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HomeMy Public PortalAbout19830608 - Minutes - Board of Directors (BOD) Meeting 83-14 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS JUNE 8 , 1983 MINUTES I. ROLL CALL President Barbara Green called the meeting to order at 7 : 34 P.M. Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, Nonette Hanko, and Harry Turner, Richard Bishop arrived at 7 : 38 P.M. Member Absent: Edward Shelley. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Charlotte MacDonald, Michael Foster, Stanley Norton, Jean Fiddes, Del Woods, Emma Johnson, and Pat Starrett. II. APPROVAL OF MINUTES A) May 25, 1983 Motion: H. Turner moved the approval of the minutes of May 25, 1983. N. Hanko seconded the motion. The motion passed unanimously with D. Wendin abstaining from the vote since he had not been present at the May 25 meeting. Director Bishop was not present for the vote. III. WRITTEN COMMUNICATIONS J. Fiddes stated the Board had received the following written communi- cations: 1) a letter from William G. Notz , President, Sunland Park Homeowners ' Association, requesting the District initiate proceedings to annex Sunland Park; 2) a letter from Harry H. Hauessler of Los Altos, regarding reasons to notify adjacent property owners of District acquisitions; and 3) a note, with a $25 donation toward the purchase of the Hassler property, from Mary M. Houck, Treasurer, Garden Club of Menlo Park. The Board referred the letter regarding Sunland Park to staff and stated Mr. Haeussler' s letter would be taken into consideration during the future discussion of public notification procedures. J. Fiddes reviewed the comments received from the following individuals regarding the possible retention of the buiid lings on the Hassler property for use by the San Mateo County Arts Council : Frederick E. Schultz, Program Development Consultant, Western office, International Sculture Center; George Duggar of Belmont; K. M. Brignola; Margaret Mitchell of Redwood City; Elly and Robert Hess of San Carlos; Richard and Theresa Lynam of San Carlos; Mr. and Mrs. Robert Dehner of San Carlos; Joseph E. Judge of San Carlos; Hans and Lilian Arum of San Carlos; Zack and Susan Hangauer of San Carlos; Leah and Vic Feldman of San Carlos; and Gerald and Joyce Kafoury of San Carlos. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G Wendin Meeting 83-14 Page Two IV. ADOPTION OF AGENDA B. Green stated the agenda was adopted as presented by Board consensus . V. ORAL COMMUNICATIONS There were no oral communications. VI. SPECIAL ORDERS OF THE DAY Motion: N. Hanko moved the continuation of Special Orders of the Day until one of the Tenth Anniversary Coordinators was present. D. Wendin seconded the motion. The motion passed unanimously. VII. OLD BUSINESS WITH ACTION REQUESTED A) Adoption of Interim Use and Management Plan for Addition to Whittemore Gulch Redwoods Open Space Preserve - Lands of Hosking D. Hansen, referring to memorandum M-83-64 of June 2, 1983 , stated staff had received no public comment on the proposed use and management recommendations for the property. Motion: N. Hanko moved the final approval of the use and management plan as contained in report R-83-18 for the gift parcel. K. Duffy seconded the motion. The motion passed unanimously. B) "The Next Decade" Workshop Follow-Up H. Grench reviewed memorandum M-83-65 of June 3, 1983 and proposed the Board continue the item to a future Board meeting to be designated by the President. Motion: D. Wendin moved the item be continued to a future Board meeting with the date to be set at the President' s discretion and moved the Board disband the "The Next Decade" Workshop Planning Committee. H. Turner seconded the motion. The motion passed unanimously. C) Disposition of Hassler Health Home Structures - Approval of Use and Management Plan D. Hansen began his review of memorandum M-83-66, dated June 3 , 1983 . B. Green, noting that Ellie Huggins was now present at the meeting, stated it would be appropriate to interrupt the Hassler item in order to consider Special Orders of the Day. VIII. SPECIAL ORDERS OF THE DAY, continued B. Green read the text of the Resolution of Appreciation to Betsy Bechtel and Ellie Huggins. Motion: N. Hanko moved the adoption of Resolution 83-23 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Expressing Its Appreciation to Betsy Bechtel and Ellie Huggins for Their Outstanding Coordination of the District' s Tenth Anniversary Celebration Activities . H. Turner seconded the motion. The motion passed unanimously. B. Green expressed the Board' s thanks to Ellie Huggins for the work she and Betsy Bechtel had done for the Tenth Anniversary. Meeting 83-14 Page Three IX. OLD BUSINESS WITH ACTION REQUESTED, continued C) Disposition of Hassler Health Home Structures - Approval of Use and Management Plan, continued D. Hansen continued his review of the staff report. He noted staff had not received the detailed proposal from the San Mateo County Arts Council prior to the writing of the report, discussed the Council' s proposed uses for the buildings , outlined the suggested criteria to which the Council should adhere if the Board were to consider further retaining any buildings for proposed Arts Council use, and stated the reasons staff was still recommending demolition of all the structures on the site, as outlined in the report. D. Wendin questioned the meaning of the motion made at the May 25 meeting by H. Turner that amended the main motion to entertain a proposal from the Arts Council for use of one or two wings , rather than just the doctor ' s house and the duplex, and discussion centered on the reasons for the amend- ment. B. Green stated the Arts Council 's proposal did not include the costs that would be incurred to bring the buildings up to code and stated it should be clear the District was not paying for the rehabilitation of any of buildings. D. Wendin requested that, in the future, the minutes reflect the reasons a Board member voted against a motion. D. Hansen showed slides of the property and indicated which three tiers the Council was proposing to retain. He noted a new heating system for the buildings would have to be installed, as the old system was inoperable. Nancy Jalonen, 1219 Ralston Avenue, Belmont, Executive Director of the San Mateo County Arts Council, addressed the Board regarding the Arts Council ' s proposal. She discussed the possible partnership between the District and the Arts Council, the support the Council had for its en- deavor, and she read a letter, dated June 8 , 1983, from Representative Tom Lantos expressing his support for the Council 's use of a portion of the Hassler buildings as an arts center. Ruth Waters, President of the Peninsula Sculptors Guild and Director of the Twin Pines Arts Center, discussed local artists ' needs for a place to work and how the proposed arts center would function. She stated the Hassler buildings offered affordable space for art groups and said seven groups had already requested space. She noted that affordable space was essential and said that people who wanted space would pay for it in dollars and time. She said the Council considered security a prime problem and asked that the District use $150 ,000 it would be saving in demolition costs to cover security for a few weeks and added it would take the Council two to four weeks to make the doctor ' s house habitable. She noted Dave Christy, Director of San Mateo County Parks and Recreation Department, had offered, once the duplex was habitable, to house County Rangers in the duplex and have them patrol the site on evenings and week- ends. Ms. Waters stated that once the buildings were secured, then art groups would undertake the cleanup. She remarked she did not feel the buildings were an intrusion on the site and said public events were not Meeting 83-14 Page Four being planned for the arts center. She noted retail sales would not occur at the arts center, which would provide restroom facilities for hikers on the site, and said, with regard to parking, the Council was proposing that some of the pavement be taken out around the buildings. She stated the people she had talked to in the Brittan Heights area were in favor of the Council 's retention of some of the Hassler build- ings for an arts center and discussed the support the Council ' s pro- posal had received from the Mayor and City Manager of the City of San Carlos , the Mayor of Redwood City, and San Mateo County Supervisors Ward, Gregorio, Eshoo, and Speier. Bill Russell, Two Palo Alto Square, Palo Alto, an attorney and member of the San Mateo County Arts Council Board of Directors , addressed the Board concerning funding, insurance, and contracts. He stated the Council was looking for approval of the general concept of their proposal and noted the Council would be handling initial funding for the restoration of the buildings. He said the Council would obtain necessary seed money to get the restoration project underway, and then the tenants would "take over, " and added the Council was seeking $100, 000 within the next four months. He said the tenants would form a separate non-profit organi- zation to guide the center's day-to-day activities and would have a director who would serve as liaison with the District. In response to a question from K. Duffy, N. Jalonen stated the Council was seeking foundation support and a funding proposal may be placed on a foundation's June 17 agenda. She felt the Council would know if the seed money could be raised within six weeks, and noted the Council had a firm estimate of $17 ,000 from a builder for restoration of the doctor' s house. B. Russell continued his address to the Board, noting the Council was looking for a $1 a year lease and asking the Board for some help with security. In response to a question from K. Duffy on security, D. Hansen stated the District was responsible for security of the site from the close of escrow to at least the start of demolition. He stated, in response to a question from B. Green, that the estimated cost of demolition was between $240,000 and $280 ,000 , that the District was paying $1000 per day interest until the close of escrow, and that security would cost approximately $11, 000 per month after that time. D. Wendin questioned the Council ' s representatives on the estimated num- ber of average car trips per day and public use of the restroom facilities and stated he was concerned that the use the Council was proposing was not a general public use. He also questioned staff about the value of the property, particularly the dollar value of the hilltop. In response to D. Wendin' s question regarding car trips, R. Waters stated she did not have a figure, but noted the library area might be used for dance troupe rehearsals, that the space would be used as working studios , not office space, and that, as a guess , she thought 20-40 people might go to the arts center on a given day. She noted there would be little night use of the arts center and not much weekend use, and said the Council would be most happy to make portions of the lease area available to the public, but requested some direction from the Board as to their philosophy on amount of public use. Meeting 83-14 Page Five N. Hanko commented on the District's Picchetti lease, and questioned whether the Council would be agreeable to having the public use portions of the proposed lease area on the weekends. K. Duffy stated she would like to see environmental education space included on the site, noting this was one criteria she would find very important if the buildings were to be retained. N. Hanko and K. Duffy asked questions about the maintenance of the road, and C. Britton stated the City and County of San Francisco would not maintain their portion of the road leading into the site. N. Hanko stated she would like to see some arrangement whereby the Arts Council would be responsible for a major portion of the upkeep of the asphalt-surface road. C. Britton discussed the Land and Water Conservation Fund grant for the property, noting that a state representative for the Grant had indicated the Arts Council 's proposal for use was marginal as a recreational use of the land. He noted that if it were necessary to carve out the area of the site requested in the proposal, the amount of the Grant to the Dis- trict might decrease. He showed a map of the Hassler site that had been used as a court exhibit and stated that the major value of the property had been based on the flat ridge top, where development might occur and where the current health home buildings are located. He said that if this area had to be carved out of the grant to accommodate the Council 's proposal, the District would have to show the state that the rest of the land was worth a minimum $2 . 2 million and that, in his opinion, the value would be more nearly $1.75 million, with the grant amount of $. 88 million or a loss of $. 22 million. N. Hanko questioned Bill Spangle of Portola Valley, a member of the audi- ence, on whether he though the Arts Council proposal would be considered a recreational use under the Land and Water Conservation Fund grant criteria. Mr. Spangle stated he was not familiar with current Land and Water Conservation Fund grant regulations and how use by artists would be categorized. C. Britton stated he could not say whether the state grant auditors would consider the proposal a recreational use. He noted that if the doctor 's house and the duplex were used as an arts center, such use would probably be approved. He stated the flat area, where typical recreational activi- ties would occur, would probably have to be carved out of the grant fund area, since "more strings" would be attached to the grant funds if it were not carved out. C. Britton discussed sewer rights for the property, noting that sewer rights would have to be secured from the City of San Carlos. In response to questions regarding water and utilities, D. Hansen stated the District would be paying approximately $12 ,000 to complete the project, which had been started by the City and County of San Francisco , to recharge the water system tanks and hydrants for fire protection. He noted, however, that potable water for the main buildings would have to come from CalWater connections on Edgewood Road. He noted that power was currently provided through San Francisco 's system and that to isolate the power for three buildings , the doctor's house and the duplex, costs were estimated by a contractor at between $55 ,000 and $60,000 . Meeting 83-14 Page Six C. Britton stated that both District and San Francisco appraisers had felt the buildings were a detriment to the land, and the demolition cost would be subtracted from the value. He noted reconstruction of the build- ings would have to meet building code requirements. He discussed the special provision in the settlement agreement with the City and County of San Francisco that allows 70 ,000 pounds gross weight trucks to cross the access road, where it crossed four Hetch-Hetchy water lines , until Decem- ber 31, 1983 . He noted that if demolition were delayed past December 31, 1983 , or if the District were to come back and demolish certain build- ings at a later time , costs might increase substantially since the larger tonnage trucks would not be able to cross the access road. H. Grench stated he was recommending demolition of the structures based on the Board 's decision of use of funds and use of land. He noted that the Board's main thrust in this project had been to preserve open space and all efforts had been directed to the creation of open space. He said the District had received $100 ,000 from the County of San Mateo for the project. H. Grench stated the questions of intrusion of the buildings to be saved, traffic levels generated, and overall public good accomplished had to be addressed. He also stated that the following stumbling blocks were reasons he was recommending demolition: 1) the Land and Water Con- servation Fund grant and questions regarding the proposal meeting recrea- tional use criteria that could not be answered until a final proposal was received and reviewed by state and federal representatives for the Fund; 2) checking with San Francisco to see if the City approved of the proposed use of the property; 3) the matter of police and fire protection; and 4) the amount of staff time that would be involved in working on a lease document. H. Turner stated the County of San Mateo had contributed $100 ,000 toward the acquisition of the property and noted four members of the Board of Supervisors had expressed their support for the Arts Council 's proposal. In response to a question from N. Hanko regarding demolition costs , C. Britton stated the $240 ,000 to $280 ,000 figure was for removing all the above ground structures and taking the material off the site to dump and burying other material, like concrete and pavement on the site. He noted that if nothing could be buried on site, demolition costs would be approximately double. D. Hansen noted that the hazardous materials of asbestos and some PCB were prevalent throughout the buildings , and R. Bishop said that volun- teers dismantling asbestos would be working under very dangerous condi- tions. H. Haeussler of Los Altos stated he felt that the Arts Council ' s proposal, if approved, would take away funds from other District projects. He noted artists could go out on District lands at any time now, and said that if the project were approved the Council should be required to put up a bond so that the District could recoup any funds that might be lost if the project did not succeed. Walt Wurchey, former Mayor of the City of Belmont, discussed the Council 's association with the City of Belmont and the positive experience surround- ing the establishment of the Twin Pines Arts Center. He expressed his support for the Council ' s proposal for the Hassler buildings and requested the Board give the Council an opportunity and time to show what it could do. Meeting 83-14 Page Seven Victor E. Stoltz , 736 Tamarack Avenue, San Carlos , Vice Mayor and a member of the San Carlos City Council, stated he felt the San Carlos City Council would respond favorably to the Council 's proposal to occupy some of the Hassler buildings and requested the Board support the proposal. Fred Endicott, former chairman of the group that formed the Hassler Assess- ment District,stated he personally did not find the Council 's proposal consistent with what he and the other members of the assessment district were told regarding what would be done with the Hassler property if acquired. He stated he felt the net result of an arts center on the prop- erty would be a more human impact, and therefore did not support the proposal. Anne Degheest, 3362 La Mesa Drive, San Carlos , stated she agreed with Mr. Endicott 's comments and noted she thought the property was to be open space that would protect wildlife and conserve vegetation. She stated an arts center would create noise and traffic problems. Cortlandt Bender, 1328 Greenbrier Road, San Carlos , stated he had been interested in buying the Hassler property, expressed his interest in the arts concept and the Council 's proposal , and urged the Board to give the Council time to respond to the questions raised during the meeting. In response to his question on how the top area where the buildings are currently located would be used if the buildings were demolished, he was told the area would be restored to an open meadow. Louis Giannattasio, 1795 Edgewood Road, Redwood City, expressed his sup- port for the Arts Council 's proposal. Bill Spangle of Portola Valley expressed his support for allowing the Arts Council to use some of the buildings , noting an arts center would enhance a person' s open space experience. He said he felt there should be ways to work out the problems raised during the meeting. Claire Stoltz , 736 Tamarack Avenue, San Carlos, referring to K. Duffy 's comment regarding environmental education on the site , stated she thought botanical-related uses , including exhibits , on the site would be considered recreational use. Lois Bergerson of Moss Beach stated coastside residents did not have the choice of being discriminating in use of coastside areas and said she sensed the District was being selective in use of its open space. D. i^Jendin stated he was not prepared to vote on the matter this evening and asked that interested Board members work with the Council to get a proposal in shape for final Board consideration. He said he thought the Council ' s idea was beautiful, but proposed for the wrong place, noting the Council ' s use would preclude other uses . He stated he felt commer- cial ventures were needed in order to make the Council 's proposal a go, and said that if the Board started down the path of saving some of the buildings for the Council, public use of the facilities must be accommo- dated by the Arts Council' s proposal and said it was unacceptable to him for a select group of artists to have access to $1 million worth of property bought by public funds. Meeting 83-1.4 Page Eight R. Bishop said the Board had to address the fundamental policy question of whether it was appropriate for an open space district to enter into this type of project. He noted that County and City parks have a differ- ent role than that of an open space district and said he felt an unduly large area of the property would be devoted to non-open space activities if the Council 's proposal were approved. He stated he supported restoring the area to open space, and therefore would vote to adopt the recommenda- tion made by staff. H. Turner stated he was looking for a way to stay true to the basic reason of the District 's existence, but wanted to take the time to get a final proposal presented by the Arts Council. He noted his concerns regarding traffic that would be generated by an arts center and the num- ber of buildings and wings being proposed for retention in the present proposal. He said the Council should include fewer buildings in the pro- posal and said the Council should assume some costs, particularly start-up costs, and some risks. He stated he would be willing to work to see a more concrete proposal from the Arts Council that would address Board concerns. N. Hanko stated she was impressed by Bill Spangle's remarks , noting the first ten years of the District had been for the acquisition of open space with the following years incorporating projects aligned with open space. She stated she felt the proposal for an arts center was comple- mentary to what the District was trying to achieve and said the District would be saving money if the proposal was accepted since demolition costs would be cut and the District would not have to maintain the road. She stated she hoped the City of San Carlos would help by granting sewer rights and said the area proposed for the arts center would not detract from the property. She noted that public use of the site that had already been approved by the Board was not near the buildings and said the arbo- retum should be saved. She noted the lease should provide for public use and keep the road in good repair. H. Grench stated he had received a telephone call from Bob Dominge, 1060 Crestview, San Carlos , who expressed his opposition to the retention of the Hassler buildings for an arts center. K. Duffy stated the Hassler property was highly accessible and would allow for more things to be done with the site. She stated the site was oriented for activities involving more people, and therefore, she had suggested the environmental education use. She noted that more people- oriented activities need facilities and the District could save money and provide facilities if the buildings were retained. She said this was an opportunity to bring more people onto open space and stated she felt the Arts Council should be given more time to formulate their pro- posal. She suggested the Council be granted two meetings or six weeks of additional time to finalize the proposal. B. Green stated she did not support the proposal, noting the District should be an open space district and that outside liabilities in terms of costs would take funds away from projects throughout the rest of the District. Meeting 83-14 Page Nine Victor Stoltz stated he would like to see the Board give the Council an opportunity to respond to the criticisms and problems raised during the meeting and work out differences. He stated that support of the Council 's proposal gave the District an opportunity to expand the appeal of open- space to more people R. Bishop stated he would be making a motion to adopt the staff 's recom- mendation, noting that the Board had to decide the basic policy as to whether the Board would allow such a leasehold arrangement under any cir- cumstances on the site. He noted the Board needed to make this decision prior to asking the Arts Council to spend any more time , effort, or money on formulating their proposal. Motion: R. Bishop moved the Board follow the staff ' s recommendation and approve the interim use and management plan for the site as outlined in report R-83-17 , dated May 6 , 1983 , that the Board direct staff to proceed with the securing and demolition of all the structures on the site as soon as possible upon close of escrow and that the Board defer naming the site at this time. D. Wendin seconded the motion. Discussion: Discussion centered on the meaning of the motion and whether allowing the Council more time to formulate their proposal would delay any staff actions to secure a bid on the demolition of the buildings. K. Duffy noted staff could still proceed with their work while the Council formalized their proposal. D. Wendin stated it was important for Arts Council members to realize there were only two strong votes on the Board in favor of their proposal, and he said he would be willing to give the Council more time to formulate their proposal and respond to the questions and concerns raised during the meeting as long as a great deal of staff time was not involved. Dis- cussion centered on the staff ' s activity of preparing bid speci- fications. R. Bishop reiterated he had made his motion to get a policy decision on whether the District should proceed with the demolition of the structures , but noted that based on the discussion of the motion, he was willing to withdraw his motion and make another one. D. Wendin, as seconder, agreed to R. Bishop' s withdrawal of the motion. Motion: R. Bishop moved this Board determine as a matter of policy that the District is going to keep the entire site as open space and proceed to demolish the buildings and that the Board not further consider the proposal for the Arts Council to lease some of the buildings. B. Green seconded the motion. The motion failed to pass on the following vote: AYES: B. Green and R. Bishop. NOES: K. Duffy, D. Wendin, N. Hanko, and H. Turner. The four directors voted against the motion since they had pre- viously stated they wanted to give the Council more time to finalize its proposal. Motion: D. Wendin moved the President be directed to appoint a two or three member Board committee to work with the Council to return at the second meeting of July with a final proposal to be re- viewed by the Board. N. Hanko seconded the motion. Meeting 83-14 Page Ten Discussion: D. Wendin noted the motion did not change the staff 's timeline for securing bid specifications for the demoli- tion of the structures. The motion passed on the following vote: AYES: K. Duffy, B. Green, D. Wendin, N. Hanko, and H. Turner. NOES: R. Bishop. R. Bishop stated he voted against the motion for reasons pre- viously stated during the discussion. B. Green appointed H. Turner and N. Hanko to the committee to work with the representatives from the Arts Council and stated K. Duffy could be an alternate committee member. H. Grench requested specific direction from the Board on how staff should proceed. Motion: R. Bishop moved that staff be directed to proceed with plans for demolition so as , in the event the Board decided to go ahead with the demolition, as little as possible time will have been lost, hopefully none. D. Wendin seconded the motion. The motion passed on the following vote: AYES: K. Duffy, D. Wendin, B. Green, H. Turner, and R. Bishop. NOES: N. Hanko. R. Bishop suggested the Arts Council have the the San Mateo County Building Inspector inspect the buildings the Council proposed to use for an arts center. B. Green declared a recess at 10 :32 P.M. and the Board reconvened for the public meeting at 10: 41 P.M. X. NEW BUSINESS WITH NO ACTION REQUESTED A) Presentation of Preliminary Budget for Fiscal Year 1983-84 H. Grench introduced report R-93-23 of June 2 , 1963 on the preliminary 1983-1984 budget, and he, C. Britton, D. Hansen, and C. MacDonald highlighted the sections of the report for their respective programs . H. Grench discussed the recommended minor changes for the Open Space Management Budget Policies, and he noted the proposed Open Space Management budget exceeded the budget guidelines by approximately $25, 500 in order to accomplish catch-up work from the winter ' s storms and in order to carry out use and management plans. Discussion and c.uestions centered on use and management planning, printing costs of District brochures, and the impact of the Progress Report. H. Hauessler stated he would like to see the Open Space Management budget increase each year. M. Foster highlighted his Controller ' s report (R-83-21 of June 1 , 19,83) on the proposed budget. Meeting 83-14 Page Eleven H. Turner reviewed the Budget Committee ' s report (14-83-62 of June 2, 1983) , noting the recommendations included having the Budget Committee review the Land Management Budget Guidelines and increasing from $75 to $100 compensation per Board meeting for Board members with a maximum of� $200 per month. B) Action Plan for the Implementation of the Basic Policy of the Midpeninsula ,Regional Open Space District for Fiscal Year 1983-1984 H. Grench, referring to report R-83-20 of May 31, 1983, questioned whether the Board had any questions and noted the Board was not being asked to take any action at this meeting. Discussion centered on the comprehensive review of District salaries and benefits during the coming year. XI . NEW BUSINESS WITH ACTION REQUESTED A) Amendment of Legislative Consultant ' s Contract (memorandum M-83-61 of June 1 , 1903) Motion: H. Turner moved the Board authorize the General Manager to amend the contract with California Advocates, Inc. to provide for an increase in fees to $900 per month for the 1983-84 fiscal year. K. Duffy seconded the motion. The motion passed unanimously. B) Appointment of Auditors for 1982-1983 Fiscal Year M. Foster, referring to memorandum M-83-60 of June 8, 1983, recommended the Board re-appoint Deloitte, Haskins and Sells as the District ' s auditors . Discussion centered on the advantages and disadvantages of having the same auditing firm over a five year period. Motion: R. Bishop moved the Board appoint Deloitte, Haskins and Sells as the District' s auditors for the fiscal year 1982-11083 . H. Turner seconded the motion. The motion passed unanimously. XII. INFOPUMATICNAL REPORTS D. Hansen reported on the recent tours of the Fremont Older 1174ouse. R. Bishop stated he had led a Sierra Club hike on the new eight mile Windy Hill loop trail. Z:. Hanko reported on the June 4 docent graduation event on the Monte Bello Open Space Preserve. XIII . CLAIMS C. Britton stated Claim 5091 in the amount of $10 . 00 to the Santa Clara County recorder should be deleted since the District does not have to pay recording fees. He also stated it was necessary to add a claim in the amount of $3 ,264 . 53 to William T. Wilkins for the final interest payment on the settlement of the lawsuit involving the Whittemore Gulch property. He added the settlement required a full reconveyance of a deed of trust on the property that the District recorded against Wilkins ' property to secure any further debts , and noted B. Green would have to sign the document. S. Norton said also implicit in approving the Wilkins ' claim would be authorization for B. Green as President to execute a re- lease in favor of Wilkins. Motion: R. Bishop moved the approval of the amended revised claims 83-11 of June 8 , 1983. K. Duffy seconded the motion. The motion passed unanimously. Meeting 83-14 -,age Twelve XIV. CLOSED SESSION The Board recessed to a Closed Session at 11 : 28 P.M. XV. ADJOURNMENT The Board reconvened to adjourn at 12 : 30 A.M. , Thursday, June 9 , 1983 . Jean H. Fiddes District Clerk 3 t 1 CORRECTIONS TO MINUTES OF 1 P d H. APPROVAL OF MINUTES A June 8, 1983 R. Bishop noted that the name Margaret Mitchell listed in the last paragraph under "Written Communications" should be Margaret Marshall . Motion: R. Bishop moved the minutes of June 8, 1983 be approved as corrected. H. Turner seconded the motion. The motion passed unanimously.