HomeMy Public PortalAbout19830309 - Minutes - Board of Directors (BOD) Meeting 83-6
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
REGULAR MEETING
Board of Directors
March 9, 1983
MINUTES
I. ROLL CALL
President Barbara Barbara Green called the meeting to order at 7 :38 P.M.
Members Present: Katherine Duffy, Daniel Wendin , Barbara Green, Edward Shelley, Nonette
Hanko, Harry Turner, and Richard Bishop.
Personnel Present: Herbert Grench, Craig Britton , David Hansen, Charlotte MacDonald,
Del Woods, Cecilia Cyrier, Michael Foster, and Emma Johnson.
II. APPROVAL OF MINUTES
February 23, 1983
Motion: E. Shelley moved the approval of the minutes of February 23, 1983. K. Duffy
seconded the motion.
Discussion: B. Green noted the Board' s motion on the Permission of Dogs on
District Preserves agenda item did not address the group dog use issue. She
stated the Board 's concurrence that it should be introduced as a motion when
the dog policy is next considered by the Board on March 23.
The motion passed unanimously.
III. WRITTEN COMMUNICATIONS
E. Johnson stated letters were received from:
Gregg Catanese of Saratoga, expressing frustration with District policy prohibitinq
fishing in MROSD ponds and suggesting ponds be stocked and supported by user fees on a
trial basis;
Mrs. Thomasene Dutton of Los Altos , dated February 26; Sandra Head of Los Altos , dated
February 24; and Carolyn Williams of San Jose, dated February 24, each expressing dis-
appointment with the Board action allowing dogs on preserves;
S.J. Biancalana of Menlo Park, dated March 9, and Charles and Darlene Whitney of Menlo
Park, dated February 28, stating support for developing "The Hill ".
D. Hansen stated a review of District ordinances including the prohibition of fishing on
District preserves will be on the agenda during April . B. Green requested staff respond
to the letters and the correspondents be added to appropriate notification lists.
IV. ADOPTION OF AGENDA
H. Grench requested the addition of "Special Orders of the Day" to the agenda for an
introduction. B. Green stated the Board's consensus that the amended aqenda be adopted.
V. SPECIAL ORDERS OF THE DAY
C. Britton introduced Cecilia Cyrier, a new employee of the District and secretary in
the Land Acquisition section.
Herbert A.Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S Bishop,Edward G.Shelley,Harry A.Turner,Daniel G Wendin
Meeting 83-6 Page two
VI. ORAL COMMUNICATIONS
There were no oral communications.
OLD BUSINESS WITH ACTION REQUESTED
1 . Adoption of Interim Use and Management Plan for the Addition to Whittemore Gulch
Redwoods Open Space Preserve Former Rancho Canada de Verde, Inc. Property
D. Hansen reviewed memorandum M-83-24 dated February 28, 1983 noting that no
additional public comment had been received by the District. He clarified the
question raised at the February 16 meeting regarding naming of sites, stating
the policy is to name a preserve unofficially when the interim use and manage-
ment plan is considered. During regular use and management considerations , an
official name is recommended.
Motion: R. Bishop moved the Board approve the interim use and management plan
as contained in report R-83-5 for the addition of the former lands of
Rancho Canada de Verde, Inc. to the Whittemore Gulch Redwoods Open Space
Preserve. H. Turner seconded the motion. The motion passed unanimously.
Motion: N. Hanko moved the Board dedicate the addition as public open space.
R. Bishop seconded the motion. The motion passed unanimously.
2. Adoption of Interim Use and Management Plan for Addition to Saratoga Gap Open Space
Preserve Former De pew Property)
D. Hansen reviewed memorandum M-83-25 dated February 28, 1983. He stated staff
had received no additional public comment.
Motion: R. Bishop moved the Board approve the interim use and management plan
for the addition of the former Depew property to the Saratoga Gap Open
Space Preserve as contained in report R-83-6, including the name for the
property. H. Turner seconded the motion. The motion passed unanimously
D. Wendin questioned the policy regarding the Board's intent not to dedi-
cate land, stating his understanding is that Board action is required
one way or another. He requested staff return to the Board if the Board
did not decide to withhold this property from dedication on February 16.
3. Adoption of Interim Use and Management Plan for the Recent Addition to Manzanita
Ridge Open Space Preserve Former Remensperger Property
D. Hansen reviewed memorandum M-83-28 dated February 28, 1983, noting the intent
not to dedicate the property. He stated staff had received no additional public
comment.
Motion: R. Bishop moved the Board approve the interim use and management plan,
including the naming of the property as the Manzanita Ridge Open Space
Preserve Mt. Thayer Area. H. Turner seconded the-mbtion. The motion
passed unanimously.
4. "The Next Decade" Workshop
H. Grench reviewed memorandum M-83-27 dated February 28, 1983 , noting the date of
April 23 had been tentatively agreed upon by Board members. B. Green added "The
Next Decade" Workshop Planning Committee will present a recommended agenda to the
Board at its meeting of March 23.
Motion: H. Turner moved the Board schedule a Special Meeting for April 23 for
"The Next Decade" Workshop. D. Wendin seconded the motion. The motion
passed unanimously.
Meeting 83-6 Page three
VII. NEW BUSINESS WITH ACTION REQUESTED
5. Use and Management Plan Review for Duveneck Windmill Pasture Area of Rancho San
Antonio Open Space Preserve and for Foothills Open Space Preserve
D. Hansen reviewed report R-83-10 dated February 25, 1983, noting the plans were for
two years.
D. Woods presented slides illustrating various sites, management problems , or plans
within the area. Board discussion centered on the broken windmill at Windmill
Pasture and how to pay for replacement of the fallen rotors, a cost of approximately
$1200. D. Hansen noted that Hidden Villa had expressed an interest in assisting
the District. The Board concurred that it is the District's obligation to maintain
the windmill .
Motion: N. Hanko moved to modify the Use and Management Plan to accomplish the
replacement of the windmill during the next fiscal year, even if outside
help is not available. H. Turner seconded the motion.
Motion: D. Wendin moved to set a time when staff would return to the Board with a
status report on whether the District could get a donation before the $1200
is spent. Staff should try to come up with a solution that doesn't spend
money. D. Wendin's motion died for lack of a second.
N. Hanko' s motion, seconded by H. Turnev passed by the following vote:
AYES: K. Duffy, E. Shelley, B. Green, H. Turner, R. Bishop, N. Hanko
NOES: D. Wendin
R. Bishop explained that it was the Board's intent that staff explore the
voluntary cooperative effort first.
Motion: R. Bishop moved the Board tentatively adopt the use and management plan for
the Duveneck Windmill Pasture Area and Foothills Open Space Preserve as
contained in the report and as amended, and indicate its intent to dedicate
the 240 acre easement over the lands of Hiiden Villa, Inc. N. Hanko
seconded the motion. The motion passed unanimously.
6. Request From LAFCO Regarding an MROSD Sphere of Influence
H. Grench reviewed report R-83-9 dated March 3, 1983, noting that before Santa
Clara LAFCO can process any more annexations, detachments, or reorganizations it
has to adopt spheres of influence for all agencies. He explained that in his
recommendations existing District boundaries were used with fairly minor extensions
of the sphere of influence beyond the present District boundaries in three places
and that adopting a sphere of influence does not change District boundaries.
Motion-: N. Hanko moved the Board authorize the General Manager to submit the
recommendations contained in report R-83-9 to Santa Clara County LARD
as the District's request for a sphere of influence, having the proposed
MROSD sphere of influence maps submitted as Exhibit A, (map attached to
report, larger display map and two detailed parcel base maps (Santa Clara
County) , all dated March 3, 1983, and request that LAFCO adopt an official
policy (to correspond to original intent and practice since then) to
include in the MROSD sphere of influence and to annex to the MROSD any lands
not in the MROSD sphere of influence which may be annexed to cities now
within the District's sphere. E. Shelley seconded the motion.
Discussion: H. Grench noted a correction to the recommendation in the
report: the two detailed parcel base maps should have been listed as
Santa Clara County and San Mateo County. N. Hanko stated her acceptance
of the addition as part of the motion, and E. Shelley concurred. The
motion passed unanimously.
Meeting 83-6 Paqe four
7. Funds Transfer Authorization
M. Foster reviewed memorandum M-83-26 dated February 24, 1983, noting that present
procedures for wiring funds is onerous and could penalize the District in interest or
good investments lost. He recommended changing procedure so that signature authoriza-
tion be eliminated for investment wire transfers. He said the main guard against
fraud is insurance, and the District will increase its insurance in this area. He
added that the General Manager will receive the confirmations of the transfers in
the mail the following date as a control .
D. Wendin stated he would like to have the District auditor specifically address the
issue and the control mechanisms during the next fiscal examination to ascertain
their adequacy and whether the auditor may be able to come up with another control .
T. Kavanaugh, 1726 Spring Street, Mountain View questioned the Board regarding the
wording in Sections One and Two of the first resolution before the Board , asking
who is "the District employee" authorized to act on his/her behalf. E. Shelley
further questioned the meaning of the Sections and whether it meant that the General
Manager could authorize another employee to act in his behalf in the investment of
funds.
B. Green stated the Board's concurrence to amend Section One of the Resolution, adding
"by the Board" after the phrase "District employee authorized".
Motion: N. Hanko moved the Board adopt Resolution 83-13, as amended, a Resolution of
the Board of Directors of the Midpeninsula Regional Open Space District
Authorizing Certain Board Employees to Invest Temporarily Idle Funds in
Securities Allowed by Government Code. H. Turner seconded the motion.
The motion passed unanimously.
Motion: R. Bishop moved the Board adopt Resolution 83-14, a Resolution of the Board
of Directors of the Midpeninsula Regional Open Space District Authorizing
the General Manager or Controller to Initiate Wire Transfers Over the
Telephone. E. Shelley seconded the motion. The motion passed unanimously.
VIII. INFORMATIONAL REPORTS
D. Hansen reported on the storm damage to District property. He stated the volunteer
project for planting trees at the Monte Bello Parking lot had been postponed to March 20.
C. MacDonald reported "Celebrate Open Space" T-shirts were available for purchase at $6.
She added there would be a neighborhood "fun run" at Rancho on April 17.
H. Grench reported that he, D. Hansen, and J. Boland had attended the CPRS Annual Con-
ference in Anaheim and that sessions on micro-computers used in recreation were quite
interesting. He also read a letter from William Hewlett expressing his appreciation
for the Flora L. Hewlett memorial bench.
N. Hanko gave an update on "The Hill" , stating the property owner had said he would sell
the land as long as $8.5 million were paid, with a binding guarantee by March 15, along
with a deposit of 15%.
IX. CLAIMS
Motion: E. Shelley moved the approval of the revised claims C-83-5 dated March 9, 1983.
H. Turner seconded the motion. The motion passed unanimously.
X. CLOSED SESSION
The Board recessed to Closed Session on land negotiations and litigation matters at 9 P.M.
XI. ADJOURNMENT
The Board reconvened to adjourn at 10:45 P.M.
Emma Johnson
Secretary