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HomeMy Public PortalAbout19830309 - Minutes - Board of Directors (BOD) Meeting 83-6 AA. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING Board of Directors March 9, 1983 MINUTES I. ROLL CALL President Barbara Barbara Green called the meeting to order at 7 :38 P.M. Members Present: Katherine Duffy, Daniel Wendin , Barbara Green, Edward Shelley, Nonette Hanko, Harry Turner, and Richard Bishop. Personnel Present: Herbert Grench, Craig Britton , David Hansen, Charlotte MacDonald, Del Woods, Cecilia Cyrier, Michael Foster, and Emma Johnson. II. APPROVAL OF MINUTES February 23, 1983 Motion: E. Shelley moved the approval of the minutes of February 23, 1983. K. Duffy seconded the motion. Discussion: B. Green noted the Board' s motion on the Permission of Dogs on District Preserves agenda item did not address the group dog use issue. She stated the Board 's concurrence that it should be introduced as a motion when the dog policy is next considered by the Board on March 23. The motion passed unanimously. III. WRITTEN COMMUNICATIONS E. Johnson stated letters were received from: Gregg Catanese of Saratoga, expressing frustration with District policy prohibitinq fishing in MROSD ponds and suggesting ponds be stocked and supported by user fees on a trial basis; Mrs. Thomasene Dutton of Los Altos , dated February 26; Sandra Head of Los Altos , dated February 24; and Carolyn Williams of San Jose, dated February 24, each expressing dis- appointment with the Board action allowing dogs on preserves; S.J. Biancalana of Menlo Park, dated March 9, and Charles and Darlene Whitney of Menlo Park, dated February 28, stating support for developing "The Hill ". D. Hansen stated a review of District ordinances including the prohibition of fishing on District preserves will be on the agenda during April . B. Green requested staff respond to the letters and the correspondents be added to appropriate notification lists. IV. ADOPTION OF AGENDA H. Grench requested the addition of "Special Orders of the Day" to the agenda for an introduction. B. Green stated the Board's consensus that the amended aqenda be adopted. V. SPECIAL ORDERS OF THE DAY C. Britton introduced Cecilia Cyrier, a new employee of the District and secretary in the Land Acquisition section. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S Bishop,Edward G.Shelley,Harry A.Turner,Daniel G Wendin Meeting 83-6 Page two VI. ORAL COMMUNICATIONS There were no oral communications. OLD BUSINESS WITH ACTION REQUESTED 1 . Adoption of Interim Use and Management Plan for the Addition to Whittemore Gulch Redwoods Open Space Preserve Former Rancho Canada de Verde, Inc. Property D. Hansen reviewed memorandum M-83-24 dated February 28, 1983 noting that no additional public comment had been received by the District. He clarified the question raised at the February 16 meeting regarding naming of sites, stating the policy is to name a preserve unofficially when the interim use and manage- ment plan is considered. During regular use and management considerations , an official name is recommended. Motion: R. Bishop moved the Board approve the interim use and management plan as contained in report R-83-5 for the addition of the former lands of Rancho Canada de Verde, Inc. to the Whittemore Gulch Redwoods Open Space Preserve. H. Turner seconded the motion. The motion passed unanimously. Motion: N. Hanko moved the Board dedicate the addition as public open space. R. Bishop seconded the motion. The motion passed unanimously. 2. Adoption of Interim Use and Management Plan for Addition to Saratoga Gap Open Space Preserve Former De pew Property) D. Hansen reviewed memorandum M-83-25 dated February 28, 1983. He stated staff had received no additional public comment. Motion: R. Bishop moved the Board approve the interim use and management plan for the addition of the former Depew property to the Saratoga Gap Open Space Preserve as contained in report R-83-6, including the name for the property. H. Turner seconded the motion. The motion passed unanimously D. Wendin questioned the policy regarding the Board's intent not to dedi- cate land, stating his understanding is that Board action is required one way or another. He requested staff return to the Board if the Board did not decide to withhold this property from dedication on February 16. 3. Adoption of Interim Use and Management Plan for the Recent Addition to Manzanita Ridge Open Space Preserve Former Remensperger Property D. Hansen reviewed memorandum M-83-28 dated February 28, 1983, noting the intent not to dedicate the property. He stated staff had received no additional public comment. Motion: R. Bishop moved the Board approve the interim use and management plan, including the naming of the property as the Manzanita Ridge Open Space Preserve Mt. Thayer Area. H. Turner seconded the-mbtion. The motion passed unanimously. 4. "The Next Decade" Workshop H. Grench reviewed memorandum M-83-27 dated February 28, 1983 , noting the date of April 23 had been tentatively agreed upon by Board members. B. Green added "The Next Decade" Workshop Planning Committee will present a recommended agenda to the Board at its meeting of March 23. Motion: H. Turner moved the Board schedule a Special Meeting for April 23 for "The Next Decade" Workshop. D. Wendin seconded the motion. The motion passed unanimously. Meeting 83-6 Page three VII. NEW BUSINESS WITH ACTION REQUESTED 5. Use and Management Plan Review for Duveneck Windmill Pasture Area of Rancho San Antonio Open Space Preserve and for Foothills Open Space Preserve D. Hansen reviewed report R-83-10 dated February 25, 1983, noting the plans were for two years. D. Woods presented slides illustrating various sites, management problems , or plans within the area. Board discussion centered on the broken windmill at Windmill Pasture and how to pay for replacement of the fallen rotors, a cost of approximately $1200. D. Hansen noted that Hidden Villa had expressed an interest in assisting the District. The Board concurred that it is the District's obligation to maintain the windmill . Motion: N. Hanko moved to modify the Use and Management Plan to accomplish the replacement of the windmill during the next fiscal year, even if outside help is not available. H. Turner seconded the motion. Motion: D. Wendin moved to set a time when staff would return to the Board with a status report on whether the District could get a donation before the $1200 is spent. Staff should try to come up with a solution that doesn't spend money. D. Wendin's motion died for lack of a second. N. Hanko' s motion, seconded by H. Turnev passed by the following vote: AYES: K. Duffy, E. Shelley, B. Green, H. Turner, R. Bishop, N. Hanko NOES: D. Wendin R. Bishop explained that it was the Board's intent that staff explore the voluntary cooperative effort first. Motion: R. Bishop moved the Board tentatively adopt the use and management plan for the Duveneck Windmill Pasture Area and Foothills Open Space Preserve as contained in the report and as amended, and indicate its intent to dedicate the 240 acre easement over the lands of Hiiden Villa, Inc. N. Hanko seconded the motion. The motion passed unanimously. 6. Request From LAFCO Regarding an MROSD Sphere of Influence H. Grench reviewed report R-83-9 dated March 3, 1983, noting that before Santa Clara LAFCO can process any more annexations, detachments, or reorganizations it has to adopt spheres of influence for all agencies. He explained that in his recommendations existing District boundaries were used with fairly minor extensions of the sphere of influence beyond the present District boundaries in three places and that adopting a sphere of influence does not change District boundaries. Motion-: N. Hanko moved the Board authorize the General Manager to submit the recommendations contained in report R-83-9 to Santa Clara County LARD as the District's request for a sphere of influence, having the proposed MROSD sphere of influence maps submitted as Exhibit A, (map attached to report, larger display map and two detailed parcel base maps (Santa Clara County) , all dated March 3, 1983, and request that LAFCO adopt an official policy (to correspond to original intent and practice since then) to include in the MROSD sphere of influence and to annex to the MROSD any lands not in the MROSD sphere of influence which may be annexed to cities now within the District's sphere. E. Shelley seconded the motion. Discussion: H. Grench noted a correction to the recommendation in the report: the two detailed parcel base maps should have been listed as Santa Clara County and San Mateo County. N. Hanko stated her acceptance of the addition as part of the motion, and E. Shelley concurred. The motion passed unanimously. Meeting 83-6 Paqe four 7. Funds Transfer Authorization M. Foster reviewed memorandum M-83-26 dated February 24, 1983, noting that present procedures for wiring funds is onerous and could penalize the District in interest or good investments lost. He recommended changing procedure so that signature authoriza- tion be eliminated for investment wire transfers. He said the main guard against fraud is insurance, and the District will increase its insurance in this area. He added that the General Manager will receive the confirmations of the transfers in the mail the following date as a control . D. Wendin stated he would like to have the District auditor specifically address the issue and the control mechanisms during the next fiscal examination to ascertain their adequacy and whether the auditor may be able to come up with another control . T. Kavanaugh, 1726 Spring Street, Mountain View questioned the Board regarding the wording in Sections One and Two of the first resolution before the Board , asking who is "the District employee" authorized to act on his/her behalf. E. Shelley further questioned the meaning of the Sections and whether it meant that the General Manager could authorize another employee to act in his behalf in the investment of funds. B. Green stated the Board's concurrence to amend Section One of the Resolution, adding "by the Board" after the phrase "District employee authorized". Motion: N. Hanko moved the Board adopt Resolution 83-13, as amended, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Certain Board Employees to Invest Temporarily Idle Funds in Securities Allowed by Government Code. H. Turner seconded the motion. The motion passed unanimously. Motion: R. Bishop moved the Board adopt Resolution 83-14, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing the General Manager or Controller to Initiate Wire Transfers Over the Telephone. E. Shelley seconded the motion. The motion passed unanimously. VIII. INFORMATIONAL REPORTS D. Hansen reported on the storm damage to District property. He stated the volunteer project for planting trees at the Monte Bello Parking lot had been postponed to March 20. C. MacDonald reported "Celebrate Open Space" T-shirts were available for purchase at $6. She added there would be a neighborhood "fun run" at Rancho on April 17. H. Grench reported that he, D. Hansen, and J. Boland had attended the CPRS Annual Con- ference in Anaheim and that sessions on micro-computers used in recreation were quite interesting. He also read a letter from William Hewlett expressing his appreciation for the Flora L. Hewlett memorial bench. N. Hanko gave an update on "The Hill" , stating the property owner had said he would sell the land as long as $8.5 million were paid, with a binding guarantee by March 15, along with a deposit of 15%. IX. CLAIMS Motion: E. Shelley moved the approval of the revised claims C-83-5 dated March 9, 1983. H. Turner seconded the motion. The motion passed unanimously. X. CLOSED SESSION The Board recessed to Closed Session on land negotiations and litigation matters at 9 P.M. XI. ADJOURNMENT The Board reconvened to adjourn at 10:45 P.M. Emma Johnson Secretary