The URL can be used to link to this page

Home My Public Portal About2015-11-18 packet NOTICE OF MEETING AND TENTATIVE AGENDA' 1a6 Oil OP fafFfga9 AY ;o;::e�yf�.CY�•.. 0 a 1d Ill k,itin `a City of Jefferson Cultural Arts Commission Regular Meeting Wednesday,November 18,2015—5:45 PM City Hall,320 E.McCarty Street—Boone-Bancroft Conference Room TENTATIVE AGENDA 1. Call to Order a. Introduction of New Member 2. Approval of Agenda 3. Approval of Minutes from October 27, 2015 4. New Business a. Election of Officers b. Adoption of 2016 Meeting Calendar 5. Old Business a. Missouri Arts Council b. City Hall Sidewalk Plaque Project c. Mini Grant Application 6. Foundation Report 7. Committee Reports (Education, Marketing & Administration) 8. Dates to Remember a. Next Meeting, January 2016 9. Adjourn 'Individuals should contact the ADA Coordinator at(573)634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow 3 business days to process the request. Please call 573-634-6410 with questions regarding this agenda. City of Jefferson Cultural Arts Commission Minutes Tuesday, October 27, 2015 Boone/Bancroft Conference Room —John G. Christy Municipal Building 320 E. McCarty Street COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Lucia Kincheloe 9 of 9 Don Govang 9 of 9 Suzanne Luther 5 of 9 Casey Osterkamp 5 of 9 Taryn Prewitt 6 of 9 Zak Wilson 6 of 9 COMMISSION MEMBERS ABSENT Lisa Chastain 5 of 9 Gara Loskill 2 of 9 Sarah Nichols 3 of 9 Lara Underwood 7 of 9 STAFF PRESENT Jayme Abbott, Neighborhood Services Coordinator Call to Order: Meeting was called to order at 5:45 PM by Chairperson Lucia Kincheloe. Approval of Agenda: Taryn moved and Zak seconded approval of the agenda, as distributed. The motion carried on a voice vote. Approval of Minutes: Casey moved and Suzanne seconded approval of the September 22 minutes as amended (inclusion of Suzanne Luther as present), and the October 6 minutes as published. The motion carried on a voice vote. New Business: The mini-grant applications were considered. Taryn moved and Casey seconded approval of the mini-grant application from the Downtown Jefferson City Association for Thursday Night Live, "the Zombie edition." The motion carried on a voice vote. The Council for Drug-Free Youth application was tabled until FY 2016. The Foundation Report: Lucia updated the Commission on the continuing progress of the Splash Park project. There have been 54 tiles sold for the Hope Fountain, with a goal of 96 by spring. Conversations are starting about art at the riverfront possibilities. Committee Reports: Committees should send their Strategic Plan goals to Jayme. The completed plan will be of use to the commission and for any grant proposals. Don volunteered as the Cultural Arts Commission liaison to the Cultural Arts Foundation. Adjourn: After announcements, Lucia adjourned the meeting at 6:35 PM. City of Jefferson, Missouri Cultural Arts Commission 2016 Meeting Schedule Following is a list of meetings scheduled through December 31, 2016. Members and the public will be notified if changes occur. The Commission meets the fourth Tuesday of the month at 5:45 p.m. in the Boone/Bancroft Room (Rm. #200) City Hall/John G. Christy Municipal Building 320 E. McCarty Street, Jefferson City, Missouri January 26, 2016 February 23, 2016 March 29, 2016 April 26, 2016 May 24, 2016 June 28, 2016* July 26, 2016 August 23, 2016 September 27, 2016 October 25, 2016 November 15, 2016** No meeting in December *Strategic Planning Meeting for FY2016 **Accommodates the Thanksgiving holiday week For more information contact Department of Planning and Protective Services Room 120, John G. Christy Municipal Building Email: jcplanning@jeffcitymo.org Phone 573-634-6410 Individuals should contact the ADA Coordinator at(573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. MISSOURI ARTS COUNCIL COMMUNITY ARTS PROGRAM Applicant Information Organization Name: Project Name: Primary Contact Name: Title or Position: Phone Number: Email: Project Description Proposed Project Title: What is the proposed project for MAC funding? What are the artistic components, project date(s) and location(s)? OR Arts Services Only: What are the services for artists and/or arts organizations you are proposing for MAC Funding? What is the purpose of the project? How does the project fit into the scope of the organization's mission and long range plans? Artistic Quality What are the artistic criteria for choosing the project? What makes the project creative and innovative in your community? How does the project challenge and develop your audience artistically? Who is making the artistic decisions for this project? List their names, titles, and areas of responsibility: What services do you provide to artists and arts organizations? MISSOURI ARTS COUNCIL COMMUNITY ARTS PROGRAM Community Involvement How does the project meet community needs? How does the project demonstrate community support? This may include funding, in-kind donations, volunteers, planning, execution, and evaluation. How does the project contribute to the education of the community? Who are the targeted audiences for the project Include efforts you are making to reach new and diverse audiences. How will the project be marketed? How will the project be accessible for persons with disabilities? If this project or a similar project has been previously conducted, how many individuals participated? How did you determine the number? When did the project occur? How many individuals do you expect to participate in the proposed project? How did you determine this number? Management Ability How has your organization maintained, diversified, and expanded funding? How will you evaluate the proposed project? How have your responded to previous evaluations? Who are responsible for making administrative decisions for the project? List names, titles, and areas of responsibility. MISSOURI ARTS COUNCIL COMMUNITY ARTS PROGRAM Summary Budget for Proposed Project Total Cash Expenses and Total Cash Income must balance. All figures should be rounded to the nearest dollar. CASH EXPENSES Personnel -Administrative Personnel -Artistic Personnel - Technical/Production Outside Artistic Fees and Services Outside Other Fees and Services Space Rental Travel Marketing Remaining Operating Expenses Capital Expenditures -Acquisitions Total Expenses CASH INCOME Admissions Contracted Service Revenue Corporate Support Foundation Support Other Private Support Government Support- Federal Government Support- State/Regional Government Support- Local Other Revenue Applicant Cash(used for this request) MAC Request(cannot exceed 50% of total project expenses) Total Income MISSOURI ARTS COUNCIL COMMUNITY ARTS PROGRAM ATTACHMENTS Summary of Key Artistic Provide Biographical summary or key artistic decision maker(s) and key artistic and technical personnel. NO more than 1/4 page per person, no more than 4 pages. Summary of Key Administrators Provide biographical summary of administrative decision maker(s) and key management personnel. No more than 1/4 page per person, no more than 4 pages. Board List Provide an Excel spreadsheet with your organizations full board with contact information. Include the following fields on your spreadsheet: first name, last name, term ends, board position, affiliation, email, daytime phone, and city. this information may be used to contact board members for grant follow up and advocacy Required Documents Checklist Summary of Key Artistic: Summary of Key Administrators: Board List: IRS Tax Exempt Status Letter: W9 Form Long Range Strategic Plan While submitting your strategic plan is optional, it is highly recommended, as doing so supports your management ability. M1,Attil i r 't. City n qct; a Cultural Arts Commission � Mini Grant Application C` CULTURAL ARTS COMMISSION Applicant Name Capitol City Cinema Contact Person Jim Layton Telephone 573-634-2920 E-Mail moappeals@gmail.com Proiect Information: Name of Project: Marketing/Publicity Project Amount of Request: $500 Provide a detailed project description identifying how the project will enhance collaboration, education and/or community involvement.Attach additional pages if necessary. The Cinema is now fairly well-established--but still not well known in the community. The grant will be used to increase community awareness. Documentation:Return this form with the following attachments: ® Detailed Project Explanation ❑ Budget Identifying All Sources of Funds(i.e.Cash Match, In-Kind,etc.) ❑ Project Renderings(Concept,Pictures,Drawings,etc.) ❑ Detailed Project Timeline ❑W-9 Form Certification By Applicant: The Applicant certifies that all information in this application,and all information furnished in support of this application is given for the purpose of certifying the eligibility for the Cultural Arts Commission Mini Grant program and was completed to the best of the Applicant knowledge and belief.Verification of any information contained in this application may be obtained from any source named herein.I understand fundin` for this program is'subj:. t to . nual appy priation by the City Council. 26 Oct 2015 Ljgnature of Applicant Date Completed applications should be returned to: Jayme Abbott,Neighborhood Services Coordinator 320 E McCarty St Jefferson City,MO 65101 Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act, Please allow three business days to process the request. Capitol City Cinema Marketing/Publicity Project The Cinema proposes a renewed, intensive, marketing push through the end of 2015.The period coincides with (a) Downtown Jefferson City events and(b) higher attendance at movies during holiday vacations. The Cinema proposes: 1. Fliers/cards to hand out.Although the Cinema has created low-cost fliers,we propose to try creating and printing higher quality fliers and cords showing movies through the holiday period. Included would be publicity regarding two special programs: a. the children's'program in December funded through the Commission's MAC grant; and b. a special,free showing of a movie for families before and after the Jefferson City Christmas Parade in December.The plan is to make the initial distribution push during "Living Windows" and other downtown holiday events. The grant would pay for design and printing costs. 2. Posters:The Cinema proposes to print posters (about 11"x14")that can be placed in various locations around town and at Lincoln University.Again,the grant would pay for design and printing costs. 3. Social Media.The Cinema uses Facebook, but will use a portion of the grant to "boost" its presence for particular movies during the rest of the year. 4. Traditional media:The Cinema has seldom used traditional, paid media.We propose to us a portion of the grant to purchase some paid advertising, likely newspaper,for a selected films or weeks to evaluate whether paid advertising is cost-effective. Possible Budget: Design $100 Printing $150 Facebook $100 Media $150 Timeline: Nov. 15 Design complete. Choose movies to promote. Nov. 30 Printing complete. Dec 4 Cinema display and distribution during"Living Windows" Dec 5 Free family show and distribution before and after parade Dec 1-20 Media purchases and Facebook"boosts" Cultural Arts Commission Grants Long Range Plan Input Administration Goal 1: Prepare a long range cultural plan including recommendations to the City Council Strategy/Action 1: Meet and report back, through the committee structure, with annual priorities and action steps Strategy/Action 2: Approve and adopt committees' priorities to include in long range plan Goal 2: Make recommendations to the Council regarding selection of public art and arts projects; Strategy/Action 1: Review art project requests made to the city Strategy/Action 2: Organize and offer new art projects that include partnering with other local organization/agencies Goal 3: Participate in award of funds (mini grants) to artists or programs, if budgeted. Strategy/Action 1: Increase online presence of CAC information on City of Jefferson website with links to mini-grants and success stories and photos of past grant winners. Strategy/Action 2: Publicize mini grant program in monthly online newsletter Goal 4: Seek out and apply for grants to support or enhance the arts Strategy/Action 1: Apply for MAC operational grant every two years and small MAC one per year--- we can do a bit more research to identify some sources-- Goal 5:Recruit new commission members to operate with full membership Strategy/Action 1: Meet with potential members and follow up with calls and instruct on how to apply Goal 6:Participate in city sponsored projects, planning or activities that include the potential to enhance cultural arts Strategy/Action 1: Regular communication with assigned liaisons with the City and City Council Marketing/Technology Committee Goal 1: Raise public awareness of the commission, and it's mission and goals Strategy/Action 1: Brochure Strategy/Action 2: Social Media Strategy/Action 3: Community involvement- participation in community events Goal 2: Create partnerships with area artists. Strategy/Action 1: The newsletter Strategy/Action 2: Social media Strategy/Action 3: Meet Our Local Artist reception Goal 3: Mini grant awareness campaign Strategy/Action 1: Rack card Strategy/Action 2: Personal communication with potential grantees