designed and maintained in a manner that does not impair or impede the public agency's
ability to permit the public inspection and examination of public records and provides a means of obtaining
copies of such records. Nothing in this subsection shall be construed to require the retention by the public
agency of obsolete hardware or software.”
Local government agencies may scan any paper record and retain it electronically for ease of retrieval. If an agency
wishes to destroy the original paper records before their assigned retention periods have been met, the agency must
establish an electronic records policy, including putting into place procedures for quality assurance and
documentation of authorization for records destructions approved by the Government Records Section. This
electronic records policy and releases for destruction of records must be approved by the Government Records
Section. Agencies should be aware that for the purpose of any audit, litigation, or public records request, they are
considered the records custodian obligated to produce requested records, even if said records are being maintained
electronically by an outside vendor. Therefore, contracts regarding electronically stored information should be
carefully negotiated to specify how records can be exported in case a vendor goes out of business or the agency
decides to award the contract to a different vendor.
Reference Copies
All local government agencies and the Department of Natural and Cultural Resources agree that certain records
series possess only brief administrative, fiscal, legal, research, and reference value. These records series have been
designated by retention periods that allow these records to be destroyed when “reference value ends.” All local
government agencies hereby agree that they will establish and enforce internal policies setting minimum retention
periods for the records that Natural and Cultural Resources has scheduled with the disposition instruction “destroy
when reference value ends.” If a local government agency does not establish internal policies and retention periods,
the local government agency is not complying with the provisions of this retention schedule and is not authorized
by the Department of Natural and Cultural Resources to destroy the records with the disposition instruction “destroy
when reference value ends.”
Record Copy
A record copy is defined as “The single copy of a document, often the original, that is designated as the official copy
for reference and preservation.”1 The record copy is the one whose retention and disposition is mandated by these
schedules; all additional copies are considered reference or access copies and can be destroyed when their
usefulness expires. In some cases, postings to social media may be unofficial copies of information that is captured
elsewhere as a record copy (e.g., a press release about an upcoming agency event that is copied to various social
1 Society of American Archivists, Dictionary of Archives Terminology.
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 27 of 33
April 11, 2022
2021 Program Records Schedule: Local Government Agencies iii
media platforms). Appropriately retaining record copies and disposing of reference copies requires agencies to
designate clearly what position or office is required to maintain an official record for the duration of its
designated retention period.
Transitory Records
Transitory records are defined as “record[s] that [have] little or no documentary or evidential value and that need
not be set aside for future use.”2
North Carolina has a broad definition of public records. However, the Department of Natural and Cultural Resources
recognizes that some records may have little or no long-term documentary or evidential value to the creating
agency. These records are often called transitory records. They may be disposed of according to the guidance
below. However, all public employees should be familiar with their appropriate retention schedule and any other
applicable guidelines for their office. If there is a required retention period for these records, that requirement must
be followed. When in doubt about whether a record is transitory or whether it has special significance or
importance, retain the record in question and seek guidance from a DNCR records analyst.
Routing slips and transmittal sheets adding no information to that contained in the transmitted material have
minimal value after the material has been successfully transmitted. These records may be destroyed or otherwise
disposed of after receipt of the material has been confirmed. Similarly, “while you were out” slips, memory aids,
and other records requesting follow-up actions (including voicemails and calendar invites) have minimal value once
the official action these records are supporting has been completed and documented. These records may be
destroyed or otherwise disposed of once the action has been resolved.
Drafts and working papers, including notes and calculations, are materials gathered or created to assist in the
creation of another record. All drafts and working papers are public records subject to all provisions of Chapter 132
of the General Statutes, but many of them have minimal value after the final version of the record has been
approved, and may be destroyed after final approval, if they are no longer necessary to support the analysis or
conclusions of the official record. Drafts and working documents that may be destroyed after final approval include:
• Drafts and working papers for internal and external policies
• Drafts and working papers for internal administrative reports, such as daily and monthly activity reports;
• Drafts and working papers for internal, non-policy-level documents, such as informal workflows and
manuals; and
• Drafts and working papers for presentations, workshops, and other explanations of agency policy that is
already formally documented.
Forms used solely to create, update, or modify records in an electronic medium may be destroyed in office after
completion of data entry and after all verification and quality control procedures, so long as these records are not
required for audit or legal purposes. However, if the forms contain any analog components that are necessary to
validate the information contained on them (e.g., a signature or notary’s seal), they must be retained according to
the disposition instructions for the records series encompassing the forms’ function.
It is further agreed that these records may not be destroyed prior to the time periods stated; however, for sufficient
reason they may be retained for longer periods. These schedules supersede previous versions of these schedules
and any localized amendments; they are to remain in effect from the date of approval until they are reviewed and
updated.
2 Ibid.
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 28 of 33
April 11, 2022
Town Clerk
Mayor
Hillsborough
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 29 of 33
April 11, 2022
Salary
Grade Minimum Midpoint Maximum
FLSA
Status
Class
Code Classification
1 33,209 42,571 51,934 N 0100 CUSTOMER SERVICE REPRESENTATIVE
1 33,209 42,571 51,934 N 0101 METER SERVICES TECHNICIAN
1 33,209 42,571 51,934 N 0102 UTILITY MAINTENANCE TECHNICIAN I
2 34,769 44,600 54,431 N 0204 ACCOUNTS PAYABLE TECHNICIAN
2 34,769 44,600 54,431 N 0205 ADMINISTRATIVE SUPPORT SPECIALIST
2 34,769 44,600 54,431 N 0206 EQUIPMENT OPERATOR I
2 34,769 44,600 54,431 N 0207 UTILITY MAINTENANCE TECHNICIAN II
2 34,769 44,600 54,431 N 0208 LEAD CUSTOMER SERVICE REPRESENTATIVE
3 36,408 46,730 57,052 N 0304 EQUIPMENT OPERATOR II
3 36,408 46,730 57,052 N 0305 SENIOR ADMINISTRATIVE SUPPORT SPECIALIST
3 36,408 46,730 57,052 N 0307 UTILITY MAINTENANCE TECHNICIAN III
3 36,408 46,730 57,052 N 0308 WASTEWATER PLANT OPERATOR I
3 36,408 46,730 57,052 N 0309 WATER PLANT OPERATOR I
4 38,128 48,967 59,805 N 0403 CREW LEADER/EQUIPMENT OPERATOR III
4 38,128 48,967 59,805 N 0405 PLANNING TECHNICIAN
4 38,128 48,967 59,805 N 0406 UTILITY SYSTEMS MECHANIC I
4 38,128 48,967 59,805 N 0407 WASTEWATER PLANT OPERATOR II
4 38,128 48,967 59,805 N 0408 WATER PLANT OPERATOR II
4 38,128 48,967 59,805 N 0409 PLANT MAINTENANCE MECHANIC I
4 38,128 48,967 59,805 N 0410 PLANT MECHANIC
5 39,934 51,315 62,695 N 0507 ACCOUNTING TECHNICIAN
5 39,934 51,315 62,695 N 0509 UTILITY SYSTEMS MECHANIC II
5 39,934 51,315 62,695 N 0510 PLANT MAINTENANCE MECHANIC II
6 41,831 53,781 65,730 N 0608 LABORATORY TECHNICIAN/WATER PLANT OPERATOR III
6 41,831 53,781 65,730 N 0609 UTILITY SYSTEMS MECHANIC III
6 41,831 53,781 65,730 N 0610 WASTEWATER LABORATORY SUPERVISOR
6 41,831 53,781 65,730 N 0611 WASTEWATER PLANT OPERATOR III
6 41,831 53,781 65,730 N 0612 WATER PLANT OPERATOR III
6 41,831 53,781 65,730 N 0613 PLANT MAINTENANCE MECHANIC III
7 43,823 56,370 68,916 N 0708 BACKFLOW/FOG SPECIALIST
7 43,823 56,370 68,916 N 0711 FLEET MECHANIC
7 43,823 56,370 68,916 N 0712 OPERATOR IN RESPONSIBLE CHARGE
8 45,914 59,088 72,262 N 0804 METER SERVICES SUPERVISOR
8 45,914 59,088 72,262 N 0806 COMMUNICATIONS SPECIALIST
8 45,914 59,088 72,262 N 0807 STORMWATER PROGRAM COORDINATOR
8 45,914 59,088 72,262 E 0808 BILLING & CUSTOMER SERVICE SUPERVISOR
9 48,110 61,942 75,775 N 0908 CHIEF WASTEWATER PLANT OPERATOR
9 48,110 61,942 75,775 E 0910 FINANCIAL ANALYST
9 48,110 61,942 75,775 E 0911 MANAGEMENT ANALYST
9 48,110 61,942 75,775 E 0912 PLANNER
9 48,110 61,942 75,775 N 0913 UTILITIES INSPECTOR
10 50,415 64,940 79,464 E 1013 HUMAN RESOURCES ANALYST
10 50,415 64,940 79,464 E 1016 WEB DEVELOPER/ASSISTANT COMMUNICATIONS MANAGER
10 50,415 64,940 79,464 N 1017 LEAD UTILITIES INSPECTOR
10 50,415 64,940 79,464 N 1020 FACILITIES COORDINATOR
11 52,836 68,087 83,337 E 1107 UTILITY MAINTENANCE SUPERVISOR
11 52,836 68,087 83,337 E 1108 UTILITY SYSTEM SUPERVISOR
Regular (Non‐Law Enforcement) Positions
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 30 of 33
April 11, 2022
11 52,836 68,087 83,337 E 1109 BUDGET & MANAGEMENT ANALYST
12 55,378 71,391 87,404 E 1211 FLEET MAINTENANCE SUPERVISOR
12 55,378 71,391 87,404 E 1213 SENIOR PLANNER
13 58,047 74,860 91,674 E 1301 TOWN CLERK/HR TECH
13 58,047 74,860 91,674 N 1302 CIVIL ENGINEERING TECHNICAN
14 60,849 78,504 96,158 E 1407 SAFETY & RISK MANAGER
14 60,849 78,504 96,158 E 1409 CIVIL ENGINEER
15 63,791 82,329 100,866 E 1507 UTILITY SYSTEM SUPERINTENDENT
15 63,791 82,329 100,866 E 1508 WASTEWATER PLANT SUPERINTENDENT
15 63,791 82,329 100,866 E 1509 WATER PLANT SUPERINTENDENT
16 66,881 86,345 105,809
17 70,125 90,562 111,000 E 1701 COMMUNICATIONS MANAGER
17 70,125 90,562 111,000 E 1702 PUBLIC SPACES & SUSTAINABILITY MANAGER
17 70,125 90,562 111,000 E 1703 PUBLIC WORKS MANAGER
17 70,125 90,562 111,000 E 1704 HR MANAGER
17 70,125 90,562 111,000 E 1705 STORMWATER & ENVIRONMENTAL SERVICES MANAGER
17 70,125 90,562 111,000 E 1706 IT MANAGER
17 70,125 90,562 111,000 E 1707 ENGINEERING MANAGER
18 73,531 94,990 116,450 E 1801 PLANNING & ECONOMIC DEVELOPMENT MANAGER
19 77,108 99,640 122,172
20 80,863 104,522 128,181 E 2002 BUDGET DIRECTOR
21 84,806 109,648 134,490
22 88,947 115,031 141,114 E 2201 ADMINISTRATIVE SERVICES DIRECTOR
23 93,294 120,682 148,070 E 2301 FINANCE DIRECTOR
23 93,294 120,682 148,070 E 2302 UTILITIES DIRECTOR
24 97,859 126,616 155,374 E 2400 ASSISTANT TOWN MANAGER/COMMUNITY SERVICES DIRECTOR
Salary
Grade Minimum Midpoint Maximum
FLSA
Status
Class
Code Classification
P1 48,000 61,174 74,348 N P101 POLICE OFFICER/POLICE OFFICER FIRST CLASS
P2 50,196 64,028 77,861 N P201 SENIOR POLICE OFFICER
P3 52,501 67,026 81,550 N P301 POLICE CORPORAL
P3 52,501 67,026 81,550 N P302 MASTER POLICE OFFICER
P4 57,464 73,477 89,490 N P401 POLICE SERGEANT
P5 62,935 80,590 98,244 E P501 POLICE LIEUTENANT
P6 95,380 122,768 150,156 E P601 CHIEF OF POLICE
Sworn Law Enforcement Officer Positions
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 31 of 33
April 11, 2022
From:Town of Hillsborough
To:Sarah Kimrey; Jen Della Valle
Subject:Contact form message: Mayor"s Task Force Rethinking Public Safety Comment on item 7C
Date:Monday, March 14, 2022 4:41:20 PM
Hooper Schultz sent the message below via the Town of Hillsborough website
“Contact Town Clerk Division” form. To respond, reply to this email or contact
hschult1@gmail.com.
March 14, 2022 Dear Town Commissioners: As members of the Mayor’s Task Force
on Reimaging Public Safety, we wanted to provide a response to the discussion of
the first part of the recommendations that occurred during the last Hillsborough Town
Commissioner meeting on February 28. We sincerely appreciate the time and thought
you put into consideration of the first portion of the recommendations. As Mayor
Weaver stated in her letter that introduced the recommendation, the task force and
recommendations were created in light of racial disparities in our community, where
black people are disproportionately impacted by interactions with law enforcement. As
Chief Hampton pointed out, these racial disparities are present in all systems in our
society, and we must work to address them at each level, if we are truly interested in
an equitable and just society. We are pleased that you are interested in collaborating
with other local jurisdictions to improve our crisis response system. Law enforcement
continue to be the primary first responders to behavioral health crises and many are
working to address this. Alliance Behavioral Healthcare (our new LME/MCO) has
convened a Crisis Response Collaborative in Orange County; the first meeting
occurred on February 22 and Chief Hampton was in attendance. The UNC Center for
Excellence in Community Mental Health does not have a mobile response unit, but
Freedom House does; however, it is underutilized. Related to this item is the
recommendation to add a social worker to the Town. Our impression from your
conversation is that Hillsborough is not large enough to justify a full-time position,
particularly given the fact that crisis calls occur at any time of day or night so one
position would therefore be inadequate. We urge ongoing conversation on this
recommendation. Although there may only be a small number of calls designated as
mental health responses, we believe that there are many more opportunities for social
work engagement in this area that would justify a full-time position. For example, to
quote a paragraph from Chief Hampton’s presentation to the Task Force on
“Demographics of Police Interactions of Data Details,” “There were 266 incidents
reported as involving some kind of domestic violence in 2019-2020. These reports
included a total of 520 involved parties - 206 listed victims, 205 listed offenders, and
109 people listed as “other involved” when victim/offenders status could not be
determined.” From the same report, “there were a total of 251 larcenies reported at
Walmart during 2019 -2020. 300 offenders were listed in those reports.” Issues of
poverty and addiction typically underlie larceny issues and multiple social factors
contribute to domestic violence. A social worker could do more than simply respond
to a call: they could provide follow-up support and assist with referrals to other
community resources, which may serve a secondary benefit of preventing further
crime. The Chapel Hill Police Crisis Unit has five full-time clinical social workers, and
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 32 of 33
April 11, 2022
they are adding a full-time peer support specialist. A conversation with a member of
their team could be beneficial. Another conversation was around the question of the
feasibility of data collection as well as lack of understanding of the type of data and
the purpose of such data collection. As with the other recommendations, this
recommendation is linked to the disproportionate impact of law enforcement
interactions on people of color. Traffic stop data is being collected which has provided
“proof” that people of color are stopped, searched, and arrested at higher rates than
white people. This is true in other areas of criminal investigation: for example, in the
presentation mentioned above, of the total number of people arrested for
misdemeanor larceny at Walmart in Hillsborough, 53% were white and 45% were
black. As a reminder, Hillsborough’s population is 64% white, 21% black, and 11%
Hispanic. We welcome additional conversation around this recommendation. Finally,
we urge you to avoid saying phrases such as “bad people doing bad things.” This
perpetuates stereotypes that distance “us” from “them.” While there are most certainly
terrible things happening that might warrant this wording (e.g. in cases of human
trafficking), the vast majority of people who are arrested for illegal activities are
human beings who are members of our own community, who are facing struggles of
many different kinds in their lives. We are not suggesting that they not be held
accountable, we are suggesting that we can offer responses that reduce racial
discrepancies and honor people’s humanity. We, members of the Task Force on
Reimagining Public Safety, are a diverse group of members of the Hillsborough
community. More specifically, our group includes people of color who have direct
experience of encounters with law enforcement. We have put a great deal of time and
thought into our recommendations, and we look forward to engaging in deeper
conversation with you on these topics. Sincerely, Members of the Mayor’s Task Force
on Reimagining Public Safety — Chloe Johnson, Sujata Bijou, Allison Zirkel, Judit
Alvarado, Patricia Harrison, and Hooper Schultz
March 14, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 33 of 33
April 11, 2022