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HomeMy Public PortalAbout05/15/07 CCM197 MEDINA CITY COUNCIL MEETING MINUTES OF MAY 15, 2007 The City Council of Medina, Minnesota met in regular session on May 15, 2007 at 7:00 p.m. in the City Hall Chambers. Mayor Crosby presided. I. ROLL CALL Members present: Crosby, Cavanaugh, Weir, Johnson arrived at 7:13, and Smith arrived at 7:46 p.m. Members absent: None Also present: City Attorney Ron Batty, City Engineer Tom Kellogg, Police Chief Ed Belland, City Planning Consultant Jennifer Haskamp, City Administrator Chad Adams and Recording Secretary Kimberly Stoll. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA It was requested to pull item FCC Ruling on Local Cable Franchising and Control from the City Administrator Report. It was requested to add items Public Works Summer Maintenance Worker and Uptown Hamel Farmers Market to Administration. Moved by Weir, seconded by Cavanaugh, to approve the agenda as amended. Motion passed unanimously. IV. APPROVAL OF MINUTES A. Approval of the May 1, 2007 Regular City Council Meeting Minutes It was noted on page 5, the fourth paragraph, it should state: "Weir asked...Stickney stated there is a limit of four." It was noted on page 6, the fourth paragraph, it should state: "Cavanaugh asked if they could de grant..." It was noted on page 6, the fifth paragraph, it should state: "Cavanaugh asked if doing granting..." It was noted on page 7, the second paragraph, it should state: "Cavanaugh... long time resident presumably dating back prior to the ordinance." It was noted on page 8, the third paragraph, it should state: "Council had a discussion on the horse trail around School Lake being of voluntary nature." It was noted on page 10, the second paragraph, it should state: "Larry Palm...The options would be either a right..." Medina City Council Meeting Minutes May 15, 2007 198 It was noted on page 10, the third paragraph, it should state: "Cavanaugh...He asked Palm if a -portion funds would be put into escrow and it did not cover the cost, would..." It was noted on page 10, the twelfth paragraph, it should state: "Cavanaugh suggested Ryan put their portion into..." It was noted on page 11, the fourteenth paragraph, it should state: "Moved by Smith, seconded by Johnson, to approve the amendment for a right in, right out access and to provide for a break in the median for a 3 year period, all subject to approval. Motion passed unanimously." Moved by Weir, seconded by Cavanaugh, to approve the May 1, 2007 regular City Council meeting minutes as amended. Motion passed unanimously. Johnson arrived at 7:13 p.m. V. CONSENT AGENDA A. Authorize Staff to Prepare Final Plat Resolution for Fox Run Farm Final Plat B. Resolution Granting Final Plat to Beannact Farm C. Resolution Vacating a Portion of Drainage and Utility Easement for Jack Russell Ridge D. Approval of Wetland Mitigation Plan- Parkview Knoll E. Resolution Granting Final Plat to Parkview Knoll F. Approve Service Proposals from Classic Cleaning Inc. for Hamel Community Building and Water Treatment Plant G. Approve Raffle Permit for TwinWest Chamber of Commerce Foundation for June 18, 2007 at Medina Golf and Country Club Highway-55 I. Approve Police Transcriptionist Job Description and Authorize Staff to Conduct Search Process Cavanaugh asked to remove item H from the consent agenda. Moved by Weir, seconded by Cavanaugh, to approve the consent agenda as amended. Motion passed unanimously. H. Approve Off -Sale Liquor License to Liquor Depot, Inc. located at 4355 Highway 55 Cavanaugh inquired if it was a new liquor store or an existing store. Adams stated that it is the existing liquor store with a new owner. Moved by Cavanaugh, seconded by Weir, to approve the Off -Sale Liquor License to Liquor Depot, Inc. located at 4355 Highway 55. Motion passed unanimously. VI. PRESENTATION Medina City Council Meeting Minutes May 15, 2007 199 A. Annual Property, Casualty, Liability Insurance Renewal- Tom Rerah and Kevin Doran, RJ Ahmann Tom Rerah stated he has worked with the City for a number of years. He stated their company works with a number of cities in the local area. He stated they are required to review the liability limits annually; presently the City has waived the limits up to $2 million. Kevin Doran presented information about liability coverage options available to the City. Crosby inquired about reasons a city would waive the statutory limits. Rerah stated the reason was for historically for humanitarian reasons. Crosby inquired about the cost of carrying the excess coverage for the City and if it is done through their company or the league. Rerah stated that it is done through the League of Minnesota Cities Insurance Trust; the fee is approximately $700 to increase the limit to $1 million and $8,100 additional to increase the limits to $2 million. He explained the difference in cost to waive the cap. Cavanaugh inquired about the effect of waiving the statutory limit in the event the City would be sued for an amount in excess of the City's coverage. Rerah stated that if there was a judgment indicating that an additional amount was owed, the City would then need to pay the difference. The City Attorney, Ron Batty, indicated that the liability limit was increased to $1 million and the City did not pay the difference between an actual award and the limit. Rerah explained the types of claims that would be covered by the cap. Crosby inquired if an employee could bring a claim under federal statute. Batty stated that an employee probably could, but it doesn't happen very often. Rerah stated that approximately 78% of the cities do not waive the $300,000 limit. Crosby inquired about Batty's experience when working with other cities. Batty stated that most of the other cities do waive the coverage. Crosby suggested waiving it up to $1,000,000. He stated this would save the City money. Crosby inquired if Minneapolis waives the coverage. Crosby inquired if there were other issues the Council should be considering in regards to the insurance. Rerah stated the various areas covered that are included in the plan. Moved by Johnson, seconded by Cavanaugh, to waive the statutory limit resulting in an increase of the coverage from $300,000 cap to $1,000,000 and not purchase the $1,000,000 excess coverage policy. Batty clarified that they are not waiving the cap above and beyond the additional coverage that is being purchased. Crosby inquired the audience's opinion about the fairness of the motion. Medina City Council Meeting Minutes May 15, 2007 200 An unidentified audience member stated that paying the $700 to get the $1,000,000 coverage makes sense. Johnson inquired if there were any claims that exceeded $300,000. Batty and Adams stated that they didn't recall the claims or the amounts. Motion passed unanimously. B. Hamel Volunteer Fire Department Annual Report- Chief Brandon Guest Brandon Guest, Chief of Hamel Volunteer Fire Department, explained the mission of the Department, the services provided, the membership and experience of the fire fighters, member organizations, the facilities and equipment, the 2006 activity summary, the 5 year call summary, response time, staffing levels, the financial summary, uses of funds, operational budget, capital spending priorities, and capital projects. The Council discussed false alarm calls, fines for false alarms, and the budget. The Council made a request to receive balance sheets from the fire department in the future. Adams stated there have been funds budgeted in the Fire Department budget to assist the Department in paying for accounting and bookkeeping assistance. Crosby inquired about the type of people that are volunteering to be fire fighters. Guest stated that there are people interested, but the demands of housing and the requirement to live in close proximity to the fire station limit the amount of people who are able to volunteer. Crosby inquired if there is a need for a hook and ladder truck. Guest stated they have mutual agreements with the local cities to use their hook and ladder trucks. He stated the City is at risk for not owning one, but there hasn't been a situation where they weren't able to find one when there was a need. Weir inquired if the fire department has made any plans for the current building or for a new location if they were to outgrow the current one. Guest stated there is currently room for a hook and ladder truck and they have spent time looking at the building and how it meets their needs. Weir noted that there are currently 24 firefighters and inquired if that was a full complement. Guest stated that he prefers to have 25-30. VI1. COMMENTS A. Comments from Citizens on Items not on the Agenda Minnesota Linking Individuals, Nature and Critters Molly Deprecko, clinical director from Minnesota Linking Individuals, Nature and Critters (MNLINC), stated they are a therapeutic non-profit organization that works with children and adults in mental health and wellness. She stated they have an opportunity to work at Liz Tumquist's farm. She stated that some of the work they do is with District 287. They have limited hours when services are offered. Medina City Council Meeting Minutes May 15, 2007 201 Turnquist stated that MNLINC is a wonderful organization and she would like to continue through the appropriate protocol to have MNLINC's services available on her property. Crosby stated that Turnquist should speak with Staff. He inquired if she was volunteering the land or if it would be for profit. Tumquist stated that she plans to volunteer the land and she has spoken with Dusty Finke about conditional use permits and rezoning. Batty stated there is no specific approach for this type of situation for the land use. He stated that the closest thing is rezoning using the R2 zoning district. He stated that if the Council was interested they should consider a conditional use permit. Crosby stated he is reluctant to have the Council take action tonight because the next steps should be with Staff. Adams concurred and stated that Staff could bring a report before the Council. Regional Trail Dick Picard, 2765 County Road 19 at Dockside, stated there was a meeting the previous week regarding a path near his property. He stated the residents are concerned about the size of the path. He stated the County is requiring the path be 8 feet wide which would impact the property and the topography. He stated there are upcoming meetings scheduled with the County regarding the path and the cost of the path. He provided the Council with pictures of the area where the path would be placed. He stated he would like to see the City put in a 4 or 5 foot path. Crosby inquired if the Park Commission is working on the path. Adams stated that in November the Council supported a resolution that stated the Regional Trail be located on the east side of CR 19. As a condition _the Council requested the City, Dockside, and the County to come to a consensus about the path. He stated there are upcoming meetings scheduled to discuss it further. B. Park Commission Madeline Linck stated the Park Commission held a special meeting in May to discuss the parks and trail portion of the comprehensive plan. She stated there is another upcoming special meeting. She stated they discussed connecting parks to municipal locations and neighborhoods. She stated they have heard some concern from citizens about connecting neighborhoods. She stated they think there should be some options for off -road trails. She stated they will be looking at the maps of trails and parks for cities adjacent to Medina. She stated they will also be looking at naming the park near Bridgewater Development. Crosby inquired if the comprehensive plan has a park plan in it. Linck stated that it was suggested to use the guide for the trails and parks allowing it to be flexible. Adams stated that the Council will need to clarify if they can identify corridors or if they need to detail out the exact location of the trails on the comprehensive plan. Medina City Council Meeting Minutes May 15, 2007 202 C. Planning Commission Mark Bryant, Planning Commissioner, stated the Planning Commission discussed the Halo Winds Development concept plan and a comprehensive plan amendment. He stated that there were 13 residents who were present and all opposed the plan. He stated there was no action taken at that meeting, but the commissioners were in agreement that the comprehensive plan has many things to overcome. Smith arrived at 7:46 p.m. VIII. OLD BUSINESS A. Willow Hill Preserve Final Plat Haskamp presented an overview of the Willow Hill Preserve Final Plat including the history of the plat. She stated the applicant has withdrawn the request for a porous pavement and has re-inserted the rain garden. She stated this plan is similar to the plan that was submitted in March. She stated that Kellogg has not had the opportunity to review the most recent plan and they are approaching the deadline for the plat. Crosby inquired about the direction requested from the Council. Haskamp stated that Staff is requesting direction from the Council to prepare a resolution. Crosby stated he doesn't think the Council should move forward on this if Staff hasn't had the opportunity to review the plan. Kellogg stated that Staff had reviewed a plan that included a porous pavement for the driveway. He stated they were under the impression that this item would not be on the agenda. He stated he spoke with the applicant's engineer regarding the changes. He stated the portion of the roadway that approaches 15 feet is concerning. He stated a combination of porous pavement, traditional pavement, and rain gardens were suggested to the applicant. He stated there is also a concern about proper maintenance of the porous pavement. Johnson clarified that the proposed changes have been presented to Staff, but the timeframe of the changes occurred right before the Council meetings. He stated that it doesn't allow Staff time to thoroughly review the changes. Kellogg stated that Staff has reviewed the changes, but the recommendations aren't available for the Council because of the timing. Adams stated Staff needed direction from the Council due to the deadline of the plat review timeline. Smith stated that the Council has requested alternative plans to save the trees. She stated she would like the discussion to be tabled, but there should be discussion about the final plan. Batty stated the City needs to have an extension beyond June 8th. He stated that if the Council is unable to provide direction at this point, then Staff would like direction for bringing back a resolution for the next Council meeting. Medina City Council Meeting Minutes May 15, 2007 203 Smith stated they should find out if the applicant will grant an extension. Batty stated Staff could prepare resolutions of approval and denial. Smith stated the applicant has been making proposals in an effort to save the trees. Crosby stated he didn't want to get in to the substance of the plan, but wanted to find out if there would be an extension and the plan for the road. George Stickney stated that they came to final plat approval in January. He stated he was directed to come up with a plan to save the trees on the properties. He stated that they thought the porous pavement was a solution until they found out it would create more damage to the trees. Weir inquired if the current driveway into the area could be used during the construction phase. Stickney stated it would require 2 roads be built. Crosby inquired if the applicant plans to solely use impervious surface. Stickney stated they would like to find a solution that will be approved at the next meeting. He stated he would like a combination of surfaces. Johnson stated it has been brought before the Council too closely to the Council meetings and missing details that need to be on the plan not allowing time for discussion and analysis from Staff and Council. Smith clarified that the applicant did not want to grant an extension. Stickney stated they do not want to give an extension. Crosby stated he would like Batty to prepare a resolution to deny the plan and a resolution to approve the plan as presented at the next meeting limited to the driveway issue and storm water. He stated the City Engineer and the applicant need to agree on the plans prior to the Council meeting. He stated that failure to agree would result in a denial of the application. He stated that if it looks like it will be denied, then the applicant can choose to offer an extension. Smith stated she believes the applicant has done what he could to save the trees. Moved by Smith, seconded by Weir, to direct Staff to prepare two resolutions as necessary for the next City Council meeting. Motion passed unanimously. B. Solid Waste Collection Services Adams stated that June 30th is the deadline for the two contracts that are held by existing haulers. He stated that the Council requested to have the services provided by one hauler by accepting bids. He stated that the intent was to average the bids that were received for the City's existing three areas and then award it to one hauler. Adams recommended to delay the RFP process which would allow the City more time to conduct a 180 day process for a new system of organized collection. The 180 day process will include a public hearing to be held on June 5th. He stated the recycling contract expires at the end of this year and could possibly be incorporated with the solid Medina City Council Meeting Minutes May 15, 2007 204 waste contract. Adams further recommended extending the existing service agreements through the end of 2007. Batty stated that collection was organized in Medina approximately 20 years ago before the statute was developed. He stated the City went through the process and the City was divided into three districts. He stated the informal policy included a decision where haulers were only allowed to bid on one district and were only awarded one district. He stated that if they want to convert to a one district system, there would be a risk. He stated the statute doesn't speak to re -organizing an organized system. Batty stated that if there is a single district at least one hauler would be disadvantaged. He stated that if the City adhered to the policy and the haulers bid on the services, then the City could choose to award it to the most appropriate bidder. Crosby stated the cautious way would be to extend the contracts until December 31. Adams stated that extending the contracts could be one part of the motion. In addition, there should be a motion to have a public hearing. Batty clarified that the public hearing is the beginning of the process. Cavanaugh inquired if the City needs six months. Batty stated the statutory process is 180 days. Smith stated that it may be best to negotiate directly with the existing haulers. She stated the organics collection is offered on a limited basis by the haulers. She stated that it would be cost effective. Crosby inquired how they would know what other cities are being charged. Smith stated that the charges are public information. Johnson inquired how the rates for Medina compared to other cities. Smith stated that there is a range of rates. Adams stated that there are probably at least 3 haulers that would be interested in serving the entire city. Crosby inquired if there is a good set of bid specifications. Adams stated Staff has prepared a draft RFP. Cavanaugh inquired if it would be possible to submit a bid for one or all of the districts or submit a bid for all of the districts contingent on getting all of the districts. Batty stated they don't need to change the current system if they are willing to allow the haulers to bid on all three districts or less than all three districts and then award based on the best bid. He stated if the Council wants to change to one hauler for a city wide system it would be best to have the haulers bid for the entire system. Moved by Weir, seconded by Smith, to have a public hearing on June 5, 2007and request an extension of services through December 31, 2007, as requested. Motion passed unanimously. Medina City Council Meeting Minutes May 15, 2007 205 Batty stated the first step is a discussion with the current stakeholders about coming to an agreement about the hauling districts. IX. NEW BUSINESS A. Award Contract for Well No. 6 Raw Water Supply Line Adams presented a slide presentation on the background information relating to the bids and securing an easement for the well water supply line. He stated the options available for the raw water supply line. He stated the deadline is May 26th to accept or reject bids. He stated delays in the project increase the risk for the City's water supply, delaying future development, Corcoran extension of services could be delayed, and the water sprinkling ban may need to be enforced. Johnson inquired about the cost of the alternative easement. Adams stated the cost would be based on the square footage, likely in accordance with past City rates for acquiring an easement. Johnson explained how a price could be calculated based on lineal footage. He stated that it doesn't seem appropriate for a property owner to request easement approval contingent on a future land use request. Smith stated the project could possibly be completed with the development of Uptown Hamel. Adams stated that there could be a potential savings, but at this time it isn't known for sure. Kellogg stated that one concern for the road services is the state of the utilities in that area. He stated the feasibility report would provide a clearer answer about a savings. Crosby inquired about the action requested from the Council at this point. Cavanaugh inquired about the risk for the City in splitting the Holasek and Nolan properties. Adams stated that splitting the properties has been an on -going discussion for several years and there is no assurance to a resolution to this item and making a decision based on the possibility of the properties being split wouldn't be appropriate. Smith stated the City has received a concept development proposal for the Holasek property which would require the placement of sewer which may mean that the City wouldn't need to pay for an easement. Adams stated that the initial discussions about the property created an understanding that when the property developed an easement would be required as part of the request therefore the property owner was willing to grant the easement today prior to development. Cavanaugh inquired about the risk to the City if both properties were developed. Crosby stated there was a transaction 30 years ago with a deed filed in Hennepin County, but the property was never subdivided in Medina. He stated that doing a conditional acceptance is bad city policy. Medina City Council Meeting Minutes May 15, 2007 206 Smith stated that she didn't think it was objectionable to go through other properties. Cavanaugh stated that they should research the bids due to the varying estimates. Batty stated the other owner has recently asked the Council not to split the property. Crosby stated the Council is being asked to give up their discretion based on a conditional occurrence. Kellogg stated they have been in contact with the contractor and the contractor is less interested because of the increase in costs and a potential realignment. He stated the alternative route will not change the length, but it would be more complicated to install. Batty stated that if bids are rejected there is no guarantee of what will happen. He stated that the lowest bid may be misrepresentative because more time may be required by the City Engineer doing inspections. Smith inquired if they could approach the low bidder asking if they could do the work with a different alignment for the same cost. Kellogg stated the plans aren't developed enough to go to the bidders for exact costs and the City doesn't have a secured easement for the altemate route. Johnson stated that he thought the only option was to reject the bids and re -engineer based on getting an easement. Cavanaugh stated it may be good to set up a special meeting. Adams stated that there wouldn't be an advantage to waiting in a week for a special meeting because there wouldn't be enough time to develop the plans. Batty stated that they have spent a considerable amount of time working with the properties for easements. Kellogg stated that the urgency for constructing it this year was the concern about the possibility of running out of water. Smith stated that a watering ban wasn't enforced. Kellogg stated that the well wouldn't be operational during the peak season for this year, but there would be a benefit of having a back-up well in place. Weir stated that the bids need to be rejected. Johnson stated that the cost of materials increasing will have minimal impact on the overall cost. Moved by Weir, seconded by Smith, to reject the bids and to direct Staff to begin negotiations for easements on other properties. 4 ayes (Johnson, Weir, Smith, Crosby) —1 nay (Cavanaugh). Motion passed. B. Halo Winds (Ernest and Laura Duffney) Concept Plan Medina City Council Meeting Minutes May 15, 2007 207 Haskamp presented information about the concept plan for the subdivision Halo Winds. She stated the guide is zoned rural residential. She stated this request would require a comprehensive plan amendment. She provided background information about the request. She stated the Planning Commission reviewed the concept plan and generally stated they would not be supportive of the comprehensive plan amendment. Haskamp stated the subdivision is challenging. Crosby stated he was present at the Planning Commission meeting where there was a public hearing. Ernest Duffney stated his plans to build the Halo Winds development. He stated the location does not adjoin Cheyenne Trail. He stated that the development would balance out the homes located on Lakeview Road. He stated the plan was developed so that backyards would be facing backyards. Duffney stated that after speaking with the owner of Ingleside Wells he was informed that there would be plenty of water on the properties without impacting nearby residents. He stated there would need to be a revision in an agreement with Plymouth regarding the connections for hook-up. He stated there is a covenant that restricts placing fences on the property. He stated storm drains have been installed to prevent runoff to the residents on Lakeview Drive. He stated the development would include placement of evergreen trees. He requested the Council authorize the amendment for land density use designation. Crosby stated the task of the Council is to discuss the concept of the land use. He stated the Planning Commission expressed reluctance to doing a comprehensive plan amendment. He stated he was not in favor of the concept because the Lakeview houses were developed to resolve a sewer issue, the type of density proposed at this stage of the plan doesn't fit, and there are other requests before the Council. He stated that smaller lots don't fit the City's vision for the area. Laura Duffney stated that it does fit Lakeview Drive and the lot sizes are comparable. She stated the City needs more density for the Met Council and this would assist in meeting that requirement. Crosby stated there is a similar proposal that has been received by the Council. Smith stated the houses built along Holy Name Lake weren't planned well and they have sewer services because they were polluting the lake. She stated she is not in support of additional sewered areas in that location. Cavanaugh stated he lives across the street from this development. He stated he doesn't think it is the right development for that location. He suggested it may be more appropriate for two lots. Weir stated that she doesn't think the density is appropriate at this time, but may be in the future. She stated the density needed for the Met Council standard is 3 homes for 1 acre. She stated she thinks it would be appropriate for there to be one home on the land. Medina City Council Meeting Minutes May 15, 2007 208 Johnson stated he is concerned about the infrastructure of the property and the density. He stated it is important to treat everyone equally in regards to the proposals. He stated it should be placed on hold until the comprehensive plan is completed. Crosby stated that if it is turned down as a concept, the applicant could still continue through the process or under the open space plan. Bob Raskob stated the property was probably bought for development and a property owner should be able to develop it as he wishes. Crosby stated that Duffney had stated that Duffney didn't buy it for development. Raskob inquired if it could be developed differently. Crosby stated that it might fit under the open space. Smith stated that she didn't think that it fit under the open space plan because it would require the protection of a natural resource. She stated that she didn't believe there was a natural resource on that property that needed to be protected. Crosby stated that he understands Raskob's point that land owners should be able to do what they would like to do with their land. Raskob stated that Plymouth is approximately the same size as Medina, but Plymouth has a much higher density. Weir stated that she believes many of the residents have chosen to live in Medina because of the large lots. Cavanaugh stated that he isn't sure that Smith is correct in her comment about the open space. He stated that this would allow the property to be developed into two units permanently. Allen Whealy, 335 Lakeview Road, stated that at the Planning Commission meeting he spoke about compensation for the sewer hook-up. He stated that Kellogg had stated compensation for the sewer wouldn't be necessary because other houses wouldn't be able to hook up to it. Kellogg stated that he doesn't recall that discussion and the sewer that is present is the minimal size necessary to function for the residents. X. CITY ADMINISTRATOR REPORT A. Truck Traffic Enforcement and Signage Adams stated there has been a sign designed for the truck traffic, a request to increase law enforcement during July and August focusing on the truck traffic, and a process implemented that will be based on stopping vehicles and ensuring they have a bill of lading. Belland stated that trucks need to use the county roads and drive the shortest routes off of the county roads to their destinations. He explained that he is having the officers confirm the location of the deliveries and there is a possibility of using permits in the future. Medina City Council Meeting Minutes May 15, 2007 209 Adams inquired if a phone number would be included on the sign. Steve Scherer stated there wouldn't be a phone number, but could include "City of Medina" across the top. Johnson inquired about the word "registered" on the sign. Adams stated it should read "No Trucks Over Registered 35,000 GVW without Permit." Moved by Johnson, seconded by Smith, to approve the sign as "No Trucks Over Registered 35, 000 GVW without Permit" and the temporary increase in law enforcement, as requested. Motion passed unanimously. B. GPS System- Share with City of Orono Adams stated Orono will be utilizing a GPS System and would be willing to share the cost of the system. He stated Orono would like a commitment from Medina for their half in 2008. Moved by Cavanaugh, seconded by Smith, to allocate $15,000 to the 2008 Capital Expenditures in joint purchase with Orono for the GPS System, as requested. Motion passed unanimously. C. D. Upcoming Schedule/Reschedule of City Council Meetings Adams inquired about rescheduling the July 3`d and the August 7th City Council meetings. The Council discussed rescheduling these meetings. Moved by Weir, seconded by Smith, to reschedule the August 7th City Council meeting to Wednesday, August 8tn at 7:00 p.m. in City Hall. Motion passed unanimously. Adams stated the City needs to schedule a special budget work session. He proposed Tuesday, July 31st at 6:00. Moved by Weir, seconded by Smith, to schedule the budget work session meeting on Tuesday, July 31st at 6:00 p.m. at City Hall. Motion passed unanimously. E. Public Works Summer Maintenance Worker Adams stated that they would like to hire a total of two temporary workers in the public works department. Moved by Weir, seconded by Smith, to authorize the City Administrator to appoint a second temporary worker for the public works department. Motion passed unanimously. F. Uptown Hamel Farmers Market Adams stated that there is a request from the Uptown Hamel, Inc. group to have a farmer's market at the Community Building. He requested authorization to have Staff Medina City Council Meeting Minutes May 15, 2007 210 work on organizing the market and schedule the Community Building parking facilities for the event. Crosby inquired if the City would be in charge of the farmer's market. Adams stated that part of the discussion should include the City providing staff assistance to the event. Cavanaugh inquired about placing information in the next newsletter. Moved by Smith, seconded by Weir, to authorize Staff to approve the use of the parking lot by the Uptown Hamel's group for the farmer's market under the supervision of the Uptown Hamel, Inc. Motion passed unanimously. XI. MAYOR & CITY COUNCIL REPORTS Crosby stated that the City received a thank -you letter from Foxberry Farms for the repair of a sewer line. Crosby stated that he requested Johnson work with Day and Adams to work on the City's fund balances. Johnson stated that there will be items that will come from the auditors regarding the finances that will need to be addressed and advised an action plan be created. Adams stated Staff will provide an action plan to the Audits findings. XII. APPROVAL TO PAY THE BILLS Moved by Smith, seconded by Johnson, to approve the bills, EFT 000012-000015 and 000031 for $19, 673.13, order check numbers 030860-030934 for $125,135.18, payroll check numbers 019950-019954 and EFT for $32,223.30 and 020014-020018 and EFT for $33,987.05. Motion passed unanimously. XIII. ADJOURN Moved by Johnson, seconded by Cavanaugh, to adjourn the meeting at 10:46 p.m. Motion passed unanimously. 44 Attest: Gk,A. tirk T.M. Crosby, Jr., Mayor®2 Chad M. Adams, City Administrator -Clerk Medina City Council Meeting Minutes May 15, 2007 211 ELECTRONIC TRANSFERS 000012 PR FED/FICA $9,340.02 000013 PR STATE OF MINNESOTA $2,038.06 000014 PR PERA $7,160.05 000015 PR MN DEFERRED COMP $1,115.00 000031 FARMERS STATE BANK OF HAMEL $20.00 $19,673.13 ORDER CHECKS - MAY 15, 2007 030860 ACCLAIM BENEFITS $64.35 030861 ACCURINT $38.00 030862 ALLSTAR WIRELESS $31.94 030863 AMERICAN SUPPLY GROUP $266.91 030864 AMERICAN TIRE DISTRIBUTORS $682.24 030865 BANYON DATA SYSTEMS $400.14 030866 BATTERIES PLUS $37.26 030867 BLAINE, CITY OF $8.00 030868 BUDGET PRINTING $752.84 030869 CAREFREE SERVICES $6,435.00 030870 CENTERPOINT ENERGY $1,281.84 030871 CHORLEY, ADAM $40.00 030872 CHUNKS LAKESHORE AUTO $720.37 030873 CLASSIC CLEANING $550.61 030874 CONNELLY IND. ELECT. $2,737.11 030875 COUNTRYSIDE CAFE $90.53 030876 CSC CREDIT SERVICES $50.00 030877 CULLIGAN $99.23 030878 DALLAS, JAMES $25.00 030879 DOBOSZENSKI & SONS, INC. $3,262.00 030880 DRAIN KING $562.00 030881 EGAN $226.75 030882 ELAN FINANCIAL SERVICE $963.90 030883 ELECTRON HERDERS $1,289.46 030884 ERICKSON, ROLF ENT., INC. $5,631.51 030885 VOID $0.00 030886 FORTIN HARDWARE $421.06 030887 FRONTIER $59.20 030888 GARY'S DIESEL SERVICE $27.80 030889 GENUINE PARTS CO. - MPLS $134.77 030890 GOPHER SIGN CO. $159.94 030891 GRAINGER $11.84 030892 GREEN STUFF $862.65 030893 HACH COMPANY $132.81 030894 HAMEL BUILDING CENTER $8.82 030895 HAWKINS INC $55.00 030896 HENNEPIN CO.TREASURER $38.65 030897 HENNEPIN COOPERATIVE SEED EXCH $42.60 030898 HENNEPIN COUNTY INFO.TECH.DEPT $792.20 030899 HENNEPIN COUNTY SHERIFF $225.00 030900 HOSTINGMINNESOTA.COM $24.95 030901 J & B LAWN, TREE & STUMP $4,075.00 030902 KELLY'S WRECKER SERVICE $90.65 Medina city Council May 15, 2007 212 030903 030904 030905 030906 030907 030908 030909 030910 030911 030912 030913 030914 030915 030916 030917 030918 030919 030920 030921 030922 030923 030924 030925 030926 030927 030928 030929 030930 030931 030932 030933 030934 019950 019951 019952 019953 019954 EFT EFT EFT EFT EFT EFT EFT EFT EFT EFT ORDER CHECKS - MAY 15, 2007 (CONT'D) KERN, DEWENTER & VIERE $10,000.00 KODET ARCHITECTURAL GROUP LTD $901.37 LAKE BUSINESS SUPPLY $84.17 LANDFORM $12,447.34 LAW ENFORCEMENT TECH. GROUP $6,229.00 MCFOA $70.00 METRO.COUNCIL ENVIRO. SERVICES $13,042.83 METROPOLITAN COUNCIL WASTEWTR $32,608.25 MINNEAPOLIS COMM. & TECH. COLL $550.00 MINNESOTA COUNTY ATTORNEYS $76.68 MINNESOTA SEX CRIMES INVEST. $50.00 MOTHERS MOTORS/LORETTO TOWING $20.00 PIRTEK PLYMOUTH $12.52 PRUDENTIAL INSURANCE CO. OF AM $410.84 QW EST $592.11 SONNYS AUTO $529.85 SUN NEWSPAPERS $71.34 TALLEN & BAERTSCHI $2,456.68 TIME SAVER OFF SITE SEC $358.35 T-MOBILE $276.33 TWIN CITY GARAGE DOOR $122.04 TWIN CITY OXYGEN $33.87 TWIN CITY WATER CLINIC $40.00 UNION SECURITY INS. CO. $656.54 UNIVERSITY OF MINNESOTA $410.00 VALVOLINE FLEET SERVICES $80.79 VERIZON WIRELESS $17.19 VIKING INDUSTRIAL CENTER $285.38 WASTE MANAGEMENT-TC WEST $3,463.04 WSB & ASSOCIATES $740.00 BAILEY NURSERIES, INC. $4,998.74 PETERS, TAYLOR $90.00 $125,135.18 PAYROLL CHECKS - AUGUST 23, 2006 VOID $0.00 VOID $0.00 SCHERER, STEVEN T $1,863.93 CONVERSE, KEITH A $1,557.47 VIEAU, CECILIA M. $1,056.37 ADAMS, CHAD M. $2,074.80 SCHERER, STEVEN T $1.00 MCGILL, CHRISTOPHER R. $1,681.56 HALL, DAVID M $1,932.00 DRESSEL, ROBERT P $1,223.49 BELLAND, EDGAR J. $2,249.49 CONVERSE, KEITH A $1.00 VIEAU, CECILIA M. $1.00 DINGMANN, IVAN W $1,401.20 SULANDER, LAURA L. $1,215.96 Medina City Council May 15, 2007 213 EFT BOECKER, KEVIN D. $1,912.91 EFT GREGORY, THOMAS $1,765.88 EFT LORSUNG, ROSE A $1,288.76 EFT NELSON, JASON $1,968.91 EFT KLISZCZ, DAVID A $570.76 EFT VINCK, JOHN J. $1,374.94 EFT FINKE, DUSTIN D. $1,293.12 EFT MAROHNIC, NICHOLAS $462.64 EFT DAY, JEANNE M. $1,872.10 EFT PAUMEN, JOSEPH D $1,520.95 EFT DOMINO, CHARMANE $1,017.09 EFT WUNSCH, JODI M. $915.97 $32,223.30 PAYROLL CHECKS - JANUARY 22, 2007 020014 VOID $0.00 020015 SCHERER, STEVEN T $1,757.82 020016 SKREEN, FRED $131.80 020017 CONVERSE, KEITH A $1,503.10 020018 VIEAU, CECILIA M. $1,077.38 EFT ADAMS, CHAD M. $2,288.66 EFT SCHERER, STEVEN T $1.00 EFT MCGILL, CHRISTOPHER R. $1,807.62 EFT HALL, DAVID M $1,621.83 EFT DRESSEL, ROBERT P $1,304.78 EFT BELLAND, EDGAR J. $2,476.18 EFT VIEAU, CECILIA M. $1.00 EFT DINGMANN, IVAN W $1,682.20 EFT SULANDER, LAURA L. $1,342.92 EFT BOECKER, KEVIN D. $1,476.86 EFT GREGORY, THOMAS $1,828.90 EFT LORSUNG, ROSE A $1,567.05 EFT NELSON, JASON $2,154.53 EFT KLISZCZ, DAVID A $568.53 EFT VINCK, JOHN J. $1,232.79 EFT FINKE, DUSTIN D. $1,266.96 EFT MAROHNIC, NICHOLAS $482.84 EFT DAY, JEANNE M. $1,992.34 EFT DOMINO, CHARMANE $1,074.40 EFT WUNSCH, JODI M. $1,017.50 EFT STEELE, KELLY J. $716.06 EFT LEUER, GREGORY J $1,612.00 $33,987.05 Medina City Council May 15, 2007 214 (THIS PAGE LEFT BLANK INTENTIONALLY) Medina City Council May 15, 2007