HomeMy Public PortalAbout19821013 - Minutes - Board of Directors (BOD) Meeting 82-21
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
REGULAR MEETING
BOARD OF DIRECTORS
MINUTES
OCTOBER 13, 1982
I. ROLL CALL
President Katherine Duffy called the meeting to order at 7 :30 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Barbara Green,
Edward Shelley, and Harry Turner. Directors Nonette Hankc, and
Richard Bishop arrived at 7 : 38 P.M. and 7 : 41 P.M. respectively
during Oral Communications.
Personnel Present: Herbert Grench, Craig Britton, Charlotte
MacDonald, Jean Fiddes, Michael Foster, and Stanley Norton.
II. APPROVAL OF MINUTES
A. September 22 , 1982
Motion: B. Green moved the approval of the minutes of September 22 ,
1982 . E. Shelley seconded the motion. The motion passed
unanimously. Directors Bishop and Hanko were not present
for the vote.
III. WRITTEN COMMUNICATIONS
J. Fiddes stated the Board had received the following written communica-
tiors :
1) an invitation from Jikoji , 12100 Skyline Boulevard, Los Gatos , for
two events in October;
2) an announcement of the Bay Area Parks and Recreation Commissioners
and Board Members Council Quarterly meeting on Thursday, October 14 ,
1982 ;
3) an invitation from the Palo Alto City Council to the dedication
ceremony for the Harriet Mundy Marsh on Saturday, October 23 , 1982 ;
4) a letter, dated October. 4 , 1982 , from Elly Hess , 2411 Graceland Ave-
nue, San Carlos, stating she did not feel dogs should be allowed on
District preserves;
5) a letter, dated October 5 , 1982 , from Ulrich Kaempf, 1094 Eastwood
Court, Los Altos, stating dogs should not be allowed on preserves
and, referring to the issue of "acquisition versus development" ,
stating the District should continue its land acquisition program
at this time;
6) a letter, dated September 24 , 1982 , to President Duffy from William
R. Gianelli , Assistant Secretary of the Army (Civil Works) , Depart-
ment of the Army, Washington , D.C. , in reply to President Duffy' s
letter of August 27 , 1982 to Secretary Marsh concerning the U.S.
Army Corps of Engineers regulatory program; and
Meeting 82-21 Page two
7) a letter, dated September 29 , 1982 , to President Duffy from Michael
B. Wilmar, Executive Director, San Francisco Bay Conservation and
Development Commission, 30 Van Ness Avenue, San Francisco, thanking
President Duffy for her letter of August 27 , 1982 regarding the Diked
Baylands Study.
The letters from Elly Hess and Ulrich Kaempf were referred to the Dog Committee.
IV. ADOPTION OF AGENDA
H. Grench requested the addition of an item, Scheduling of consideration of
Proposed Annexation of the Portions of Two Open Space Preserves- Outside District Boundaries , to New usiness with Action Requested atter TEem nine.
K. Duffy stated, with the Board ' s consensus, the agenda was adopted with
the addition of the new agenda item.
V. ORAL COMMUNICATIONS
Tom Harrington, 4201 Page Mill Road, Palo Alto, addressed the Board re-
garding the maintenance of Monte Bello Road and requested the Board take
some action to facilitate the execution of a road maintenance agreement
for Monte Bello Road. K. Duffy stated the Board' s consensus that the
matter be expedited and placed on the October 27 agenda for Board con-
sideration.
Bob Fisse, Route 2 , Box 402 , La Honda, questioned the Board on policies
regarding condemnation proceedings specifically any policy regarding
C
discussion of condemnation I ritntgl" flafid negotiations. Mr. Fisse , by Board
consensus, was directed to make his questions definite on the subject of
condemnation in writing to the Board, and District Counsel was directed
to respond to Mr. Fisse as appropriate.
Beez Jones, 16891 Stevens Canyon Road, Cupertino, questioned the Board
about the joint meeting with the Santa Clara County Parks and Recreation
Commissioners on October 19 at Rancho San Antonio. H. Grench responded
to Mrs. Jones' questions regarding parking, dinner plans , and agenda topics.
With the consensus of the Board, President Dufy stated the agenda item
concerning the lands of Hidden Villa, Inc. would next be considered since
representatives of the organization and members of the Duveneck family were
present at the meeting.
VI. NEW BUSINESS WITH ACTION REQUESTED
A. Lands of Hidden Villa, Inc. - Acquisition of Open Space Easement
C. Britton reviewed report R-82-38 , dated October 7 , 1982 , regarding the
opportunity for the District to secure open space easements from Hidden
Villa, Inc. for the 1600 acre Hidden Villa Ranch. He noted the agree-
ment provided for a continuing obligation on the part of the District
and Hidden Villa, Inc. to encumber virtually all lands acquired by Hidden
Villa, Inc. from Frank Duveneck with open space easements, and that the
payment for easements on the 240 acres currently owned by Hidden Villa,
Inc. would be $144, 000J_�600 per acre) , with future easements to be
purchased at $600 per �"�_ accelerated at 10% per year until the date the
District acquired easements on all lands gifted to Hidden Villa, Inc.
Motion: B. Green moved the adoption of Resolution 82-43 , a Resolution
of the Board of Directors of the Midpeninsula Reqional Open
Space District Authorizing Acceptance of Agreement to Purchase
Meeting 82-21 Page three
Real Property, Authorizing Officer to Execute Certificate of
Acceptance of Grant to District and Authorizing General Manager
to Execute Any and All Other Documents Necessary or Appropriate
to Closing of the Transaction (Lands of Hidden Villa, Inc. )
H. Turner seconded the motion. The motion passed unanimously.
Frank Duveneck and representatives from Hidden Villa, Inc.
expressed their great satisfaction with terms of the agreement
and the efforts of the District to preserve open space .
The Board recessed for a break at 8 : 26 P.M. and reconvened for the public
meeting at 8: 34 P.M.
VII. SPECIAL ORDERS OF THE DAY
A. Resolution of Appreciation to Senator Alfred Alquist
K. Duffy introduced memorandum M-82-96 , dated October 5 , 1982 , regarding
the Resolution of Appreciation to Senator Alfred Alquist for authoring
SB 1680.
Motion: N. Hanko moved the adoption of Resolution 82-44 , a Resolution of
the Board of Directors of the Midpeninsula Regional open Space
District Commending and Thanking Senator Alfred Alquist for His
Assistance to the Midpeninsula Regional Open Space District.
E. Shelley seconded the motion. The motion passed unanimously.
B. Resolution of Appreciation to Harriet Mundy , (Memorandum M-82-101)
H. Turner discussed his past association with Harriet Mundy and stated
it was his intention to present the resolution to Miss Mundy at the
Palo Alto City Council's dedication ceremony for the Harriet Mundy Marsh
on October 23 , 1982 .
Motion: H. Turner moved the adoption of Resolution 82-45 , a Resolution
of Appreciation to Harriet B. Mundy by the Board of Directors
of the Midpeninsula Regional Open Space District. N. Hanko
seconded the motion. The motion passed unanimously.
VIII. OLD BUSINESS WITH NO ACTION REQUESTED
A. Status Report on Plans for the District' s loth Anniversary (Memorandum
M-82-98 of October 6 , 1982)
Betsy Bechtel and Ellie Huggins , the coordinators for the District' s tenth
anniversary celebration, briefed the Board on activities that had been
planned to date.
With the Board' s concurrence, K. Duffy requested the General Manager
arrange a different date for the Dog Committee meeting. scheduled for
November 3 since the reception honoring the opening of the District' s
exhibit at the Coyote Point Museum was set for the same evening.
IX. NEW BUSINESS WITH ACTION REQUESTED, continued
B. Legislative Program Results for 1982
H. Grench introduced memorandum M-82-99 , dated October 7 , 1982 , on the
1982 Legislative Program. He noted a meeting of the Legislative
Committee would be called in the near future to develop a legislative
program for 1983 and said Robert Beckus, who is retiring, would be
present at the Board' s November 10 meeting along with Ralph Heim who
would be replacing him at California Advocates , Inc.
Motion: E. Shelley moved the Board accept the staff report on the Legis-
lative Program Results for 1982 . B. Green seconded the motion.
The motion passed unanimously.
Meeting 82-21 Page four
C. Support of Proposition 11 (Can and Bottle Recycling Initiative)
Memorandum M-82-93 , dated September 29 , 1982)
Motion: N. Hanko moved the approval of Resolution 82-46 , a Resolution
of the Board of Directors of the Midpeninsula Regional Open
Space District Supporting the Passage of Proposition 11 ,
the Can and Bottle Recycling Initiative. E. Shelley seconded
the motion. The motion passed unanimously, with H. Turner ab-
staining from the vote.
H. Turner stated he abstained from the vote since he was not completely
familiar with all aspects of the proposition.
D. Adoption of Amended Budget for Fiscal Year 1982-1983
H. Grench reviewed report R-82-37 , dated October 5 , 1982 , which outlined
the changes from the preliminary budget adopted by the Board in June.
Motion: R. Bishop moved the adoption of Resolution 82-47 , a Resolution
of the Board of Directors of the Midpeninsula Regional Open Space
District Adopting Amended Budget for Fiscal Year 1982-1983 .
H. Turner seconded the motion.
Discussion: Harry Haeussler, 1094 Highland Circle, Los Altos ,
expressed his concern that more money had not been allocated
for development and maintenance of District lands. N. Hanko
stated she was opposed to the expenditure of $62 ,400 for Board
Appointees' salaries (item C2 of Expenditures) . In response
to a question from Tom Kavanaugh, 1726 Spring Street, Mountain
View, H. Grench stated no additional funds had been budgeted
for outside legal service. K. Duffy stated Exhibit A should be
corrected to change the duplicate "D" heading for Expenditures
to "E" . The motion passed unanimously. N. Hanko requested
the minutes reflect her opposition to the specific budget item
reflecting the increase in the salaries for Board appointees.
E. Adoption of Revised Annual Claims for Fiscal Year 1982-1983
(Memorandum M-82-97 , dated October 6 , 1982)
Motion: E. Shelley moved the adoption of the revised annual claims list
for fiscal year 1982-1983 . R. Bishop seconded the motion.
The motion passed unanimously.
F. Not-So-Annual Regional Park and Open Space District Conference
H. Grench reviewed memorandum M-82-100 , dated October 7 , 1982 , regarding
the proposed December conference with the East Bay Regional and Mon-
terey Peninsula Regional Park Districts and the Marin County Open Space
District. D. Wendin requested staff make an effort to allow members of
the public to participate , at their own expense , in the conference
meals and that adequate information be provided on the conference schedule
to the public.
Motion : B. Green moved the Board schedule a Special Meeting on Satur-
day, December 4 to host the Not-So-Annual Regional Park and
Open Space District Conference with an agenda as recommended
by staff and authorize the President to send a letter of invi-
tation for the conference to the other three Boards of Directors.
N. Hanko seconded the motion. The motion passed unanimously.
Meeting 82-21 Page five
G. Scheduling of Consideration of Proposed Annexation of the Portions
of Two Open Space Preserves Outside District Boundaries
H. Grench reviewed memorandum M-82-102 , dated October 13 , 1982 , noting
the Santa Clara County Local Agency Formation Commission had, at its
meeting earlier in the day, approved the annexation designating the Dis-
trict as the conducting authority and authorized the District to proceed
with the annexation procedure without notice or hearing.
Motion: N. Hanko moved the annexation be placed on the November 10
agenda as a Public Hearing. D. Wendin seconded the motion.
The motion passed unanimously.
In response to a question, it was clarified that the notice
would be in the form of the agenda listing.
H. Scheduling of Second Meeting in November (Memorandum M-82-95 , dated
September 30 , 1982)
Motion: R. Bishop moved the Board cancel the second Regular Meeting in
November and authorize the President to schedule a Special
Meeting for Wednesday, November 17 to consider necessary agenda
items. E. Shelley seconded the motion. The motion passed
unanimously.
H. Grench stated it was very likely that the November 17 meeting
would have to be scheduled.
X. INFORMATIONAL REPORTS
C. Britton informed the Board that Ronald and Rolayne Stortz had signed
the Picchetti lease and said staff would present the lease for Board
consideration and approval at the October 27 meeting.
D. Wendin requested staff report back to the Board on the ordinance that
prohibits fishing without a permit on District land. He stated the
report should be in the form of an informational report, noting the Board
could place the item on a future agenda if the report deemed Board
action was necessary.
H. Grench stated the annual People for Open Space Conference would be
held on Saturday, October 30 , 1982.
Motion: E. Shelley moved the Board approve the expenses for any Board
member willing to attend the People for Open Space Conference.
B. Green seconded the motion. The motion passed unanimously.
XI. CLAIMS
Motion: E. Shelley moved the adoption of the revised claims C-82-19 ,
dated October 13 , 1982 . B. Green seconded the motion. The
motion passed unanimously.
XII. CLOSED SESSION
The Board recessed to Closed Session on land negotiation and litigation
matters at 9 :39 P.M.
XIII. ADJOURNMENT
The Board reconvened to adjourn the meeting at 12 : 10 A.M. , Thursday,
October 14, 1982.
Jean H. Fiddes
District Clerk
CORRECTIONS TO MINUTES OF QcJ / ` �--
I II. APPROVAL OF MINUTES
A. October 13, 1982
E. Shelley noted the word "year" in the last part of the second sentence
at the bottom of Page Two was incorrect and the word "acre" should
be substituted so the phrase reads " . . .with future easements to be
purchased at $600 per acre. . . " . In response to a question from Tom
Kavanaugh, 1726 Spring Street, Mountain View, the Board agreed to change
the word "during" to "concerning" in the first sentence of Mr. Fisse's
Oral Communication on Page Two.
Motion; E. Shelley moved the approval of the minutes as corrected.
B. Green seconded the motion. The motion passed unanimously.