HomeMy Public PortalAbout19820512 - Minutes - Board of Directors (BOD) Meeting 82-9
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-11,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
REGULAR MEETING
BOARD OF DIRECTORS
MINUTES
MAY 12 , 1982
I. ROLL CALL
President Katherine Duffy called the meeting to order at 7 :04 P.M.
Members Present: Katherine Duffy, Barbara Green, Edward Shelley,
Nonette Hanko, Harry Turner, and Richard Bishop. Daniel Wendin
arrived at 7 :08 P.M.
Personnel Present: Herbert Grench, Craig Britton, David Hansen,
Charlotte MacDonald, Del Woods , Jean Fiddes , William Tannenbaum,
Stanley Norton, and Joan Combs .
II , CLOSED SESSION
The Board recessed to Closed Session on personnel matters at
7 :10 P.M. and reconvened for the public meeting at 7 :50 P.M.
III . APPROVAL OF MINUTES
A. April 28, 1982
Motion: R. Bishop moved the approval of the minutes of April 28 ,
1982. E. Shelley seconded the motion. The motion passed
unanimously.
IV. WRITTEN COMMUNICATIONS
J. Combs stated the Board had received the following written
communications :
1) a letter, dated April 30 , 1982 , from William L. Little and
Company, introducing their firm to the Board of Directors .
2) a letter, dated May 4 , 1982 , from Congressman Tom Lantos ,
regarding the restoration of funds for the Land and Water Con-
servation Program.
V. ADOPTION OF AGENDA
H. Grench requested the addition of Special orders of the Day
to the agenda for a staff introduction.
K. Duffy indicated the Board' s consensus the agenda was adopted
as presented with the addition of Special orders of the Day.
VI . ORAL COMMUNICATIONS
'Sylvia Ferguson, 707 Continental Circle, Mountain View, thanked
Board and staff for the placement of the equestrian warning sign
at the Saratoga Gap Open Space Preserve,
Herbert A.Grench,General Manager
Board of Directors:Katherine Duffy.Barbara Green,Nonette G Hanko,Richard S.Bishop,Edward G Shelley,Harry A.Turner,Daniel G Wendin
Meeting 82-9 Page two
VII. SPECIAL ORDERS OF THE DAY
C. Britton introduced William Tannenbaum, the District' s new
Real Property Representative.
VIII. OLD BUSINESS WITH ACTION REQUESTED
A. Policy and Plan for Relative Emphasis of Use, Development,
and Publicity of District Sites
D. Hansen introduced report R-82-45 , dated May 5 , 1982 , noting
that it incorporated changes accepted at the April 14 , 1982 meeting.
He said that written or verbal public comments received on the plan
were also incorporated into the report where appropriate, including
changes in Policy Statement 4 , Site Emphasis Criteria C, E, and F
and Guidelines for Development items E-1 and F. He said all in-
corporated changes were in italics .
Marian Blukis, 993 Crooked Creek Drive , Los Altos , representing
the Mid-peninsula Trails Council, said the Council wished to
express its concerns over roadside parking as the only access to
some preserves .
M. Blukis suggested an alternative wording to Item 2A in Addendum 2
of the report : "Parking areas will address the needs of the
primary users of open space, hikers and riders . Parking areas
will be developed primarily for passenger and bus vehicles , but
will be designed to incorporate trailer use. Where it is not
physically possible to include trailer parking in the design, a
separate area for horse trailers will be provided. "
Discussion centered around horse trailer parking on District
preserves and wording of Addendum 2 , Section A2 .
Doni Hubbard, 25228 La Loma Drive, Los Altos Hills, said the
Trails Council was looking for a statement which more clearly
expressed the intent of the Board and the District.
E. Shelley noted that if District policy required providing
adequate parking for horse trailers , the amount of area required
per unit for equestrians would be significantly greater than for
passenger vehicles .
N. Hanko said she felt the Board could not state categorically that
horse trailer parking would be provided in each preserve.
D. Wendin stated he felt it was necessary to determine what usage
a given site will have before providing parking for that use,
noting that if equestrian use is included as part of the plan for
a particular site, then parking must be provided. He said that if
parking cannot be provided, equestrian use cannot be encouraged.
He said that parking areas will be developed primarily for passenger
and bus vehicles , but will be designed to incorporate trailer use
consistent with planned equestrian use for a preserve.
H. Grench stated that he intended the wording is not meant to mean
the District is to put horse trailer parking in every lot, even
for highly emphasized sites . The Board concurred.
Motion: D. Wendin moved adoption of the policy and plan for relative
emphasis and development of publicity for District sites as
revised and presented in the May 5 report, but changing
Paragraph A2 on page 11 by deleting the second and third
sentences and adding: "but will be designed to incorporate
trailer use consistent with the planned equestrian use for
the site" . N. Hanko seconded the motion. The motion passed
unanimously.
Meeting 82-9 Page three
Motion: D. Wendin moved acceptance of the report and adoption of the
Policies for Relative Emphasis of Use, Development, and
Publicity of District Sites (including Preamble) , the Plan
for Relative Emphasis of District Sites (table) , and Addenda 1
and 2 (not including the Profile) . B. Green seconded the motion.
The motion passed unanimously.
IX. NEW BUSINESS WITH ACTION REQUESTED
A. Plans for Coordination of the District' s Tenth Anniversary
Celebration
C. MacDonald introduced memorandum M-82-44 , dated May 6 , 1982 ,
noting that the team of Betsy Bechtel and Ellie Huggins was being
recommended to coordinate the 10th Anniversary activities.
E. Huggins stated that the consultants would interview Board and
staff to determine appointments for the Citizens Advisory Committee.
N. Hanko suggested the Citizens Committee might take on the responsi-
bility of planning the Founders ' Dinner in order to make the event
as self supporting as possible .
D. Wendin stated he wished to be on record as opposed to N. Hanko's
suggestion, as he felt that would be a misuse of the committee,
which would be partly honorary.
H. Grench noted that it is the District's intent that the consultants
will be working on a day to day basis with staff.
Motion: N. Hanko moved the Board authorize the General Manager to
execute a contract in behalf of the District not to exceed
$7 ,000 with the team of Betsy Bechtel and Ellie Huggins
for the coordination of the Tenth Anniversary celebration
events and that the Board adopt both the attached proposal
as guidelines for this effort and the budget listed in the
staff report. B. Green seconded the motion. The motion
passed unanimously.
E. Shelley suggested an original member of the Board should be
selected as Board liaison.
With concurrence of the Board, K. Duffy appointed N. Hanko as
liaison, and K. Duffy and D. Wendin as alternates .
B. Process Regarding Design Review Immunity
S . Norton introduced memorandum M-82-46 , dated May 7 , 1982 , which
was responsive to a request from the Board for recommended pro-
cedure which would enable the District to take advantage of design
immunity in connection with District construction projects .
Motion: R. Bishop moved adoption of Resolution 82-18 , a Resolution
of the Board of Directors of the Midpeninsula Regional Open
Space District Designating General Manager as Person to
Exercise Discretionary Authority to Approve Plan or Design
Under Government Code Section 830 . 6 . E. Shelley seconded
the motion. The motion carried unanimously.
In response to a question from N. Hanko, S. Norton explained that
the General Manager' s concern in this process is addressing the
830 . 6 considerations of the Government Code, thereby rendering
the District immune from liability.
Meeting 82-9 Page four
C. Proposal to Annex 6 . 7 Acres of Unincorporated Territory to
Cupertino and to MidpeninsEla-Regional Open Space District
H. Grench reviewed memorandum M-83-42 , dated May 6 , 1982 .
Motion : N. Hanko moved the Board support concurrent annexation to the
Midpeninsula Regional open Space District if the property is
approved for annexation to the City of Cupertino. E. Shelley
seconded the motion. The motion passed unanimously.
D. General Manager Evaluation Process
N. Hanko introduced memorandum M-82-44 , dated May 3 , 1982 , concerning
adoption of a set of criteria to assist in the yearly evaluation of
the General Manager. Discussion centered on the value of establishing
a committee to formulate a set of criteria and formal procedure for
evaluation.
D. Wendin stated he felt it was not necessary to develop a set of
criteria, but to identify the criteria presently used.
Motion: N. Hanko moved the President be authorized to appoint a
committee to identify and organize the criteria and pro-
cedure presently in use in the evaluation of the General
Manager. B. Green seconded the motion. The motion passed
unanimously.
K. Duffy appointed N. Hanko and R. Bishop as members of the committee.
K. Duffy stated the consensus of the Board that S . Norton' s evaluation
will be held on June 9 before the Regular Meeting, and H. Grench' s
evaluation will be held at a Special Meeting on July 7 .
R. Bishop stated the committee would report to the Board by June 9 .
X. INFORMATIONAL REPORTS
H. Grench reported that Peninsula Open Space Trust held a Board
Meeting, which included the Advisory Council also, on May 8 at
Skyline Ridge Open Space Preserve. D. Hansen discussed possible
future development of the Preserve , and H. Grench explained the
planning process and site emphasis policy.
D. Hansen said 10-15 people attended the Monte Bello Use and
Management Workshop May 8 .
R. Bishop noted he would be leading a Sierra Club hike May 22 at
Big Basin State Park.
XI. CLAIMS
Motion: E. Shelley moved the approval of the revised claims , 82-9 ,
dated May 12 , 1982_ H. Turner seconded the motion. The
motion passed unanimously, with N. Hanko abstaining from
Claim 3160 from I .B.M.
XII. CLOSED SESSION
The Board adjourned to Closed Session at 9 :45 P.M.
XIII. ADJOURNMENT
The Board reconvened to adjourn at 11 :25 P.M.
Joan Combs
Secretary
CORRECTIONS TO MINUTES OF
APPROVAL OF MINUTES
A. May 12 , 1982
Motion: E. Shelley moved approval of the minutes of May 12 , 1982 .
R. Bishop seconded the motion.
Discussion: K. Duffy asked that the following statement
be added to the minutes in order to clarify the Board ' s
consensus regarding the policy statement on equestrian
parking: "This Board supports equestrian use on District
sites whenever that use is appropriate. The wording
change in addendum to Section II-a was made to show
support for horse trailer parking without making it a
requirement for all sites. "
Dan Wendin asked that the fifth line of paragraph eight
under Section VIII be changed to read "equestrian use
requiring parking cannot be encouraged. "
Sylvia Ferguson of the Trails Council pointed out that
the word equestrian should be pedestrian under Oral
Communciations , Section VI .
�<:)Iil-ljo,j to K . DuLl "---y mov�,d Lo -i-ncorQorEt-e h~ reqarding
Anend;_
equestrian parking into the minutes of May 12 , 1982 .
R. Bishop seconded the motion. The motion passed on the
following vote : Ayes : K. Duffy, B. Green , H. Turner,
R. Bishop. Noes : D. Wendin, E. Shelley. D. Wendin and
E. Shelley stated they felt that the second half of the
amendment stated more than the policy originally adopted by
the Board.
The main motion to adopt the minutes of May 12 , 1982 passed
unanimously.
Herbert A Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green,NDnette G Hanko.Richard S.Bishop,Edward G She!ley,Harry A Turner,Darnel G Wenoi,i