HomeMy Public PortalAbout2015-10-20 minutesBOARD OF COMMISSIONERS
BOARD MEETING
OCTOBER 20 AND OCTOBER 22, 2015
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 1:00 p.m. on Tuesday, October 20, 2015 and at 7:30 a.m. on
October 22, 2015, in the Board room at the Housing Authority office, 1040 Myrtle Avenue,
Jefferson City, Missouri.
ROLL CALL: On roll call the following were in attendance: Chairman Larry Vincent, Vice Chair
Penney Rector, Commissioners Dennis Mueller, Larry Kolb, Donna White and Myrtle Mayfield.
Also in attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel ; Jim Jenkins,
Deputy Director, and Sonya Ross, Administrative Assistant.
Regular Special
Vincent 10-12 2-2
Rector 8-12 2-2
Mueller 12-12 2-2
Kolb 10-12 2-2
Mayfield 10-12 2-2
White 8-12 2-2
Commissioner White made the motion to adjourn into Executive Session for the purpose of
considering the following:
-Legal action involving the Housing Authority and confidential or privileged
communication with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public
knowledge of the transaction might adversely affect the legal consideration therefore,
under Section 610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal
information about the employee is to be discussed or recorded, under Sectio n
610.021(3) RSMO.
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Vice Chair Rector seconded the motion. Upon roll call vote, the motion was approved.
AYES: Mayfield, Mueller, Kolb, White, Rector, Vincent
NAYS: None
ABSENT: None
Following adjournment of the executive session, the Board reconvened in open session.
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for the
month of September 2015 were presented.
B. Mr. Pollock presented the monthly report for the Family Self-Sufficiency program.
C. Mr. Pollock reported that Commissioner Kolb’s term as Commissioner expires
November of 2015. Commissioner Kolb was approved to serve an additional four
year term by the City Counsel.
D. Mr. Pollock presented the Annual Public Housing Assessment System (PHAS) Score
established by the Real Estate Assessment Center office of HUD. The Jefferson City
Housing Authority received an overall score of 91 and was designated a high
performer.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes, September 15, 2015.
B. Approval of the Executive Session Meeting Minutes, September 15, 2015.
C. Approval of the Special Meeting Minutes, October 6, 2015.
D. Approval of the Special Executive Session Meeting Minutes, October 6, 2015.
E. List of Disbursements for the month of September 2015. (Exhibit #1, 10/20/2015)
F. Occupancy Report for the month of September 2015. (Exhibit #2, 10/20/2015)
Commissioner White made the motion to approve the Consent Agenda, seconded by
Commissioner Kolb. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved.
RESOLUTION NO. 4512
RESOLUTION APPROVING THE WRITE-OFF (COLLECTION LOSS) OF TENANT ACCOUNTS
RECEIVABLE
See attached Resolution
Vice Chair Rector made the motion to approve the proposed rent and damage write-offs for the
month of September 2015 for Hamilton Tower and Capital City Apartments in the amount of
$772.00. Commissioner Mueller seconded the motion. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved. (Exhibit #3, 10/20/2015)
RESOLUTION NO. 4513
RESOLUTION APPROVING ADJUSTMENTS IN THE URBAN RENEWAL, COMMUNITY
DEVELOPMENT AND GENERAL FUND ACCOUNT
See attached Resolution
Mr. Pollock reported that in 2010 the Housing Authority made improvement to the Dunklin
Street parking lot. Staff incorrectly recorded the improvement of $91,242.20 in the Urban
Renewal account, instead of the Community Development Block Grant (CDBG) General Fund
account. In March 2015 the Housing Authority sold its properties in the convention center
block to the City. The proceeds from the sale were all deposited in the Urban Renewal account,
but three of the lots were owned by the General Fund. The amount of $380,257.17 should
have been deposited in the General Fund account rather than in the Urban Renewal account .
Mr. Pollock stated that with approval of this resolution staff would transfer the amounts to the
appropriate accounts involving Urban Renewal, Community Development, and the General
Fund.
Commissioner White made the motion to approve the resolution, seconded by Commissioner
Kolb. Upon unanimous favorable vote, Chairman Vincent declared the motion approved. (Exhibit
#4, 10/20/2015)
RESOLUTION NO. 4514
RESOLUTION APPROVING AUDIT SERVICES FOR THE LOW INCOME HOUSING TAX CREDIT
PROPERTIES
See attached Resolution
Mr. Pollock reported that staff issued a Request for Proposals for auditing services of the four
(4) low income housing tax credit properties. Staff reviewed the four (4) proposals and
recommended awarding the services to RubinBrown, LLC, for the years ended December 31,
2015, 2016, 2017, 2018 and 2019. RubinBrown has extensive experience in tax credit
properties and proposed to spend sufficient time to conduct a thorough audit, which is why
staff recommended that the RubinBrown proposal be accepted even though it was not the low
bidder.
Commissioner Kolb made the motion to approve the proposal submitted by RubinBrown, LLC,
seconded by Commissioner Mueller. Upon unanimous favorable vote, Chairman Vincent
declared the motion approved. (Exhibit #5, 10/222/2015)
Commissioner Kolb made the motion to adjourn the meeting until 7:30 a.m. on Thursday,
October 22, 2015. Commissioner White seconded the motion. Upon unanimous favorable
vote, the motion was approved.
Chairman Vincent reconvened the meeting at 7:30 a.m. on Thursday, October 22, 2015. On roll
call the following were in attendance: Chairman Larry Vincent, Vice Chair Penney Rector,
Commissioners Dennis Mueller, Larry Kolb, Donna White and Myrtle Mayfield. Also in
attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel.
Commissioner Kolb made the motion to adjourn into Executive Session for the purpose of
considering the following:
-Hiring, firing, disciplining or promotion of particular employees when personal
information about the employee is to be discussed or recorded, under Section
610.021(3) RSMO.
Commissioner White seconded the motion. Upon roll call vote, the motion was approved.
AYES: Mayfield, Mueller, Kolb, White, Rector, Vincent
NAYS: None
ABSENT: None
Following adjournment of the executive session, the Board reconvened in open session.
The Board took up the issue of the next regular meeting date. The third Tuesday in November
is the 17th. Due to several conflicts, the Board set the next regular meeting date for Thursday,
November 19, 2015, at 1:00 p.m.
With no additional business to conduct, Commissioner Kolb moved that the meeting be
adjourned. The motion was seconded by Vice Chair Rector. Upon roll call vote, the motion was
approved.
AYES: Mayfield, Mueller, Kolb, White, Rector, Vincent
NAYS: None
ABSENT: None
Chairman Vincent declared the meeting adjourned.
_ ______________________
Larry Vincent, Chairman
ATTEST: __________________________
Allen Pollock Secretary