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HomeMy Public PortalAbout19820512 - Minutes - Board of Directors (BOD) Meeting 82-9 Ali MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-11,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS MINUTES MAY 12 , 1982 I. ROLL CALL President Katherine Duffy called the meeting to order at 7 :04 P.M. Members Present: Katherine Duffy, Barbara Green, Edward Shelley, Nonette Hanko, Harry Turner, and Richard Bishop. Daniel Wendin arrived at 7 :08 P.M. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Charlotte MacDonald, Del Woods , Jean Fiddes , William Tannenbaum, Stanley Norton, and Joan Combs . II , CLOSED SESSION The Board recessed to Closed Session on personnel matters at 7 :10 P.M. and reconvened for the public meeting at 7 :50 P.M. III . APPROVAL OF MINUTES A. April 28, 1982 Motion: R. Bishop moved the approval of the minutes of April 28 , 1982. E. Shelley seconded the motion. The motion passed unanimously. IV. WRITTEN COMMUNICATIONS J. Combs stated the Board had received the following written communications : 1) a letter, dated April 30 , 1982 , from William L. Little and Company, introducing their firm to the Board of Directors . 2) a letter, dated May 4 , 1982 , from Congressman Tom Lantos , regarding the restoration of funds for the Land and Water Con- servation Program. V. ADOPTION OF AGENDA H. Grench requested the addition of Special orders of the Day to the agenda for a staff introduction. K. Duffy indicated the Board' s consensus the agenda was adopted as presented with the addition of Special orders of the Day. VI . ORAL COMMUNICATIONS 'Sylvia Ferguson, 707 Continental Circle, Mountain View, thanked Board and staff for the placement of the equestrian warning sign at the Saratoga Gap Open Space Preserve, Herbert A.Grench,General Manager Board of Directors:Katherine Duffy.Barbara Green,Nonette G Hanko,Richard S.Bishop,Edward G Shelley,Harry A.Turner,Daniel G Wendin Meeting 82-9 Page two VII. SPECIAL ORDERS OF THE DAY C. Britton introduced William Tannenbaum, the District' s new Real Property Representative. VIII. OLD BUSINESS WITH ACTION REQUESTED A. Policy and Plan for Relative Emphasis of Use, Development, and Publicity of District Sites D. Hansen introduced report R-82-45 , dated May 5 , 1982 , noting that it incorporated changes accepted at the April 14 , 1982 meeting. He said that written or verbal public comments received on the plan were also incorporated into the report where appropriate, including changes in Policy Statement 4 , Site Emphasis Criteria C, E, and F and Guidelines for Development items E-1 and F. He said all in- corporated changes were in italics . Marian Blukis, 993 Crooked Creek Drive , Los Altos , representing the Mid-peninsula Trails Council, said the Council wished to express its concerns over roadside parking as the only access to some preserves . M. Blukis suggested an alternative wording to Item 2A in Addendum 2 of the report : "Parking areas will address the needs of the primary users of open space, hikers and riders . Parking areas will be developed primarily for passenger and bus vehicles , but will be designed to incorporate trailer use. Where it is not physically possible to include trailer parking in the design, a separate area for horse trailers will be provided. " Discussion centered around horse trailer parking on District preserves and wording of Addendum 2 , Section A2 . Doni Hubbard, 25228 La Loma Drive, Los Altos Hills, said the Trails Council was looking for a statement which more clearly expressed the intent of the Board and the District. E. Shelley noted that if District policy required providing adequate parking for horse trailers , the amount of area required per unit for equestrians would be significantly greater than for passenger vehicles . N. Hanko said she felt the Board could not state categorically that horse trailer parking would be provided in each preserve. D. Wendin stated he felt it was necessary to determine what usage a given site will have before providing parking for that use, noting that if equestrian use is included as part of the plan for a particular site, then parking must be provided. He said that if parking cannot be provided, equestrian use cannot be encouraged. He said that parking areas will be developed primarily for passenger and bus vehicles , but will be designed to incorporate trailer use consistent with planned equestrian use for a preserve. H. Grench stated that he intended the wording is not meant to mean the District is to put horse trailer parking in every lot, even for highly emphasized sites . The Board concurred. Motion: D. Wendin moved adoption of the policy and plan for relative emphasis and development of publicity for District sites as revised and presented in the May 5 report, but changing Paragraph A2 on page 11 by deleting the second and third sentences and adding: "but will be designed to incorporate trailer use consistent with the planned equestrian use for the site" . N. Hanko seconded the motion. The motion passed unanimously. Meeting 82-9 Page three Motion: D. Wendin moved acceptance of the report and adoption of the Policies for Relative Emphasis of Use, Development, and Publicity of District Sites (including Preamble) , the Plan for Relative Emphasis of District Sites (table) , and Addenda 1 and 2 (not including the Profile) . B. Green seconded the motion. The motion passed unanimously. IX. NEW BUSINESS WITH ACTION REQUESTED A. Plans for Coordination of the District' s Tenth Anniversary Celebration C. MacDonald introduced memorandum M-82-44 , dated May 6 , 1982 , noting that the team of Betsy Bechtel and Ellie Huggins was being recommended to coordinate the 10th Anniversary activities. E. Huggins stated that the consultants would interview Board and staff to determine appointments for the Citizens Advisory Committee. N. Hanko suggested the Citizens Committee might take on the responsi- bility of planning the Founders ' Dinner in order to make the event as self supporting as possible . D. Wendin stated he wished to be on record as opposed to N. Hanko's suggestion, as he felt that would be a misuse of the committee, which would be partly honorary. H. Grench noted that it is the District's intent that the consultants will be working on a day to day basis with staff. Motion: N. Hanko moved the Board authorize the General Manager to execute a contract in behalf of the District not to exceed $7 ,000 with the team of Betsy Bechtel and Ellie Huggins for the coordination of the Tenth Anniversary celebration events and that the Board adopt both the attached proposal as guidelines for this effort and the budget listed in the staff report. B. Green seconded the motion. The motion passed unanimously. E. Shelley suggested an original member of the Board should be selected as Board liaison. With concurrence of the Board, K. Duffy appointed N. Hanko as liaison, and K. Duffy and D. Wendin as alternates . B. Process Regarding Design Review Immunity S . Norton introduced memorandum M-82-46 , dated May 7 , 1982 , which was responsive to a request from the Board for recommended pro- cedure which would enable the District to take advantage of design immunity in connection with District construction projects . Motion: R. Bishop moved adoption of Resolution 82-18 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Designating General Manager as Person to Exercise Discretionary Authority to Approve Plan or Design Under Government Code Section 830 . 6 . E. Shelley seconded the motion. The motion carried unanimously. In response to a question from N. Hanko, S. Norton explained that the General Manager' s concern in this process is addressing the 830 . 6 considerations of the Government Code, thereby rendering the District immune from liability. Meeting 82-9 Page four C. Proposal to Annex 6 . 7 Acres of Unincorporated Territory to Cupertino and to MidpeninsEla-Regional Open Space District H. Grench reviewed memorandum M-83-42 , dated May 6 , 1982 . Motion : N. Hanko moved the Board support concurrent annexation to the Midpeninsula Regional open Space District if the property is approved for annexation to the City of Cupertino. E. Shelley seconded the motion. The motion passed unanimously. D. General Manager Evaluation Process N. Hanko introduced memorandum M-82-44 , dated May 3 , 1982 , concerning adoption of a set of criteria to assist in the yearly evaluation of the General Manager. Discussion centered on the value of establishing a committee to formulate a set of criteria and formal procedure for evaluation. D. Wendin stated he felt it was not necessary to develop a set of criteria, but to identify the criteria presently used. Motion: N. Hanko moved the President be authorized to appoint a committee to identify and organize the criteria and pro- cedure presently in use in the evaluation of the General Manager. B. Green seconded the motion. The motion passed unanimously. K. Duffy appointed N. Hanko and R. Bishop as members of the committee. K. Duffy stated the consensus of the Board that S . Norton' s evaluation will be held on June 9 before the Regular Meeting, and H. Grench' s evaluation will be held at a Special Meeting on July 7 . R. Bishop stated the committee would report to the Board by June 9 . X. INFORMATIONAL REPORTS H. Grench reported that Peninsula Open Space Trust held a Board Meeting, which included the Advisory Council also, on May 8 at Skyline Ridge Open Space Preserve. D. Hansen discussed possible future development of the Preserve , and H. Grench explained the planning process and site emphasis policy. D. Hansen said 10-15 people attended the Monte Bello Use and Management Workshop May 8 . R. Bishop noted he would be leading a Sierra Club hike May 22 at Big Basin State Park. XI. CLAIMS Motion: E. Shelley moved the approval of the revised claims , 82-9 , dated May 12 , 1982_ H. Turner seconded the motion. The motion passed unanimously, with N. Hanko abstaining from Claim 3160 from I .B.M. XII. CLOSED SESSION The Board adjourned to Closed Session at 9 :45 P.M. XIII. ADJOURNMENT The Board reconvened to adjourn at 11 :25 P.M. Joan Combs Secretary CORRECTIONS TO MINUTES OF APPROVAL OF MINUTES A. May 12 , 1982 Motion: E. Shelley moved approval of the minutes of May 12 , 1982 . R. Bishop seconded the motion. Discussion: K. Duffy asked that the following statement be added to the minutes in order to clarify the Board ' s consensus regarding the policy statement on equestrian parking: "This Board supports equestrian use on District sites whenever that use is appropriate. The wording change in addendum to Section II-a was made to show support for horse trailer parking without making it a requirement for all sites. " Dan Wendin asked that the fifth line of paragraph eight under Section VIII be changed to read "equestrian use requiring parking cannot be encouraged. " Sylvia Ferguson of the Trails Council pointed out that the word equestrian should be pedestrian under Oral Communciations , Section VI . �<:)Iil-ljo,j to K . DuLl "---y mov�,d Lo -i-ncorQorEt-e h~ reqarding Anend;_ equestrian parking into the minutes of May 12 , 1982 . R. Bishop seconded the motion. The motion passed on the following vote : Ayes : K. Duffy, B. Green , H. Turner, R. Bishop. Noes : D. Wendin, E. Shelley. D. Wendin and E. Shelley stated they felt that the second half of the amendment stated more than the policy originally adopted by the Board. The main motion to adopt the minutes of May 12 , 1982 passed unanimously. Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,NDnette G Hanko.Richard S.Bishop,Edward G She!ley,Harry A Turner,Darnel G Wenoi,i