HomeMy Public PortalAbout19830112 - Minutes - Board of Directors (BOD) Meetifig '83-' l,
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
REGULAR MEETING
BOARD OF DIRECTORS
JANUARY 12, 1983
MINUTES
I . ROLL CALL
President Duffy called the meeting to order at 7 : 37 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, Edward
Shelley, Nonette Hanko, Harry Turner, and Richard Bishop.
Personnel Present-,: Herbert Grench, Craig Britton , David Hansen, Charlotte
MacDonald, Del Woods , Stanley Norton, and Jean Fiddes.
II . APPROVAL OF MINUTES
A) December 4 , 1982
Motion: E. Shelley moved the approval of the minutes of December 4 ,
1982. B. Green seconded the motion. The motion passed
unanimously.
B) December 8 , 1982
D. Wendin questioned the wording "It seemed to be the consensus" in the
last sentence on page three. K. Duffy, with the consensus of the Board,
stated the sentence should be amended to read "There was a consensus
to appoint a Criteria Committee at the second regular meeting of the
Board in January if necessary" .
Motion: E. Shelley moved the approval of the minutes of December 8, 1982
as amended. B. Green seconded the motion. The motion passed
unanimously with D. Wendin abstaining from the vote since
he had not attended the meeting.
III. WRITTEN COMMUNICATIONS
J. Fiddes stated the following written communications had been received:
1 letters favoring allowing dogs on District preserves from Betsy
Crowder, Portola Valley; Karen R. Villere, Mountain View; and
Yvonne Pendleton, Moffett Field;
2) letters favoring prohibiting dogs on District preserves from
Lois Crozier Hogle, Palo Alto and Wildlife Rescue, Inc. of
Palo Alto;
3) a letter, dated December 10, 1982 from Edward W. Ernst, Assistant
District Securities officer, office of the Treasurer, San Francisco,
stating the District' s recent note issue was not subject to prior
investigation, report, and approval by the State Treasurer;
4) a letter from Charles R. Brown, Sunnyvale, complimenting the District
on its work, suggesting an overnight campsite on the trail from
Los Trancos/Page Mill Road to Saratoga Gap, and requesting the District
try to get the City of Palo Alto to open Foothills Park to non-Palo
Alto residents;
Herbert A.Grench,General Manager
Board of Directors;Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G Shelley,Harry A.Turner,Daniel G Wendin
Meeting 83-1 Page Two
5) a letter, dated December 21, 1982 from Stanley Golden, Mayor, Town of
Woodside,congratulating the District on its tenth anniversary; and
6) an announcement of the Bay Area Parks and Recreation Commissioners
and Board Members Council installation dinner meeting on January 28 .
The letters concerning dogs were directed to the Dog Committee, and
K. Duffy requested staff inform Mr. Brown of the plans for a backpack
camp on Black Mountain.
IV. ADOPTION OF AGENDA
R. Duffy indicated the agenda was adopted as presented by Board consensus .
V. ORAL COMMUNICATIONS
Phyllis Cangemi, 31 American Way, Menlo Park, speaking in behalf of The
Hill Committee, addressed the Board on the topic of The Hill, a 38-acre
property located in Menlo Park. She requested the Board 1) endorse
the concept of the property as a managed open space preserve; 2) release
staff members to survey the site to give advice regarding planning,
development and management costs; 3) tour the property; and 4) consider
a grant of approximately $250, 000 toward purchase of the property should
an assessment district be formed. Ms. Cangemi stated she was in the
process of preparing a written statement for the Board and asked the
Board consider the matter as soon as possible. H. Turner requested the
matter be placed on a future agenda in order for the Board to consider
the endorsement and cash contribution requests . He noted staff should
address the extent to which the site is consistent with District policies
regarding acquisition of urban open space. President Duffy agreed to
placing the matter on a future agenda, noting the matter should appear
on the January 26 agenda if possible.
Lewis Reed, representing the Midpeninsula Trails Council, stated he had
met with Ellie Huggins regarding equestrian participation at the May
14 Celebration Day on Monte Bello Ridge and noted the Council was
contacting various equestrian and hiking groups, as well as individuals,
in order to expand the Council 's membership.
Bob Fisse, Treasurer, South Skyline Association, questioned the Board
about a statement in the new All-Site Brochure concerning the District
being halfway to its goal of preserving the most critical areas in the
greenbelt. H. Grench responded the statement referred to open space ac-
quisitions in terms of the Board-approved Master Plan for the District,
and H. Turner stated he would be willing to discuss the matter at greater
length with Mr. Fisse.
VI. SPECIAL ORDERS OF THE DAY
T) Election of Board officers for 1983
K. Duffy reviewed memorandum M-83-01, dated December 13 , 1982 , regarding
the election of new Board officers.
T. Kavanaugh, referring to an editorial in the Peninsula Times Tribune,
requested the Board consider casting their votes publicly, rather than by
secret ballot. There was no support stated by Board members to change
the current method for electing new officers by secret ballot.
H. Turner questioned whether any Board member knew of a Board policy
concerning the rotation of the Presidency. No Board member stated that
there was such a policy, and K. Duffy noted it was her understanding the
membership of the Board would vote each January on who the new Board
President should be.
Meeting 83-1 Page three
The following officers were selected for 1983 :
President - Barbara Green
Vice President - Harry Turner
Secretary - Nonette Hanko
Treasurer - Daniel Wendin
B) Resolution of Board of Directors , East Bay Regional Park District
H. Grench presented the Board with A Resolution from the Fast Bay Regional
Park District congratulating the Midpeninsula Regional Open Space District
on its Tenth Anniversary (see memorandum M-83-5 , dated December 30 , 1982) .
B. Green requested staff draft a brief letter of thanks for the resolution
in behalf of the Board.
VII. OLD BUSINESS WITH ACTION REQUESTED
A. Final Adoption of Relative Site Emphasis Plan and Use and Management
Plan Review Schedule
D. Woods discussed the revisions to the Relative Site Emphasis Plan and
Use and Management Plan Review Schedule as outlined in memorandum M-83-7 ,
dated January 3 , 1983 .
Discussion centered on clarifying the meaning of the explanation state-
ments for the dash and asterisk in the Plan for Relative Emphasis of
District Sites. B. Green stated the Board' s consensus to include "for
FY 83-84" at the end of each explanation statement.
Motion: R. Bishop moved the Board adopt the revised Relative Site
Emphasis Plan and 1983 Use and Management Plan Review Schedule
with the modification that had been made. H. Turner seconded
the motion. The motion passed unanimously.
B. Final Adoption of Interim Use and Management Plan for the Recent
Addition to Manzanita Ridge open Space Preserve (Robin Property)
D. Hansen reviewed memorandum M-83-2 , dated December 23, 1982 , noting
the staff had received no public comment on the actions
taken by the Board at the December 8, 1982 meeting.
Motion: K. Duffy moved the Board approve the interim use and management
plan, including the name for the property, as contained in
report R-82-47 for the addition of the former Robin property
to the Limekiln Canyon Area of the Manzanita Ridge open Space
Preserve. H. Turner seconded the motion. The motion passed
unanimously.
VIII. NEW BUSINESS WITH ACTION REQUESTED
A. Proposed Addition to Russian Ridge Open Space Preserve (Lands of
Crist - Exercise of option)
C. Britton reviewed report R-83-2 ,dated January 7 , 1983, regarding the
exercise of the option to acquire the parcel the District has been leasing
from the Crists since October 1981. He noted the terms of the option
call for a full purchase price of $260, 000 for the 102 acre parcel
and said the land is an integral part of the Russian Ridge Open Space
Preserve. He recommended dedication of the parcel, as well as the
adjoining 120 and 40 acre parcels to the south,and noted staff was
recommending reaffirmation of the interim use and management recommen-
dations since the recommendations.had previously been adopted by the
Board.
Meeting 83-1 Page four
Motion: D. Wendin moved the adoption of Resolution 83-1, a Resolution
of the Board of Directors of the Midpeninsula. Regional Open
Space District -Authorizing Exercise of option by Acceptance
of Agreement to Purchase Real Property, Authorizing Officer to
Execute Certificate of Acceptance of Grant to District, and
Authorizing General Manager to Execute Any and All Other
Documents Necessary or Appropriate to Closing of the Transaction
(Russian Ridge Open Space Preserve - Crist Property) . H. Turner
seconded the motion. The motion passed unanimously.
Motion: D. Wendin moved the Board dedicate this property as open space,
as well as dedicate the adjoining 120 and 40 acre parcels
formerly owned by the Crists, name the site as an addition to
the Russian Ridge Open Space Preserve, and reaffirm the interim
use and management recommendations . H. Turner seconded the
motion.
Discussion: D. Wendin stated he felt it appropriate to take
final action on the use and management recommendations for
this parcel since they had previously come before the Board.
He noted, however, that if an isolated parcel had been involved
such action would not be appropriate. The motion passed
unanimously.
B. Demonstration Burn - Chaparral Management Program
D. Hansen reviewed memorandum M-83-8 , dated January 6 , 1983 , regarding a
helitorch demonstration burn by the California Department of Forestry on
District property near the summit of Black Mountain. He noted the proposed
burn area would be approximately 20-30 acres , not 2-3 acres as noted in the
staff report, explained the reasons for burning the chaparral, and high-
lighted the benefits that would result from conducting such a burn. He
stated the exact date for the burn could not be established in advance
because necessary burning conditions , noticing to neighbors , and C.D.F.
requirements had to be met.
Discussion centered on providing the public with adequate notice about the
project since the burn would be visible from the urban area. D. Wendin
suggested the Trails Council be approached to convey information about the
burn to trail users in the area, and H. Turner suggested an informational
packet be mailed to the press regarding the burn.
Motion: K. Duffy moved approval of the request from the California Depart-
ment of Forestry and staff to allow a demonstration helitorch burn
under the State ' s "Chaparral Management Program" to be carried
out in the immediate vicinity of the Black Mountain summit on
the Monte Bello Open Space Preserve when C.E.Q.A. and local fire
agency jurisdiction requirements have been satisfied and immediate
site neighbors have been informed. H. Turner seconded the motion.
The motion passed unanimously.
C. Dedication Status of District Lands
H. Grench reviewed report R-83-1, dated January 4 , 1983 , regarding the
dedication status of District lands and noted those parcels mentioned in
the report for future dedication consideration would be included in the
appropriate use and management plan reviews .
H. Turner spoke in favor of dedicating the currently undedicated portions of
the Coal Creek Open Space Preserve, and in response to a question from
N. Hanko regarding the McCone and Gunetti parcels , H. Grench noted the
Meeting 83-1 Page five
District could now transfer dedicated land to Santa Clara County for parks
and recreation use, although he noted the County was not as interested in
the Gunetti site as it might have been in the past. He said the possibility
of dedication for the parcels mentioned by Directors Turner and Hanko would
be reviewed in conjunction with the appropriate use and management plan.
Robert Mark, 609 Forest Avenue , Palo Alto, stated he felt the Board should
not wait until a certain use and management plan was presented to dedicate
a parcel of land as open space. Board members responded that Board policy
called for such actions at the time of use and management plan review and
that the January report was an overall informational report.
In response to a question from T. Kavanaugh regarding the reasons for not
dedicating the 40-acre Westbay Associates parcel, staff was directed to
review the meeting records to ascertain whether the reason noted in the re-
port for withholding the property from dedication was accurate. Staff was
directed to place the item on a future agenda if the reason for not dedi-
cating the property needed to be amended and, if the reason was accurate,
to inform the Board as an informational report.
Motion: K. Duffy moved the Board accept the report on the dedication
status of District lands with the addition of the 120 acre and
40 acre Crist parcels as dedicated acreage. H. Turner seconded
the motion. The motion passed unanimously.
D. Consent to Transfer Promissory Notes -- Skyline Ridge Open Space
Preserve
C. Britton reviewed memorandum M-83-9 , dated January 7 , 1983 , regarding
the dissolution of Skyline Ranch, Inc. and the assignment of the Note and
deed of trust by the corporation to a liquidating trust being created.
Motion: D. Wendin moved the Board consent to the Transfer of the Note
and Deed of Trust by Skyline Ranch, Inc. and authorize the
President of the Board to sign the form of consent. N. Hanko
seconded the motion. The motion passed unanimously.
E. Program Evaluation for 1982-83 and Setting of priorities for 1983-84
H. Grench recommended this item be continued because of the anticipated
length of the Closed Session.
Motion: N. Hanko moved that Item 9 , Program Evaluation for 1982-83 and
Setting of Priorities for 1983-84 be continued to the second
Regular Meeting of January. E. Shelley seconded the motion.
Discussion: K. Duffy suggested the Board also discuss a possible
Board/staff workshop to "blue-sky" and discuss future District
activities. The motion passed unanimously.
IX. INFORMATIONAL REPORTS
B. Green stated Betsy Bechtel had been elected Mayor of the City of Palo
Alto.
N. Hanko announced the Dog Committee would be meeting on Wednesday, January
19 , 1983 at 7 : 30 P.M. at the District office.
K. Duffy said she had received an announcement for the forthcoming Special
Districts Conference to be held in Southern California.
Meeting 83-1 Page six
Motion: R. Bishop moved the Board authorize the expenditures involved
in sending the President or another Board representative selected
by the President to the meeting. E. Shelley seconded the motion.
The motion passed unanimously.
C. Britton informed the Board that Mr. Pennington intended to retain the
two acres adjacent to the 21 acre parcel purchased from P.M. and Associates
that was added to the Manzanita Ridge Open Space Preserve.
C. MacDonald stated that reprinted Tenth Anniversary posters were available
and said a new District slide show had been produced.
D. Hansen briefed the Board on the status of Planning for Edgewood County
Park, December storm damage , and staff discussions with P.O.S.T. regarding
the possibility of P.O.S.T. trying to raise funding support for a planning
study for Skyline Ridge Open Space Preserve. H. Grench elaborated on the
proposed study, noting it would be more encompassing than a normal use
and management plan, and that the amount of money that might be secured
for the planning study would allow more recreational development and
alternate forms of management than usually considered. He said P.O.S.T. ,
if successful, would give the District a grant for the study, therefore
allowing the District to be in charge of the planning study. Board mem-
bers responded that it was important that the District be in control of
the study and potential uses but that the unusual aspects could be con-
sidered.
H. Grench stated he had copies of Governor Deukmejian ' s State of the
State address and showed the Board adverse comments received from an
anonymous member of the public that had been written on an All-Site brochure.
X. CLAIMS
E. Shelley questioned claims 3993 through 3997 . H. Grench stated possessory
interest taxes had to be paid on ranger residences and that the District
was splitting the cost of the taxes with the resident rangers for 1980
and 1981, noting that in the future, resident rangers would pay the entire
amount.
Motion: E. Shelley moved the approval of the claims 83-1, dated January 12 ,
1983. R. Bishop seconded the motion. The motion passed unanimously with
N. Hanko abstaining from Claim 3947 to IBM.
XI. CLOSED SESSION
e Board recessed to a Closed Session on land negotiation, litigation,
and personnel matters at 9 :33 P.M.
XII. ADJOURNMENT
The Board reconvened to adjourn at 11: 55 P.M.
Jean H. Fiddes
District Clerk
Meeting 83-1
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-11,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
SUMMARY OF JANUARY 12, 1983 REGULAR BOARD MEETING
Special Orders of the Day - The following members of the Board were selected to serve as
officers for the coming year:
President - Barbara Green
Vice President - Harry Turner
Secretary - Nonette Hanko
Treasurer - Daniel Wendin
The Board received a Resolution of Congratulations on the District' s Tenth Anniversary from
the Board of Directors of the East Bay Regional Park District.
Final Adoption of the Relative Site Emphasis Plan Review Schedule - The Board adopted the
revised Relative Site Emphasis Plan , as modified during the meeting, and the revised 1983
Use and Management Plan Review Schedule.
Final Adoption of Interim Use and Management Plan for the Recent Addition to Manzanita Ridge
Open Space Preserve (Robin Property) - The Board approved the interim use and management
plan, including the name for the property, for the addition of the former Robin property to
the Limekiln Canyon Area of the Manzanita Ridge Open Space Preserve.
Proposed Addition to Russian Ridge Open Space Preserve (Lands of Crist - Exercise of Option)
The Board adopted Resolution 83-1 authorizing exercise of the option to acquire the property,
dedicated the property, as well as the adjoining 120 and 40 acre parcels previously acquired
from the Crists, as open space, named the site as an addition to the Russian Ridge Open Space
Preserve, and reaffirmed the interim use and management recommendations previously adopted
for the property.
Demonstration Burn - Chaparral Management Program - The Board approved the request to have the
the California Department of Forestry conduct a demonstration helitorch burn on the Monte Bello
Open Space Preserve after CEQA and local fire jurisdiction requirements have been satisfied
and immediate site neighbors have been informed of the activity.
Dedication Status of District Lands - The Board accepted the report on the dedication status
of District lands with the inclusion as dedicated land of the 160 acres acquired from the
Crists.
Consent to Transfer Promissory Notes - Skyline Ridge Open Space Preserve - The Board con-
sented to the transfer of the Note and relating Deed of Trust by Sk_y_T�ine Ranch, Inc. and
authorized the President to sign the form of consent.
Program Evaluation for 1982-83 and Setting of Priorities for 1983-84 - This agenda item was
continued to the second Regular Meeting of January.
Jean H. Fiddes
District Clerk
Herbert A.Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G Shelley,Harry A.Turner,Daniel G.Wendin