HomeMy Public PortalAbout19830420 - Minutes - Board of Directors (BOD) Meeting 83-9
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
V
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
SPECIAL MEETING
BOARD OF DIRECTORS
APRIL 20 , 1983
MINUTES
I . ROLL CALL
Vice President Harry Turner called the meeting to order at 7 : 39 P.M.
Members Present: Katherine Duffy, Edward Shelley, Nonette Hanko,
Harry Turner, and Richard Bishop.
Members Absent: Daniel Wendin and Barbara Green.
Personnel Present: Herbert Grench, Craig Britton, David Hansen,
Stanley Norton, Jean Fiddes , and Cecilia Cyrier.
II . WRITTEN COMMUNICATIONS
C. Cyrier stated the Board had received a letter from Harry H. Haeussler,
Jr. , of Los Altos , dated April 13 , 1983 , recommending that considera-
tion be given to developing bicycle paths in open space preserves.
H. Turner stated that Mr. Haeussler ' s request be referred to staff
and kept in mind for "The Next Decade" Workshop.
III . ORAL C011MUNICATIONS
There were no oral communications.
IV. OLD BUSINESS WITH ACTION REQUESTED
A. Rancho San Antonio Open Space Preserve Upper House Proposal
H. Grench reviewed memorandum M-83-41 of April 7 , 1983 , concerning
possible uses of Rancho San Antonio Open Space Preserve upper house,
as well as the use of lower house as a multi-use facility and Ranger
residence. Board discussion centered on the use of the lower house,
and the Board concurred that use of lower house be limited to District
use and not be open for general use by the public . H. Grench noted
proposals would be solicited, using the detailed criteria developed
by staff, for uses of the upper house by outside groups , and the Board
agreed a second reading of the item was not necessary. Heidi Perham,
Escondido Village, 44-6, Stanford, questioned whether outside organi-
zations had been contacted as possible lessees of upper house. D. Hansen
responded that some organizations had already expressed interest , and
that proposals would be solicited from many groups.
Motion: N. Hanko moved the Board reaffirm its policy on the use of
the lower house as a multi-purpose facility and Ranger
residence. E. Shelley seconded the motion. The motion
passed unanimously.
Discussion: H. Turner stated the Board' s consensus that
staff return to the Board with a recommended policy on
use of the multi-use facility.
Herbert A.Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
Meeting 83-9 Page two
Motion: E. Shelley moved the Board adopt the recommended criteria
for seeking a lessee for the upper house. R. Bishop seconded
the motion. The motion passed unanimously.
Motion: E. Shelley moved that Board accept the staff memorandum and
the time table for action on lessee solicitation by staff.
R. Bishop seconded the motion. The motion passed unanimously.
V. NEW BUSINESS WITH ACTION REQUESTED
A. Proposal for Summer Use of Coal Creek Open Space Preserve Structures
D. Hansen reviewed memorandum M-83-44 dated April 7 , 1983 , relating to
interim use of buildings , noting a proposal had been received from
Conservation Earth, a non-profit corporation, for use of buildings and
property as a day camp facility for a total of 45 children, ages six
to twelve.
Steve Karlin, President of Conservation Earth gave a presentation
indicating the necessity to educate people to the basic need of open
space, by beginning this educational process with children. He said
the majority of activities would be conducted away from the structures
which would be used for quiet activities and noted vans will be used
to transport the children to keep the number of daily trips on the
access road to a minimum.
Questions and discussion involving the Board, Steve Karlin, Robert
Fisse, Route 2 , Box 402 , LaHonda, and David and Julie Wexler, 100 Crazy
Pete ' s Road, Woodside, centered on the following items: 1) number of
trips per day to transport children, 2) whose responsibility it would
be to repair the road if damage was caused by the transport van, 3)
number of children and adults coming into facility each day, 4) areas
from which children will be coming, 5) respect of adjoining landowners '
privacy, 6) types of activities planned for children, 7) what types of
animals are to be brought in and whether they would remain on the site
over night, and 8) whether a second year request would be forthcoming.
The Board concurred that if the Crazy Pete' s Road agreement was tied
to trips and usage on the road, the District should take responsibility
for added damage to the road resulting from the program, and stated
every effort should be made to attempt to assess quality of road at
the beginning and end of program.
H. Turner requested that Board take final action on the item this
evening and suggested a statement be incorporated into main resolution
asking staff to measure condition of road before the program begins
and then incorporate that information into District 's responsibility
for road maintenance.
Motion: E. Shelley moved that the Board authorize the General Manager
to sign the agreement with Conservation Earth to utilize
portions of Coal Creek Open Space Preserve and its structures
for day camp use from June 6 , 1983 , to September 1, 1983 ,
and moved the Board vote on this agreement this evening and
not request a second reading. R. Bishop seconded the motion.
The motion passed unanimously.
Meeting 83-9 Page three
VI. INFORMATIONAL REPORTS
D. Hansen reported on a successful Trails Day on District sites on
Saturday, April 16 and the Fun Run on Sunday, April 17 at Rancho San
Antonio Open Space Preserve.
VII. CLOSED SESSION
The Board recessed to Closed Session on land negotiations and litigation
matters at 8 : 59 P.M.
VIII . ADJOURNMENT
The Board reconvened to adjourn at 11: 13 P.M.
Cecilia Cyrier
Secretary