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HomeMy Public PortalAbout19820714 - Minutes - Board of Directors (BOD) Meeting 82-15 AA- A— OF 0 mw MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS MINUTES JULY 14 , 1982 I . ROLL CALL President' Katherine Duffy called the meeting to order at 7 : 37 P.M. Members Present: Katherine Duffy, Daniel Wendin, Edward Shelley, Nonette Hanko, Harry Turner, and Richard Bishop. Plember Absent: Barbara Green. Personnel Present : Herbert Grench, Craig Britton, David Hansen, Michael Foster, Stanley Norton, Charlotte MacDonald, Jean Fiddes , James Boland, William Tannenbaum, Del Woods , Alice Watt, Mary Gundert, and Joyce Nicholas . II . APPROVAL OF MINUTES A. July 14 , 1982 R. Bishop stated his name should be included in the list of Board members present at the meeting. 14. Hanko requested the minutes indicated which Board members were not present at the meeting. J. Fiddes stated Directors Hanko and Wendin were absent from the July 14 meeting. Motion: E. Shelley moved the approval of the July 14 , 1982 minutes with the changes noted. R. Bishop seconded the motion. With D. Wendin abstaining from the vote, the motion passed unanimously. III . WRITTEN COMMUNICATIONS There were no written communications for Board consideration. IV. ADOPTION OF AGENDA With the Board's consensus , K. Duffy indicated the agenda was adopted as presented. V. ORAL COMMUNICATIONS There were no oral communications . VI . OLD BUSINESS WITH ACTION REQUESTED A. Status Report on Plans for the District's Tenth Anniversary Celebration C. MacDonald reviewed memorandum M-82-72 , dated July 22, 1982, and N. Hanko reported on the meeting of the Citizens ' Advisory Committee for the 10th Anniversary Celebration. Betsy Bechtel , one of the 10th Anniversary Coordinators , discussed some of the thoughts and expectations expressed by members of the Citizens ' Advisory Committee . Motion : R. Bishop moved the Board accept P .O.S .T. 's offer to act as co-sponsor and fund handler in fundraising events for the 10th Anniversary . D. Wendin seconded the motion. The motion passed unanimously . Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A Turner,Daniel G Wendin Meeting 82-15 Page Two Motion: E. Shelley moved the Board approve in concept the recommendations of the Citizens ' Advisory Committee for the events, particularly the dinner format. H. Turner seconded the motion. The motion passed unanimously. VII . NEW BUSINESS WITH ACTION REQUESTED A. Proposed Addition to Manzanita Ridge Open Space Preserve (Liebelt Property) C. Britton introduced report R-82-28 , dated July 22 , 1982 , regarding the proposed acquisition of the approximately 72 acre Liebelt property above Kennedy Road in the Town of Los Gatos . He explained the terms of the purchase which called for a payment of $480 ,000 , noting that if an existing deed of trust in the amount of approxi- mately $134 , 000 at 8% was assumed , the cash payment at the close of escrow would be approximately $346 , 000 . D. Hansen reviewed the portions of the staff report relating to use and management recommen- dations and showed slides of the property. He noted staff recommended the property become an addition to the Manzanita Ridge Open Space Preserve-Kennedy Road Area and be withheld from dedication at this time. Motion: E. Shelley moved the adoption of Resolution 82-31 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Manzanita Ridge Open Space Preserve-Liebelt Property) . R. Bishop seconded the motion. The motion passed unanimously . Motion: E . Shelley moved the Board tentatively adopt the interim use and management recommendations, including the unofficial name, Manzanita Ridge Open Space Preserve-Kennedy Road Area, for the site . H. Turner seconded the motion. The motion passed unanimously. Motion: E. Shelley moved to withhold the property from dedication at this time. R. Bishop seconded the motion. The motion passed unanimously. B . Proposed Acquisition of Whittemore Gulch Redwoods Open Space Preserve (Wilkins Property) C. Britton introduced report R-82-30 , dated July 23 , 1982 , on the proposed acquisition of approximately 570acres of land located west of Skyline Boulevard in San Mateo County . He reviewed in detail the terms of the purchase agreement,noting a payment of approximately $900 ,000 in cash would be required at the close of escrow if the purchase was approved. He stated the exact purchase price would not be known until a survey of the non-forested lands on Harkins Ridge was completed and said staff estimated the acreage to be approximately 500 acres . (The basis of the final purchase price was to be $1,000 per acre for the non-forested lands) . Meeting 82-15 Page Three D. Hansen reviewed the portions of the staff report relating to use and management recommendations and slides of the property were shown. He stated staff recommended the property be dedicated as open space and become a new District preserve called Whittemore Gulch Redwoods Open Space Preserve . Motion: H. Turner moved the approval of Resolution 82-32 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Whittemore Gulch Redwoods Open Space Preserve- Wilkins Property) . N. Hanko seconded the motion. The motion passed unanimously. Motion; H . Turner moved the Board tentatively adopt the interim use and management recommendations contained in the report, including the unofficial name of Whittemore Gulch Redwoods Open Space Preserve. R. Bishop seconded the motion. The motion passed unanimously . Motion: H . Turner moved the Board intention to dedicate the property as open space. N . Hanko seconded the motion. The motion passed unanimously. In response to a question from D. Wendin regarding the dedication of the easements , S . Norton stated he would have to check the Public Resources Code and report his findings to the Board at a later meeting. C . Monte Bello Open Space Preserve Use and Management Plan for the Page Mill Road Area D. Woods review- ed--in-Mail the use and management plan for the Page Mill Road Area of the Monte Bello Open Space Preserve (report R-82-31 of July 21 1982) and showed slides to illustrate various points made in the report. Issues discussed during the presentation included the location of the restroom facilities , status of the follow-up studies for the controlled burn, the relocation of the pole barn currently on the former McNiel property , and the method of allowing permit parking on the former McNiel property for equestrians and other special uses . Director Hanko registered her concerns about the placement of the restroom facilities in the area of the new Monte Bello parking lot and suggested the facilities be placed on the Los Trancos Open Space Preserve . Concerns were expressed by Beez Jones , 16891 Stevens Canyon Road, Cupertino, about the illegal activities that occur at the end of Stevens Canyon Road, especially since the closing of Lower Stevens Creek Park. Director Duffy suggested the Santa Clara County Supervisor for the area be included in the planning workshop discussed in the use and management recommendation at the bottom of page eleven. Motion: N . Hanko moved the Board tentatively adopt the amended and new use and management recommendations contained in the staff report. R. Bishop seconded the motion. Discussion: Lewis Reed, speaking in behalf of the Mid-peninsula Trails Council , expressed concerns about the way in which the Meeting 82-16 Page Four permit system for the equestrian and other special use parking on the former McNiel property should be handled and said the reservation system should be controlled by the District. H. Grench stated that staff would report back to the Board at the next meeting on this matter after staff had had the opportunity to discuss the permit system with members of the Council at their monthly meeting. The motion to adopt the amended and new use and management recommendations passed unanimously. INFORMATIONAL REPORTS H. Grench reported on the possible closure of Portola State Park. He stated the impact of the State 's new budget on the District involved the freezing, at last year's level , the amount of funds the District received in subventions from the business inventory tax. He reported the Finance Committee of the City and County of San Francisco had continued the matter of accepting the $3 . 5 million bid for the Hassler property to its August 4 meeting. C. Britton stated the District had received approximately $50 ,000 in SB 174 funds (Roberti-Zlberg) and noted staff would return to the Board for adoption of resolutions applying the funds to the two current SB 174 projects . He stated staff had signed contracts for the funds since the funds might be frozen as of August 1 . D. Hansen showed the Board the plans prepared by the County of Santa Clara for the bridge in Rancho San Antonio County Park, and K. Duffy stated the Board 's consensus that the plans , as presented were satisfactory to the Board. C. Britton noted three changes needed to be made in the contract to purchase the Wilkins property : 1) Insert the following " (e) The Closing and DISTRICT 'S obligations hereunder shall" after (d) on Page four; 2) change the typing of "ALL" in the last sentence of section (f) on Page five to "all" ; and 3) correct the spelling of the word "familiar" in section 7 on Page seven . E. Shelley requested that Board meetings be listed with other government meetings in the Peninsula Times Tribune . CLAIMS Motion: R. Bishop moved the approval of the revised claims 82-14 , dated July 28 , 1982 . H . Turner seconded the motion. Discussion: H. Grench explained Claim 3422 was for the portable toilets for the Monte Bello Open Space Preserve. C . Britton stated Claim 3436 for the purchase of the Wilkins property represented the maximum amount to be paid, depending on the actual acreage of the property which was currently being surveyed. He noted the Board would be informed of the actual payment amount at the next Board meeting . C. Britton stated Claim 3435 for the purchase of the Liebelt property represented the maximum amount necessary to close escrow since the District was taking subject to a current deed of Meeting 82-15 Page Five trust for which the exact amount of principal would not be known until the District obtained the beneficiary statement. K . Duffy noted the double asterisks should appear next to the $950 ,000 claim for the Wilkins property . The motion to approve the claims passed unanimously with N. Hanko abstaining from approving Claim 3420 to IBM. CLOSED SESSION The Board recessed to Closed Session on land negotiation matters at 10 : 26 P.M. ADJOURNMENT The Board reconvened to adjourn the meeting at 12 : 35 A.M. , Thursday , July 29 , 1982 . Jean H . Fiddes District Clerk OPEN SPACE ACQUISITION PROGRAM Negotiations Subprogram 1981-1982 Key Projects and Activities 1. Convert ,the budgeted funds in the New Land Commitments budget category into strategic open space lands at desirable prices (fair 'market value or less) including, where possible , private financing with favorable terms. PROGRESS CORRECTIONS TO MINUTES OF APPROVAL OF MINU'FES A. July 28 , 1982 E. Bishop noted the minutes were incorrectly dated July 1-4 , 1982 . Motion: Ic— Shelley moved the approval of the July 28 , 1982 minutes as corrected. R. Bishop seconded the motion. B) . G r 0 e n abstained from voting, as she was absent from the meeting . The motion passed unanimously.