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Home My Public Portal AboutTBM 2015-09-02 FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, September 2, 2015 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Peggy Smith; Mayor Pro-Tern Philip Vandernail; Trustees; Eileen Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Others: See attached list 1. Regular Meeting: Roll Call 2. Approval of Agenda: Trustee Soles moved, and Trustee Mather seconded the motion to approve the consent agenda moving 4A to 7H and removing 7E. Motion carried: 7-0. 3. Executive Session: For a conference with the Town's Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding water matters and to include TA McGowan, SC Thorne, TM Durbin and PW Nordin. Trustee Taylor moved, and Trustee Vandernail seconded the motion to enter executive session. Motion carried: 7-0. Enter: 6:04 p.m. Exit: 7:00 p.m. Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney-client communicatio . ‘. 2_,__ Rod McGowan, Town Attorney Trustee Miller moved, and Trustee Soles seconded the motion to exit executive session. Motion carried: 7-0. Page 2 of 4 4. Consent Agenda: a) Minutes —August 19, 2015 — moved to 7H 5. Open Forum: a) Jeanette McQuade and Stephanie Rohe — Library District Update b) Maegan Lokteff— Grand Beginnings Update and 2016 Work Plan 6. Public Hearings: Proposed Amendment to Fraser Town Code Chapter 6 Article 7 Retail Marijuana Hours of Operation Proof of publication was entered into the record. TM Durbin briefed the Board on the request from local retailers to extend the hours of operation. Staff is proposing an amendment to the retail marijuana regulations that would allow the Board to extend hours of operation for individual licenses until as late as 9:00pm if appropriate for the neighborhood. Trustee Soles moved, and Trustee Vandernail seconded the motion to open the public hearing on Retail Marijuana Hours of Operation. Motion carried: 7-0. Trustee Soles moved, and Trustee Taylor seconded the motion to close the public hearing on Retail Marijuana Hours of Operation. Motion carried: 7-0. 7. Discussion and Possible Action Regarding: a) Ordinance 428 Amending Fraser Town Code Chapter 6 Article 7 Retail Marijuana Hours of Operation Trustee Soles moved, and Trustee Vandernail seconded the motion to approve Ordinance 428 Amending Fraser Town Code Chapter 6 Article 7 Retail Marijuana Hours of Operation. Motion carried: 6-1. b) Resolution 2015-09-01 License Agreement for Rendezvous Private Water Service Lines on Town Property PW Nordin briefed the Board on the service line project. As part of the construction of the EMF9 subdivision, and prior to the construction and installation of Town of Fraser water and sewer infrastructure to serve this development, the developer, Rendezvous Colorado, LLC, is required to abandon and remove the existing water and sewer utilities from within the plat boundaries of EMF9, which said utility services belong to Grand County Water & Sanitation District No. 1 (GC#1). As a result of removing those deep utilities, temporary water service to the Rendezvous sales office (RV) and the Cozens Ranch Museum (CRM) needs to be supplied from the Town of Fraser water system. Page 3 of 4 Staff recommends approving Resolution No. 2015-09-01 authorizing the Town Manager to execute the Revocable License Agreement with Rendezvous Colorado and the Grand County Historical Association for temporary water service from the Town of Fraser system. Trustee Waldow moved, and Trustee Vandernail seconded the motion to approve Resolution 2015-09-01 License Agreement for Rendezvous Private Water Service Lines on Town Property. Motion carried: 7-0. c) Resolution 2015-09-02 Rendezvous East Mountain Filing 9 Extension Previously, the TB approved a final plan and final plat for EMF9 via Resolution 2015-06- 01. This resolution required that all plat documents be executed within 90 days of approval of said resolution. Rendezvous is requesting a thirty day extension to have the time to comply with all conditions listed in Resolution 2015-06-01. Staff is recommending approval of Resolution 2015-09-02 extending the approvals for execution of all final plat documents pertaining to EMF9 for a thirty day period. Trustee Vandernail moved, and Trustee Waldow seconded the motion to approve Resolution 2015-09-02 Rendezvous East Mountain Filing 9 Extension. Motion carried: 7-0. d) Resolution 2015-09-03 Amending Resolution 2015-08-07 Authorizing Execution of Grant of Easement and Joint Operations Agreement for Mary's Pond Resolution 2015-09-03 amends Resolution 2015-08-07 clarifying operations of an augmentation pond. Trustee Taylor moved, and Trustee Soles seconded the motion to Resolution 2015-09- 03 Amending Resolution 2015-08-07 Authorizing Execution of Grant of Easement and Joint Operations Agreement for Mary's Pond. Motion carried: 4-3. e) Fraser Valley Academy Charter School Request for Letter of Support Removed from the agenda per their request. TA McGowan was excused from the meeting. f) Byers Peak Ranch (Norm Carpenter) Request for Letter of Support for Nomination to National Historic Register TM Durbin outlined the National Historic Register guidelines. The grant, if funded, will provide for the preparation of a National Register Nomination for the site as well as a historic structures assessment for eight buildings within the scope of the National Register District being proposed. These preservation tools are critical in guiding the restoration and rehabilitation efforts of this historic site. Colorado Preservation, Inc. is supporting the owner in these efforts in recognition of its importance as an early working ranch, regional boys' camp, and later, as a favorite fishing destination of President Eisenhower. Furthermore, it is being recognized for its Page 4 of 4 architectural merit on account of the pioneer log and mid-century modern styles represented by the buildings within the district. The owner will be contributing a match of 50% to the project budget. Strongly encourage finding ways to give public access to the property. Trustee Soles moved, and Trustee Vandernail seconded the motion to approve Byers Peak Ranch (Norm Carpenter) Request for Letter of Support for Nomination to National Historic Register with the verbiage added: the Town Board of Fraser strongly encourages the owner research ways to give public access to the property. Motion carried: 7-0. g) Resolution 2015-09-04 Authorizing Execution of Contract for Fraser to Winter Park Trail Seal Coating Project Our contractor for the Fraser to Winter Park Trail sealing project has withdrawn and staff is seeking approval of an additional $3,000 for the project which would allow us to contract with our second choice contractor. Trustee Waldow moved, and Trustee Miller seconded the motion to approve Resolution 2015-09-04 Authorizing Execution of Contract for Fraser to Winter Park Trail Seal Coating Project removing the Whereas paragraph. Motion carried: 7-0. h) Minutes —August 19, 2015 Since it was unclear if the amount is the total amount or the Town of Fraser's share "We" changed to "The Town of Fraser". Trustee Vandernail moved, and Trustee Waldow seconded the motion to approve Minutes —August 19, 2015 as amended. Motion carried: 7-0. 8. Other Business: Trustee Vandernail,nv . ' Trustee Taylor seconded the motion to adjourn. Motion carried: 7-0. Mee • adjourn- t 8:45 p.m. SEAL (X.:)..!Lu Berger, Tow Clerk -o<oRAoo o 4411, COLORADO TOWN BOARD REGULAR MEETING REGISTRATION SHEET September 2, 2015 The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board.Those wishing to address the Town Board will be allowed a five-minute presentation.A maximum of six(6) people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting,we would ask that you reserve your remarks for that specific date and time.Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: • Remarks that discriminate against anyone or adversely reflect upon the race, color,ancestry, religious creed, national origin, political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. • Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of discussion on the sign in sheet. Thank you for your cooperation. NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY —teu'l ere_ miL76-otc. -7 4 QkJ6t I I fir►v(I j n'iccb1 LJc o 11co . czn.n SclAsLA:c lsY'al �L@ cic -01 � H onIL Ski- l ss NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY k1 A—Picea /7' -�?