Loading...
HomeMy Public PortalAbout2015-11-16 packet NOTICE OF MEETING & TENTATIVE AGENDA Council Committee on Administration Monday, October 16th, 2015 – 5:00 p.m. Boone/Bancroft Room (City Hall) – 320 E McCarty St Tentative Agenda 1. Call to Order. 2. Roll Call. 3. Approval of Minutes. 4. Chamber of Commerce Renewal (Hilpert). 5. Appointment Review (Strope). 6. Other Business 7. Adjournment. NOTES Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Minutes of Meeting Jefferson City Council Committee on Administration Wednesday, September 2, 2015 City Hall -320 E. McCarty Street Large Conference Room ATTENDEES. Committee members present:Jim Branch, Mark Schreiber,Glen Costales & Ken Hussey Staff present:Steve Crowell,Drew Hilpert,Gail Strope,Janice McMillian Others present: Mayor Carrie Tergin, Councilmen Rick Mihalevich, Madeleine Leroux,Tom Landwehr. Meeting came to order at 8:00 a.m. Councilman Costales made a motion to approve the minutes which was seconded by Councilman Schreiber.The motion passed 4-0. Amendment to the Transportation Chapter. Presented by City Counselor Drew Hilpert. Mr. Hilpert explained that this bill came from the Public Safety Committee for further review. Mr. Hilpert explained how the proposed ordinance would change the code and regulations for Vehicles for Hire. The Committee asked questions of Mr. Hilpert. Mr. Mihalevich discussed the review performed by the Public Safety Committee. Tom Landwehr expressed concerns about the bill. The Committee discussed the bill further but took no action as Mr. Hilpert advised that no action was requested. Recommendation of award to Rackers & Consultants for Legislative Consultant. Presented by City Counselor Drew Hilpert. Mr. Hilpert advised that the City sent out an RFP for a legislative Consultant. A selection committee was appointed, reviewed the RFPs and interviewed the candidates. After the review the Committee recommended Rackers and Consultants LLC. be awarded the contract. Mr. Hilpert noted that Armstrong Teasdale was actually the low bid. After discussion and questions by the Council, Councilman Costales made a motion to move this onto the Council for further consideration, which was seconded by Councilman Hussey. The motion passed 4-0. Purchase of Tobacco by minors ordinance. Presented by Drew Hilpert. Mr. Hilpert explained that the bill would prohibit minors from purchasing any tobacco products and not just cigarettes. At the Committees suggestion, Mr. Hilpert reviewed the ordinance and state law and recommended the prohibiting alternative nicotine products, as defined in state law.After discussion Councilman Hussey made a motion to move the bill onto the Council which was seconded by Councilman Costales. The motion passed 4-0. Deputy City Clerk . Presented by City Counselor Drew Hilpert. Mr. Hilpert presented a bill that would allow the City Administrator to appoint Deputy City Clerks.After discussion Councilman Hussey made a motion to move the bill onto the Council which was seconded by Councilman Costales. The motion passed 4-0. Appointments Review Presented by Human Resources Director Gail Strope. The committee reviewed the recommendations by Mayor Tergin. After Discussion Councilman Hussey made a motion to move the bill onto the Council which was seconded by Councilman Scriber. The motion passed 4-0.The positions approved were as followed: Other Business Mayor Tergin advised the Committee on her intent to highlight activities of staff worthy of note during Council meetings. There being no further business, the meeting adjourned at 8:35 a.m. Board or Commission Recommended appointment New term expires Term Full/Partial Historic Preservation Sarah Hoeller Dec 2015 PARTIAL Planning & Zoning Blake Markus/ Alternate May 2016 FULL CONTRACT FOR ECONOMIC DEVELOPMENT SERVICES This Agreement, entered into this 11`h day of January, 2013, regardless of when actually executed by the parties, by and between the City of Jefferson, Missouri, a municipal corporation, acting by and through its Mayor, hereinafter referred to as "City" and the Jefferson City Area Chamber of Commerce, a corporation formed and existing under The General Not for Profit Corporation Act of Missouri, hereinafter referred to as the "Chamber." WHEREAS, City desires to continue to promote the prosperity, economic betterment, general interest and welfare of the City of Jefferson according to its powers granted by law; and WHEREAS, the Jefferson City Area Chamber of Commerce was formed for the purpose of performing functions and services which include those required to give expression to the City's said desire; and WHEREAS, it is in the best interest of the City to utilize the services of the Chamber for the performance of said functions and services, for which reason the City desires to engage the Chamber and the Chamber desires to be engaged, for the performance of said functions and services, NOW, THEREFORE, the parties here to do mutually agree that: 1. Scone of Services. The Chamber shall perform functions and services including, but not limited to: a. General economic development services; and b. Business attraction and development programs; and C. Business retention and expansion; and d. Community development in old town area; and e. Industrial land and asset management. 2. Accounting and Reporting. The Chamber shall submit quarterly reports to the City and make itself available to meet with representatives of the City. 3. Metrics. The following metrics shall be utilized to assist in measuring the success of the service provided by the Chamber, and the Chamber's evaluation of its success shall be included in the annual report. a. For general economic development services: i. Total dollars spent on Economic Development in including personnel costs and other costs associated with economic development. ii. Total hours spent be contract staff on ED projects and programs. iii. Sources and Uses of dollars used to fulfill contract. b. For Business attraction and development programs: Number of business Page 1 of 4 attraction projects worked and their status compared to previous years. C. For business retention and expansion: i. Number of Business Retention and Expansion projects worked including numbers of jobs and investment. ii. Number of State Training Grants awarded to existing or new businesses. iii. Total Dollars of State and Local incentives offered to existing or new businesses. d. For community development in old town area: i. Numbers of redevelopment projects in Old Town; ii. Change in assessed valuation of real property including: (1) City (2) County (3) old town (4) Downtown e. For industrial land and asset management: Dollars invested in Industrial Sites by contractor. The Chamber shall report annually on the above metrics. 4. Term. The services of the Chamber are to commence upon the execution of this contract, and expiring October 31, 2013. The Contract may be renewed for four (4) additional one (1) year terms. If the contract is not renewed by the parties prior to expiration it shall continue on a month to month basis until terminated or renewed. 5. Payment. The City agrees to pay the Chamber for services to be rendered hereunder the sum of Two Hundred Thousand Dollars ($200,000.00), to be paid in four equal payments on or about January 1, April 1, July 1, and October 1. 6. Audit. The Chamber agrees to furnish the City, at the end of each contract period, a complete financial audit report prepared by a Certified Public Accountant. 7. Independent Contractor Status. The execution of the contract by the Mayor and the City of Jefferson and the approval thereof by the City Council of Jefferson City is not intended to and does not in any manner make the Chamber an agent, agency, or servant of the City of Jefferson, Missouri, it being expressly understood that the Chamber is in all respects an independent contractor, and the only liability of City created by the terms of this contract is the obligation to pay Chamber for services rendered. 8. Books and Records. Chamber shall keep its books and records open for inspection at reasonable times by the City or by any persons or entities designated by the City to perform audits. 9. City Liaisons. The Chamber will provide in its by-laws for the appointment by the City of a City Liaison to Site Development Review Board and a City Liaison to the Transportation Committee. The City will appoint a council member to fill each liaison position. 10. Termination. This contract may be terminated by either party with just cause, provided that the terminating party shall give written notice to the other party at least sixty (60) days prior to Page 2 of 4 tennination of this contract. In the event of termination, all moneys due and owing shall be determined on a monthly prorata basis over the life of the contract until the effective date of tennination. 11. Appropriations Clause. Parties agree that this contract is subject to annual appropriations by the City Council. In the event that the Council fails to appropriate the funds required by this contract in its annual budget, the agreement will be terminable by the City upon thirty days written notice. 12. Contacts. All contacts from the Chamber with the City shall be directed to the City Administrator's office unless otherwise directed and specified by the City Administrator. 13. Notices. All notices required to be in writing may be given by first class mail addressed if to the City then to City Administrator, City of Jefferson, 320 East McCarty, Jefferson City, Missouri, 65101, and if to the Chamber then to President, Jefferson City Area Chamber of Commerce at P.O. Box 776, 213 Adams Street, Jefferson City, Missouri, 65102. The date of delivery of any notice shall be the second full day after the day of its mailing. 14. Jurisdiction. This Agreement shall be governed, in all respects by the laws of the State of Missouri. 15. Entire Agreement. The parties acknowledge that this Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, both oral and written, between the parties. IN WITNESS WHEREOF, the parties hereto have executed this contract as of the date first above written. CITY OF JEFFERSON n r Mayor Attest: City Cler — — APPROVED AS TO FORM: Z42 -t � �� ity Counselor Page 3 of 3 Title: C_}ftIkAA,_, 0 F -al L:, --3o