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HomeMy Public PortalAbout19830706 - Minutes - Board of Directors (BOD) eting 83-17 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS JULY 6, 1983 MINUTES I. ROLL CALL D. Wendin called the meeting to order at 7 : 38 P.M. Members Present: Daniel Wendin, Katherine Duffy, Edward Shelley, Nonette Hanko, and Richard Bishop who arrived at 7 : 52 P.M. Members Absent: Barbara Green and Harry Turner Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes, Charlotte MacDonald, and Dianne Dryer APPROVAL OF MINUTES A. April 23, 1983 Motion: E. Shelley moved the approval of the minutes of April 23 . 1983 . N. Hanko seconded the motion. The motion passed unanimously. Director R. Bishop was not present for the vote. B. June 22, 1983 N. Hanko requested that the minutes be corrected to show on Page five, paragraph two, that H. Turner distributed and summarized his report as a member of the Liaison Committee for the Hassler Health Home Buildings. D. Wendin requested that the minutes be corrected to show on page six, the next to last paragraph, that C. Britton suggested contact not be made until after the July 27 meeting so there would be something concrete to take to the City and County of San Francisco regarding the use issue. The Board tabled approval of the minutes until R. Bishop arrived since E. Shelley and K. Duffy had not been present at the June 22 meeting. WRITTEN COMMUNICATIONS D. Dryer stated the following written communications had been received: 1) a letter from George Gunias of Woodside requesting the District consider purchasing two lots in the Meadow Vista Properties, or donate a sizable portion of the cost towards their purchase, and a copy of his letter to the citizens of Woodside encouraging dona- tions for the purchase of the properties , and 2) a telephone communication from Robert Dehner of San Carlos expressing his strong opposition to retention of buildings and commercial venture at the Hassler site. C. Britton noted that Lot #2 of the Meadow Vista Properties was once offered to P.O. S .T. for $100 , 000 , but they could not raise enough funds to buy it and said the District had been asked to manage the area. H. Grench stated that Woodside now manages the area and that the District had declined to do so because it is outside the District' s Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G Wendin Meeting 83-17 Page two planning area as stated in the Master Plan. E. Shelley suggested that staff respond to inform Mr. Gunias that the District had pre- viously considered the management of this property and rejected the idea because it was urban open space outside the District' s planning area and note that it is generally outside the bounds of the District to purchase open space in urban areas. D. Wendin stated the Board' s consensus that Harry Turner review the staff ' s letter of response before it was sent since he represented the Woodside area. IV. SPECIAL ORDERS OF THE DAY (Memorandum M-83-77 of ' June 28 , 1983) Motion: N. Hanko moved that the Board appoint D. Wendin as President Pro-Tem. E. Shelley seconded the motion. The motion passed unanimously. Director R. Bishop was not present for the vote. V. ADOPTION OF AGENDA D. Wendin stated the agenda was adopted as presented by Board consensus . Motion: N. Hanko moved that the minutes of the June 22 meeting be continued to the July 27 meeting for approval. E. Shelley seconded the motion. The motion passed unanimously. Direc- tor R. Bishop was not present for the vote. VI . OLD BUSINESS WITH ACTION REQUESTED A. Final Adoption of Use and Management Plan for Picchetti Ranch Area of Monte Bello Open Space Preserve D. Hansen referring to memorandum M-83-78 of June 24, 1983 noted that the use and management recommendations had been amended to include a hitching post near the picnic area. He stated that no other public comment had been received. Motion: D. Wendin moved that the Board adopt the use and manage- ment plan, as amended, for the Picchetti Ranch Area of the Monte Bello Open Space Preserve, as contained in reports R-83-28 and M-83-78 . E. Shelley seconded the motion. The motion passed unanimously. R. Bishop was not present for the vote. B. Adoption of Interim use and management Plan for the Addition to Skyline Ridge open Space Preserve (Incerpi Property) D. Hansen, referring to report R-83-29 of June 16 , 1983, stated staff had received no public comment on the proposed use and management recommendations for the property. Motion: E. Shelley moved the final approval of the use and management plan including the dedication of the property, as contained in report R-83-29 for the addition of the Incerpi property to the Skyline Ridge Open Space Preserve. K. Duffy seconded the motion. The motion passed unanimously. R. Bishop was not present for the vote. D. Wendin, noting it was not yet 8 : 00 P.M. , stated the Board should delay consideration of Item 4 , Request From San Mateo County Arts Council, for ten minutes and proceed to New Business with Action Requested, and the Board concurred. Page three VII. NEW BUSINESS WITH ACTION REQUESTED A. Proposed Addition to Manzanita Ridge Open Space Preserve - Mt. Umunhum Area (Ertell Property) C. Britton introduced report R-83-30 , dated June 27 , 1983 , noting the location of the property and stating the total purchase price for the 160 acre parcel was $112 , 000 or $700 per acre, $22 , 000 payable in cash at the close of escrow and the balance of $90, 000 to be paid with 7% interest over the next 10 years in annual installments . D. Hansen reviewed the use and management recommen- dations for the property noting potential trail connections. He stated that the property would be open to hikers and equestrians with permission of adjacent landowners, that boundary signs would be installed, but the property would be withheld from dedication. He also said staff will be recommending that the three contiguous areas (Mt. Thayer, Mt. Umunhum, and El Sombroso) be combined into one area to be known as the Mt. Umunhum Area of the Manzanita Ridge Open Space Preserve when that area comes to the Board for regular use and management review. Motion: K. Duffy moved that the Board adopt Resolution 83-29 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space Distr-ict Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Manzanita Ridge Open Space Preserve - Lari:5s of Ertell) . E. Shelley seconded the motion. The motion passed unanimously. Motion: K. Duffy moved the Board tentatively approve the use and management recommendations, unofficially name the property as part of the Mt. Umunhum area of the Man- zanita Ridge Open Space Preserve , and state its intention to withhold the property from dedication. E. Shelley seconded the motion. The motion passed unanimously. VIII. OLD BUSINESS WITH ACTION REQUESTED (continued) C. Request from San Mateo County Arts Council N. Hanko explained that the Board' s Liaison Committee had been contacted by the San Mateo County Arts Council to put their item on the agenda. She noted that K. Duffy was serving as H. Turner' s substitute on that Committee. Nancy Jalonen, Executive Director of the Arts Council explained she had confirmed with H. Turner that the intent of the motion at the previous meeting had been for an Arts Council contribution of $2000 for engineering specs. She said the additional $3000 was a combination of earnest money and possible contingency costs. She summarized the letter dated June 29 , 1983 from the Arts Council to the Board, emphasizing the $2000 from the Arts Council was the specified difference between engineering costs for double and single specifications and would be available to the District upon the signing of the lease. She said the San Mateo County Board of Supervisors had adopted a Resolution in support of preserving a portion of the Hassler property for use by the Arts Council and environmental groups. Page four Discussion ensued concerning the intent of the Board ' s motions at the previous meeting as well as the $2000 and $5000 figures . D. Wendin stated that his initial proposal was for a flat $5000 amount since it was unknown what contingency costs would total, noting the figure was a combination of the known amount ($2000- $3000) plus the liquidation of the contingency plus contribution to the project. D. Hansen explained that the specifications would cost up to $15 , 000 for basic plans and specs and overseeing of the demolition, adding that estimates received showed a basic fee for $7500 with up to an additional $10, 000 for overseeing actual work. He said engineering costs for preparing alternative plans and specs would be an additional $2000-$3000 plus unknown factors such as the possibility that material could not be buried on-site, thus increasing engineering as well as demolition costs . He stated estimates for actual demolition are $240 , 000-$280, 000 and for partial demolition as outlined in the Arts Council proposal, estimates are $120, 000-$140, 000 . He explained contingency engineering costs under the alternative plan are estimated at an additional $12, 000 for geotechnical work, but that contingency figures are unknown, noting that factors could include the ex- clusion of burial sites by retaining certain buildings and the utility and fire protection systems. H. Grench reported staff is preparing to let the contract on July 8 or 11 for the engineering work which ties in with the Arts Council ' s deadline to deliver its contribution, and said the question remaining is whether the contract will be for partial or total demolition. The engineering contingencies may result from losing burial areas which will then require further engineering or soils studies. Sylvia Ferguson, 707 Continental Drive, Mountain View; Bob Fisse, Route 2, Box 402 , La Honda; Sally Boyd, San Carlos; Victor Stoltz, a San Carlos City Council member; and Jack Sutorious, Palo Alto, voiced support of the Arts Council 's proposal to use the buildings. R. Bishop noted that reference to the amount from the Arts Council as a gift was a misnomer, since the Council was being asked to help the District pay engineering fees involved in furthering their project. George Duggar, Chairman of the Ad Hoc Committee for the Art Center, asked the Board to clarify its reaction to the Council ' s June 29 letter. D. Wendin stated the consensus of the majority of the Board that the Arts Council payment of the sum was not contingent upon the signing of a lease, and that the majority of the Board supported a $2000 contribution instead of $5000 . Motion to D. Wendin moved that the Board direct staff to proceed Amend the to obtain two sets of specifications (the second set Main Motion being one to retain what the Arts Council had described of June 22, at the meeting of June 22, 1983) and that this in- 1983 struction for double specifications be contingent upon the receipt by Friday, July 8 of $2000 from the San Mateo County Arts Council to be applied toward the extra cost of double specifications. N. Hanko seconded the motion. Paae five Discussion: N. Hanko asked if Arts Council representatives had any concerns with the wording of the motion if staff provided a written receipt. N. Jalonen stated she would present the requirements to the Council ' s Board. N. Hanko stated her intention to recommend that the District reauire some public use of some of the buildings for environmental educational purposes. The motion to amend passed unanimously. Motion: R. Bishop moved that the $2000 be _paid to the Midueninsula Regional Open Space District to be held in trust, that the payment be made by July 8, and that the money be used for no other purpose except to pay for a portion of the engineering fees in the preparation of the plans and specifications for demolition of the Hassler property. N. Hanko seconded the motion. The motion passed unanimously. Discussion: K. Duffy requested that Board members let the Liaison Committee know what information each Board member will require in order to make a decision on July 27 . N. Hanko reauested each Board member make some time available to be on the site to see the Council ' s proposal. IX. NEW BUSINESS WITH ACTION REQUESTED, continued B) Disposition of Various Structures D. Hansen reviewed memorandum M-83-81 of June 30, 1983 regarding several structures on District sites which the staff will probably recommend for demolition or removal during upcoming use and management reviews . He noted the structures were the houses located off Charcoal Road, the pole structure, the dome house and garage, and the house and quonset but located on the Saratoga Gap, Long Ridge, Russian Ridge, and Coal Creek Open Space Preserves, respectively. D. Hansen stated the use and management review for Saratoga Gap was set for July 27 and that the use and management plan reviews for Russian Ridge and Long Ridge were slated for August 1983 . He noted that since the use and management review for the Coal Creek Open Space Preserve was not scheduled until March of 1984, staff was proposing the final approval of the removal of the structures on this site be considered in con- junction with the August Russian Ridge review. N. Hanko questioned the amount of time being allowed for public noti- fication and for Board members to visit the sites. In response, H. Grench noted staff was asking the Board to concur with their intention not to pursue other potential uses for the structures being recom- mended for early demolition, and said Board members who were not familiar with the structures should contact staff in order to arrange visits to the sites. Motion: E. Shelley moved the Board approve the recommendation in the staff report, i.e. concur with staff ' s intention not to pursue (for example, by sending out notices) other potential uses of the above mentioned structures to be recommended for early demolition (Long Ridge, Russian Ridge, and Coal Creek Preserves) , contact staff if Board members wish to visit any of the buildings, and authorize staff to pursue as soon as possible methods of structure removal and site renovation. K. Duffy seconded the motion. Discussion: H. Grench clarified that those individuals and groups that had requested notification regarding a particular site would be notified of the appropriate use and management reviews and said the two readings, of a use and management plan would allow for public input prior to a plan ' s final adoption. Page six N. Hanko expressed her opposition to the motion since she felt a group had expressed an interest in the pole structure on the Long Ridge Open Space Preserve. Sylvia Ferguson expressed her support for the demolition of the Saratoga Gap structures. The motion passed on the following vote: Ayes: K. Duffy, D. Wendin, E. Shelley, and R. Bishop. No: N. Hanko, who stated she voted against the motion since she wanted Board members to have a period of time to visit the mentioned properties and receive some public input prior to taking any action. C. Agreement for Marsh Mitigation Trust Fund - Santa Clara Valley Water District (Memorandum M-83-79 of June 30, 1983) Motion: K. Duffy moved the Board adopt Resolution 83-30, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Approval of Agreement with Santa Clara Valley Water District for Marsh Mitigation Trust Fund, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction. N. Hanko seconded the motion. The motion passed unanimously. X. INFORMATIONAL REPORTS D. Hansen reported that he and H. Grench had attended a Special Regional Park District Forum and had gained valuable information on special park district. H. Grench reported that D. Hansen had answered Tom Harrington ' s concerns regarding moving snakes. He summarized the letter, stating the District protects wildlife and that when the snakes were found, they were moved to a remote part of Saratoga Gap Open Space Preserve. H. Grench reported that requests for the all-site brochure were still being received. He reported attending an ABAG symposium and recounted some projections on the growth of the Bay Area by the year 2000 which will impact on our diminishing open spaces . K. Duffy reported that the Santa Clara County Parks and Recreation Commission is studying Almaden Quicksilver Park and wondered if the Distrist should contact the Commission. D. Hansen responded that Don Weden of County Planning was coordinating with the District. N. Hanko stated she had received a report that one of the Hassler guards had been attacked. D. Hansen noted staff is gathering additional in- formation on the incident and added that two guards may again be needed during daytime hours . XI . CLAIMS Motion: E. Shelley moved approval of the revised claims . R. Bishop seconded the motion. Discussion: R. Fisse questioned claim 5205 in the amount of $255 to the County of San Mateo, Inspection Division. C. Britton explained it was inspection of the house that the Hoskings gave the District. The motion passed unanimously. XII . CLOSED SESSION The Board adjourned to Closed Session at 9 : 50 P.M. XIII . ADJOURNMENT The Board reconvened to adjourn at 11 : 47 P.M. D. Dryer E. Johnson J. Fiddes