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Home My Public Portal About11-02-2020 Village Board MinutesVILLAGE OF PLAINFIELD MEETING MINUTES NOVEMBER 2, 2020 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, C.LARSON, B.WOJOWSKI, H.BENTON, AND M.BONUCHI. BOARD ABSENT: K.CALKINS, P.KALKANIS. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT MANAGER; L.SPIRES, BUILDING OFFICIAL; R.KACZANKO, IT DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Calkins and Trustee Kalkanis were absent, all other Trustees were present. Mayor Collins led the Pledge of Allegiance. PRESIDENTIAL COMMENTS Trustee Bonuchi moved to approve the Presidential re -appointments of Michael Bortel, Suzanne Derrick, Kenneth Barvian, and Leif Hendricksen to the Historic Preservation Commission for a three (3) year term expiring on October 18, 2023. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, absent; Kalkanis, absent. 4 yes, 0 no, 2 absent. Motion carried. Mayor Collins: • Commented on the meeting with the Vintage Harvest residents. • Encouraged everyone to vote. TRUSTEES COMMENTS Trustee Wojowski inquired as to the status of receiving COVID-19 data from the Will County Health Department. Chief Konopek stated that staff is having difficulty receiving information regarding positive residents. A general discussion ensued regarding options. Mayor Collins pointed out that he has contacted our State Senator, Representative, and the Will County Executive. Trustee Bonuchi thanked staff for their continuing efforts with Vintage Harvest. PUBLIC COMMENTS (3-5 minutes) Clerk Gibas noted that no public comments were submitted. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Larson moved to approve the Agenda. Second by Trustee Bonuchi. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, absent; Kalkanis, absent. 4 yes, 0 no, 2 absent. Motion carried. Village of Plainfield Meeting Minutes — November 2, 2020 Page 2 2) CONSENT AGENDA Trustee Larson moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on October 19, 2020. b) Bills Paid and Bills Payable Reports for November 2, 2020. c) Reduction of Argonaut Insurance Company Bond No. SUR0051882 from $1,183,257.83 to $436,127.55 securing public improvements for the subdivision known as Northpointe. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, absent; Kalkanis, absent. 4 yes, 0 no, 2 absent. Motion carried. 3) SPRINGBANK UNIT 10 (CASE NUMBER 1893-090320.AAA) Trustee Larson moved to adopt Ordinance No. 3489, authorizing the Village President to execute a second amendment to the annexation agreement for Springbank of Plainfield. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, absent; Kalkanis, absent; Collins, yes. 5 yes, 0 no, 2 absent. Motion carried. 4) PLAINFIELD SMALL BUSINESS RELIEF GRANT Trustee Bonuchi moved to adopt Resolution No.1790, establishing the Plainfield Small Business Relief Grant. Second by Trustee Wojowski. Mr. Jake Melrose reviewed the relief grant. Mr. Melrose stated that the grant focuses on smaller, independently owned businesses to help reimburse economic losses. Staff is recommending a maximum of $5,000 per business. The application process has been modeled after similar grants that businesses may have already applied for to make the process easier for local businesses. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, absent; Kalkanis, absent. 4 yes, 0 no, 2 absent. Motion carried. 5) BOULEVARD PLACE MULTI -TENANT BUILDING (CASE NUMBER 1902- 101420.SPR) Trustee Larson moved to approve the site plan review of the Boulevard Place Multi -Tenant building located on Lot 8 of the Boulevard Place development. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, absent; Kalkanis, absent. 4 yes, 0 no, 2 absent. Motion carried. 6) HOUSE OF HARVEST LLC. GROUP HOME (CASE NUMBER 1890-082120.SU) Trustee Larson moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to adopt Ordinance No. 3490, granting approval of the special use permit for a group home for up to twelve (12) residents at 15009 S. Route 59 for the business commonly known as House of Harvest LLC, subject to the stipulations noted in the staff report. Second by Trustee Benton. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, absent; Kalkanis, absent. 4 yes, 0 no, 2 absent. Motion carried. 7) YORKVILLE BOUNDARY LINE AGREEMENT Trustee Bonuchi moved to open a Public Hearing regarding the proposed Jurisdictional Boundary Line Agreement between the United City of Yorkville and the Village of Plainfield. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. Village of Plainfield Meeting Minutes — November 2, 2020 Page 3 Trustee Bonuchi moved to direct the Village Attorney to prepare an ordinance granting approval of the proposed jurisdictional boundary line agreement between the United City of Yorkville and the Village of Plainfield. Second by Trustee Larson. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, absent; Kalkanis, absent. 4 yes, 0 no, 2 absent. Motion carried. 8) PLAYA VISTA LOTS 13,14 AND 15 RESUBDIVISION (CASE NUMBER 1901- 101320.PP/FP) Trustee Larson moved to approve the preliminary/final plat of subdivision for the Playa Vista Subdivision Unit 1 resubdivision, subject to the stipulations noted in the staff report. Second by Trustee Benton. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, absent; Kalkanis, absent. 4 yes, 0 no, 2 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT Trustee Bonuchi moved to approve the purchase of Fortinet Endpoint Detection and Response (FortiEDR) licenses from CDW-G for an annual cost of $17,650.00. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, absent; Kalkanis, absent. 4 yes, 0 no, 2 absent. Motion carried. Trustee Benton moved to approve the purchase of PACE Scheduler from PACE Systems for an annual cost of $12,850.00. Second by Trustee Bonuchi. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, absent; Kalkanis, absent. 4 yes, 0 no, 2 absent. Motion carried. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Benton moved to authorize the purchase of up to 5,770 tons of road salt at the State bid price of $46.78 per ton from Cargill Incorporated Salt Division at a total cost not to exceed $270,000.00. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, absent; Kalkanis, absent. 4 yes, 0 no, 2 absent. Motion carried. POLICE CHIEF'S REPORT No Report. ATTORNEY'S REPORT No Report. Village of Plainfield Meeting Minutes — November 2, 2020 Page 4 Mayor Collins read the reminders. Trustee Larson moved to adjourn. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:47 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — November 2, 2020 Page 5 VILLAGE OF PLAINFIELD PUBLIC HEARING NOVEMBER 2, 2020 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, C.LARSON, B.WOJOWSKI, H.BENTON, AND M.BONUCHI. BOARD ABSENT: K.CALKINS, P.KALKANIS. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT MANAGER; L.SPIRES, BUILDING OFFICIAL; R.KACZANKO, IT DIRECTOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. Mayor Collins called the meeting to order at 7:36 p.m. Present roll call stands. Mr. Jon Proulx, Planning Director, stated that the current boundary agreement is set to expire in January 2021. Both communities have expressed interest in extending the agreement for an additional 20 years under more or less the same provisions of the existing agreement. There were no public comments. Trustee Wojowski moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:37 p.m. Michelle Gibas, Village Clerk