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HomeMy Public PortalAbout19820526 - Minutes - Board of Directors (BOD) _ -eting 82-10 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS MINUTES MAY 26 , 1982 I. ROLL CALL President Katherine Duffy called the meeting to order at 7 :35 P.M. Members Present: Katherine Duffy, Barbara Green, Edward Shelley, Harry Turner, Richard Bishop, and Daniel Wendin. Members Absent: Nonette Hanko Personnel Present: Herbert Grench, Craig Britton, David Hansen, Charlotte MacDonald, Del Woods , Jean Fiddes , William Tannenbaum, Suzanne Shipley, James Boland, Mike Foster , and Iris Youngs. II. APPROVAL OF MINUTES A. May 12 , 1982 Motion: E. Shelley moved approval of the minutes of May 12 , 1982 . R. Bishop seconded the motion. Discussion: K. Duffy asked that the following statement be added to the minutes in order to clarify the Board ' s consensus regarding the policy statement on equestrian parking: "This Board supports equestrian use on District sites whenever that use is appropriate. The wording change in addendum to Section II-a was made to show support for horse trailer parking without making it a requirement for all sites. " Dan Wendin asked that the fifth line of paragraph eight under Section VIII be changed to read "equestrian use requiring parking cannot be encouraged. " Sylvia Ferguson of the Trails Council pointed out that the word equestrian should be pedestrian under Oral Communciations , Section VI, Motion to_ K. Duffy moved to incorporate her statement regarding Amend: equestrian parking into the minutes of May 12 , 1982 . R. Bishop seconded the motion. The motion passed on the following vote: Ayes : K. Duffy, B. Green, H. Turner, R. Bishop. Noes: D. Wendin, E. Shelley. D. Wendin and E. Shelley stated they felt that the second half of the amendment stated more than the policy originally adopted by the Board. The main motion to adopt the minutes of May 12 , 1982 passed. unanimously. Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green.Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A Turner,Daniel G Wendin Meeting 82-10 Page two III . WRITTEN COMMUNICATIONS I. Youngs stated the Board had received a letter, dated May 24 , 1982 , from Roland E. Giannini , San Mateo County Assessor, stating that the three parcels of land outside the District boundary, acquired by the District and declared tax exempt, would have to be annexed to the District by December 31, 1982 , or be reinstated on the tax rolls for the 1983-84 tax year. IV. ADOPTION OF AGENDA K. Duffy requested that Item 5 , Presentation of Preliminary Budget for Fiscal Year 1932-83 , precede Items 3 and 4 and the amended agenda was adopted with Board consensus. V. ORAL COMMUNICATIONS There were no oral communications. VI. SPECIAL ORDERS OF THE DAY H. Turner presented a resolution he had drafted in appreciation of Bob Brown's 18 years of service as a Council member with Portola Valley. Motion: H. Turner moved the adoption of Resolution 82-19 In Appreciation Of Bob Brown 's 18 Years Of Service As A Council Member With Portola Valley. D. Wendin seconded the motion. The motion passed unanimously. VII. NEW BUSINESS WITH ACTION REQUESTED A. _Recent Activities Involving Big Basin Redwoods and Castle Rock State Parks Claude A. Look, Co-Chairman of the Big Basin Completion Committee and Vice President of the Sempervirens Fund, briefed the Board on recent activities involving Castle Rock and Big Basin Redwoods State Parks , pointing out that the current acreage of the parks is still insufficient to preserve the redwoods which grow in this area. He added that the goal of the Sempervirens Fund is to fill in the parks with those parcels which will offer needed protection to this fragile and uniquely beautiful California landscape He said that the Sempervirens Fund would appreciate the participation of the MROSD on the Big Basin Completion Committee. Motion: H. Turner moved that the Board endorse the goals of the Big Basin Completion Committee and appoint President Duffy as the Board ' s representative on the Committee. B. Green Seconded the motion. The motion passed unanimously. VIII. NEW BUSINESS WITH NO ACTION REQUESTED A. Presentation of Preliminary Budget for Fiscal Year 1982-83 H. Grench introduced report R-82-20 , dated May 20 , 1982 , pointing out that the emphasis of the proposed budget Meeting 82-10 Page Three continues to be in the Open Space Acquisition Program, with 90� of each dollar of total expenditures going to Open Space Acquisition, including debt service , previous land commitments and new land commitments. He added that the Open Space Management Program is getting about 14� of each dollar of current tax revenues. C. Britton pointed out that $3 .3 million (27% more than available during 1981-82 budget year, because of a carry- over from the current year) will be available for 1982-83 for new open space acquisition projects. He added that the $190 ,000 being budgeted for direct expenses relating to land acquisition, i.e. , appraisals , preliminary title re- ports, title insurance, legal fees , etc. , is a 26% increase over the 1981-82 budget and is mainly attributable to the costs of increased legal fees , engineering fees, and survey work associated with acquiring portions of larger parcels , the possibility of going to trial in an eminent domain action, etc. D. Hansen reviewed the Open Space Management budget explaining the request to add a ninth Ranger position and a replacement vehicle. He said the emphasis of the Open Space Management program continues to be patrol and maintenance of open space preserves. C. MacDonald stated that the major changes in the Public Communications and Governmental Liaison Program for 1982-83 center around the District ' s 10th Anniversary in November, 1982. H. Grench explained that the largest additional expenditures in the General Management and Program Support budget this coming year are because of Board Member elections this Fall, and expenses to be incurred as a result of the proposed office space expansion. He also pointed out that from 1979 until the present General Manager appointees have been reimbursed the lesser of $25 or one-half of annual dues or membership (s) in professional organization (s) (total per employee per year) . He recommended that, in light of the increasing rates of professional dues and memberships , an increase be made in the conditional reimbursement to the lesser of $50 or one-half of annual dues or memberships. Director Green asked the Budget Committee if they had examined the possibility of an increase of Director 's salaries. Director Wendin responded that the Committee had considered the question and chose to recommend to the Board that there be no increase. H. Grench stated that no Board action was requested at this meeting, adding that the preliminary budget for 1982-83 will be presented at the Board meeting of June 9 , 1982 and will be recommended for adoption at that time . Meeting 82-10 Page four IX. NEW BUSINESS WITH ACTION REQUESTED B. Open Space Management Budget 1982-83 ; Request to add Ninth Ranger Position D. Hansen introduced memorandum M-82-49 , dated May 20 , 1982 , pointing out the cost of adding a ninth Ranger, $24 ,550 , would include salary, fringe benefits , and outfitting the Ranger, but would not include the addition of a Ranger vehicle. He added that because of the additional acreage acquired by the District and increased activity and violations on existing open space, he recommended adding the ninth Ranger to the staff as soon as possible. Motion: H. Turner moved the Board approve the addition of a ninth Ranger position and authorized staff to fill the position immediately. E. Shelley seconded the motion. The motion passed unanimously. C. Open Space Management Budget for Fiscal Year 1982-83; Request for Vehicle Acquisition and Replacement. D. Hansen introduced memorandum 82-50 , dated May 20 , 1982 , pointing out the need for acquiring a tractor and trailer , stating the tractor would be used for such work as road and trail repair, mowing, discing, and fire breaks. D. Hansen stated that acquiring the tractor and trailer could significantly reduce funding for these kinds of tasks and save a substantial amount of Ranger time. He recommended that the Board approve the replacement of the Jeep Wagoneer used by the Operations Supervisor. The Board postponed a decision regarding the acquisition and replacement of vehicles until the 1982-83 preliminary budget was presented for the Board approval on June 9 , 1982 . X. NEW BUSINESS WITH NO ACTION REQUESTED B. Controller ' s Report on the Proposed Fiscal Year 1982-83 Budget M. Foster reviewed his report, R-82-21 , dated May 21, 1982 , on the proposed budget, pointing out that the District will begin the new fiscal year with cash and short-term investments totaling $6 .67 million. XI. INFORMATIONAL REPORTS H. Grench reported on California Park and Recreation Society legislative Conference on May 14 , 1982 , in Sacramento. H. Grench called attention to a letter dated May 13 , 1982 , from Congressmen Leon Panetta, Don Edwards, and Norman Y. Mineta to support the District 's application to acquire Mt. Umunhum. He added that it would be helpful to have someone to lobby for the District in Washington, D.C. and that unless the Board objected he would probably hire someone. There were no objections. Meeting 82-10 Page five H. Grench circulated a brochure describing the proposed Rancho Raymundo addition to the proposed Murray Ranch State Park out- side of Half Moon Bay. H. Grench stated the City of Belmont intended to annex an unincorporated territory of San Mateo County within the Harbor Industrial Area. He noted the area was currently within the District 's boundaries and stated that, unless there were objections from members of the Board, he would not object to the deannexation of this area from the District because of Board and Local Agency Formation Commission policy that all or none of a city 's Sphere of Influence was within the District's boundaries. The Board concurred with his approach on the matter. D. Hansen reported the first fire of the season had occurred in the Devils Canyon area off District land, although the Rangers helped fight the fire. He also reported that ground had been broken for the Monte Bello Open Space Preserve parking lot. XII. CLAIMS Motion: E. Shelley moved the approval of the revised claims , 82-10 , dated May 26 , 1982 . B. Green seconded the motion. The motion passed unanimously. XIII. CLOSED SESSION The Board adjourned to Closed Session at 9 :07 P.M. IX. ADJOURNMENT The Board reconvened to adjourn at 12 :20 A.M. , Thursday, May 27 , 1982 . Iris B. Youngs Secretary