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HomeMy Public PortalAbout2015-11-24 packetNOTICE OF MEETING AND TENTATIVE AGENDAi City of Jefferson Public Safety Committee Tuesday, November 24th, 2015 7:30 a.m. Large Conference Room, City Hall 320 East McCarty Street TENTATIVE AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OLD BUSINESS 4. NEW BUSINESS a. Chestnut Street/Lincoln University Parking Resolution (City Counselor Hilpert) b. MoDOT Holiday DWI Enforcement Campaign Grant (Chief Schroeder) c. Phillips 66 Grant (Chief Schroeder) d. Missouri Statewide Communications Assistant Program Grant (Chief Schroeder) 5. OTHER BUSINESS a. Fire Department Update (Chief Schofield) b. Police Department Update (Chief Schroeder) 6. ADJOURN NOTES i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. 1 Public Safety Committee Meeting Call to Order The August 27, 2015, Public Safety Committee meeting convened at 7:30 a.m. by Councilman Mihalevich. Attendance Present: Committee Members: Councilman Rick Mihalevich, Councilman Jim Branch, Councilman Carlos Graham, Councilman Ken Hussey and Councilman Mark Schreiber. Guests: Mayor Carrie Tergin, Councilman Larry Henry, Councilman Bob Scrivner, NAACP President Rod Chapel, City Administrator Steve Crowell, City Counselor Drew Hilpert, Fire Chief Matt Schofield, Police Chief Roger Schroeder, Cole County Emergency Management Coordinator Bill Farr, Police Captain Doug Shoemaker, Police Sergeant Doug Ruediger, and Mandy Kliethermes with MoDOT. Approval of Minutes Councilman Graham made a motion to approve the minutes of the July 30, 2015, meeting. Councilman Branch seconded the motion. Minutes were approved. Discussion of Agenda Items OLD BUSINESS None. NEW BUSINESS Primary Seatbelt Ordinance City Counselor Hilpert advised the proposed ordinance would make wearing a seatbelt a primary law and is presented as an enforcement tool. Presently, seatbelts are a secondary law. Mr. Hilpert recognizes there is controversy associated with a primary seatbelt law. The committee was given information provided by the Missouri Department of Transportation (MoDOT) concerning other communities that have adopted a primary seatbelt law. Mayor Tergin stated she attended a MoDOT meeting on August 3rd in which Sergeant Bill Lowe with the Missouri State Highway Patrol addressed the issue of a statewide primary seatbelt bill. The Mayor advised she was bringing the issue before the Public Safety Committee to open a dialogue for discussion. Her anticipated outcome of today’s meeting was to begin discussions in the community as to why youth are not wearing seatbelts and what it would take for people to comply. Options are to either enact a primary seatbelt law or strengthen the secondary seatbelt law. 2 Chief Schroeder stated that Mayor Tergin made valid points. While the police department emphasizes community education, its primary focus is on public safety while being sensitive to concerns of the community. Officers will enforce any laws that are adopted. Chief Schroeder introduced Captain Shoemaker, who currently commands the school resource officers in the schools, was a former traffic officer and the department’s public information officer. Captain Shoemaker advised the department’s Traffic Unit was established in January 2003 . Along with traffic enforcement, the unit incorporated an educational component. He stressed the point of enforcement is compliance, not to generate revenue. Captain Shoemaker expressed the need for a strong assessment of community needs and awareness and suggested youth should be educated before action is taken on a primary seatbelt law. Chief Schroeder advised Sgt. Ruediger, who supervises the department’s Traffic Unit, was present to answer questions regarding traffic safety and statistics. Sgt. Ruediger advised that statewide 79% of drivers use seatbelts, with only 67% of teens using their seatbelts. Studies indicate that seatbelt use reduces serious injury and fatalities by 45%. Within Jefferson City there were 1244 crashes in 2014. Chief Schroeder reiterated that the department is interested in compliance, which enhances safety. Traffic citations are an element toward compliance. NAACP Local President Rod Chapel stated he understood the spirit with which the ordinance is proposed with the purpose of saving lives. St. Louis County was the first to adopt a primary seatbelt law in 2007. Mr. Chapel acknowledged that while our community is doing a good job with minority relations, some other communities are not. Jefferson City is on the verge of being a model community regarding community relations. He fears a primary seatbelt law will create conflict between sectors of the public and the police. Mr. Chapel urged the committee not to consider approving this ordinance, but instead put in place active educational programs to change the mindset of drivers. Councilman Mihalevich asked the committee members for their comments and observations. Councilman Henry stated the intentions of the ordinance are good, but public perception counts. He does not want the police department to have to defend their actions. He stated this is not just a racial issue, but an issue of young drivers not being supportive. Councilman Branch agreed with Mr. Chapel’s comments and feels it is a personal freedom issue. Councilman Graham noted the bottom line is saving lives. Jefferson City can set an example for the entire State by implementing strong educational programs from the elementary schools on up. A primary seatbelt law would create problems for the police department. Councilman Hussey noted that being the state capitol with many visitors, the police could potentially stop people who do not realize there is a primary seatbelt law. He stated he would like to see data that proves counties with a primary seatbelt law have seen results in the reduction of fatalities. Councilman Hussey stated that using a seatbelt is a habit that needs to be established, and education is the key. He also noted there are court cases stemming from a primary seatbelt law that have yet to be settled. Councilman Scrivner stated the statewide secondary seatbelt law has been in effect for 30 years. The school resource officers can take an active role in education. He stated civil liberties were an issue, and he would not be supportive of a primary seatbelt law. 3 Councilman Mihalevich summarized the positions of the committee members and Mr. Chapel. He asked Chief Schroeder to prepare a report on the police department’s educational programs to present at a future date. Councilman Graham suggested reaching out to the State of Missouri for available grants designated for use in the school system. Mayor Tergin stated that although some may see the primary seatbelt law as a personal liberty issue, there is a secondary seatbelt law that requires the use of seatbelts in the State of Missouri. The results that can come from not utilizing seatbelts affect families, insurance rates and the community. Mayor Tergin sees the generational aspect of the issue and stressed youth education. She thanked Ms. Kliethermes with MoDOT for attending the meeting and providing statistics. Ms. Kliethermes advised she will provide a map of accidents in the Jefferson City area. Mayor Tergin concluded by stating that if everyone complied with the State’s secondary seatbelt law, there would be no need for a primary seatbelt law. Councilman Schreiber stated it is a conscious decision and a personal decision by a driver to comply with the law. The greatest emphasis should be placed on education in the elementary schools on up. Chief Schroeder stated the police department is traveling a dual tract: (1) Officers encourage seatbelt use because they know it saves lives; and (2) the relationship between the minority community and the police department is very important. Chief Schroeder advised he and Mr. Chapel keep the lines of communications between them open because it is important to talk before there is a controversial challenge. Office of Emergency Management Update Coordinator Farr stated there was a big turnout for the uptown 4th of July event and for the Jaycees Cole County Fair. His agency provided logistical support and 1700 volunteer hours to the two events. He advised that the county fair ended peacefully. The Regional Homeland Security Oversight Committee (RHSOC), which is comprised of 13 counties and 14 disciplines, has received a $249,000 grant. On September 10th the committee will review and vote on applications for the money. Mr. Farr noted that the amount of the grant has been drastically cut over the years, but Region F has done a good job of purchasing resources. Cole County Emergency Management assisted the Cole County Sheriff’s Department with the recovery of a body near Russellville. Emergency Management participated in a CHEMPACK exercise on Monday, August 24 th. There are 39 locations across the State of Missouri that handle chemical leak situations. A statewide communications exercise will be held on September 8-10 at the State Fairgrounds in Sedalia. Emergency Management’s mobile command unit will be utilized for full field operations. Hazmat technicians will attend training in Alabama on September 13-19 hosted by the Center for Domestic Preparedness. 4 Emergency Management personnel will be present at the Safety Net fundraiser scheduled for Saturday, September 19th at the Jaycees Fairground. Country artists Clint Black and Sawyer Brown will be performing. OTHER BUSINESS Fire Department Update Chief Schofield advised the fire department has two upcoming retirements. Captain Neil Mohrman will retire on September 17th with 20 years of service. Assistant Fire Chief Bill Barbour will retire on October 10th with 33 years of service. Fire hose testing will be performed in September. The fire department has 23,953 feet of fire hose. October is Fire Safety Month, however, this year the fire department is extending prevention and education efforts through September and will partner on September 10th with the American Red Cross to provide community installation service of smoke detectors. After a recent Fire Museum board meeting, it was decided to proceed with purchase and installation of original-style bi-fold doors on the 1935 fire station. The wooden doors hang on vertical tracks but open horizontally and will be painted red. Chief Schofield advised there have been significant donations to the museum which will enable them to proceed with renovations. The fire department has a 2-year rotation to their hiring process to establish an eligibility list. With the pending retirements, interviews for entry level vacancies will be held next week. Councilman Graham commented that he hoped that Chief Schofield will consider minorities in the hiring process to represent the makeup of the community. Chief Schofield advised he recognizes the issue, and the fire department will continue to focus on better recruiting in all categories. His challenge with a 2-year rotation is that it is sometimes too long a period for applicants to wait to be hired. As a financial consideration the applicant tests are expensive, and he attempts to split the testing cost between two budget years. Chief Schofield stated that promotions are typically internal. Police Department Update Chief Schroeder advised the phone upgrade for the Communications Center has been approved and is proceeding. Captain Wilde, Support Services Division Commander, is reviewing options for Phases 2 and 3 of the upgrade project, which includes the recording system and radios. Chief Schroeder reminded the committee that Cole County had agreed to pay 25% of the cost of the 911 upgrade, including steps 2 and 3. School homecomings are approaching. Although there are few problems associated with these events, they do put a strain on staffing and overtime. On September 10th, Traffic Officer Shawn Dumsday will receive an award from MADD (Mothers Against Drunk Driving) for his efforts in DWI enforcement. 5 Chief Schroeder also supports the Safety Net event to be held on September 19th and encourages attendance. This event raises funds to locally support the families of emergency service personnel lost in the line of duty. The Veteran’s Plaza Committee met on Friday, August 21st to discuss repositioning the memorial bricks that are currently on the ground to a more respectful position. New members have revitalized the committee which languished after the establishment by former city department directors Steve Schlueter and Pat Sullivan, both of whom are deceased. Police Captain Eric Wilde and Public Works Operations Director Britt Smith will work with the Veteran’s Plaza Committee to accomplish the relocation of the bricks. Chief Schroeder advised that after announcing last week that the police department was fully staffed, a communications operator will be leaving next week to work at the City’s Municipal Court. Chief Schroeder stated that most resignations from the Communications Center are a result of the hours and rotating shifts. Councilman Graham encouraged attendance at the Hunting for Heroes fundraiser scheduled for Saturday, August 29th. The dinner begins at 6:00 p.m. with the auction at 7:00 p.m. Adjourn Councilman Mihalevich adjourned the meeting at 8:42 a.m. The next meeting is scheduled for Thursday, September 24th in the Police Department training room. BILL NO. fBill No.] SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PERTAINING TO PARKING REGULATIONS ON CHESTNUT STREET. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 22 (Parking, Stopping and Standing) is amended by the addition of a new section 44 (University Enforcement on Chestnut Street) as follows: Sec. 22-44. University Enforcement on Chestnut Street The parking regulations on Chestnut Street, from Adams Street to Dunklin Street shall be enforced by the Lincoln University Police Department, who may issue city parking tickets or enforce the regulation through Lincoln University Administrative Procedures, or both. Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Presiding Officer ATTEST: Approved: Mayor APPROVED AS TO FORM: City Clerk City Counselor University of Central Missouri Subaward Agreement Holiday DWI Enforcement Campaign Pass -Through Entity (PTE): Subrecipient. University of Central Missouri — Missouri Safety Center Jefferson City Police Dept PTE Principal Investigator. Subrecipient Principal Investigator (PI): Terry Butler —Director, Missouri Safety Center Jefferson Qv Police Dept PTE DUNS Number: Subrecipient DUNS Number: 79-559-7124 158849575 PTE FEIN: Subrecipient FE, IN. 44-6000293 44-6000193 PTE State Award No: CFDA No: State Awarding Agency. 16 -154 -AL -141 20.607 MO Dept. of Transportation —Traffic & Highway Safety Total Amount of Federal Pass -Through to PTE: Federal Awarding Agency: N/A US Department of Transportation Project Title: Holiday DWI Enforcement Campaign Subaward Number: SAF074-0161 Subaward Period of Performance: Subaward Tjne. Reimbursable Ativard Start: December 18, 2015 Award End: January 03, 2016 Subaward Value: S1,200 Terms and Conditions: The parties to this contract do mutually agree to the following terms and conditions as outlined in this documents and corresponding attachments. Reporting and Monitoring Requirements: All invoicing and reporting will follow the guidelines and restrictions as set out in the attached statement of work. All payments shall be considered provisional and subject to adjustment within the total estimated cost in the event such adjustment is necessary as a result of an adverse audit finding against the Agency. The Agency shall permit monitoring by the State or appropriate federal agency representatives, and comply with such reporting procedures as may be established by the State. The Agency shall maintain all related records for three years following the end date of this contract. Record retention is required for purposes of Federal examination and audit. All invoicing and reporting will follow the guidelines and restrictions as set out in the attached statement of work and contract. By signing this form, Agency agrees to abide by the terms set forth in the statement of work. Non-Sunnlanting Certification: The agency affirms that the federal funds will not be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Applicants may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt of federal funds. Only eligible officer overtime will be reimbursable through this contract. Revisions and Amendments: Matters concerning the technical performance of this agreement, not cost extensions, a request or negotiation of any changes in terms, conditions, or amounts should be directed to the UCM principal investigator, as noted in this contract. Any changes made to this agreement require the written approval of each party's Authorized Official. Indemnification: Each party shall be responsible for damages resulting from the wrongful or negligent acts or omissions of each respective party's employees, agents, and/or representatives for risks, losses, and circumstances occurring during or arising out of the scope of work in this agreement. University of Central Missouri does not waive its sovereign immunity as provided by RSMo Section 537.600, nor any of the protections afforded it as a quasi -public body of the State of Missouri. The University agrees to be responsible hereunder only to the extent that it would otherwise be liable under the provision of RSMo Section 537.600. Termination of Agreement for cause: Either party may terminate this agreement with thirty (30) days written notice to the appropriate party's principal investigator. If applicable, the University shall pay Agency for termination costs as allowable under OMB 2 CFR Parts 200 and 1201. Governing law: This Agreement shall be interpreted under and governed by the laws of the State of Missouri. Reimbursable Award: The University of Central Missouri (UCM) hereby awards a cost reimbursable contract of up to $1,200 to the Jefferson City Police Dept. to support officer overtime on the Holiday DWI Enforcement Campaign. In its performance of work under the terms of this agreement. Agency shall be an independent entity and not an employee or agent of UCM. Attachments: Attachment A: Statement of Work and Notice of Eligibility Signature of Au rized 7PTE(UCM): Signature of Authorized Official of Subrecipient (Agency): Printed Name: Kim Andrews Date: 11/12/15 Printed Name: Date: Title: Vice Provost, Academic Programs and Services Title: Approved by Enforcement Administrator of Subrecipient: UCM Project Address: Missouri Safety Center Humphrey Building, Suite 200 Warrensburg, MO 64093 rr Printed Name: 4 Date: UCM Phone: 660-5434392 UCM Fax: 660-5434482 Agency Address: V UCM Email: sergent©ucmo.edu Subaward Number. SAF074-0161 � ��f JG'�'t C� J �1 Agency Phone: 5 73 V — & L CU A rency Email: i ��;t 10,0/5 Attachment A: Statement of Work and Notice of Eligibility Holiday DWI Enforcement Campaign The Traffic & Highway Safety Division — Missouri Department of Transportation (MoDOT) has identified Jefferson City Police Dept. as eligible to participate in the Holiday DWI Enforcement Campaign. Those officers conducting Standardized Field Sobriety Testing MUST have 24 hours of SFST training to participate in Grant Funded Enforcement efforts. Full-time, part-time and reserve officers are eligible to participate in overtime enforcement campaigns. Part-time and reserve officers must have the same authority as a full-time permanent officer. Through the University of Central Missouri Subaward Agreement (here after referred to as Subaward Agreement), a maximum reimbursable amount of $1,200 has been designated for actual officer overtime salary and fringe benefits dedicated to enforcement activities on this enforcement campaign. Participation in Holiday DWI Enforcement Campaign requires your agency to: > Complete the following highlighted sections of the University of Central Missouri Subaward Agreement: • TWO DIFFERENT (required) signatures. These are typically the Chief, Sheriff or Authorized Official AND the Enforcement Administrator for your agency. • Agency Contact Information to include: Address, Phone and Email i The TWO signatures on the submitted Subaward Agreement must match the two required signatures on the Overtime Enforcement Manpower Report Form. If the signatures are different a memo must be included with the Overtime Enforcement Manpower Report Form explaining the reason for the difference. • Therefore, if the person who signed as the Authorizing Official on the Subaward Agreement also works the enforcement campaign a different authorizing official would need to sign the Overtime Enforcement Manpower Report From then a memo must be submitted explaining the reason for the difference in signatures between the Subaward Agreement and the Overtime Enforcement Manpower Report Form. The Authorizing Official cannot certify/approve THEIR -OWN hours worked. > Return the signed Subaward Agreement no later than December 18, 2015 to Mindy Sergent: • Scan then Email to: sergentCe ucmo.edu or • Fax to: 660-543-4482 > Upon receipt of the completed Subaward Agreement, your agency will received an email message from Mindy Sergent which will include the following enforcement documents: • Pre and Post News Release Examples • Overtime Enforcement Manpower Report Form • Enforcement Reimbursement Check List • Highway Safety Campaign Letter to include the On -Line Mobilization Reporting Instructions > Upon campaign completion below items must be completed and submitted to the Missouri Safety Center by NO LATER THAN February 19, 2016. Reports submitted after February 19, 2016 may not be reimbursed: • Missouri Safety Center - Overtime Enforcement Manpower Report Form • Signatures on Subaward Agreement MATCH signatures on Manpower Report, if not, a memo indicating why the signatures a different • Copies of the salary earnings or salary verification statement showing that the individual(s) who worked the enforcement received payment. This should be an agency generated payroll report to include a check date and check number • Online reporting of citations has been submitted to Highway Safety (www.modot.mo.sov) On behalf of the Missouri Department of Transportation's Traffic and Highway Safety Division and the Missouri Safety Center, we appreciate your willingness to assist in making our roadways safer for all. CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: (agenda item number assigned — City Clerk will fill in) SUBJECT: Phillips 66 Corporate Citizenship Grant DATE: 11/17/2015 DEPARTMENT DIRECTOR(S): Roger Schroeder CITY ADMINISTRATOR: Steve Crowell The Jefferson City Police Department is currently seeking modernized equipment for the Emergency Operations Center /Training Room. Phillips 66 has offered to provide $13,000 to fund this project through their Corporate Citizenship Grant. Technology upgrades achieved during this project will include: 1. Multiple video projectors and display screens for displaying emergency management information and/or training materials within the room. 2. Upgraded audio equipment for audio and video review. 3. HDMI matrix switch to allow for the display of multiple computer screens, as needed, on the projector screens. 4. AudioNideo cabinet for secure component storage. 5. Smart board desktop display for navigating training presentations and computer screen manipulation and mapping enhancements. Upon award and execution of this grant, the Department will: 1. Increase our effectiveness as an Emergency Operations Center by utilizing state of the art technology to better assist the variety of emergency service disciplines during a local critical incident. 2. Enhance our training proficiency and capabilities through the use of expanded technology. 3. Expand our capability to facilitate larger community groups and other City Departments who frequently use the training room for meetings and special events. There is no match requirement for this grant. An itemized expense list for all purchases is required to be submitted to Phillips 66 upon completion of the project. CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item ( c ) SUBJECT: Authorizing Acceptance of 2 Mobile Radios from the Missouri Statewide Communications Assistance Program Grant DATE: December 8, 2015 DEPARTMENT DIRECTOR(S): CITY ADMINISTRATOR: The Jefferson City Police Department is requesting to receive two mobile radios from the Missouri Statewide Communications Assistance Program Grant. These radios are programmed to specifically access the Missouri Statewide Interoperability Network in an effort to enhance mobile radio communications between State and Local responders. The Jefferson City Police Department currently has two mobile radios that are capable of accessing the MOSWIN network, and those radios were received from a previous award of the MOBCAP grant. The Department would like to continue to enhance our communications capabilities by applying for this grant during this fiscal year. The approximate cost of these radios is $5000 per radio. The State of Missouri will purchase the radios and provide them to the Jefferson City Police Department at no cost to our agency. There is no match requirement for this grant.