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HomeMy Public PortalAbout19830525 - Minutes - Board of Directors (BOD) Meetinq 83-13 AL %* or 8 WC MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS MAY 25, 1983 MINUTES I. ROLL CALL President Barbara Green called the meeting to order at 7:30 P.M. Members Present: Barbara Green, Katherine Duffy, Edward Shelley, Harry Turner, Nonette Hanko, and Richard Sishop. Members Absent: Daniel Wendin Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes, Charlotte MacDonald, James Boland, Michael Foster, Stanley Norton, and Emma Johnson. II. APPROVAL OF MINUTES Motion: R. Bishop moved the approval of the minutes of May 11 , 1983. K. Duffy seconded the motion. The motion passed unanimously. III. WRITTEN COMMUNICATIONS E. Johnson stated the Board had received a letter from Joseph Judge, past President of the Brittan Heights Condominium Association recommending the Board recognize the con- tribution and commitment of the Brittan Heights residents by re-naming the Hassler site as the Brittan Heights Regional Park, and a letter from the Board of Directors of the Association supporting the recommendation. B. Green stated the Board's concurrence that the matter would be taken under consider- ation when the Hassler agenda item is discussed. IV. ORAL COMMUNICATIONS Don Langrock, 271 Grandview Drive, Woodside representing the homeowners of Grandview Drive and Espinosa Road stated the Association does not want the public to have access to Thornewood via the private road and would like the District to refrain from showing the road on any of its publications. He noted the Association's concern about fire danger due to public use and asked that the situation be monitored. He also ex- pressed curiosity regarding public use of the hiking trail in the Thornewood area from Wunderlich Park to the Old La Honda Road since the early deed restricted it to private use. C. Britton said he would look into the restriction. Bob Fisse, Rt. 2, Box 402, La Honda read a letter from the South Skyline Association regarding f the District's notification of property owners adjacent to a District acquisition and requested the matter be on a future agenda. B. Green assured him that it had already been scheduled for a June or July meeting. V. ADOPTION OF AGENDA Motion: N. Hanko moved the agenda item of Gift of Property be moved to a later time on the agenda to allow Mr. Hosking to be present. R. Bishop seconded the motion. The motion passed unanimously. VI. OLD BUSINESS WITH ACTION REQUESTED 1 . Adoption of Interim Use and Management Plan for the Hassler Health Home Property D. Hansen reviewed memorandum M-83-53, dated May 16, 1983. He noted that since the Board's previous meeting the San Mateo County Arts Council and the Redwood City Fire Department had expressed an interest in using some of the structures. He added that staff recommends demolition of all buildings. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 83-13 Page 2 H. Grench reviewed the issues of site use, costs to the District of delaying demoli- tion, and the difficulty of writing specifications for demolition without knowing specific buildings to be demolished. D. Hansen added that demolition would cost $40,000 - $50,000 for the two houses if done separately from the other structures. George Dugger, 551 South Road, Belmont, a member of the Board and the Executive Committee of the San Mateo County Arts Council spoke of his Board's interest in negotiating occupancy of the major buildings. He summarized the Council 's activi- ties and explained the Council is a coordinating agency supported by the County of San Mateo, the State of California, major foundations, corporations, artists ' fees, and profits from public events. Ruth Waters, 1221 Ralston Avenue, Belmont explained the various activities that would occur on the site. Major discussion centered on the number of buildings to be retained, if any, and on how many structures the Arts Council would need. H. Turner suggested some criteria for use of the site, including: maximum structures to be retained to be residences and two wings, minor parking and traffic, view impact would have to be acceptable to the MROSD Board, support from Brittan Heights (to be obtained by the Arts Council ) , either a positive or neutral position of the San Carlos Council , Land and Water Grant would not be affected, change in cost of demolition would have to be acceptable to Board, and Arts Council would have to agree to lease the relevant properties from the District very soon after the close of escrow, immediately assume cost of physical security of the leased areas, and enter into negotiations for a lease in which they would pay rent to the District, maintain the structures, and all rights and reversions would return to the District. R. Bishop added the Council would need liability insurance to cover the leased area, but the District would be responsible for areas not under the lease. Motion: R. Bishop moved the Board continue the matter for further discussion to the next Board meeting and request the San Mateo County Arts Council submit a proposal for the doctor's house, and the duplex, and no other buildings would be considered except possibly some buildings that provide power, water, or some accessory use and during the interim the Arts Council confer with staff so staff would be in a position to give an evaluation of the proposal to the Board. H. Turner seconded the motion. Motion to Amend: H. Turner moved to amend the motion to entertain a proposal from the San Mateo County Arts Council for use of one or two wings. N. Hanko seconded the motion. The motion to amend passed on the following vote: Ayes: N. Hanko, H. Turner, K. Duffy, B. Green Noes: E. Shelley, R. Bishop Discussion: The question of which wings would be considered for use was not specifically resolved. K. Duffy suggested going ahead with demolition plans for all structures, and if the lease to the Arts Council does not materialize, then the District could proceed with demolition without losing any time. The motion passed on the following vote: Ayes: N. Hanko, H. Turner, K. Duffy, B. Green, R. Bishop Noes: E. Shelley Motion: N. Hanko moved that the Hassler property be dedicated as open space. H. Turner seconded the motion. The motion passed unanimously. President B. Green called a recess at 9:15 P.M. The Board reconvened at 9:20 P.M. Meeting 83-13 Page 3 VII. SPECIAL ORDERS OF THE DAY 1 . Gift of Property - Whittemore Gulch Redwoods Open Space Preserve (Lands of Hosking) C. Britton reviewed report R-83-18, dated May 19, 1983 and showed slides of the property and structure being given to the District by Alan Hosking. D. Hansen summarized the interim use and management recommendations. Members of the Board expressed thanks to Mr. Hosking for the gift of the property. Motion: R. Bishop moved the Board adopt Resolution 83-23, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Accepting Gift of Real Property and Authorizing Execution of Certificate of Acceptance With Respect Thereto (Whittemore Gulch Redwoods Open Space Preserve - Lands of Hosking). H. Turner seconded the motion. The motion passed unanimously. Motion: R. Bishop moved tentative adoption of the interim use and management plan contained in report R-83-18. K. Duffy seconded the motion. The motion passed unanimously. Motion: R. Bishop moved the Board dedicate the property as open space and officially name the parcel as an addition to the Whittemore Gulch Redwoods Open Space Preserve. K. Duffy seconded the motion. The motion passed unanimously. VIII. OLD BUSINESS WITH ACTION REQUESTED (continued) 2. Adoption of Interim Use and Management Plan for the Addition to the Coal Creek Open Space Preserve Fernandez Property D. Hansen summarized memorandum M-83-52 dated May 16, 1983. He stated the additional language concerning a bicycle route had been added and that there were no further comments from the public. Motion: K. Duffy moved the Board adopt the interim use and management plan for the addition to the Coal Creek Open Space Preserve as contained in report R-83-16 and withhold the property from dedication at this time. E. Shelley seconded the motion. The motion passed unanimously. IX. NEW BUSINESS WITH ACTION REQUESTED 1 . Review of District's Insurance Coverage S. Norton reviewed memorandum M-83-59 dated May 19, 1983 regarding increasing and up- dating the District's insurance coverage. Skip McIntyre of Flinn, Gray and Herterich said he would seek competitive bids from fifteen markets. Motion: K. Duffy moved the Board approve the proposed insurance specifications and authorize Flinn, Gray and Herterich to seek competitive bids based on the specifications. H. Turner seconded the motion. The motion passed unanimously. 2. Roadside Signing at the Intersection of Foothill Boulevard and Cristo Rey Drive D. Hansen summarized memorandum M-83-58 dated May 19, 1983. He noted the City of Los Altos had installed additional signing, and Santa Clara County had modified its signing so that no additional signing is necessary at this time. Motion: N. Hanko moved that the Board concur with staff memorandum M-83-58 to re- quest that the proposed County sign include the word "Preserve". H. Turner seconded the motion. The motion passed unanimously. 3. Recommended District Ordinance Changes and Bail Adjustments D. Hansen reviewed staff report R-83-19 dated May 17, noting another change to the proposed ordinance from that distributed in revised form at the meeting, namely language in Section 604. Discussion centered on bicycle trails and signing of such trails. Dick Powell , 11140 Mora Drive, Los Altos urged the District to plan for bikers ' use of the trails and preserves. Board members urged him to become associated with the Trails Council which reviews the District's management plans concerning trails. Tom Ritchie and E. Brand further explained the new sport and use of "all terrain" bikes. Motion: R. Bishop moved the Board adopt the revised version, as further revised at the meeting, of Ordinance 83-1 of the Board of Directors of the Midpenin- sula Regional Open Space District Amending Regulations for Use of the Midpeninsula Regional Open Space District. E. Shelley seconded the motion. The motion passed unanimously. Meeting 83-13 Page 4 4. Opportunity to Purchase Two Ranger Vehicles Through the State Bid Process_ _-_ Surplus 1983 Slots D. Hansen summarized memorandum M-83-50 dated May 19, 1983. Motion: N. Hanko moved the Board authorize the General Manager to spend up to $21 ,200 for two 1983 Ranger patrol vehicles from the State bid dealership. H. Turner seconded the motion. The motion passed unanimously. 5. Adoption of Code of Civil Procedure Section 1094.6 to Shorten Statute of Limitation in Certain Cases S. Norton reviewed memorandum M-83-54 of May 18, 1983. Motion: R. Bishop moved the Board adopt Resolution 83-24, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Making Code of Civil Procedure Section 1094.6 Applicable to the Midpeninsula Regional Open Space District. K. Duffy seconded the motion. The motion passed unanimously. 6. Scheduling of Special Meeting H. Grench reviewed memorandum M-83-57 dated May 19, 1983, adding that a Salary Survey agenda item will also be scheduled for the public portion of the Special Meeting on June 9. Motion: H. Turner moved that the Board schedule a Special Meeting of the Board of Directors for 7:30 P.M. Thursday, June 9, 1983 at the District office. K. Duffy seconded the motion. The motion passed unanimously. X. INFORMATIONAL REPORTS D. Hansen announced that criteria lists are now available for people requesting use of the upper structure at Rancho San Antonio Open Space Preserve and that an open house will be held on June 11 and/or June 18. The deadline for submitting proposals to the District is July 22. Information will be sent to people who have shown an interest in use of the structure. D. Hansen noted landscaping of the restrooms at Monte Bello Open Space Preserve will proceed as planned. H. Grench announced that the Rancho Raymundo purchase has been included in the State Parks budget. C. MacDonald showed slides of the "Day on the Hilltop" celebration. She also announced that the Progress Report is ready and should be mailed soon. R. Bishop reported there may be some flood control funds available to the District because of taking over the Hassler property and information may be verified with Nita Spangler. XI. CLAIMS Motion: E. Bishop moved that the Board approve Revised Claims 83-10. R. Bishop seconded the motion. The motion passed unanimously. XII. CLOSED SESSION The Board recessed to Closed Session on land negotiations and litigation matters at 10:45 P.M. XIII. ADJOURNMENT The Board reconvened to adjourn at 11 :04 P.M. Emma Johnson Secretary