HomeMy Public PortalAbout2004-190 (11-02-04)RESOLUTION NO. 2004.190
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD, CALIFORNIA ESTABLISHING FUNDING LIMITS
FOR EXPENSES UNDER THE CITY'S TRAINING, CONFERENCE AND
MEETING POLICY (RESOLUTION NO. 2004.017)
WHEREAS, the City Council of the City of Lynwood (the Council) has
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previously adopted Resolution No. 2004.017 (the Resolution) to govern t e
~` manner in which Council members receive training and education on matters of
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municipal affairs, governance and legal developments and can participate in
legislative actions and developments at the local, state and federal level; and
WHEREAS, the Resolution further provides for remuneration for efforts by
Council members to sustain their participation as members of various boards,
commission, association and working groups whose mission impacts local
municipal affairs and the quality of life of Lynwood residents; and
WHEREAS, the ability of Council members to serve constituents is
enhanced through the consultation process with other local elected officials at
formal and informal gatherings and considerable benefits are derived from the
experiences of other communities in tackling problems similar to the ones faced
by the City and its residents; and ,
WHEREAS, the common experience of local elected officials
demonstrates the value of continued training and education for local officials in
both formal and informal settings, ,and .the costs associated with such
opportunities are reasonable and necessary to the fulfillment of the duties of
Council members, and further such experience is integral to the delivery of
quality services to residents and business alike; and
WHEREAS, the assessment of value for conferences, meetings and
events to each Council member is a matter of personal evaluation by individual
Council members and this Policy must take into account the diversity . of
backgrounds, knowledge and interests of individuals; and
WHEREAS, the Council intends to establish by this action to provide
funding for a policy that can provide equitable standards, consistent and fair
treatment to all Council members who have an interest in enhancing their
knowledge, skills and relationships to better serve this community, and desires
that the funding be in compliance with all legal requirements applicable to the
governance of a public entity; and
WHEREAS, it is also the desire of the Council to adopt this resolution to
support a policy that, in its application, can maintain effective control over
expenses related to attendance at conference, training, meetings and events
related to the performance of official duties; and
WHEREAS, the Council further recognizes that all expenses deemed to
be ordinary and necessary to the performance of Council members official duties
are reimbursable; and
WHEREAS, Council recognizes that, notwithstanding the value of the
above recitals and findings; the ability of the City to fund activities covered by the
Resolution is limited and that prudent fiscal practices demands that, in light of
current circumstances, Council limit the total cost of all covered activities under
the Resolution; and
WHEREAS, Council whishes to provide a meaningful opportunity for
Council members to attend all activities covered under the Resolution but also
desires to limit the total financial impact of individuals decisions regarding such
activities by Council members.
NOW THEREFORE, The Gity Council of the City of Lynwood, California,
does hereby resolve as follows:
1. Council adopts in their entirety all findings, recitals and
determinations previously; made under the Resolution and its
adoption as though set out in full hereat.
2. Council hereby adopts the following amounts as limits to the
expenditures by the indicated elected officials under the Resolution:
a. Mayor: $25,000
b. Council member: ,$16,000
c. City Treasurer: $8,500 (including $2,000 for Deputy
Treasurer)
d. City Clerk: $8,000 (including staff training)
3. The amounts set forth in Section 2, above, shall be calendar year
amounts. Moreover, said limits shall go into effect immedi2tely such
that for the months of November and December 2004, elected
officials may not spend any more than one-sixth the amounts set
forth in Section 2, above. Prorations as may be warranted shall be
performed any time required after a reorganization of the Council
and the selection of a new~,:,mayor.
4. At no time shall City staffi~ process or make any arrangements for
expenditures pursuant to the Resolution and this resolution without
a written request from an elected official and confirmation that the
necessary funds are available for the requested travel or payment.
In the event an elected official has no funds available in his or her
account, no payment shall''be processed by the City for any request
for travel or compensation !,junder the Resolution.
5. Notwithstanding the foregoing the City shall reimburse its elected
officials for out-of-pocket expenses such as parking, registration for
educational training events, mileage (where appropriate) and other
incidentals when the same are incurred in the performance of
official duties. By way of example, incidental expense like
registration for a training program, parking fees or meals may be
covered by the City when the same are incurred by an elected
official in the performance of his and her official duties even if the
official is no longer eligible for a stipend or subsistence payment
under the Resolution and the funding limits imposed herein.
6. Staff is directed to make the necessary budgets adjustments to
comply with the limits adopted by this resolution.
The provisions of this Resolution may be changed from time to time by action of
the Council.
PASSED, APPROVED, AND ADOPTED this 2nd day of
November , 2004.
L UIS BYRD, M O
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ATTEST:
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ANDREA L. HOOPER, CITY CLERK
APPROVED AS TO FORM:
J. ARNOLDO BELTRAN, CITY ATTORNEY
STATE OF CALIFORNIA ~ )
SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that
the foregoing resolution was passed and adopted by the City Council of the City
of Lynwood at a regular meeting held on the end day of
November , 2004.
AYES: COUNCILMEN PEDROZA, RODRIGUEZ, SANTILLAN, VASQUEZ AND BYRD
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
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ANDREA L. HOOPER, CI Y CLERK
STATE OF CALIFORNIA )
SS.
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City
Council of said City, do hereby certify that the above and foregoing is a full, true
and correct copy of Resolution No. Anna ion on file in my office and that
said resolution was adopted on the date and by the vote therein stated.
Dated this mid day of November , 2004.
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ANDREA L. HOOPER, CITY CLERK
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