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HomeMy Public PortalAbout19821027 - Minutes - Board of Directors (BOD) oee eeting 82-23 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS MINUTES OCTOBER 27 , 1982 I. ROLL CALL President Katherine Duffy called the meeting to order at 7 : 36 P.M. Members Present : Katherine Duffy, Barbara Green, Edward Shelley, Nonette Hanko, and Harry Turner. Director Richard Bishop arrived at 7 : 41 P.M. and Director Daniel Wendin was present for the Closed Session only. Personnel Present: Craig Britton, David Hansen, Charlotte MacDonald, William Tannenbaum, Del Woods, Suzanne Shipley, Pat Starrett, Stanley Norton, and Jean Fiddes. II. APPROVAL OF MINUTES A. October 13, 1982 E. Shelley noted the word "year" in the last part of the second sentence at the bottom of Page Two was incorrect and the word "acre" should be substituted so the phrase reads " . . .with future easements to be purchased at $600 per acre. . . " . In response to a question from Tom Kavanaugh, 1726 Spring Street, Mountain View, the Board agreed to change the word "during" to "concerning" in the first sentence of Mr. Fisse ' s Oral Communication on Page Two. Motion; E. Shelley moved the approval of the minutes as corrected. B. Green seconded the motion. The motion passed unanimously. III. WRITTEN COMMUNICATIONS J. Fiddes stated the Board had received the following written communica- tions: 1) a letter, dated October 16 , 1982, from Dorothy Ekelund, 12072 Fallen Leaf Lane, Los Altos, regarding not allowing dogs on the Rancho San Antonio Open Space Preserve; and 2) a letter, dated October 22, 1982, from Assemblyman Ernest L. Konnyu to President Duffy stating Fredric Logan, Assemblyman Konnyu' s field representative, would be attending the District ' s tenth anniversary dinner. Director Turner stated he had received a written communication, dated October 25, 1982, from Gertrude Fischer, 66 Rittenhouse, Atherton, regarding allowing dogs on District preserves . The two letters concerning dogs were referred to the Dog Committee. In response to a question from N. Hanko, C. Britton stated the General Manager had received a letter, dated October 15 , 1982 , from Janet Schwind, Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin M-82-23 Page two 11825 Skyline Boulevard, Los Gatos , containing five questions relating to the District ' s use of eminent domain. C. Britton stated there was no Board policy that prevented staff from informing an individual of their lawful rights, discussed when and why eminent domain might be discussed with a property owner during the negotiation process , and commented on the type of letter that might be sent to a property owner after the close of escrow. C. Britton stated the General Manager would be responding to Mrs. Schwind' s letter. IV. ADOPTION OF AGENDA K. Duffy indicated the agenda was adopted by Board consensus. V. ORAL COMMUNICATIONS There were no oral communications. VI . SPECIAL ORDERS OF THE DAY A. Passage of Resolutions Congratulating the Monterey Peninsula Regional Park and the Marin County Open Space District on Their Tenth Anniver- saries C. Britton introduced memorandum M-82-104 , dated October 21, 1982 , noting the formal presentation of the resolutions would take place at the Decem- ber 4 Not-So-Annual Regional Park and Open Space District Conference. Motion: E. Shelley moved the adoption of Resolution 82-48 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Congratulating the Monterey Peninsula Regional Open Space District on Its Tenth Anniversary. B. Green seconded the motion. The motion passed unanimously. Motion: N. Hanko moved the adoption of Resolution 82-49 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Congratulating the Marin County Open Space District on Its Tenth Anniversary. E. Shelley seconded the motion. The motion passed unanimously. D. Hansen stated the Golden Gate National Recreation Area was also cele- brating its tenth anniversary this year. Motion: N. Hanko moved the Board next consider item three, Exercise of Option to Expand office Space , of Old Business with Action Re- quested. E. Shelley seconded the motion. The motion passed unanimously. VII. OLD BUSINESS WITH ACTION REQUESTED A. Exercise of Option to Expand Office Space Lease C. Britton introduced memorandum M-82-103 , dated October 19 , 1982 , and W. Tannenbaum discussed the expansion of the District' s current office space to include the adjacent Suite D-3. He noted the lease amendment, if approved by the Board, would be effective on December 1. H. Hanko discussed her dissatisfaction with the current air conditionina system. Motion: E. Shelley moved the recommendation to authorize the General Manager to execute the District' s option to lease Suite D-3. H. Turner seconded the motion. The motion passed unanimously. C. Britton stated staff would return to the Board with plans on the use of the space. Motion: N. Hanko moved the Board next consider Item 5 - Proposed Road Agreement - Montebello Road. E. Shelley seconded the motion. The motion passed unanimously. M-82-23 Page three VIII. NEW BUSINESS WITH ACTION REQUESTED A. Proposed Road Agreement - Montebello Road D. Hansen reviewed memorandum M-82-106 , dated October 22 , 1982 , regarding the proposed Road Maintenance Agreement for Montebello Road involving the parties of Thomas E. Harrington, the City of Palo Alto, Pacific Telephone and Telegraph Company, and the District. He noted staff was recommending an oil and screen surface for the road and reviewed two estimates for the long-term road repair. D. Hansen stated the following changes should be made in the proposed Road Maintenance Agreement : 1) Item 2 - Condition of Road: Delete the words "an unsurfaced gravel road. " 2) Item 3 - Maintenance of Road: Delete the entire third sentence of the opening paragraph referring to the Board' s policies for Road Maintenance Agreements. 3) Item 5 - Notice Regarding Repairs : Add the words "within thirty days" after the word "confer" in the second sentence of the paragraph. 4) Item 6 - Work Completed: Change the wording of this paragraph to read: "Work heretofore done by Harrington in 1982 , totalling $866 . 50, shall be added to the total costs by the party completing the work and paid for proportionately under the shares as shown in paragraph 4 , and no party owes any other party any amounts for such work performed before 1982 . " Tom Harrington, 4201 Page Mill Road, Palo Alto, stated he agreed with the proposed changes in paragraphs two and three and discussed his concerns regarding paragraph five , noting he would like the agreement to include a statement on the timeframe in which repairs would be completed. K. Duffy stated the Board' s consensus that the agreement include a statement of intention that repair work be completed as rapidly as possible. Mr. Harrington discussed his concerns regarding the period in which the road agreement would be in force. D. Hansen reviewed in detail the calculations used to determine the share of cost percentages outlined in paragraph four. Mr. Harrington explained the reasons he disagreed with the percentages , noting he felt the Dis- trict should also include use of the road by District tenants and members of the public. He stated heshould pay 20% of the costs of road maintenance and the District should pay 50% , rather than the 25% and 45% allocations proposed by staff. C. Britton noted staff was currently in the process of renegotiating the antenna leases on Black Mountain and stated tenants would be required to reach their respective antenna facilities from the Stevens Creek side of Montebello Road. N. Hanko noted she felt more members of the public would become aware of the Monte Bello Open Space Preserve in the coming years which would increase public use of Montebello Road and stated she felt Mr. Harrington' s situation was similar to that of the District' s tenants living at Black Mountain Ranch. Motion: N. Hanko moved the Board change the District' s percentage to 50% and the Harrington percentage to 20% in Item 4 of the agreement. The motion died for lack of a second. Motion: R. Bishop moved the Board follow the staff' s recommendation on this particular item of the 25% and 45% allocation as between Mr. Harrington and the District. E. Shelley seconded the motion. M-82-23 Page four Discuss-ion: K. Duffy and H. Turner stated their support of the 25%/45% allocation. Bob Fisse , Route 2 , Box 402 , La Honda, stated Mr. Harrington' s allocation should be less since property owners, as opposed to tenants , would take better care of the road. The motion passed unanimously. K. Duffy stated the Board would proceed to Item 2 on the agenda, Monte Bello Open Space Preserve - Picchetti Ranch Area Use and Management Plan and Historic Restoration Lease, since the Stortzes had arrived. IX. OLD BUSINESS WITH ACTION REQUESTED B. Monte Bello Open Space Preserve - Picchetti Ranch Area Use and Manage- ment Plan and Historic Restoration Lease C. Britton reviewed in detail report R-82-39 , dated October 8 , 1982 , on the use and management plan and historic preservation lease for the Picchetti Ranch Area. He discussed the change in the use and management recommendations relating to the lease of the vineyards on a yearly basis to the winery tenants and detailed the major points of the lease agreement with the Stortzes. Discussion centered on the availability of facilities for members of the public, use of the parking area during the two-year interim period, and possible renovation of the wash house building. Ronald and Rolayne Stortz expressed their satisfaction with the lease agreement. Motion: K. Duffy moved the approval of Resolution 82-50 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving Lease Agreement for Historic Preservation (Monte Bello Open Space Preserve/Picchetti Ranch Area) . H. Turner seconded the motion. The motion passed unanimously. Motion: H. Turner moved the approval of the use and management recom- mendations as contained in the staff report. E. Shelley seconded the motion. The motion passed unanimously. Motion: N. Hanko moved that K. Duffy be appointed as the Board' s representative on the Review Committee. B. Green seconded the motion. The motion passed unanimously. C. Britton stated that D. Hansen had been designated by the General Manager as the staff representative on the Review Committee, and Ronald Stortz stated they had selected John Lisher of Soquel as their representative on the Review Committee. Motion: R. Bishop moved the Board disband the Picchetti Winery Committee. H. Turner seconded the motion. The motion passed unanimously. The Board recessed for a break at 9 : 09 P.M. and reconvened for the public meeting at 9: 19 P.M. X. NEW BUSINESS WITH ACTION REQUESTED B. Proposed Response to Letter on Bike Trail - Alpine Road D. Hansen reviewed memorandum M-82-105 , dated October 22 , 1982 , re- garding the proposed bicycle trail on the unpaved, closed portion of Alpine Road from Portola Valley to Page Mill Road. He noted staff considered it more appropriate to consider placing a bike path through the former Fine property than through the Coal Creek Open M-82-23 Page five Space Preserve if those District sites were considered as part of the plan. Artemas Ginzton, Co-Chairperson of the Santa Clara County Trails and Pathways Committee, discussed the paving of Old Alpine Road for bicycle use, possible use of a portion of the former Fine property to connect from Old Alpine Road to Skyline Boulevard, and District funding of the project. Betsy Crowder, speaking in behalf of the San Mateo County Bikeways Advisory Committee, stated the paving of upper Alpine Road had been on San Mateo County' s bike plan for years and that it was appropriate for the Committee to continue to pursue the matter. Discussion centered on the need for staff to consider bicycle, equestrian, and pedestrian trails as a total trails planning concept when making recommendations for the former Fine and McNiel properties . Motion: H. Turner moved the Board thank A. Ginzton, M. Gordon, and B. Crowder for their input on the matter, and direct staff to 1) work with the Santa Clara County Trails and Pathways Committee and the San Mateo County Bikeways Committee and other concerned parties, if necessary, to evaluate the pro- posal for a safe bicycle route along the closed portion of Alpine Road, 2) consider the possibility of a bike trail on the former Fine property along with other total trail needs when planning recommendations, and 3) aid in evaluating possible funding sources for such a project. R. Bishop seconded the motion. The motion passed unanimously. Motion: H. Turner moved the Board direct staff to write letters to the appropriate parties expressing the Board' s support for a safe bike trail along the closed portion of Alpine Road. B. Green seconded the motion. The motion passed unanimously. XI . INFORMATIONAL REPORTS N. Hanko said reservations were being received for the Tenth Anniversary Dinner on November 13 . H. Turner discussed the dedication ceremony for the Harriet Mundy Marsh, the Any Mountain Run that crossed the Fremont Older Open Space Preserve, and the upcoming SRI Conference on government agency and private sector cooperation. C. MacDonald reported on the status of the Tenth Anniversary poster, newsletter, and all site brochure and stated the exhibit at Coyote Point Museum would open on November 3 with a reception from 5: 30 to 7 : 30 P.M. D. Hansen discussed the recent volunteer trail cleanup projects on the Saratoga Gap and Long Ridge Open Space Preserves . D. Woods showed slides taken during the opening of the new trail and parking lot at the Monte Bello Open Space Preserve on October 23. N. Hanko reported City of Palo Alto staff would be sending landscaping plans for a Page Mill Road residence to District staff for review and comment. E. Shelley discussed general aviation use proposed for a portion of Moffett Field near the Stevens Creek Nature Study Area, and C. Britton stated staff would follow the matter and, if necessary, request appropriate Board action. M-82-23 Page six XII . CLAIMS Motion: B. Green moved approval of the revised claims C-82-20 , dated October 27 , 1982 . R. Bishop seconded the motion. The motion passed unanimously. XIII . CLOSED SESSION The Board recessed to Closed Session on land negotiation and litigation matters at 10: 10 P.M. With the consent of the Board, President Duffy appointed E. Shelley as Secretary Pro-Tempore since D. Wendin had not been present during the public portion of the meeting. XIV. ADJOURNMENT The Board reconvened to adjourn the meeting at 10: 58 P.M. Jean Fiddes District Clerk