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City Clerk Section 141.1
Policies and Procedures Manual Page 1
141.1 SUBJECT: ORGANIZATION AND POLICY
:1 OBJECTIVE:
Administers the business of the City Council and manages the records of the City.
:2 AUTHORITY:
This procedure amended by City Council August 12, 2019, Item A3.
:3 DIRECTION:
City Clerk, as an appointed official, serves at the pleasure of, and receives direction from the
Mayor.
:4 FUNCTIONS:
A. Corporate secretary for the City of Orlando; attends all City Council meetings, prepares
council agenda and minutes.
B. Maintains official files of documents presented to the City Council, effects proper
processing and maintenance of public records.
C. Custodian of the City Seal; executes documents on behalf of the municipal corporation.
D. Supervises conduct of all regular and special municipal elections; qualifies candidates for
office of Mayor and City Commissioner; receives candidates' campaign reports and
election forms submitted per State Statute requirements.
E. Oversees the administration of Greenwood Cemetery and Records & Archives
Management Program.
F. Processes all lawsuits and notices of claims against the City.
G. Handles legal advertising requirements of the City.
H. Provides administrative support to Nominating Board, Citizens Police Review Board, and
Annual Review of City Boards Committee.
I. Maintains City's Official Policies and Procedures Manual.
J. Coordination of the City’s efforts to publish, maintain, and update the City’s Title
VI/Non-discrimination Policy and Plan; the City’s Limited English Proficiency Plan
(“LEP”) and the City’s ADA Transition Plan that are developed and approved by the
Chief Administrative Officer, or designee.
K. Prepares and maintains official “Sunshine” Schedule of Meetings and Events.
L. Performs such other duties as the Mayor and/or City Council may direct.
:5 FORMS:
None.
:6 COMMITTEE RESPONSIBILITIES:
Election Canvassing Board; Operations Committee; Decennial Redistricting Committee; Records
Executive And Administrative Offices
City Clerk Section 141.1
Policies and Procedures Manual Page 2
Retention Committee.
:7 REFERENCE:
City Charter Chapter 13, Section 40. City Code Sections 2.20-.28, 2.37, 2.106-.111, 2.112-.125,
2.176-.180, Chapter 21, 48.15-.16; City Council Minutes October 16, 1972, Item 40; amended
May 20, 1974, Item 230; amended January 3, 1977, Item 42; amended June 4, 1979, Item 29;
amended August 15, 1983, Item 8A-16; amended April 19, 1993; amended October 23, 2000,
Item 2-HH; amended November 15, 2004, Item A1; amended August 12, 2019, Item A3.
:8 EFFECTIVE DATE:
This procedure effective August 12, 2019.