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HomeMy Public PortalAbout19821013 - Minutes - Board of Directors (BOD) Meeting 82-21 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS MINUTES OCTOBER 13, 1982 I. ROLL CALL President Katherine Duffy called the meeting to order at 7 :30 P.M. Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, Edward Shelley, and Harry Turner. Directors Nonette Hankc, and Richard Bishop arrived at 7 : 38 P.M. and 7 : 41 P.M. respectively during Oral Communications. Personnel Present: Herbert Grench, Craig Britton, Charlotte MacDonald, Jean Fiddes, Michael Foster, and Stanley Norton. II. APPROVAL OF MINUTES A. September 22 , 1982 Motion: B. Green moved the approval of the minutes of September 22 , 1982 . E. Shelley seconded the motion. The motion passed unanimously. Directors Bishop and Hanko were not present for the vote. III. WRITTEN COMMUNICATIONS J. Fiddes stated the Board had received the following written communica- tiors : 1) an invitation from Jikoji , 12100 Skyline Boulevard, Los Gatos , for two events in October; 2) an announcement of the Bay Area Parks and Recreation Commissioners and Board Members Council Quarterly meeting on Thursday, October 14 , 1982 ; 3) an invitation from the Palo Alto City Council to the dedication ceremony for the Harriet Mundy Marsh on Saturday, October 23 , 1982 ; 4) a letter, dated October. 4 , 1982 , from Elly Hess , 2411 Graceland Ave- nue, San Carlos, stating she did not feel dogs should be allowed on District preserves; 5) a letter, dated October 5 , 1982 , from Ulrich Kaempf, 1094 Eastwood Court, Los Altos, stating dogs should not be allowed on preserves and, referring to the issue of "acquisition versus development" , stating the District should continue its land acquisition program at this time; 6) a letter, dated September 24 , 1982 , to President Duffy from William R. Gianelli , Assistant Secretary of the Army (Civil Works) , Depart- ment of the Army, Washington , D.C. , in reply to President Duffy' s letter of August 27 , 1982 to Secretary Marsh concerning the U.S. Army Corps of Engineers regulatory program; and Meeting 82-21 Page two 7) a letter, dated September 29 , 1982 , to President Duffy from Michael B. Wilmar, Executive Director, San Francisco Bay Conservation and Development Commission, 30 Van Ness Avenue, San Francisco, thanking President Duffy for her letter of August 27 , 1982 regarding the Diked Baylands Study. The letters from Elly Hess and Ulrich Kaempf were referred to the Dog Committee. IV. ADOPTION OF AGENDA H. Grench requested the addition of an item, Scheduling of consideration of Proposed Annexation of the Portions of Two Open Space Preserves- Outside District Boundaries , to New usiness with Action Requested atter TEem nine. K. Duffy stated, with the Board ' s consensus, the agenda was adopted with the addition of the new agenda item. V. ORAL COMMUNICATIONS Tom Harrington, 4201 Page Mill Road, Palo Alto, addressed the Board re- garding the maintenance of Monte Bello Road and requested the Board take some action to facilitate the execution of a road maintenance agreement for Monte Bello Road. K. Duffy stated the Board' s consensus that the matter be expedited and placed on the October 27 agenda for Board con- sideration. Bob Fisse, Route 2 , Box 402 , La Honda, questioned the Board on policies regarding condemnation proceedings specifically any policy regarding C discussion of condemnation I ritntgl" flafid negotiations. Mr. Fisse , by Board consensus, was directed to make his questions definite on the subject of condemnation in writing to the Board, and District Counsel was directed to respond to Mr. Fisse as appropriate. Beez Jones, 16891 Stevens Canyon Road, Cupertino, questioned the Board about the joint meeting with the Santa Clara County Parks and Recreation Commissioners on October 19 at Rancho San Antonio. H. Grench responded to Mrs. Jones' questions regarding parking, dinner plans , and agenda topics. With the consensus of the Board, President Dufy stated the agenda item concerning the lands of Hidden Villa, Inc. would next be considered since representatives of the organization and members of the Duveneck family were present at the meeting. VI. NEW BUSINESS WITH ACTION REQUESTED A. Lands of Hidden Villa, Inc. - Acquisition of Open Space Easement C. Britton reviewed report R-82-38 , dated October 7 , 1982 , regarding the opportunity for the District to secure open space easements from Hidden Villa, Inc. for the 1600 acre Hidden Villa Ranch. He noted the agree- ment provided for a continuing obligation on the part of the District and Hidden Villa, Inc. to encumber virtually all lands acquired by Hidden Villa, Inc. from Frank Duveneck with open space easements, and that the payment for easements on the 240 acres currently owned by Hidden Villa, Inc. would be $144, 000J_�600 per acre) , with future easements to be purchased at $600 per �"�_ accelerated at 10% per year until the date the District acquired easements on all lands gifted to Hidden Villa, Inc. Motion: B. Green moved the adoption of Resolution 82-43 , a Resolution of the Board of Directors of the Midpeninsula Reqional Open Space District Authorizing Acceptance of Agreement to Purchase Meeting 82-21 Page three Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Lands of Hidden Villa, Inc. ) H. Turner seconded the motion. The motion passed unanimously. Frank Duveneck and representatives from Hidden Villa, Inc. expressed their great satisfaction with terms of the agreement and the efforts of the District to preserve open space . The Board recessed for a break at 8 : 26 P.M. and reconvened for the public meeting at 8: 34 P.M. VII. SPECIAL ORDERS OF THE DAY A. Resolution of Appreciation to Senator Alfred Alquist K. Duffy introduced memorandum M-82-96 , dated October 5 , 1982 , regarding the Resolution of Appreciation to Senator Alfred Alquist for authoring SB 1680. Motion: N. Hanko moved the adoption of Resolution 82-44 , a Resolution of the Board of Directors of the Midpeninsula Regional open Space District Commending and Thanking Senator Alfred Alquist for His Assistance to the Midpeninsula Regional Open Space District. E. Shelley seconded the motion. The motion passed unanimously. B. Resolution of Appreciation to Harriet Mundy , (Memorandum M-82-101) H. Turner discussed his past association with Harriet Mundy and stated it was his intention to present the resolution to Miss Mundy at the Palo Alto City Council's dedication ceremony for the Harriet Mundy Marsh on October 23 , 1982 . Motion: H. Turner moved the adoption of Resolution 82-45 , a Resolution of Appreciation to Harriet B. Mundy by the Board of Directors of the Midpeninsula Regional Open Space District. N. Hanko seconded the motion. The motion passed unanimously. VIII. OLD BUSINESS WITH NO ACTION REQUESTED A. Status Report on Plans for the District' s loth Anniversary (Memorandum M-82-98 of October 6 , 1982) Betsy Bechtel and Ellie Huggins , the coordinators for the District' s tenth anniversary celebration, briefed the Board on activities that had been planned to date. With the Board' s concurrence, K. Duffy requested the General Manager arrange a different date for the Dog Committee meeting. scheduled for November 3 since the reception honoring the opening of the District' s exhibit at the Coyote Point Museum was set for the same evening. IX. NEW BUSINESS WITH ACTION REQUESTED, continued B. Legislative Program Results for 1982 H. Grench introduced memorandum M-82-99 , dated October 7 , 1982 , on the 1982 Legislative Program. He noted a meeting of the Legislative Committee would be called in the near future to develop a legislative program for 1983 and said Robert Beckus, who is retiring, would be present at the Board' s November 10 meeting along with Ralph Heim who would be replacing him at California Advocates , Inc. Motion: E. Shelley moved the Board accept the staff report on the Legis- lative Program Results for 1982 . B. Green seconded the motion. The motion passed unanimously. Meeting 82-21 Page four C. Support of Proposition 11 (Can and Bottle Recycling Initiative) Memorandum M-82-93 , dated September 29 , 1982) Motion: N. Hanko moved the approval of Resolution 82-46 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Supporting the Passage of Proposition 11 , the Can and Bottle Recycling Initiative. E. Shelley seconded the motion. The motion passed unanimously, with H. Turner ab- staining from the vote. H. Turner stated he abstained from the vote since he was not completely familiar with all aspects of the proposition. D. Adoption of Amended Budget for Fiscal Year 1982-1983 H. Grench reviewed report R-82-37 , dated October 5 , 1982 , which outlined the changes from the preliminary budget adopted by the Board in June. Motion: R. Bishop moved the adoption of Resolution 82-47 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Adopting Amended Budget for Fiscal Year 1982-1983 . H. Turner seconded the motion. Discussion: Harry Haeussler, 1094 Highland Circle, Los Altos , expressed his concern that more money had not been allocated for development and maintenance of District lands. N. Hanko stated she was opposed to the expenditure of $62 ,400 for Board Appointees' salaries (item C2 of Expenditures) . In response to a question from Tom Kavanaugh, 1726 Spring Street, Mountain View, H. Grench stated no additional funds had been budgeted for outside legal service. K. Duffy stated Exhibit A should be corrected to change the duplicate "D" heading for Expenditures to "E" . The motion passed unanimously. N. Hanko requested the minutes reflect her opposition to the specific budget item reflecting the increase in the salaries for Board appointees. E. Adoption of Revised Annual Claims for Fiscal Year 1982-1983 (Memorandum M-82-97 , dated October 6 , 1982) Motion: E. Shelley moved the adoption of the revised annual claims list for fiscal year 1982-1983 . R. Bishop seconded the motion. The motion passed unanimously. F. Not-So-Annual Regional Park and Open Space District Conference H. Grench reviewed memorandum M-82-100 , dated October 7 , 1982 , regarding the proposed December conference with the East Bay Regional and Mon- terey Peninsula Regional Park Districts and the Marin County Open Space District. D. Wendin requested staff make an effort to allow members of the public to participate , at their own expense , in the conference meals and that adequate information be provided on the conference schedule to the public. Motion : B. Green moved the Board schedule a Special Meeting on Satur- day, December 4 to host the Not-So-Annual Regional Park and Open Space District Conference with an agenda as recommended by staff and authorize the President to send a letter of invi- tation for the conference to the other three Boards of Directors. N. Hanko seconded the motion. The motion passed unanimously. Meeting 82-21 Page five G. Scheduling of Consideration of Proposed Annexation of the Portions of Two Open Space Preserves Outside District Boundaries H. Grench reviewed memorandum M-82-102 , dated October 13 , 1982 , noting the Santa Clara County Local Agency Formation Commission had, at its meeting earlier in the day, approved the annexation designating the Dis- trict as the conducting authority and authorized the District to proceed with the annexation procedure without notice or hearing. Motion: N. Hanko moved the annexation be placed on the November 10 agenda as a Public Hearing. D. Wendin seconded the motion. The motion passed unanimously. In response to a question, it was clarified that the notice would be in the form of the agenda listing. H. Scheduling of Second Meeting in November (Memorandum M-82-95 , dated September 30 , 1982) Motion: R. Bishop moved the Board cancel the second Regular Meeting in November and authorize the President to schedule a Special Meeting for Wednesday, November 17 to consider necessary agenda items. E. Shelley seconded the motion. The motion passed unanimously. H. Grench stated it was very likely that the November 17 meeting would have to be scheduled. X. INFORMATIONAL REPORTS C. Britton informed the Board that Ronald and Rolayne Stortz had signed the Picchetti lease and said staff would present the lease for Board consideration and approval at the October 27 meeting. D. Wendin requested staff report back to the Board on the ordinance that prohibits fishing without a permit on District land. He stated the report should be in the form of an informational report, noting the Board could place the item on a future agenda if the report deemed Board action was necessary. H. Grench stated the annual People for Open Space Conference would be held on Saturday, October 30 , 1982. Motion: E. Shelley moved the Board approve the expenses for any Board member willing to attend the People for Open Space Conference. B. Green seconded the motion. The motion passed unanimously. XI. CLAIMS Motion: E. Shelley moved the adoption of the revised claims C-82-19 , dated October 13 , 1982 . B. Green seconded the motion. The motion passed unanimously. XII. CLOSED SESSION The Board recessed to Closed Session on land negotiation and litigation matters at 9 :39 P.M. XIII. ADJOURNMENT The Board reconvened to adjourn the meeting at 12 : 10 A.M. , Thursday, October 14, 1982. Jean H. Fiddes District Clerk CORRECTIONS TO MINUTES OF QcJ / ` �-- I II. APPROVAL OF MINUTES A. October 13, 1982 E. Shelley noted the word "year" in the last part of the second sentence at the bottom of Page Two was incorrect and the word "acre" should be substituted so the phrase reads " . . .with future easements to be purchased at $600 per acre. . . " . In response to a question from Tom Kavanaugh, 1726 Spring Street, Mountain View, the Board agreed to change the word "during" to "concerning" in the first sentence of Mr. Fisse's Oral Communication on Page Two. Motion; E. Shelley moved the approval of the minutes as corrected. B. Green seconded the motion. The motion passed unanimously.