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NOTICE OF MEETING & TENTATIVE AGENDA
Council Committee on Administration
Monday, October 16th, 2015 – 5:00 p.m.
Boone/Bancroft Room (City Hall) – 320 E McCarty St
Tentative Agenda
1. Call to Order.
2. Roll Call.
3. Approval of Minutes.
4. Chamber of Commerce Renewal (Hilpert).
5. Appointment Review (Strope).
6. Other Business
7. Adjournment.
NOTES
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Minutes of Meeting
Jefferson City Council Committee on Administration
Wednesday, September 2, 2015
City Hall -320 E. McCarty Street
Large Conference Room
ATTENDEES.
Committee members present:Jim Branch, Mark Schreiber,Glen Costales & Ken Hussey
Staff present:Steve Crowell,Drew Hilpert,Gail Strope,Janice McMillian
Others present: Mayor Carrie Tergin, Councilmen Rick Mihalevich, Madeleine Leroux,Tom
Landwehr.
Meeting came to order at 8:00 a.m. Councilman Costales made a motion to approve the minutes
which was seconded by Councilman Schreiber.The motion passed 4-0.
Amendment to the Transportation Chapter.
Presented by City Counselor Drew Hilpert. Mr. Hilpert explained that this bill came from the
Public Safety Committee for further review. Mr. Hilpert explained how the proposed ordinance
would change the code and regulations for Vehicles for Hire. The Committee asked questions of
Mr. Hilpert. Mr. Mihalevich discussed the review performed by the Public Safety Committee.
Tom Landwehr expressed concerns about the bill. The Committee discussed the bill further but
took no action as Mr. Hilpert advised that no action was requested.
Recommendation of award to Rackers & Consultants for Legislative Consultant.
Presented by City Counselor Drew Hilpert. Mr. Hilpert advised that the City sent out an RFP for
a legislative Consultant. A selection committee was appointed, reviewed the RFPs and
interviewed the candidates. After the review the Committee recommended Rackers and
Consultants LLC. be awarded the contract. Mr. Hilpert noted that Armstrong Teasdale was
actually the low bid. After discussion and questions by the Council, Councilman Costales made
a motion to move this onto the Council for further consideration, which was seconded by
Councilman Hussey. The motion passed 4-0.
Purchase of Tobacco by minors ordinance.
Presented by Drew Hilpert. Mr. Hilpert explained that the bill would prohibit minors from
purchasing any tobacco products and not just cigarettes. At the Committees suggestion, Mr.
Hilpert reviewed the ordinance and state law and recommended the prohibiting alternative
nicotine products, as defined in state law.After discussion Councilman Hussey made a motion
to move the bill onto the Council which was seconded by Councilman Costales. The motion
passed 4-0.
Deputy City Clerk .
Presented by City Counselor Drew Hilpert. Mr. Hilpert presented a bill that would allow the
City Administrator to appoint Deputy City Clerks.After discussion Councilman Hussey made a
motion to move the bill onto the Council which was seconded by Councilman Costales. The
motion passed 4-0.
Appointments Review
Presented by Human Resources Director Gail Strope. The committee reviewed the
recommendations by Mayor Tergin. After Discussion Councilman Hussey made a motion to
move the bill onto the Council which was seconded by Councilman Scriber. The motion passed
4-0.The positions approved were as followed:
Other Business
Mayor Tergin advised the Committee on her intent to highlight activities of staff worthy of note
during Council meetings.
There being no further business, the meeting adjourned at 8:35 a.m.
Board or Commission Recommended
appointment
New term
expires
Term Full/Partial
Historic Preservation Sarah Hoeller Dec 2015 PARTIAL
Planning & Zoning Blake Markus/
Alternate
May 2016 FULL
CONTRACT FOR
ECONOMIC DEVELOPMENT SERVICES
This Agreement, entered into this 11`h day of January, 2013, regardless of when actually
executed by the parties, by and between the City of Jefferson, Missouri, a municipal corporation,
acting by and through its Mayor, hereinafter referred to as "City" and the Jefferson City Area
Chamber of Commerce, a corporation formed and existing under The General Not for Profit
Corporation Act of Missouri, hereinafter referred to as the "Chamber."
WHEREAS, City desires to continue to promote the prosperity, economic betterment,
general interest and welfare of the City of Jefferson according to its powers granted by law; and
WHEREAS, the Jefferson City Area Chamber of Commerce was formed for the purpose
of performing functions and services which include those required to give expression to the City's
said desire; and
WHEREAS, it is in the best interest of the City to utilize the services of the Chamber for
the performance of said functions and services, for which reason the City desires to engage the
Chamber and the Chamber desires to be engaged, for the performance of said functions and
services,
NOW, THEREFORE, the parties here to do mutually agree that:
1. Scone of Services. The Chamber shall perform functions and services including, but not
limited to:
a. General economic development services; and
b. Business attraction and development programs; and
C. Business retention and expansion; and
d. Community development in old town area; and
e. Industrial land and asset management.
2. Accounting and Reporting. The Chamber shall submit quarterly reports to the City and
make itself available to meet with representatives of the City.
3. Metrics. The following metrics shall be utilized to assist in measuring the success of the
service provided by the Chamber, and the Chamber's evaluation of its success shall be included in
the annual report.
a. For general economic development services:
i. Total dollars spent on Economic Development in including personnel costs
and other costs associated with economic development.
ii. Total hours spent be contract staff on ED projects and programs.
iii. Sources and Uses of dollars used to fulfill contract.
b. For Business attraction and development programs: Number of business
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attraction projects worked and their status compared to previous years.
C. For business retention and expansion:
i. Number of Business Retention and Expansion projects worked including
numbers of jobs and investment.
ii. Number of State Training Grants awarded to existing or new businesses.
iii. Total Dollars of State and Local incentives offered to existing or new
businesses.
d. For community development in old town area:
i. Numbers of redevelopment projects in Old Town;
ii. Change in assessed valuation of real property including:
(1) City
(2) County
(3) old town
(4) Downtown
e. For industrial land and asset management: Dollars invested in Industrial Sites by
contractor.
The Chamber shall report annually on the above metrics.
4. Term. The services of the Chamber are to commence upon the execution of this contract,
and expiring October 31, 2013. The Contract may be renewed for four (4) additional one (1) year
terms. If the contract is not renewed by the parties prior to expiration it shall continue on a month
to month basis until terminated or renewed.
5. Payment. The City agrees to pay the Chamber for services to be rendered hereunder the
sum of Two Hundred Thousand Dollars ($200,000.00), to be paid in four equal payments on or
about January 1, April 1, July 1, and October 1.
6. Audit. The Chamber agrees to furnish the City, at the end of each contract period, a
complete financial audit report prepared by a Certified Public Accountant.
7. Independent Contractor Status. The execution of the contract by the Mayor and the City
of Jefferson and the approval thereof by the City Council of Jefferson City is not intended to and
does not in any manner make the Chamber an agent, agency, or servant of the City of Jefferson,
Missouri, it being expressly understood that the Chamber is in all respects an independent
contractor, and the only liability of City created by the terms of this contract is the obligation to
pay Chamber for services rendered.
8. Books and Records. Chamber shall keep its books and records open for inspection at
reasonable times by the City or by any persons or entities designated by the City to perform audits.
9. City Liaisons. The Chamber will provide in its by-laws for the appointment by the City of
a City Liaison to Site Development Review Board and a City Liaison to the Transportation
Committee. The City will appoint a council member to fill each liaison position.
10. Termination. This contract may be terminated by either party with just cause, provided that
the terminating party shall give written notice to the other party at least sixty (60) days prior to
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tennination of this contract. In the event of termination, all moneys due and owing shall be
determined on a monthly prorata basis over the life of the contract until the effective date of
tennination.
11. Appropriations Clause. Parties agree that this contract is subject to annual appropriations
by the City Council. In the event that the Council fails to appropriate the funds required by this
contract in its annual budget, the agreement will be terminable by the City upon thirty days written
notice.
12. Contacts. All contacts from the Chamber with the City shall be directed to the City
Administrator's office unless otherwise directed and specified by the City Administrator.
13. Notices. All notices required to be in writing may be given by first class mail addressed if
to the City then to City Administrator, City of Jefferson, 320 East McCarty, Jefferson City,
Missouri, 65101, and if to the Chamber then to President, Jefferson City Area Chamber of
Commerce at P.O. Box 776, 213 Adams Street, Jefferson City, Missouri, 65102. The date of
delivery of any notice shall be the second full day after the day of its mailing.
14. Jurisdiction. This Agreement shall be governed, in all respects by the laws of the State of
Missouri.
15. Entire Agreement. The parties acknowledge that this Agreement constitutes the entire
agreement between the parties and supersedes all prior agreements and understandings, both oral
and written, between the parties.
IN WITNESS WHEREOF, the parties hereto have executed this contract as of the date
first above written.
CITY OF JEFFERSON
n
r
Mayor
Attest:
City Cler — —
APPROVED AS TO FORM:
Z42 -t � ��
ity Counselor
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