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HomeMy Public PortalAbout19820714 - Minutes - Board of Directors (BOD) (2) Meetinq 82-14 *Q= MOM MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS MINUTES JULY 14, 1982 I. ROLL CALL President Katherine Duffy called the meeting to order at 7:35 P.M. Members Present: Katherine Duffy, Barbara Green, Edward Shelley, and Harry Turner who arrived at 8:25 P.M. Personnel Present: Herbert Grench, David Hansen, Craiq Britton, Charlotte MacDonald, Stanley Norton, Del Woods, Jean Fiddes, and Emma Johnson. II . APPROVAL OF MINUTES A. June 23 , 1982 R. Bishop moved the approval of the minutes of June 23, 1982. B. Green seconded the motion. The motion passed unanimously. B. July 7, 1982 E. Shelley moved the approval of the minutes of the Special Meeting of July 7, 1982. R. Bishop seconded the motion. The motion passed unanimously. III. WRITTEN COMMUNICATIONS The letter dated June 29, 1982 from Henschel Realty offering for sale a parcel of land was referred to staff. IV. ADOPTION OF AGENDA With the consent of the Board, K. Duffy added the appointment of a Board Secretary Pro- Tempore to the agenda since the Secretary was absent. K. Duffy indicated the aqenda as amended was adopted by Board consensus. V. ORAL COMMUNICATIONS There were no oral communications. VI. NEW BUSINESS WITH ACTION REQUESTED A. Appointment of Secretary Pro-Tempore Motion: R. Bishop moved that E. Shelley be appointed Secretary Pro-Tempore. B. Green seconded the motion. The motion passed unanimously. VII. NEW BUSINESS WITH NO ACTION REQUESTED A. Presentation by San Mateo County Representative Regarding Bus Service to the .Skyline Corridor D. Hansen reviewed memorandum M-82-69, dated July 8, 1982, and stated that a representative from SamTrans was unable to attend the meeting as planned. Motion: E. Shelley moved the item be continued to a future date when staff can make arrangements. R. Bishop seconded the motion. The motion passed unanimously. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G Shelley,Harry A Turner,Daniel G Wendin M-82-14 page two VIII. OLD BUSINESS WITH ACTION REQUESTED A. Adoption of Interim Use and Management Plan for the Coal Creek Open Space Preserve Rose et al . Property D. Hansen reviewed memorandum M-82-64, dated June 25, 1982. He noted a "Wildlands" sign will be installed on Alpine Road and be included in the signing , and a ninth item (fencing on Crazy Pete's Road) should be added to the plan. Motion: B. Green moved the Board approve the interim use and management plan as contained in report R-82-27, dated June 1 , 1982, with the addition of the ninth item. E. Shelley seconded the motion. The motion passed unanimously. Motion: B. Green moved the Board dedicate parcels 1 , 2, and 3 of the Coal Creek Open Space Preserve for public open space. E. Shelley seconded the motion. The motion passed unanimously. B. Revisions to Open Space Use and Management Planning Process D. Hansen reviewed memorandum M-82-66, dated July 2, 1982, noting staff had incor- porated Board suggestions into the revised planning process. Discussion centered around the way that sites not scheduled for review in the coming year would be handled. Motion: B. Green moved the Board adopt the amended Open Space Use and Management Planning Process and concur with proposed changes in the planning areas described in memorandum M-82-62. E. Shelley seconded the motion. The motion passed unanimously. Motion: B. Green moved the Board accept the review schedule for the rest of 1982 as given in memorandum M-82-62. E. Shelley seconded the motion. The motion passed unanimously. C. Final Approval of new Ward Boundaries J. Fiddes reviewed memorandum M-82-71 , dated July 9, 1982, noting changes to ward boundaries based on 1980 census data. She added that by adopting the Resolution, the Board would be adopting the maps which will be on file with the District Clerk and appropriate county Registrar of Voters. Motion: R. Bishop moved the Board adopt Resolution 82-29 of the Board of Directors of the Midpeninsula Regional Open Space District Altering Existing Ward Boundaries. E. Shelley seconded the motion. The motion passed unanimously. IX. NEW BUSINESS WITH ACTION REQUESTED (continued) B. Notice of Completion of Contract and Acceptance of Work - Monte Bello Open Space Preserve Parking Lot D. Hansen reviewed memorandum M-82-67, dated July 8, 1982, pointing out work had been completed per contract with Neu Brothers. Motion: E. Shelley moved that the Board adopt the Notice of Completion and Accep- tance of Work, authorize the President to sign the document, and authorize payment of Claim 3381 to Neu Brothers Grading and Paving, Inc. B. Green seconded the motion. The motion passed unanimously. X. OLD BUSINESS WITH NO ACTION REQUESTED A. C. MacDonald reviewed memorandum M-82-70, dated July 9, 1982, and suggested that N. Hanko may want to report on the Citizens ' Advisory Committee meeting at the next Board meeting. C. MacDonald distributed copies of informational notes on the Committee meeting. The Board discussed the memorandum, dated July 8, 1982, from R. Augsburger, Executive Director of Peninsula Open Space Trust, regarding fundraising durinq the anniversary celebrations. President K. Duffy stated the Board' s agreement with the concept and the Board's intent to consider the item as an action item for final approval at the next Board meeting. M-82-14 page three XI. NEW BUSINESS WITH ACTION REQUESTED (continued) C. Appointment of Peace Officer D. Hansen reviewed memorandum M-82-65, dated July 7, 1982, and noted that Ranger Lisa Varney had completed training necessary to be a limited status peace officer. Motion: E. Shelley moved the Board adopt Resolution 82-30 of the Board of Direc- tors of the Midpeninsula Regional Open Space District Appointing Peace Officer. R. Bishop seconded the motion. The motion passed unanimously. XII. SPECIAL ORDERS OF THE DAY A. Special Award to Midpeninsula Regional Open Space District from Committee for Green Foothills R. Bishop presented the award from the Committee for Green Foothills to the Board (a copy of which was included in memorandum M-82-68, dated July 8, 1982). He noted it was the only award to an organization. K. Duffy suggested the award be framed and displayed in the District office foyer. XIII. INFORMATIONAL REPORTS C. Britton reported the Novitiate grant was transferred to the District, and a one- year extension has been granted by the State. He reported that the nomination period for position of Director in Wards 1 , 2, 5, and 6 had opened Monday, and the deadline for filing nomination petitions is 5 P.M. , August 6, 1982. In response to a question from Beez Jones, 16891 Stevens Canyon Road, Cupertino, S. Norton stated that there was an extension of the filing deadline if no one filed. D. Hansen reported that large crowds of people used the Preserves during the Fourth of July weekend and during the lunar eclipse. H. Grench reported on the Special Park District Conference recently held. H. Hauess- ler, 1094 Highland Circle, Los Altos, stated he thought such conferences were very useful , and B. Jones said Board member attendance at such conferences could be beneficial . K. Duffy suggested a kit containing general information about the District should be available for persons wishing to run for Director positions. IXV. CLAIMS Motion: E. Shelley moved the approval of revised claims 82-13, dated July 14, 1982. H. Turner seconded the motion. Discussion: C. Britton pointed out that claim #3j92 was originally in- correct; the missed portion of the claim had been added and the correct amount shown. He also explained that claim #3408 covered an additional $100,000 that was paid in accordance with the approved purchase contract, since the earlier claim #3333 was in error. S. Norton pointed out that Claim #3381 to Neu Brothers was for the full amount of the contract, and the possibility exists that approximately $50 may be determined not payable to them, representing non-payment to the City of Palo Alto for a permit. He recommended approval of the full amount with the understanding that, if staff determines the amount is inappropriate, a new check for a lesser amount will be drawn, and staff will report back to the Board. The motion passed unanimously. XV. CLOSED SESSION The Board recessed to Closed Session at 8:50 P.M. XVI. ADJOURNMENT The Board reconvened to adjourn the meeting at 10:40 P.M. Emma Johnson Secretary CORRECTIONS TO MINUTES OF APPROVAL OF MINUTES A. July 14 , 1982, R. Bishop stated his name should be included in the list of Board members present at the meeting . N . Hanko requested the minutes indicated which Board members were not present at the meeting . J . Fiddes stated Directors Hanko and Wendin were absent from the July 14 meeting . Motion: E. Shelley moved the approval of the July 14 , 1982 minutes with the changes noted. R. Bishop seconded the motion. With D. Wendin abstaining from the vote, the motion passed unanimously .